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City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

January 12, 2022

Ms. Kelly Parkinson

Purchasing Manager, City of Nashua
229 Main St

Nashua, NH 03061-2019

RE: Server Upgrade and DR Site
Ms. Parkinson,

The Information Technology Department needs to purchase fifteen (15) new servers to upgrade the
virtual host servers at the City’s primary data center and begin the buildout of the disaster recovery
site. This purchase is being made pursuant to NRO Sec 5-84 (A) (10), Special purchase procedures
which follows previous server purchases with this vendor.

These new servers will expand the capacity, lower the physical footprint, and reduce energy
consumption of the primary datacenter. Additionally, this is the first step in building out the
disaster recovery site which Mayor Donchess has requested to be completed. The existing servers
older than 10+ years will be retired as they are well past their stable life. The remaining servers will
be repurposed to other locations and applications throughout the City.

The disaster recovery site will provide continuity of business operations in the event of an
unrecoverable incident at the primary datacenter. Unfortunately, COVID caused a major delay to
the timeframe of the original build-out of the disaster recovery site, which is the reason why it is

starting now.

The Information Technology Department recommends awarding the bid to Dell Technologies in the
amount of $141,840.75. Funding is available in the CERF, Activity CERF22.20 TF18.7026 81342.

Sincerely,

Nick Miseirvitch
CIO, Information Technology

Cc: Kimberly Kleiner, Director of Administrative Services

D. The minimum number of fire suppression personnel on duty on any
given shift will be based on the following formula for each piece of fire apparatus
designated by the Commission as being in service for that duty shift.

1. Total number of engines times four personnel.
2. Total number of aerials times four personnel.

3. Shift Management Technician. Position to be filled during the 2015
fiscal year.

The total number of personnel designated by the above formula shall be
temporarily reduced by any personnel absent as set out in Paragraph C,
subparagraphs 1, 2, 3, 4 and 5 above. The designation of the above formula for
safety purposes shall not operate as a restriction on the stations or pieces of
apparatus to which individual personnel may be assigned. The Fire Commission
will designate in writing which pieces of apparatus are to be in service at each
station for each duty shift. Ten (10) days’ notice will be given in writing prior to
any change in designation which results in a piece of apparatus being taken out of
service for seven (7) days or less. Twenty-one (21) days’ notice will be given in
writing prior to any change in designation which results in a piece of apparatus
being taken out of service for any period in excess of seven (7) days.

Specialty vehicles are any vehicles which are operational but not in service
on a full time status, or manned. Examples could be CFR 1, Utility, Forestry,
Spare apparatus (engines or ladders), Command van, etc. Specialty vehicles are
subject to the provisions of Article 12, Paragraph C.5.

E. There shall also be provisions for proper working facilities,
equipment, tools, safety devices, protective clothing and other modern implements
of fire rescue services so as to provide the City with an efficient and safety-minded
fire fighting organization to give the City full protection within the limits of the
annual budget as passed by the Mayor and the Board of Aldermen.

F. After the four Dispatch Supervisors are hired, -there shall be no less
than-#ve three Fire Dispatchers or Dispatch Supervisors on duty at all times, with
the exception of time taken under Article 15, F. If a third Fire Dispatcher or
Dispatch Supervisor 1s needed, every effort will be made to call in a third Fire
Dispatcher or Dispatch Supervisor from the remaining pool of Fire Dispatchers and

Dispatch Supervisors. If unable to secure replacement from off duty Fire
Dispatchers and Dispatch Supervisors, the dispatch center will operate with the
remaining two members for the remainder of the shift. This language only applies
if a member must leave after their shift has begun.

F.1. If three Fire Dispatchers are working on a shift, the most senior of the
three Fire Dispatchers working will receive Article 34 Working Out of
Classification pay for performing the duties of a Dispatch Supervisor. As the
Dispatch Supervisor salary grids do not have a probation rate column, the ‘2
years” column will be used as the probationary rate for that position. The specific
pay in the “2 year” column will be based on any Dispatch Supervisor certifications
that the Fire Dispatcher has.

G. The Department will implement and fund an “Infectious Disease
program that will provide employees who choose to, the opportunity to receive:

-Hepatitis — A inoculation.

-Hepatitis — B titer for those members who have had the Hepatitis — B series
and are not aware of their immunity.

-Hepatitis — C baseline screening.
-Tuberculosis screening annually.
Article 13 - SALARIES

| A. Effective July 1, 20452019, a +5%3.5% cost of living increase in
wages will be added to the payroll grade and step grid by the City. All eligible
members in those grades will also be placed on the payroll grade and step grid as
determined by classification and certification as set forth in Appendix A of this
| ArticleA greement.

| CB. Effective July 1, 20462020, a 9-0%3.5% cost of living increase in
wages will be added to the payroll grade and step grid by the City. All eligible
members in those grades will also be placed on the payroll grade and step grid as

determined by the classification and certification as set forth in Appendix CB of
this ArtteleA greement.

| BC. Effective July 1, 20442021, a 2.0%3.5% cost of living increase in
wages will be added to the payroll grade and step grid by the City. All eligible
members in those grades will also be placed on the payroll grade and step grid as

| determined by the classification and certification as set forth in Appendix BC of
this ArtteleA greement.

| FD. Effective July 1, 20482022, a +.0%3.5% cost of living increase in
wages will be added to the payroll grade and step grid by the City. All eligible
members in those grades will also be placed on the payroll grade and step grid as
determined by the classification and certification as set forth in Appendix ED of
this ArtteleA greement.

| HE. All members of the bargaining unit who have completed ten or more
years of service with the Nashua Fire Rescue as of July 1, 1997 shall be considered
certified for purposes of grade and step grid.

The members to which this subsection pertains, agree to make a good faith
attempt to secure certification specific to the members position, provided training
is available locally. The City agrees to endeavor to make the training necessary for
said certification available within the department while on duty.

All members of the bargaining unit achieving 10 years of service with
Nashua Fire Rescue after July 1, 1997 or promoted after July 1, 1997 will be
required to have the certification specific to the member’s position to receive the
certified grade on payroll grid.

Fire Fighters and Fire Dispatchers who were employed before July 1, 2003
and are not currently certified as set forth in this Article shall be entitled the

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appropriate percentage based wage increase as described in Article 13, sections A
and B.

Certifications for the purpose of receiving the certified grade on the payroll
grid is subject to specific certification being available in New Hampshire.

Any member currently certified prior to the effective date of this Agreement,
shall participate in necessary training to remain certified. However, they are not
subject to any additional requirements.

| . All step increases are effective July 1, annually except:

1. Probation, which advances a step on the payroll grade and step
grid after successful completion of probation; and

2. FF and Dispatcher members with less than four (4) years of
departmental service shall be paid at the appropriate grade and step on the
payroll grade and step grid effective on the date of certification or the date of
their departmental anniversary, whichever comes later.

| . Effective July 1, 2012, the base weekly pay for certified members will
include compensation equal to one-half (1/2) times hourly rate for certifications for
Hazardous Materials: Awareness, Operation and Decon and EMT-B or higher or, if
hired before July 1, 2000, First Responder, Oxygen Therapy, Back Board and
AED. Those members who do not obtain or maintain these certifications will be
paid at the appropriate grade.

| . Members in a Special Division who currently receive a stipend for
any certification or any member who is hired, promoted or transferred to a Special
Division in the future, will receive stipends currently available to existing
members.

| . Additional Stipend shall be paid to members who hold, maintain, and
participate in the following Certifications:

| .1. Hazardous Materials Team Members shall receive additionally one (1)
time hourly rate weekly (Emergency Services Personnel ONLY).

Hazardous Materials Alternate Team Members shall receive additionally one
half (1/2) times hourly rate weekly (Emergency Services Personnel ONLY).

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2. Effective July 1, 2004 or when Emergency Dive Team is placed in
service whichever comes first.

Emergency Dive Team: Dive Tenders/Boat Operators shall additionally
receive one half (1/2) times hourly rate weekly.

Emergency Dive Team Members shall receive shall receive for this
certification additionally one (1) times hourly rate weekly.

3. NFR will make available all refresher courses and recertification for
EMT -— Intermediate, EMT — Basic, and First Responder on duty. NFR will cover
EMT -— Paramedics for 1 shift (10 hr day/14 hr night) for the purposes of receiving
their EMT — Paramedic recertification.

Article 14 - HOURS OF DUTY

A. The following employees shall work four (4) ten-hour days: Fire
Alarm Superintendent, Fire Alarm Assistant Superintendent, Fire Alarm Lineman,
Superintendent of Fleet, Assistant Superintendent of Fleet, Mechanic, Fire
Marshall, Inspector/Investigator, Inspector/Public Education Officer, Captain of
Training, Assistant Superintendent of Training and Training/Safety Lieutenant.
The schedules shall be arranged as follows:

1 The four (4) ten-hour days shall be worked on a Monday to Friday
with the following exceptions:

a. One person from each division may be required to work one
Saturday or one evening shift per month on a rotation basis if 7 days’ notice
is provided.

b. All employees covered by this subsection 14A-1 shall work
from 7:30 A.M. to 5:30 P.M. or 8 A.M. to 6 P.M. as assigned by the
Division Supervisor. Starting times for the individuals affected by this
Subsection 14-1, b may be varied with the mutual agreement of the Union
and the Chief of the Department.

2. The Saturday schedule for all Employees covered by this Section, and
the evening schedule will not be worked if one member of a division is on sick
leave for the week; on bereavement leave; at a Department-approved school for

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one week or more; injury duty; during a holiday week or armed forces/reserve duty
for one week or more; or personal leave for one week or more.

3, With prior approval of the Chief or the Chief’s designee, employees
covered by Article 14, A may be allowed to attend applicable job related training
while on duty without having to use their own leave time.

B. — Effective March 29, 2012, Fire Privates, Fire Lieutenants and Fire
Captains shall work an average forty-two (42) hours per week on an eight week
cycle. The following provisions shall apply:

1. For any piece of apparatus which is designated by the Fire
Commissioners as being in service for 24 hours per day:

a. Those personnel who are on duty as a result of the 24-hour
service period of that piece of fire apparatus shall work a schedule of one ten
(10) hour day shift, followed by one fourteen (14) hour night shift, followed
by forty-eight (48) hours off, followed by one ten (10) hour day shift,
followed by one fourteen (14) hour night shift, followed by ninety-six (96)
hours off. The cycle then repeats itself.

b. The ten-hour day shift shall commence at 0800 hours.

C. Personnel shall receive not less than fourteen (14) days’ notice
of any transfer of eight (8) weeks or longer. This provision may be waived
by agreement of the Union and Nashua Fire Rescue administration.

2. For any piece of apparatus which is designated by the Fire
Commissioners as being in service for less than 24 hours per day, the schedule will
be discussed with the Union and will be no more than 12 hours per shift. The
positions involved will be manned in the following manner and sequence:

a. The schedule and a description of the positions as finally
determined by the Fire Commission will be posted for 30 days in order that
members of the bargaining unit may offer to fill the positions first on a full-
time permanent basis and then on a permanent overtime basis. Those who
are named to a permanent overtime assignment under this paragraph shall no
longer be eligible for inclusion on the voluntary overtime list under Article
15.

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b. If insufficient experienced and qualified employees volunteer
under (a) to fill the positions, then the remaining positions may be filled by
the department on an involuntary basis from persons inside the department
on a reverse seniority basis provided they are experienced and qualified, or
the department may hire outside personnel to fill the positions.

C. The choice of personnel under (a) above shall be done on the
basis of seniority provided the senior person(s) are qualified and
experienced. In the event an employee is chosen under (a) or (b) above to fill
a position, that employee shall, after six months in the position, be given the
opportunity to fill a permanent opening for which he/she is qualified on a
piece of apparatus which is in service for 24 hours per day on the basis of his
or her seniority relative to those who have applied for the opening.

C. Fire Dispatchers shall work an average of forty-two (42) hours per
week on an eight-week cycle of an equal amount of ten (10) hour day shifts and
fourteen (14) hour night shifts. These shifts will be worked in the following
pattern: one day shift, one night shift, twenty-four hours off, one day shift, one
night shift, seventy-two hours off. The pattern then repeats itself.

Article 15 - OVERTIME

A. When a Fire Officer or Fire Private is called back to work shift
coverage he/she shall be paid the regular straight time rate and shall not be entitled
to the overtime rate until that member has worked his/her regularly schedule work
week hours in the seven (7) day established cycle plus an additional five (5) hours
at the regular straight time rate if section F applies and four (4) hours if section F is
not applicable. (For example, a member assigned to work a thirty-eight (38) hour
work week would not receive overtime for shift coverage until that member had
worked forty-three (43) hours if section F is applicable and forty-two (42) hours if
section F is not applicable during that seven (7) day established cycle.) For the
purpose of determining whether a member is entitled to overtime during any seven
(7) day established cycle, hours not worked due to sickness, vacation or paid leave,
will not count towards the regularly scheduled work week hours.

B. When a Fire Officer or Fire Private is held over beyond the end of the

regular work shift (day/night) he/she shall be paid time and one half for all hours
worked with a one hour minimum pay rule.

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C. For Fire Officers and Fire Privates - in the event that an emergency
need for overtime work occurs, other than shift coverage and training classes, as
reasonably determined by the Chief, overtime in excess of regular scheduled hours
of duty shall be paid at time and one-half the basic rate, with a two (2) hour
minimum pay rule.

D. | When a specialist is kept beyond his/her regular tour of duty, he/she
shall be paid time and one-half the basic rate with a one (1) hour minimum pay
rule. In the event a specialist is called back to work after the specialist's duty shift
has been completed, the specialist shall be paid at time and one-half the basic rate
for the hours actually worked, with a two-hour (2) minimum pay rule.

E. Fire Dispatchers and Dispatch Supervisors shall be paid time and one-

half (1 1/2) the basic rate for all hours worked in excess of-fers-twe+42} heurs-per
weel-averaced overthe echt weelccycle forty (40) hours per weekly pay period.
For the purpose of determining whether a member is entitled to overtime during a
weekly pay period, hours not worked due to sickness, vacation or paid leave will
not count towards the regularly scheduled work week hours.

F. | An employee upon being notified to work overtime after working a
full duty shift when no emergency is involved will be given one (1) hour leave
with pay to attend to personal business. The one (1) hour leave will be given at
such time as to permit the purchase of food during supermarket store hours, prior
to the meal for which the food is to be used. The hour of leave will be given at a
time set at the discretion of the Chief or designee.

G. If an employee is notified to work shift coverage/overtime for both the
day and night shift on Thanksgiving Day or Christmas Day, he will be given three
(3) hours consecutively to attend to personal business. This time will include the
time allotted in paragraph F above.

H. The Union shall establish by platoon for Fire Officers and Fire
Privates two (2) overtime lists of those employees who hold permanent positions
defined under Article 12, Paragraph D, who wish to be offered the opportunity to
serve overtime on a voluntary basis. The first list for each category shall be for
day shift overtime opportunities and the second list shall be night shift overtime
opportunities. Overtime shall be first offered to those employees whose names are
on the voluntary overtime list and who are qualified to serve the overtime in the
opinion of the Chief or designee. The offers shall be made on a rotating basis on
each of the appropriate lists, and employees who decline overtime when first

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offered shall obtain a suitable replacement subject to the approval of the Chief or
designee. No employee shall be permitted to start a shift of shift coverage
overtime, if that employee has worked more than seventy-six (76) hours in that
payroll week, except under conditions in B above. Employees who are absent shall
lose their place in the rotation for the period that they are absent except when on
vacation, bereavement leave, while involved in paid department training, on
military leave of a month or less, or Union business. Union business will include
personal leave that is taken for that reason. Additionally, an employee, who is
scheduled on Union business and is unable to work his/her overtime because of it,
will not lose their place in the rotation.

The Union shall keep current and post the voluntary overtime list every
twelve months providing that employees may be added or deleted as needed by
reason of transfer, new hires, promotions or like conditions. Upon being furnished
the voluntary overtime list prior to posting, the department will furnish the Union
with all employee telephone numbers unless an employee has refused permission
for the release of the number. In the event of refusal, the Union shall be so advised
and shall then be responsible for the obtaining of the telephone number. All
employees shall be given the opportunity to work overtime on a voluntary basis
after they have satisfactorily completed 120 days of employment in accordance
with this subsection F.

I. All employees agree to work overtime at the request of the Chief or
designee. If an employee is unable to work the assigned overtime, the employee to
whom the overtime is assigned will obtain a suitable replacement and will be
allowed to use City telephones to make such arrangements. All replacements are
subject to the approval of the Chief or designee.

J. Upon request, the City will make available the involuntary overtime
assignment list. All involuntary overtime shall be rotated on an equitable basis.
The rotation list for involuntary overtime shall be kept current, posted and reposted
by the City after every transfer.

K. — Positions required by Article 12, Paragraph D, shall be designated as
permanent positions. If one of these positions is vacant as a result of sickness,
injury, vacation, or bereavement leave or leave provided for under paragraph 7B,
that absence will constitute a temporary opening due to absence. The Department
will cover temporary openings due to absence in accordance with the provisions of
Paragraphs L through M below. Additional employees above those required to fill
permanent positions defined in Article 12, Paragraph D shall not be used to cover

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