DISCUSSION
RECORD OF EXPENDITURES
PUBLIC COMMENT
NON-PUBLIC SESSION
ADJOURNMENT
®) THE CITY OF NASHUA ‘The Gate City’
Financtal Services
Purchasing Department
September 29, 2016
Memo #17-058
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: REPLACE THREE (3) TRADES CARGO VANS (VALUE: $100,742)
DEPARTMENT: 191 SCHOOL; FUNDS: CERF
Please see the attached communication dated September 29, 2016 from Shawn M. Smith, Plant
Operations Director for the information related to this purchase.
Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.
The School Department Operations Director and the Purchasing Department recommend.awarding these
purchases in the amount of $100,742 to the Grappone Automotive Group of Concord, NH.
Respectfully,
Purchasing Manager
Ce: S Smith J Graziano
229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589~3330 » Fax (603) 589-3344
Nashua Shawn Smith, Director
ot ra! a Plant Operations Department
school District hmenany
EDUCATE. INSPIRE. EMPOWER. Fan 603-594-4361
smithsha@nashua. edu
TO: Janet Graziano
FROM: Shawn Smith, Plant Operations Director
DATE: September 29, 2016
SUBJECT: Purchase of Three Replacement Trades Vans
We are scheduled to replace three trades vans this fiscal year under the CERF program. All three are 2003 Ford
Cargo Vans (E350), and are beyond their projected service life of ten years. $99,431 was set aside for replacing
these vehicles per the CERF detail as of 2/2/2016.
We are requesting the replacements as follows: One (1) Ford Transit, T-350 Low Roof, long wheelbase cargo
van, equipped with the racks and bins (plumber) package; and two (2) Ford E-350 Cutaway SD Chassis with a
12ft. Rockport body (basically what is commonly called a “box van”). The cost for the Ford Transit is $31,764 with
the Plumbers Package and each Ford “Box van” is $34,489.
The total cost of this purchase is $100,742, which is municipal pricing. This price falls within the required 10%
threshold for CERF purposes as per O-14-025.
The purchase will be done through the Grappone Automotive Group of Concord, NH. Their quotes are attached.
Thank you for your consideration.
Shawn M. Smith
Grappone Ford
§30 Route 3A, Bow, New Hampshire, 033043104
E> Offica: 603-224-2501
Gary Connors
Nashua Schoo! District
141 Ledge St
Nashua, NH 03060
Office: 603-345-7710
Email: connorsg@nashua.edu
Re: Vehicie Proposai
Hi Gary,
September 8th, 2016
Per your request, quote for 2017 Ford E-350 Cutaway Chassis with a 12' Ft Rockport Body
‘Installed and total of 4-keys. | have attached a vehicle profile and a copy of the body quote for you
to review. Note this truck with 12' Ft body will be 10,050 GVWR and the fuel tank will be 40 gallons
because of the shorter wheelbase required with the 12' Ft body. Your email said 4-keys and an
outlet?? Not sure what outlet you wanted, so | added the 110V AC Outlet. Let me know if this is not
what you wanted. Thanks again.
Quote Price: $34,489
Sincerely,
Jeff Harsin
Fleet Mgr.
603-226-8010
jharsin@grappone.com
Prepared for: Gary Connors, Nashua School District
By:
Jeff Herein Date: 09/08/2016 | Price Level: 725
Grappone Ford
Sree
Office: 603-224-2501
Selected Options
oute 3A, Bow, New Hampshire, 033043104
2017 E-350 Cutaway, SD Chassis
SD Chassis 138" WB SRW Base(E3F)
Code Description MSRP
Base Vehicle
ESF Base Vehicle Price (E3F} _ $30,445.00
Packages
780A Order Code 780A NC
Powertrain
99S Engine: 6.8L EF) Triton V10 Included
44P Transmission: Elactronic 6-Speed Included
Automatic wi0D
tncludes tow haul.
XE6 Limited Slip w/4.10 Axle Ratio $270.00
20X GVWR: 10,060 Ib Payload Package Included
Wheels & Tires
T38 Tires: LT245/75Rx16E BSW AS Included
642 Wheels: 16° x 7" Steel Painted Gray Included
Seats & Seat Trim
214 Dual High Back Buckets Included
A Vinyl Seat Trim included
Other Options
PAINT Monotone Paint Application sTD
138WB 138” Wheelbase » STD
901 110V AC Outlet ® $100.00
Replaces iP mounted 12 powerpoint and lighter,
63M Heavy-Duty 155-Amp Alternator $80.00
S4E jalescopic Trailer Tow Mirrors w/Flat $230.00
ens
Manual with power adjust fat fans.
$03 Power Windows & Locks Group $465.00
inctudes 1-touch dawn power driver window.
587 included
Radio: ETR AM/FM Siterec/Dicgital
Clock
includes 2-speakers and audio input Jack.
Prices and content avallabillty ag shown are subject to chani
may vary {rom this estimate because of spacial local pricing
salesperson for the most current information,
Prepared by: George Harsin Date: 09/08/2018 | Price Level: 725
g¢ and should be treated as estimates only. Actual base vehicle, package and option pricing
» availability or pricing adjustments not reflected in the dealer's cormputer system. See
NO Dw FY NN
EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS
DEFINITIONS
INDEPENDENT CONTRACTOR STATUS
STANDARD OF CARE
CITY OF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK
CITY OF NASHUA COOPERATION
DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES
TERMINATION OF CONTRACT
DISPUTE RESOLUTION
NO DAMAGES FOR DELAY
INSURANCE
INDEMNIFICATION
FISCAL CONTINGENCY
COMPENSATION
COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION
ENDORSEMENT
ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
CITY INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS
PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE
TAXES
NON-WAIVER OF TERMS AND CONDITIONS
RIGHTS AND REMEDIES
PROHIBITED INTERESTS
THIRD PARTY INTERESTS AND LIABILITIES
SURVIVAL OF RIGHTS AND OBLIGATIONS
SEVERABILITY
MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT
CHOICE OF LAW AND VENUE
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THE CITY OF NASHUA “The Gate Cy"
Financial Services
Purchasing Department
December 15, 2016
Memo #1 7-074
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT AWARD OF NASHUA LICENSING AND PERMITTING PROJECT (VALUE:
$136,500)
DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: NGIN — ERP SYSTEM
ACCOUNT CLASSIFICATION: CAPITAL PROJECTS
Please see the attached communication from Bruce Codagnone, CIO/IT Division Director dated
November 2, 2016 for information related to this purchase.
Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
Pursuant to § 5-92 Information Technology Division participation in purchasing process. For major
purchases and contracts solicited in Accordance with § 5-78 which include computers or communications
equipment or related software, including but not limited to workstations, servers, surveillance equipment
and wired and wireless transmission equipment, the information Technology Division shall participate in
the purchasing process, providing advice, input and recommendations, which are so noted on the
attached memo and spreadsheets from Bruce Codagnone.
The CIO/IT Division Director and the Purchasing Department recommend awarding this contract in an
amount of $136,500 to Wagsys LLC of Hueguenot, NY.
Respectfully,
4
Dan Kooken
Purchasing Manager
Ce: B. Codagnone J. Graziano
f
229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233
THE CITY OF NASHUA “The Gate City
Information Technology Division
Date: November 2, 2016
To: Dan Kooken, Purchasing Manager
From: Bruce Codagnone, CIO/IT Division Director
Re: Nashua Licensing and Permitting Project (RPF0611-033116)
Mr. Kooken,
The City issued a Request for Proposal (RFP) with the aim of finding a vendor who could provide a City-
wide Licensing and Permitting Solution for the City of Nashua.
The objective was to identify available products and services in the marketplace that would satisfy the
Licensing and Permitting functions for all departments/divisions within the City. The Project Team invited
potential suppliers to provide information about their likely solution and services.
The City received eleven extensive proposals as a result of the RFP. The Project Team was composed of
representatives from the Building Department, Planning Department, Code Enforcement, Environmental
Health, as well as City Clerk and Information Technology. The Team reviewed each proposal in detail,
narrowing their decision down to 4 vendors. The four vendors were: Accela, Wagsys, CityView and
Davenport. It was requested that these four vendors come in and demonstrate their solution.
Presentations by each vendor were made to the Project Team and individual feedback was provided by
Team on each vendor's solution.
As a result of an in-depth review, the Project Team selected Wagsys for the Licensing and Permitting
solution for the City. The Team recommends awarding the contract to Wagsys Software Solutions in the
amount of $136,500.
The selection criteria and the weights associated with each criterion are in the chart below.
EMPHASIS
Criterion Weight Rating Scale
‘5 Year Cost 15% 0 | Fails to Fit
.2 Directional Link to ESRI 10% 1 | Poor Fit
Security Levels 10% 2 | Fair Fit
‘Meets Requirements 45% 3 | Good Fit
Mobile Capable 10% 4 |Very Good Fit
Audit Log Functionality __ 5% 5 [Excelient Fit
Forms Design Tool 5%
Report Writer / Crystal 5%
‘Vendor References 5%
‘Citizen Portal . 5%
implementation Timeframe 5%
Training | 410%
i Total 100%
229 Main Street » Nashua, New Hampshire 03060 » Phone (603) 589-3300 « Fax (603) 594-3434
