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Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

dan fa

Date: 4/19/18
Re: Communication — Contract for Aquatic Invasive Species Control and Management

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their April 18, 2018 meeting. | am requesting the concurrence and approval of the full Board of Aldermen
for the award of the following contract:

Contract for Aquatic Invasive Species Control and Management — included is the Purchasing Manager’s
Memo #18-118 regarding the communication of this contract to the Finance Committee dated 4/12/18.
This contract is a multi-year contract and activity shall be completed by November 30, 2018.

229 Main Street « PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 © fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

April 12, 2018
Memo #18-118

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: AQUATIC INVASIVE SPECIES CONTROL AND MANAGEMENT (VALUE $92,694)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: GENERAL FUND ($3,305)
AND TRUST FUNDS (30,363
DEPARTMENT: 181 COMMUNITY DEVELOPMENT; FUNDS: GENERAL FUND

($36,679) AND GRANT FUND ($22,347)

Please see attached communication from Madeleine Mineau, Waterways Manager, dated April 4, 2018
for information related to this contract award.

Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.

The Waterways Department and the Purchasing Department recommends the award of this contract to
Solitude Lake Management of Shrewsbury, MA in an amount of $92,694.

Respectiull

Dan Kooken
Purchasing Manager

Cc: M. Mineau S. Marchant J. Graziano

229 Main Street e Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

f= THE CITY OF NASHUA “The Gate City

Finanetal Services

Purchasing Department

April 28, 2016
Memo #16-136

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: LED STREET LIGHT CONVERSION PROJECT (VALUE: $1,455,694)
DEPARTMENT: 161 STREET; FUND: BOND
ACTIVITY: LED LIGHTING

Please see the attached communication from Stephen Dookran, P.E., City Engineer for the information
related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shail be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The City Engineer and the Purchasing Department recommend the award of this contract in an amount of

$1,455,694 to Siemens Industry, Inc. of Austin, TX. This award is contingent upon BPW approval at
their next meeting scheduled for 5/5/16.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: S Dookran L Fauteux

229 Main Street * Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344

APPOINTMENTS BY THE MAYOR

Conservation Commission

Michael Reinke

(Moving from Alternate to Full Member)
35 Lock Street

Nashua, NH 03064

Cultural Connections Committee

Amanda M. Martinez (New Appointment)
45 Concord Street
Nashua, NH 03064

Paul Janampa (New Appointment)
51 Osgood Street, Apt. R413
Methuen, MA 01844

Planning Board

Adam C. Varley (Reappointment)
3 Scotia Way

Nashua, NH 03062

Edward Weber (Reappointment)
4 Cabernet Court

Nashua, NH 03062

Zoning Board of Adjustment

James P. Welch, Alternate (Reappointment)

3 Greenwood Drive
Nashua, NH 03062

APRIL 24, 2018

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

Term to Expire:

| respectfully request that these appointments be confirmed.

Jim Donchess

Mayor

December 31, 2020

May 1, 2021

May 1, 2021

March 31, 2021

March 31, 2021

September 11, 2020

A special meeting of the Board of Aldermen was held Monday, April 23 2018, at 7:00 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; City Clerk Patricia D. Piecuch recorded.

Prayer was offered by City Clerk Patricia D. Piecuch; Alderman Tom Lopez led in the Pledge to the Flag.
The roll call was taken with 12 members of the Board of Aldermen present; Alderwoman Shoshanna Kelly,
Alderwoman Mary Ann Melizzi-Golja and Alderman David C. Tencza were recorded absent.

PUBLIC HEARING

R-18-024
CREATING A SPECIAL REVENUE FUND FOR THE 201 MAIN STREET BUILDING

President McCarthy

The single item on the agenda this evening is the public hearing on Resolution R-18024, creating a Special
Revenue Fund for the 201 Main Street building. In keeping with our tradition, | will turn the hearing over to the
Chairman of the Budget Committee

As provided for in NRO 5-28, Alderman McCarthy gave a brief explanation on Resolution
R-18-024 prior to hearing testimony from the public.

Alderman McCarthy

This just creates a special revenue fund which is a parking place for the contributions to the endowment for the
performing arts center until all the other mechanisms are in place.

After twice calling for testimony in favor and in opposition of R-18-024, and hearing none, Chairman Dowd
declared the public hearing closed.

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The meeting was declared adjourned at 7:04 p.m.

Attest: Patricia D. Piecuch, City Clerk

SPECIAL BOARD OF ALDERMEN
APRIL 23, 2018
7:00 PM Aldermanic Chamber
PRESIDENT BRIAN S. MCCARTHY CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK PATRICIA D. PIECUCH

PLEDGE TO THE FLAG LED BY ALDERWOMAN MARY ANN MELIZZI-GOLJA

ROLL CALL

PUBLIC HEARING
R-18-024
CREATING A SPECIAL REVENUE FUND FOR THE 201 MAIN STREET BUILDING

Testimony in Favor

Testimony in Opposition

Testimony in Favor

Testimony in Opposition

ADJOURNMENT

A regular meeting of the Board of Aldermen was held Tuesday, April 10, 2018, at 7:00 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; City Clerk Patricia D. Piecuch recorded.

Prayer was offered by City Clerk Patricia D. Piecuch; Alderman June M. Caron led in the Pledge
to the Flag.

The roll call was taken with 13 members of the Board of Aldermen present; Alderman Harriott-Gathright and
Alderwoman Kelly were recorded absent.

Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also in attendance.

President McCarthy

Before we begin, the City lost a friend and former Alderman Sean McGuinness. He was a consummate
gentleman in these chambers and he will be missed and | would ask for a moment of silence in his
memory. Thank you.

REMARKS BY THE MAYOR

First Mr. President | wanted to join you in wishing the best to the family of Sean McGuinness who we all
know served on the Board of Aldermen for a few terms. He was always gentlemanly, he was
thoughtful, he never had a bad word to say about anyone and it was a pleasure to serve with him. |
think we were able to keep him in public service right up to the end in the sense that after he left the
Board of Alderman, | appointed him and you quickly confirmed him for the Planning Board and | know
that he was happy to be able to fulfill that service right up to the end of his life. | again wish his family
the best and we have lost a really good man.

On the Agenda tonight | wanted to offer a little explanation about R-18-021. It is a resolution to transfer
funds to Harbor Homes for the purposes of the safe stations program. This matches a contribution we
made to them about a year ago. One of the aspects of the safe stations program is that they have
drivers available 24 hours a day, 7 days a week to pick up any person who reports to a fire house within
about 10 to 11 minutes of the report. The purpose of this very speedy pick up is we don’t want to take a
fire company out of service while waiting for a pick up. What we did last year was help subsidize and
help pay for the cost of the pickup service because they do not currently have any grant or anything like
that for this. It cost them significantly more than I’m proposing which is $50,000.00 again matching last
year to provide the transportation. You will hear about the details in the committee. Peter Kelleher will
come in to talk about the details but | wanted to at least alert you to that, that is on the Agenda and why.

As we look toward the paving program this year | have been learning recently that the quality of the
asphalt, and this becomes very technical, is very important to the long-term durability of the work. It
has to do with the amount of liquid in the asphalt that is the oil-ish product that actually gives us the
black color and not too much so-called dust. So we may adopt additional procedures that are quality
control procedures that are used and advocated by State DOT which has to do with having an inspector
at the plant when the asphalt is mixed because it seems that is the only way you can be sure that you
are getting even quality matching the specs at all times. It will add a little extra money but in terms of
spending many many millions of dollars to pave this year 30 miles of streets, we want to make sure we
are getting the best quality and that three years from now we aren’t encountering problems with
potholes and other issues having to do with the fact that the quality of the asphalt was not right. So |
just wanted to mention the DPW, Department of Public Works is looking into that very carefully and
want to make that the quality controls are the maximum. No other municipality, or very few, take the
quality control to that step but | think we really need to do that to ensure we spend our money wisely.

Finally, there are some voter constituent citizen outreach efforts, we have the JajaBelle’s Coffee with
the Mayor tomorrow morning. If you'd like to get up early, probably earlier than many of you get up,

Board of Aldermen 04-10-2018 Page 2

8:00, and you can come by. | know Alderman Tom Lopez is going to be there and if you would like to
come that would be great. On Thursday night we have the Ward 4 Town Hall Meeting at Amherst
Street School. We intend to talk a little about the tannery site as well other issues in the City. Then next
week there are a couple more town hall meetings one in Ward 7 and one in Ward 6 as well as Beer with
the Mayor on | think Tuesday night, which again, you’d be very welcome to come to that. That’s all |
have Mr. President.

RESPONSE TO REMARKS OF THE MAYOR

Alderman Lopez

| just wanted to point out and thank the Mayor for attending his first Greater Nashua Continuing Care
meeting. Previously he had a scheduling conflict at JajaBelle’s Coffee with the Mayor. And everyone
was very pleased and honored to see him there.

Alderwoman Melizza-Golja

Yes Mayor Donchess, regarding hiring an inspector to monitor the quality of the asphalt, is that a result
of the quality of the asphalt that was put down last summer?

Mayor Donchess

The Department of Public Works was not entirely happy with the quality of some of the work and you
can tell some of the difference. If you look at the pavement at a year out, if you look at the pavement
that was done out by Whole Foods, you will see it is still very shiny, really in good shape and is still a
very black color. Some of the paving that has been done in recent years elsewhere, tends to gray up
more quickly, which suggests, | believe | am accurately describing this, the dust content is a little too
high and maybe the liquid or the tar content is too low. That is part of the reason but also we want to
make sure that the specs which we have are complied with 100% because again it’s an expensive
proposition and we want to make sure we get the highest quality.

Alderwoman Melizza-Golja

And | certainly appreciate that. | would assume there a few companies in the region that mix asphalt,
so are we going with the same company for the asphalt?

Mayor Donchess

We are subject to bidding laws so we are going to, particularly with respect to the arterial streets, well
actually the side streets went out and the bids were due today. | haven’t heard the result yet. But
within that bid document, the department has a right to do any inspections that they care to, so they
have the right to make the inspection under the bids that were submitted today. And then that is going
to be continued with respect to putting out the bid for the arterial streets and the federally funded
package. Our right to do that is within the bid package and we intend to follow up on it.

Alderwoman Melizza-Golja

Just a comment, | think it’s unfortunate that the specs that we put forth and that were bid on were not
followed and as a result the City is going to be paying additional funds to monitor something that a
company should be monitoring. But | also appreciate us doing what is necessary because every
morning | drive through the areas where newly laid pavement is no longer there on Main Street in front
of Enterprise. So | appreciate us trying to make sure the companies we deal with follow the standards
we have asked for. Thank you.

Board of Aldermen 04-10-2018 Page 3
Alderman Dowd

| noticed there many of the signs up that say roadwork is going to be starting soon. | assume that’s the
paving?

Mayor Donchess
Yes. We can’t do it until it is warm enough to produce asphalt and that weather hasn’t quite broken yet.
Alderman Dowd

Just so people can plan to avoid places, are we going to announce when certain streets are going
start? | know we don’t to release the whole list.

Mayor Donchess
| think Public Works can do that yes.
RECOGNITION PERIOD — None

READING MINUTES OF PREVIOUS MEETING

There being no objection, President McCarthy declared the minutes of the Board of Aldermen
meeting of March 27, 2018, accepted, placed on file, and the reading suspended.

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Larry D. Goodhue, CEO/CFO, Pennichuck Corporation
Re: Annual Meeting of Sole Shareholder

There being no objection, President McCarthy accepted the communication, placed it on
file and referred it to the Pennichuck Water Special Committee

From: Larry D. Goodhue, CEO/CFO, Pennichuck Corporation
Re: Pittsfield Aqueduct Company, Inc. — Request for Approval to Refinance Intercompany
Debt with Pennichuck Corporation

There being no objection, President McCarthy accepted the communication, placed it on
file and referred it to the Pennichuck Water Special Committee

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED
UPON THIS EVENING - None

COMMUNICATIONS REQUIRING FINAL APPROVAL — None
PETITIONS — None

NOMINATIONS, APPOINTMENTS AND ELECTIONS — None

Board of Aldermen 04-10-2018 Page 4

REPORTS OF COMMITTEE

Budget Review COmmittee........... cece cccccccceeeeesneeeeeeeeececneeeeeeeeeesentniseeeeteeeeeees 03/26/2018

There being no objection, President McCarthy declared the report of the March 26, 2018, Budget
Review Committee accepted and placed on file.

Budget Review Committee. .......... cece cccccccccceeeecteeeeeeeeeeeceeeeeeeeeeeeenttiseeeeeeeeeees 04/02/2018

There being no objection, President McCarthy declared the report of the April 2, 2018, Budget Review
Committee accepted and placed on file.

Budget Review Committee. .......... cece cccccccccceeeecteeeeeeeeeeeceeeeeeeeeeeeenttiseeeeeeeeeees 04/05/2018

There being no objection, President McCarthy declared the report of the April 5, 2018, Budget Review
Committee accepted and placed on file.

FINANCE COMMI*SE. .0 0... eee ccceccccuececcecceeececeeaveceueeecauceeeuceetaneettateetereettateeraess 04/04/2018

There being no objection, President McCarthy declared the report of the April 4, 2018, Finance
Committee accepted and placed on file.

Committee on Infrastructure. ....... 000. ccccecccceccccuceeccucceceeeecuuceeeaveeeaueertaveeratsertaes 03/28/2018

There being no objection, President McCarthy declared the report of the March 28, 2018, Committee
on Infrastructure accepted and placed on file.

CONFIRMATION OF MAYOR'S APPOINTMENTS — None

UNFINISHED BUSINESS — RESOLUTIONS

R-18-011
Endorser: Alderman June M. Caron
AUTHORIZING THE CONVEYANCE OF A DISCONTINUED PORTION OF WEST GLENWOOD
STREET

Given its second reading;

MOTION BY ALDERMAN CARON FOR FINAL PASSAGE OF R-18-011

ON THE QUESTION

Alderman Caron

| would like to speak on that. Thank you. The Coulumbe family who owns the house at the end of
street came to see us back last Summer to ask about the discontinued street which had been taken
care of back in the late 60’s, early 70’s. With the help of legal and public works, they were able to do
the surveying and get that squared away and this is the final result. They will have to pay some legal
fees which are filing fees which is about $45.00. So he has waited almost a year for this so I'd like to
move that forward. Thank you.

MOTION CARRIED

Resolution R-18-011 declared duly adopted.