Search

R-18-034
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF TRANSPORTATION
ENHANCEMENT FUNDS FROM THE STATE OF NEW HAMPSHIRE DEPARTMENT OF
TRANSPORTATION IN THE AMOUNT OF $879,760 AND AUTHORIZING THE TRANSFER OF
MATCHING FUNDS

R-18-035
Endorser: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $30,001 FROM RENAISSANCE
DOWNTOWNS, LLC INTO PUBLIC WORKS CAPITAL PROJECT ACTIVITY “EAST HOLLIS
STREET GATEWAY IMPROVEMENTS PROJECT”

NEW BUSINESS — ORDINANCES

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

A special meeting of the Board of Aldermen was held Monday, April 30, 2018, at 7:00 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; City Clerk Patricia D. Piecuch recorded.

Prayer was offered by City Clerk Patricia D. Piecuch; Alderman-at-Large Lori Wilshire led in the Pledge to the
Flag.

The roll call was taken with 14 members of the Board of Aldermen present; Alderwoman Melizza-Golja was
recorded absent, attending the Ward meeting in her Ward.

After roll call was taken, President McCarthy stepped down and Alderman Richard A. Dowd, Chairman of the
Budget Review Committee, conducted the public hearing on R-18-022.

PUBLIC HEARING

R-18-022

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO
EXCEED THE AMOUNT OF TWO MILLION FIVE HUNDRED THOUSAND DOLLARS
($2,500,000) FOR THE FISCAL YEAR 2018 SEWER INFRASTRUCTURE PROGRAM

As provided for in NRO 5-28, Steve Dookran, City Engineer gave a brief explanation on Resolution
R-18-022 prior to hearing testimony from the public.

Steve Dookran, City Engineer

Thank you Mr. Chair. | am Steve Dookran, City Engineer. We weren't prepared for this tonight, but we are
here for the Budget Meeting, so we will give it a shot. Our plan for Fiscal Year 18 is to spend $3-something
million dollars in sewer replacing and repairing our sewer infrastructure. We have an amount that has been
repurposed from other bonds and the difference is $2.5. The reason why we have to request this kind of
funding, is the age and condition of our sewers, especially inner city, a lot of our sewers, the network are in a
deteriorated condition simply because of the time that has passed and the fact that over the years we have not
really given the attention to the sewer network.

We have to spend an increasing amount as we go into the future, just in order to keep up with trying to get our
sewers back into working condition that they should be. This is not unlike the paving program. The paving
program is easy to understand because we all drive the streets and we can see that. However, the
underground infrastructure is difficult to perceive the condition. We have to do a full inventory of the network
and get the condition and put some priorities. We have just started the program and hopefully we can have
something in place in the next few years. In the meantime, we have to address the known sewers that are
known to be bad. So that is why we have this request for the funding. The reason | am going for the bond type
of funding is because the life of the sewers would be in excess of 50 years. We replace our old sewers with
PVC and PVC, although we don’t have 100 years of experience with PVC, studies have shown that we can
expect at least 100 years on that new material.

Chairman Dowd

Since this is not on the budget agenda, before we open up to public comment, questions, is there anybody
from the Board of Aldermen that would have a question on this to Engineer Dookran?

Special Bd. of Aldermen — 04/30/2018 Page 2
Alderman Tencza

Thank you. So could you explain to us a little more, is this a plan that is already in place in this $2.5 million, it
is just needed to extend the program? Is this new sewage pipes that are being replaced or have we already
planned on doing this, we just need to fund it now?

Mr. Dookran

Yes as it stands, we know of a number of miles of sewers that need addressing, right away, some of them
more critical than others. So we know what we need to do at least that in the next couple of years. So yes this
is the amount of funding that we are asking for to take on this project.

Alderman Tencza

So this will cover for the next couple of years the critical need for the sewage pipe that needs to be replaced?
Mr. Dookran

This funding that we are asking for is one year; next year will be another amount that we will be requesting.
Alderman Tencza

| don’t suppose there has been any consideration of how the paving plan fits into replacing these sewer pipes
or are the sewer pipes in need of replacing regardless of whether it is new pavement or old pavement.

Mr. Dookran

We do a lot of coordination with our paving program. We definitely do not want to pave a street and find out
that the sewers are failing or will fail within the next few years or even other utilities like water and natural gas.
So there is a lot of coordination. When we pick streets to be paved, based on paving condition, using the PCI,
the Paving Condition Index, we first want to look at the sewers. We eliminated, through the process of
elimination we remove those streets until we are able to qualify those sewers in those streets. And often if they
are inner city, you will find that those streets have to be put off.

Sometimes you have to take a chance, the life of pavement will last between 10 and say 20 years. Sewers will
last a lot longer as you know. So what we are doing, and especially with the increase in paving funds that we
have got recently, we are able to do a lot more streets in the inner city, so therefore we are finding out more
and more which of these streets have bad sewers. So | think in short the answer is there is a lot of
coordination between the paving program and the sewer program.

Alderman Tencza

If we didn’t replace the sewer pipe, what is the cost of repairing pipe once it breaks, versus replacing it before
there is an emergency?

Mr. Dookran

The cost is increased if you pave a street for instance and then a year later you have breakage there is an
increase in cost. You can have a paving program and you can repair the sewer at the same time, have the
utilities do their work, what you see happening on Kinsley Street, that’s the gas company that is doing the
work, we are going to follow that with some sewer work. When you do that altogether, you save on cost
because of just concentrating the work in one time frame. There are a lot of fixed costs associated with

Special Bd. of Aldermen — 04/30/2018 Page 3

projects like these, mobilization, the traffic, just impacts the neighborhood and so on. So it is cheaper to try
and do all of this upfront than to wait for sewers to fail after you have paved the street.

Alderman Tencza

No further questions, thank you.

Alderman Jette

Mr. Dookran, the analysis that we were provided of the scheduled work for the 2018 Sewer Infrastructure
Program consists of work on Kinsley, Lake, Harvard, Gillis and Locust Street. It talks about this bond being
sold during Fiscal Year 19 and 20. What am | missing here, the work is going to be done this year and the
bonds are going to be sold in the future?

Chairman Dowd

That question is best answered by the Treasurer who handles all bonding. Do you have more to the question?
Alderman Jette

Well while | have Mr. Dookran’s attention, like right now there is work being done on Kinsley Street by the gas
company and then you are going to do sewer work on Kinsley Street and then you are going to pave it? When
can people expect Kinsley Street to be finished?

Mr. Dookran

Our goal is to get all that work done before the end of this calendar year.

Alderman Jette

But from now until the end of the year it is going to be under construction?

Mr. Dookran

Typically that is what it will take for such a major street and the amount of work.

Chairman Dowd

So on the bonding question, Treasurer Fredette?

David Fredette, Treasurer

When we sell bonds, when a bond is authorized by the City, we can begin spending almost immediately. That
bond is sold usually a year, it can be a year and a half later. We have a good cash flow in the City so that we
use our own cash to spend on the projects and then we reimburse ourselves when we sell the bond.
Chairman Dowd

Any other questions? Seeing none | would like to open this up to testimony in favor of R-18-022 authorizing

the Mayor and City Treasurer to issue bonds not to exceed the amount of two million five hundred thousand
dollars ($2,500,000) for the Fiscal Year 2018 Sewer Infrastructure Program.

Special Bd. of Aldermen — 04/30/2018 Page 4

Testimony in Favor - None
Testimony in Opposition - None
Testimony in Favor - None

Testimony in Opposition - None
ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The meeting was declared adjourned at 7:12 p.m.

Attest: Patricia D. Piecuch, City Clerk

SPECIAL BOARD OF ALDERMEN
APRIL 30, 2018

7:00 PM Aldermanic Chamber
PRESIDENT BRIAN S. MCCARTHY CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK PATRICIA D. PIECUCH
PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE LORI WILSHIRE
ROLL CALL

PUBLIC HEARING

R-18-022
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO

EXCEED THE AMOUNT OF TWO MILLION FIVE HUNDRED THOUSAND DOLLARS
($2,500,000) FOR THE FISCAL YEAR 2018 SEWER INFRASTRUCTURE PROGRAM

Testimony in Favor
Testimony in Opposition

Testimony in Favor

Testimony in Opposition

ADJOURNMENT

A regular meeting of the Board of Aldermen was held Tuesday, April 24, 2018, at 7:30 p.m. in the
Aldermanic Chamber.

Vice President Lori Wilshire presided; City Clerk Patricia D. Piecuch recorded.

Prayer was offered by City Clerk Patricia D. Piecuch; Alderman Linda Harriott-Gathright led in the
Pledge to the Flag.

The roll call was taken with 12 members of the Board of Aldermen present; Alderman Brian S. McCarthy,
Alderwoman Shoshanna Kelly, Alderwoman Mary Ann Melizzi-Golja and Alderman David C. Tencza were
recorded absent.

Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also in attendance.

REMARKS BY THE MAYOR

Mayor Donchess

First | wanted to point out a few things that are on the agenda. Under the communications is the
contract for paving, $6.7 million dollars to Newport Contracting. This is part of our annual paving
contract, our paving program. We have put out a list of streets that will be covered. This is only part of
the work; there will be another $4 million dollars, so-called repurposed funds that will pay for the paving
for some of the major streets. This will get a good start on what we know are the conditions of our
streets which certainly need work.

Secondly, under “old business” we have a resolution that will transfer funds to the Safe Stations
Program to the Partnership for Successful Living for the purpose of providing help to the cost of
transportation when any person reports to a fire station, Harbor Homes picks them up within an average
of 11 minutes which frees up our fire companies for any of their other work and really makes the Safe
Stations Program functional. | just got a favorable recommendation out of the Budget Committee. | just
point it out and ask for your concurrence with the Budget Committee.

Third, under “new business” there is an interesting resolution which is the transfer of some of our
Conservation Funds for the purposes of providing the last dollars necessary to obtain the agricultural
easement over Sullivan Farms out in Ward 1 off Coburn Ave., which is the last remaining farm in
Nashua. So we the City and the owners have received a whole group of grants from Federal and State
authorities. The Conversation Funds would provide the final dollars to acquire the conservation
easement so that the farm can remain in agricultural use in perpetuity. These conservation funds are in
a reserve account and are funded through the payment of current use taxes, when those taxes are
paid. Current use taxes are paid when someone has property in current use and therefore has reduced
property taxes and then wants to develop the property, they make up the difference for the years which
they didn’t pay the real rate with current use taxes. So this was a dedicated source of revenue which
was established back in the 80’s. Although not a lot of money is accumulating now, significant money
did accumulate over the years and that makes this purchase possible without really affecting the tax
rate in any way.

Finally, an event coming up, and there are many that are coming up this summer, but one that | wanted
to certainly remind you of is the Nu Muse Music Festival which will be coming on May 5" starting at
noon out right on Main Street going until 10:00. Great American Downtown has been doing a great job
in programming this. There are still tickets available, it’s actually a limited capacity event because the
street will be closed on both ends. So if you don’t have tickets, | would suggest you make sure you get
them as soon as possible.

And finally Madam President, tomorrow night in Ward 2 we have the Ward 2 Town Hall Meeting and |
know Alderman Dowd is going to be there and will be at the Charlotte Avenue School at 7:00.

Board of Aldermen 04-24-2018 Page 2

Everyone is welcome if you wish to attend. That is all | have for tonight, Madam President. Thank you
very much.

RESPONSE TO REMARKS OF THE MAYOR - None
RECOGNITION PERIOD — None

READING MINUTES OF PREVIOUS MEETING AND PUBLIC HEARING

There being no objection, Vice President Wilshire declared the minutes of the Board of
Aldermen meeting of April 10, 2018, and the public hearing conducted by the Human Affairs
Committee on April 9, 2018, accepted, placed on file, and the readings suspended.

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS — None

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED
UPON THIS EVENING - None

COMMUNICATIONS REQUIRING FINAL APPROVAL

From: Larry D. Goodhue, CEO/CFO, Pennichuck Corporation
Re: Annual Meeting of Sole Shareholder — May 5, 2018

MOTION BY ALDERMAN DOWD TO ELECT DAVID P. BERNIER, STEPHEN D. GENEST AND
THOMAS J. LEONARD TO THE PENNICHUCK CORPORATION BOARD OF DIRECTORS FOR
THREE YEAR TERMS, AND UNTIL THEIR SUCCESSORS ARE ELECTED AND QUALIFIED; AND,
AUTHORIZE THE MAYOR TO TRANSMIT, BY PROXY CARD, THE VOTE OF THE SOLE
SHAREHOLDER TO THE BOARD OF DIRECTORS OF PENNICHUCK CORPORATION

MOTION CARRIED

From: Mayor Jim Donchess
Re: Contract for Auditing Services requested by Financial Services Division

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND EXTEND THE CONTRACT
WITH MELANSON HEATH & COMPANY IN THE AMOUNT OF $120,000
MOTION CARRIED

From: Mayor Jim Donchess
Re: 2018 Paving Program

MOTION BY ALDERMAN CARON TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON
BOARD OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO NEWPORT
CORPORATION IN THE AMOUNT OF $6,727,834

MOTION CARRIED

From: Mayor Jim Donchess
Re: Contract for Aquatic Invasive Species Control and Management

MOTION BY ALDERMAN LAWS TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO SOLITUDE LAKE MANAGEMENT
IN THE AMOUNT OF $92,694

MOTION CARRIED

PETITIONS — None

Board of Aldermen 04-24-2018 Page 3

NOMINATIONS, APPOINTMENTS AND ELECTIONS
The following Appointments by the Mayor were read into the record:
Conservation Commission

Michael Reinke Term to Expire: December 31, 2020
(Moving from Alternate to Full Member)

35 Lock Street

Nashua, NH 03064

Cultural Connections Committee

Amanda M. Martinez (New Appointment) Term to Expire: May 1, 2021
45 Concord Street
Nashua, NH 03064

Paul Janampa (New Appointment) Term to Expire: May 1, 2021
51 Osgood Street, Apt. R413
Methuen, MA 01844

Planning Board

Adam C. Varley (Reappointment) Term to Expire: March 31, 2021
3 Scotia Way

Nashua, NH 03062

Edward Weber (Reappointment) Term to Expire: March 31, 2021
4 Cabernet Court

Nashua, NH 03062

Zoning Board of Adjustment

James P. Welch, Alternate (Reappointment) Term to Expire: September 11, 2020
3 Greenwood Drive

Nashua, NH 03062

There being no objection, Vice President Wilshire accepted the Appointments by the Mayor as
read and referred them to the Personnel/Administrative Affairs Committee

REPORTS OF COMMITTEE

Budget Review COmmittee........... cece cccccccceeeeesneeeeeeeeececneeeeeeeeeesentniseeeeteeeeeees 04/11/2018

There being no objection, Vice President Wilshire declared the report of the April 11, 2018, Budget
Review Committee accepted and placed on file.

Budget Review Committee. .......... 0c cccccccccceeeeesteeeeeeeeeeeceaeeeeeeeeeeeesttseeeeeeeseeee 04/16/2018

There being no objection, Vice President Wilshire declared the report of the April 16, 2018, Budget
Review Committee accepted and placed on file.

FINANCE COMMI*SE. .0 0... eee ccceccccuececcecceeececeeaveceueeecauceeeuceetaneettateetereettateeraess 04/18/2018

Board of Aldermen 04-24-2018 Page 4

There being no objection, Vice President Wilshire declared the report of the April 18, 2018, Finance
Committee accepted and placed on file.

Human Affairs COMMIttee?. 0... eee cececceeccceceeeeeseceueseeauseeaeeeaueeeeaeeenaneeeaeesenaes 04/09/2018

There being no objection, Vice President Wilshire declared the report of the April 9, 2018, Human
Affairs Committee accepted and placed on file.

Pennichuck Water Special Committee... cceeeccceeeeeeeeeeeeestteeeeeeeeeeeenaees 04/18/2018

There being no objection, Vice President Wilshire declared the report of the April 18, 2018, Pennichuck
Water Special Committee accepted and placed on file.

Planning & Economic Development Committee... ceeeeccceeeeeeeeeesttteeeeeees 04/17/2018

There being no objection, Vice President Wilshire declared the report of the April 17, 2018, Planning &
Economic Development Committee accepted and placed on file.

CONFIRMATION OF MAYOR'S APPOINTMENTS — None
UNFINISHED BUSINESS — RESOLUTIONS

R-18-020
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderwoman Mary Ann Melizzi-Golja
Alderman June M. Caron
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.
Alderwoman-at-Large Shoshanna Kelly
Alderman Tom Lopez
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman Linda Harriott-Gathright
Alderman-at-Large Brandon Michael Laws
AUTHORIZING THE MAYOR TO APPLY FOR AND EXPEND THE COMMUNITY
DEVELOPMENT BLOCK GRANT (“CDBG”) AND HOME INVESTMENT PARTNERSHIP
PROGRAM FUNDS FOR FISCAL YEAR 2019

Given its second reading;

MOTION BY ALDERMAN CARON TO AMEND R-18-020 IN ITS ENTIRETY BY REPLACING
IT WITH THE AMENDED COPY PROVIDED WITH THE AGENDA

MOTION CARRIED

MOTION BY ALDERMAN CARON FOR FINAL PASSAGE OF R-18-020 AS AMENDED
MOTION CARRIED

Resolution R-18-020 declared duly adopted as amended.