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AMENDED
R-18-020

RESOLUTION

AUTHORIZING THE MAYOR TO APPLY FOR AND EXPEND THE COMMUNITY
DEVELOPMENT BLOCK GRANT (“CDBG”) AND HOME INVESTMENT
PARTNERSHIP PROGRAM FUNDS FOR FISCAL YEAR 2019 AND RELATIVE TO
THE USE OF HOME INVESTMENT PARTNERSHIP PROGRAM FUNDS FOR
21 CHAUTAUQUA AVENUE

CITY OF NASHUA

In the Year Two Thousand Eighteen
RESOLVED by the Board of Aldermen of the City of Nashua

That the Mayor be, and hereby is, authorized to file an application with the U.S.
Department of Housing and Urban Development (“HUD”) for the annual Community
Development Block Grant (“CDBG”) under the provisions of Title I of the Housing and
Community Development Act of 1974, as amended, and the HOME Investment Partnership
Program under the provisions of Title II of the Cranston-Gonzales National Affordable Housing
Act, and to execute all understandings, assurances and agreements as required therein;

That the following CDBG activities shall be carried out with an estimated annual grant of
$596,000; estimated program income of $40,000; and reprogrammed funds in the amount of
$56,846.95, as described herein, for a total of $692,846.95. All activities are more fully
described and shall be consistent with the proposals contained in the communications to the
Human Affairs Committee dated February 8, 2018;

Reprogrammed Funds:

FY18 GNMHC parking lot $40,000
FY16 RR Square parking improvements $14,949
FY17 Admin $1,415.14
FY17 Project Delivery $482.81

Activities to be funded in FY18:

1. Public Services - $47,844
Support of human service programs principally benefiting low-income
individuals/households of Nashua. This pool of funds shall be applied to CDBG eligible

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 5/19/16

Re: LED Street Light Conversion Project

Pursuant to NRO § 5-90 (E) which states that approval by the Finance Committee of a contract award in
excess of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled
meeting for final approval prior to award of the contract, please consider the following. The Finance
Committee approved the purchase of the below referenced contract at their May 18, 2016 meeting. |
request the Board of Aldermen’s concurrence and approval for this purchase.

LED Street Light Conversion Project — Attached please find Purchasing Manager's Memo # 16-136 regarding
this contract.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

AMENDED RESOLUTION R-18-020

10.

activities identified through the Citizens Advisory Commission for Community Grants
process. Public Services shall not exceed 15% of the entitlement award plus prior year
program income.

Arlington Street Community Center Director - $60,000

The director will plan, direct, and coordinate the activities of the Arlington Street
Community Center. Oversee center programs, develop and maintain the organization’s
budget and adherence to policies regarding participant involvement, program
requirements, and desired community benefits as approved by the MBK Board. This new
full-time position will be housed within the Mayor’s Office and report accomplishments
and data analysis to the MBK Board. This activity is subject to the 15% Public Services
cap, as described in line 1 above.

Adult Learning Center - $30,000
Repair of existing windows to return to full working condition, at 4 Lake Street. Funds
shall be prioritized to areas within the Center that present the greatest danger to children.

Boys and Girls Club - $62,500
Replacement of eight HVAC units, inclusive of related duct work, at One Positive Place.
Agency will provide approximately 50% match to total project cost.

Marguerite’s Place - $50,000
Exterior siding replacement at 89 Palm Street transitional housing facility and door
replacement at 87 & 89 Palm Street.

Nashua Center - $11,681.75

Replace all lighting fixtures with new energy efficient models at 18 Simon Street facility
in partnership with Eversource’s Turn Key Program, covering approximately 50% of the
total project cost.

Nashua Police Athletic League (PAL) - $12,338
Installation of exterior lighting; and upgrade of existing fire suppression system as
required to meet code at 52 Ash Street.

City of Nashua, Parks and Recreation Labine Park - $20,000

Rehabilitation of existing bathrooms to include ADA accessibility modifications and
inclusion of an equipment storage area. Award is supplemental to prior year CDBG
funds in the amount of $20,000.

City of Nashua, Parks and Recreation Splash Pad - $70,000
Construction of a new splash pad adjacent to Rotary Pool, utilizing existing water source,
filtration systems and bathrooms.

Contingency - $6,781.20
Reserve funds that may be applied to any of the activities described herein for unforeseen

costs. Funds may be directed to other unforeseen eligible community needs, subject to
Board of Aldermen approval. Contingency budget may be adjusted to reflect an increase
or decrease in the annual CDBG allocation, as announced by HUD following approval of

AMENDED RESOLUTION R-18-020

this Resolution. If CDBG award is significantly less than anticipated and this
Contingency line cannot cover the reduction, all activities will be adjusted
proportionately.

11. CDBG Grant Administration - $127,200
General administration and planning costs of carrying out the CDBG and other related
HUD projects by the Urban Programs Department, including but not limited to regulatory
compliance monitoring, IDIS management, preparation of required grant reports,
advertising, recording fees, etc. Amount shall not exceed 20% of the entitlement award
plus actual program income received during the program year.

12. Project Delivery - $119,502
Construction management related to physical CDBG projects and Housing Improvement
Program, including but not limited to the direct cost of the Urban Programs Department
staff to conduct environmental reviews, drafting scope of work, preparation of bid
documents, bidding, construction management and Davis Bacon compliance.

13. Housing Improvement Program (HIP) - $75,000
Financial and technical assistance to eligible low-moderate income, owner-occupants in
the form of deferred payment loans for essential repairs of 1-4 family residential
properties. Minor rehab including code and safety corrections, repairs, accessibility, etc.
Repayment of prior HIP loans, in excess of annual estimated program income, shall be
added to this loan pool during the program year.

That all open and active CDBG activities from previous Action Plans be carried forward and

entered in the FY19 Action Plan as applicable; and

That the following HOME activities be carried out with an estimated annual grant of

$278,000:

1.

HOME Grant Administration - $27,800

Administration of the HOME Program by the Urban Programs Department, including
determining eligibility, technical assistance to participants, compliance with program
regulations, underwriting, preparation and review of construction specs, environmental
review, long-term monitoring and reporting to HUD.

Community Housing Development Organization (CHDO) Reserve - $41,700

Mandatory set aside, equal to 15% of the annual grant, for specific activities to be undertaken
by a private nonprofit, community-based organization that has staff with the capacity to
develop affordable housing for the community it serves. In order to qualify for designation as
a CHDO, the organization must meet certain requirements pertaining to their legal status,
organizational structure, capacity and experience as it relates to the project they are
developing.

AMENDED RESOLUTION R-18-020

3. Affordable Housing Development - $208,500
Acquisition, rehabilitation and /or conversion of residential and/or non-residential buildings
to create affordable rental and/or home-owner housing, occupied by HOME-eligible
households. Projects may be developed by non-profit, for-profit, public or private entities.

That the HOME activities above will be adjusted proportionately to reflect an increase or
decrease in the annual HOME allocation, as announced by HUD following approval of this
Resolution.

And That prior year HOME funds in the amount of $292,000, as listed below be allocated to
Greater Nashua Habitat for Humanity to acquire and rehabilitate an existing single family
property located at 21 Chautauqua Avenue, Nashua, NH, for the purpose of creating one
affordable homeowner unit. Said allocation shall be subject to satisfactory completion of a HUD
environmental review and execution of a HOME agreement and related documents:

FY15 Homebuyer Assistance $55,000
FY16 Homebuyer Assistance $55,000
FY17 Affordable Housing Development $22,941.79
FY18 Affordable Housing Development $159,058.21

PENNICHUCK*

PENNICHUCK CORPORATION
25 Manchester Street
Merrimack, New Hampshire 03054

NOTICE OF ANNUAL MEETING OF SOLE SHAREHOLDER
To be Heid on Saturday, May 5, 2018 at 9:€0 a.m.

To the City of Nashua, New Hampshire, in its capacity as the Sole Shareholder of Pennichuck
Corporation:

In accordance with the By-Laws of Pennichuck Corporation and applicable laws, Pennichuck
Corporation hereby provides notice that you are cordially invited to attend the Annual Meeting
of Sole Shareholder of Pennichuck Corporation. The City of Nashua, New Hampshire, 1s the
Sole Shareholder of Pennichuck Corporation.

The Annual Meeting will be held at the Crowne Plaza, 2 Somerset Parkway, Nashua, New
Hampshire, on Saturday, May 5, 2018 at 9:00 a.m., for the following purpose:

1. To elect three directors, each for a three-year term, and until their
successors are elected and qualified.

To facilitate the City’s review of the matters to be addressed at the Annual Meeting, the
Pennichuck Corporation Board of Directors have approved the delivery of the Proxy Statement
attached to this Notice.

By Order of the Board of Directors,

Spd

LARRY D. GOODHUE
Chief Executive Officer,

Chief Financial Officer

and Treasurer

Merrimack, New Hampshire
March 27, 2018

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

fa

Date: 4/19/18
Re: Communication — Contract for Auditing Services Requested by Financial Services Division

Pursuant to NRO § 5-74 (B}, which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their April 18, 2018 meeting. | am requesting the concurrence and approval of the full Board of Aldermen

for the award of the following contract:

Contract for Auditing Services Requested by Financial Services Division — Included is the Purchasing
Manager’s Memo #18-120 regarding the communication of this contract to the Finance Committee dated
4/12/18. This contract is for one year (FY18) with an option to renew for an additional year (FY19).

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 »* fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

S\ THE CITY OF NASHUA ‘The Gate City’

Pinanctal Services

Purchasing Department

April 12, 2018
Memo #18-120

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | CONTRACT AWARD FOR AUDITING SERVICES REQUESTED BY FINANCIAL
SERVICES DIVISION (VALUE: $120,000)
DEPARTMENT: 126 FINANCIAL SERVICES; FUND: GENERAL FUND OPERATING
BUDGET; ACCOUNTING CLASSIFICATION 53 PROFESSIONAL AND TECHNICAL
SERVICES ($90,625)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE; ACCOUNTING
CLASSIFICATION 53 PROFESSIONAL AND TECHNICAL SERVICES ($11,750)
DEPARTMENT: 169 WASTE WATER; FUND: WASTE WATER; ACCOUNTING
CLASSIFICATION 53 PROFESSIONAL AND TECHNICAL SERVICES ($17,625)

The Financial Services Division is seeking approval to extend the existing contract with Melanson Heath
& Company for services to audit the City’s general-purpose financial statements and schedules. Attached
to this communication is a memo from CFO John Griffin and Senior Manager of Accounting, Rosemarie
Evans supporting the proposal to extend the contract.

We are seeking your approval to extend the contract for one year (FY18) with an option to renew for an
additional year (FY19) pursuant to NRO § 5-84 (A) (7), Purchases under extensions of contracts when no
price increase exceeds 10% per year”.

The award is contingent pursuant to NRO § 5-74 (B) which states that a contract that extends from the
current fiscal year into succeeding fiscal year(s) in which no funds have been appropriated nor otherwise
designated for this purpose shall be approved by the full Board of Aldermen before the contract shall
become binding on the City.

The Financial Services Division, Chief Financial Officer, and this Office recommend extending the
contract in the amount of $120,000 with Melanson Heath & Company, Nashua, NH.

Respectfully,

HOE —

Dan Kooken
Purchasing Manager

Coe: J. Griffin R. Evans D. Fredetite

229 Main Street » Nashua, New Hampshire 03061 Phone (603) 589-3330 Fax (603) 589-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 4/19/18

Re: 2018 Paving Program

Pursuant to NRO § 5-90 (E) which states that approval by the Finance Committee of a contract award in
excess of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled
meeting for final approval prior to award of the contract, please consider the following. The Finance

Committee approved the award of the below referenced contract at their April 18, 2018 meeting. | request
the Board of Aldermen’s concurrence and approval for this purchase.

2018 Paving Program. Attached, please find the Purchasing Manager's Memo #18-123 regarding this
contract.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 »* NashuaMayor@NashuaNH. gov
www.NashuaNH.gov

225) THE CITY OF NASHUA ‘The Cate City’

Hinancial Services

Purchasing Department

April 12, 2018
Memo #18-123

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2018 PAVING PROGRAM (VALUE: $6,727,834)
DEPARTMENT: 161 STREET; FUND: GENERAL ($4,698,023)
DEPARTMENT: 161 STREET; FUND: TRUST ($1,481,286)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER ($548,525)

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated April 26, 2018
for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (contingent upon approval at the April 26, 2018 meeting) and

the Purchasing Department recommend the award of this contract in the amount of $6,727,834 to
Newport Construction Corporation of Nashua, NH.

Respectfully,

4S ol.
an Kdoken

Purchasing Manager

o

Cc: S Dookran L Fauteux

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233 |