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» THE CITY OF NASHUA ‘The Gate City"

Financial Services

Purchasing Department

ore ae ae ACRE

October 27, 2016
Memo #17-066

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: TO PURCHASE WINTER ROAD SAND (VALUE: $16,000)
DEPARTMENT: 161 STREETS; FUND: GENERAL

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
October 27, 2016 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Superintendent of the Street Department, Board of Public Works (October 27, 2016) and the

Purchasing Department recommend awarding this purchase in the amount of $16,000 to Plourde Sand
& Gravel of Suncook, NH.

Respectul Ww
_ efile —

/Dan Kooken
Purchasing Manager

Co: J Ibarra L Fauteux

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3344

To:

From:

Re:

C. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: October 27, 2016

Jon Ibarra, Superintendent
Street Department

Winter Road Sand

To approve the contract for winter road sand with Plourde Sand & Gravel Co.,
Inc., of Suncook, NH at the bid price of $9.74 per ton. Total amount of this
purchase order will be for 1,642 tons or a budgeted value of $16,000. Funding
will be through Department; 161Streets; Fund; General; Account Classification;
61-Supplies and Materials.

The City solicited bids under IFB0778-101416 from qualified suppliers for the
Winter Road Sand as required by the Street Department. A total of four vendors
were solicited. Bids were opened on Friday, October 14, 2016. A summary of
the bids received is noted below. Plourde Sand & Gravel Co., Inc. were the low

bidders

Summary of Bids for IFB0778-101416
FY 17 Winter Road Maintenance Sand

Company Price per ton, delivered

Plourde Sand & Gravel $9.74
F.L. Merrill Construction § 9.75
New Ipswich, NH 10.45
Brox Industries Inc. $13.50

CONTRACT FOR INDEPENDENT CONTRACTOR

AQUATIC INVASIVE SPECIES CONTROL AND MANAGEMENT IN THE NASHUA RIVER

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019
AND

SOLITUDE LAKE MANAGEMENT, 590 LAKE STREET SHREWSBURY, MA 01545
and its successors, transferees and assignees (together “Independent Contractor”)

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and are
made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services, Contract Time, Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the written
change order or the fully executed City of Nashua Purchase Order shall control over the terms of the
Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor shall
furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perform in accordance with the terms and conditions of the contract the work described.

3. PERIOD OF PERFORMANCE. Independent Contractor shall perform and complete all work within the time
periods set forth and may only be altered by the parties by a written agreement to extend the period of

IFB0778-101416
BID SUMMARY SHEET

TITLE: FY¥16 Winter Road Maintenance Sand

QUANTITY: 2000 — 6000 tons

4 fer ron
Price per ton: $ A Soe rect.» (DELIVERED)

Dd. LD _le Sor?

Price per ton: $ ana 2 (PICKED UP. iF REQUIRED)

Delivery Commitment: days after order placement!

vo YES _. NO

Sieve Analysis Submitted:

VENDOR NAME & ADDRESS: Purde. Lord p- feat Lh. Zone.
SP hex fee bet. CBI

PHONE. G7? 265 s0é/ FAX. £49- X95-7EG/

E-mail poles othe bat _

(Authorized Signature) ~ {Date}

yon th Pinurde

(Typed/Printed Name)

WO A VOETDTEY DF Ante? Saad

Mae oat oe Mashue New aroshire OSG Ee Phinpe Ciefb BH AAO fae fated sa be 4

Plourde Sand and Gravel Co., Inc.

Prepared for

Sieve Analysis Test Report (T 27, T 11, T 255)

Sample Date: May 24, 2016 Material ID: Concrate Sand
Sampled By : Plourde Sand.& Gravel Tested By: Richard Cook
Source: Plourde Sand & Gravel Co., Inc. NETTCP Cert. Agrregate & Soils # 134
Comments: Tested for ASTM C - 33 Concrete Sand

Total Melsture Content by Drying (T 255)

Materials Finer than 75 um Slave by Washing (T 11)

Wet Mass(W}:

Original Dry Mass(D):

Original Dry Mass(D}:

510.1

Dry Mass after wash (Dw):

Moisture Loss (W - 0):

Mass of Fines lost by washing (D - Dw):

% Moisture _(400x (W - D) /D}:

% -75 pm Sieve _(100x (D - Dw)/D):

Sieve Analysis of Fine and Coarse Aggregates (T 27)

Mass per Sieve % Retained per Sieve % Passing Specification: % Passing
Sieve Unwashed Unwashed Unwashed Report
ae" 0.0 | 0.0 100 100.0 100.0
No. 4 14.2 2.8 97,2 97.2 95-100
No. 8 37.3 7.3 92.7 92.7 80 - 100
No. 16 117.2 23.0 77.0 77.0 50-85
_ No 273.8 53.7 46.3 46.3 25 - 60
No, 50 425.1 83.3 16.7 18,7 5-30
No.100 484.1 94.9 5.1 5.1 0-10
No. 200 504.2 98.8 1.2 1.2 0-2
Pan §10.1 100.0
Sub Totat 510.1
| Fineness Modulus | 2.650 |
| General Comments
Sample tested as Delivered
| Results Within Spacification Limits: B Results Outside Specification Limits: oOo

Asphalt and Selle Quality Contro! Consulting

BID SPECIFICATIONS

iFBO778-101416

TITLE: FY16 Winter Road Maintenance Sand
Sireel Department, City of Nashua, NH

The City of Nashua, Division of Public Works 1s requesting bids for the purchase of Winter Road
Maintenance Sand. The Division has historically used between 2000 and 6000 tons per year of
material. All deliveries are made to the Street Depariment. 9 Stadium Drive, Nashua, NH
03062. The material must meet the following specifications:

e The sand must be free of all stones with 95-100% passing a #4 sieve
» 80-100% must pass a #8 Sieve.

e 50-85% must pass a #16 sieve.

e 25-60% must pass a #30 sieve.

e 10-30% must pass a #50 sieve.

« No more than 10% must pass a #100 sieve

® The sand must have a Fineness Modulus of nol less than 2.2.

Bidders must submit a sieve analysis of a sample and the Fineness Modulus calculation
with each bid.

All material will be free of frast, sil! and clay

All material will be delivered within 4 days of an order being placed. The quantity delivered will
be sufficient to prevent emergency situations The orders will be placed by the Superintendent!
of Streets or his authorized representative.

All bids are to be quoted based on a Per Ton price.
The minimum delivery will be 20-ton shipments

All trucks delivering sand must be werjhed in accordance with New Hampshire RSA 438, Part
Agr1403.14. The City of Nashua reserves the right to reweigh randomly selected vehicles in
order to verify the weight of the product being delivered. The weighing will take place at the
Four Hills Landfill, 840 West Hollis Street, Nashua NH. No fee for such weighing will be
charged by the City of Nashua to the supplier of the product.

All prices are FOB delivered to the Street Department at 9 Stadium Drive. Nashua NH 03062.

Maa CR TOV ATG bed! War ten Gennd

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. THE CITY OF NASHUA "The Gate City’

Financtal Services

Purchasing Department

PER ee ee SI AN HL sl “ . samen:

October 27, 2016
Memo #17-067

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF ONE (1) FORD F350 UTILITY BODY TRUCK (VALUE: $48,232)
DEPARTMENT: 161 STREETS; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
October 27, 2016 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of the Street Department, Board of Public Works (October 27, 2016) and the
Purchasing Department recommend awarding this purchase in the amount of $48,232 to MHQ of
Shrewsbury, MA.

a

Ban Qe
Purchasing Manager

Cc: J Ibarra L Fauteux

i229 Main Street « Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 » Fax (603) 589-3344

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: October 27, 2016

Jon Ibarra, Superintendent
Street Department

Purchase of a F350

To approve the purchase of a 2017 Ford F350 Utility Body Truck from MHQ of
Shrewsbury, MA for the price of $48,232 pursuant to the State of Massachusetts
Plymouth County Contract. Funding will be through Department: 161 Street;
Fund: Trust; Activity: CERF

Quote sheet

The Street Department currently operates #53 a % Ton Chevrolet Utility Body
Pickup Truck on CERF for FY17. In September a quote was requested from
MHOQ based on the Plymouth County Contract for 2016. Truck #53 is a 2005
Chevrolet CK.2500 4x4 Utility Body Truck used as a masons vehicle and for
winter snow operations. It currently has 85,000 miles and requires frequent
repairs to remain a reliable front line vehicle.

The replacement F350 will be equipped like for like with the exception of having

dual rear wheels which will increase its payload capacity when carrying mason
supplies and towing the mason’s trailer. This is a planned CERF FY17 purchase.

The current CK2500 will be kept as a back line vehicle until it is no longer
feasible to repair.

MHG

VEHICLES Mf EQUIPMENT BH GEAR

CUSTOMER

Contact Name: John Stewart Date: August 19, 2016

Company/Dept: Div. of Public works : Valid for: oo
treet Address: 9 Stadium Drive Customer #:

City, State, Zip: Nashua, NH 03062 Contract: Plymouth County

Phone: 603-589-4714 Sales Rep: Kris Wright

E-Mail: W. shuann.gov

$25,273
623.00
3995.00
890.00
83
262.
175.
395.00
311.00
8195.00
395.00
475.00
5995.00
245.
695
225.00

2017 F350 DRW Chassis, 145" WB, 60" CA $25,273.00
Omaha Orange, Factory Special Paint 623.00
Four Wheel Drive 3,995.00
Power Windows, Locks and Power Heated 890.00
Plow Prep Package 83.00
Electronic Trailer Brake Controller 262.00

railer plug: Pin or Ford Factory 175.00
Class Ill receiver hitch 395.00
Black Molded Boards 311.00
9’ Steel Utility Body for DRW Chassis 8,195.00
Whelen L31HAF LED Beacon on cab roof 395.00
2) 700 Series Amber LEDs on back of body 475.00
9’ Fisher HD Snow Piow 5,995.00
Bolt on Steel Cutting Edge 245.00
Steel Bulkhead for Utility 695.00
Factory Shop Manual (CD Version) 225.00

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$48,232.00

applies to the procurement 0 all commodities quoted. 1 | p suant to M.G.L¢ 30B sec

tcand M.G.L ¢.7 sec 22B. The government body is responsible to determine the applicibility of M.G.L. c30B to off contract items, but not limited
to, off contract items that have already been properly pracured under M.G.L. c30B8 sec ic and M.G.L. ¢7 sec 224 (purchases from a vendor on
contract with the Commonwealth}, other contracts procured under M.G.1. c308 sec Ic and M.G.L. c. 30B contract between the vendor and the
jurisdiction. All off contract items must be proccured under M.G.L. c. 3DB.

x
PRINT NAME

TITLE

MHQ Inc. 401 Elm St. Marlborough, MA 01532
Kris Wright 508-573-2618 kwright@mhq.cowphua pew 2017 F3s0 DRW Utility - Rev 1.xlsx

2) THE CITY OF NASHUA ne Gate City"

Minancial Services

Purchasing Department

October 27, 2016
Memo #17-068

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE ONE (1) 2016 LEEBOY 7000C ASPHALT PAVER (VALUE: $108,981)
DEPARTMENT: 161 STREETS; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
October 27, 2016 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of the Street Department, Board of Public Works (October 27, 2016) and the
Purchasing Department recommend awarding this purchase in the amount of $108,981 to Ambrose

Equipment of Hooksett, NH.

Respectfully,, . -
f, , wa “a
(SG refi Ce
jDan Kdoken
Purchasing Manager

Ce: J Ibarra L Fauteux

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3344