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R-18-079
Endorsers:

Mayor Jim Donchess

Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt

Alderwoman Mary Ann Melizzi-Golja
Alderman June M. Caron

Alderman Patricia Klee

Alderman Tom Lopez

Alderman Linda Harriott-Gathright
Alderman Ken Gidge

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF FIVE MILLION DOLLARS ($5,000,000) FOR THE FISCAL YEAR 2019 SEWER
INFRASTRUCTURE PROGRAM

e Budget Review Committee Recommends: Final Passage

e Also assigned to the Board of Public Works; to appear on its 10/25/2018 agenda

R-18-080
Endorsers:

Mayor Jim Donchess

Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt

Alderwoman Mary Ann Melizzi-Golja
Alderman Lopez

Alderman Patricia Klee

Alderman Richard A. Dowd

Alderman Linda Harriott-Gathright
Alderman Ken Gidge

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF SIX HUNDRED THOUSAND DOLLARS ($600,000) FOR VARIOUS IMPROVEMENTS
AT THE SOLID WASTE DEPARTMENT FOUR HILLS LANDFILL

e Budget Review Committee Recommends: Final Passage

e Also assigned to the Board of Public Works; to appear on its 10/25/2018 agenda

R-18-081
Endorsers:

Mayor Jim Donchess

Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Lori Wilshire
Alderman Ken Gidge

Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd

Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Brian S. McCarthy

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF SIX HUNDRED SIXTY THOUSAND DOLLARS ($660,000) TO PURCHASE A NEW
PUMPER TRUCK FOR THE FIRE DEPARTMENT

e Budget Review Committee Recommends: Final Passage

e Also assigned to the Board of Fire Commissioners; Favorable Recommendation Issued 10/01/2018

R-18-082
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt
Alderman-at-Large David C. Tencza
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman Linda Harriott-Gathright
Alderman Ken Gidge
Alderman-at-Large Lori Wilshire
CHANGING THE PURPOSE OF UP TO ONE HUNDRED AND SIXTY-FIVE THOUSAND DOLLARS
($165,000) OF UNEXPENDED BOND PROCEEDS FROM THE SPIT BROOK ROAD FIRE STATION
3 BUILDING RENOVATIONS PROJECT TO THE LAKE STREET FIRE STATION HEATING,
VENTILATION, AIR CONDITIONING, AND HOT WATER SYSTEM REPLACEMENT PROJECT
e Budget Review Committee Recommends: Final Passage
e Also assigned to the Board of Fire Commissioners; Favorable Recommendation Issued 10/01/2018

R-18-084

Endorsers: Alderman Richard A. Dowd

Alderman-at-Large Lori Wilshire

Alderman-at-Large Michael B. O’Brien, Sr.

Alderman Jan Schmidt

Alderwoman Mary Ann Melizzi-Golja

Alderman-at-Large David C. Tencza

Alderman Tom Lopez

Alderman Patricia Klee
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN
THE NASHUA BOARD OF EDUCATION AND THE NASHUA ASSOCIATION OF SCHOOL
ADMINISTRATORS AND SUPERVISORS, AMERICAN FEDERATION OF SCHOOL
ADMINISTRATORS, AFL-CIO FROM JULY 1, 2017 THROUGH JUNE 30, 2019 AND RELATED
TRANSFERS

e Budget Review Committee Recommends: Final Passage

R-18-085
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt
Alderwoman Mary Ann Melizzi-Golja
Alderman Patricia Klee
Alderman Richard A. Dowd
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF SIX HUNDRED AND FIFTY THOUSAND DOLLARS ($650,000) FOR THE
PURCHASE OF TWO AUTOMATED REFUSE TRUCKS
e Budget Review Committee Recommends: Final Passage
e Also assigned to the Board of Public Works; to appear on its 10/25/2018 agenda

R-18-086
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman Tom Lopez
Alderman June M. Caron
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF AN ADDITIONAL $54,709.64
FROM THE STATE OF NEW HAMPSHIRE, DEPARTMENT OF TRANSPORTATION (TRANS-
PORTATION ALTERNATIVE PROGRAM FUNDS) INTO COMMUNITY DEVELOPMENT GRANT
ACTIVITY “PATH AND PEDESTRIAN BRIDGE”
° Human Affairs Committee Recommends: Final Passage

UNFINISHED BUSINESS — ORDINANCES
NEW BUSINESS — RESOLUTIONS

R-18-090
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $58,000 FROM THE STATE OF
NEW HAMPSHIRE DEPARTMENT OF JUSTICE INTO POLICE GRANT ACTIVITY “2019 VIOLENCE
AGAINST WOMEN ACT (VAWA) GRANT PROGRAM” AND TO AUTHORIZE THE TRANSFER OF
MATCHING FUNDS

R-18-091
Endorser: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $275,000 FROM THE STATE OF
NEW HAMPSHIRE DEPARTMENT OF TRANSPORTATION INTO TRANSIT GRANT ACTIVITY “TRANSIT
CAPITAL PROJECTS”

R-18-092
Endorser: Mayor Jim Donchess
AMENDING R-18-001 “AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS
NOT TO EXCEED THE AMOUNT OF FIFTEEN MILLION FIVE HUNDRED THOUSAND DOLLARS
($15,500,000) FOR THE PERFORMING ARTS CENTER LOCATED AT 201 MAIN STREET”

NEW BUSINESS — ORDINANCES

O-18-029
Endorsers: Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Lori Wilshire
Alderman Patricia Klee
Alderman Richard A. Dowd
INCREASING THE EXEMPTION AMOUNT FOR THE BLIND, ELDERLY, AND DISABLED TAX
EXEMPTIONS BY 25% TOTAL OVER THE NEXT TWO YEARS

PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Committee announcements:

ADJOURNMENT

City of Nashua
Office of the City Clerk

Patricia Piecuch
City Clerk

229 Main Street
P.O. Box 2019
Nashua, NH 03061-2019

(603) 589-3010
Fax (603) 589-3029
E-Mail: cityclerkdept@NashuaNH.gov

November 7, 2018

Board of Aldermen
City Hall

229 Main Street
Nashua, NH 03060

To the Members of the Board of Aldermen:

Charter Section 23 requires that the City Clerk “submit his record of the returns of each municipal
election to the board of aldermen...and the board of aldermen shall canvass the returns and declare
the result. Such declaration shall be duly recorded...”

Please be advised that the returns of the Special Municipal Election held on November 6, 2018, for the
purpose of filling a vacancy for the Fire Commission, showed that Kevin Burgess received 27,690 votes.
Attached is the ward summary of votes cast for this election.

This election was held in conjunction with the State General Election and the turnout was the highest,
for any candidate, in a Special Municipal Election. The overall total turnout for the State General
Election was 52.86%, while the overall voter turnout for the Special Municipal Election was 52.19%.

31,374 ballots were cast for the Special Municipal Election, while 31,776 ballots were cast for the State
General Election. Same day voter registrations totaled 2,978, so at the close of the polls, Nashua now
has 60,111 registered voters.

| would like to express my appreciation to the schools which host our polling locations, especially to
the custodians who make sure the schools are ready for when the Public Works crew arrive to set-up
the polling locations as well as the elected officials. Also, thanks to the Public Works crew which assist
in setting up and tearing down the polls, the Parks and Recreation crew who assist in setting up flags
and directional signs, to the Nashua Transit Authority who again offered free rides to the polls and to
the Mayor and Board of Aldermen for their support of the City Clerk’s Office.

| would like to issue a very special thanks to all our elected and appointed election officials, who had
to deal with a lot of diverse issues at this election, with long lines in both voter registration and ballot
check-in, as well as, issues tied with the handling of two ballots. They held themselves in an exemplary
manner and worked extremely hard during this very long day. Do to their dedication and support of
the election process, it protects the integrity of Nashua’s elections.

Sincerely,

Patricia D. Piecuch
City Clerk

Jim Donchess
Mayor City of Nashua

To: Board of Aldermen
From: Jim Donchess
Date: 6/2/16

Re: Contract Award with Sanborn, Head & Associates for Gas Collection and Control Services

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

The Finance Committee approved the award of the below referenced contract at their June 1, 2016 meeting.
| am requesting the concurrence and approval of the full Board of Aldermen for the award of the following

contract:

Contract award with Sanborn, Head & Associates for Gas Collection and Control Services - Attached please
find Purchasing Manager’s Memo # 16-142 regarding this contract. This contract is for the remainder of
FY16 and all of FY17.

229 Main Street + PO Box 2019 « Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

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APPOINTMENTS BY THE MAYOR

NOVEMBER 13, 2018

Downtown Improvement Committee

Stephen Saxe (New Appointment)
74 Musket Drive
Nashua, NH 03062

David Grebowski, Alternate (New Appointment)
Fay’s Fine Cabinetry

172 Main Street

Nashua, NH 03060

Nashua Housing Authority
Paul Deschenes (Reappointment)

57 Tyler Street
Nashua, NH 03060

Term to Expire: September 13, 2019

Term to Expire: December 1, 2021

Term to Expire: October 13, 2023

| respectfully request that these appointments be confirmed.

Jim Donchess
Mayor

A special meeting of the Board of Aldermen and the Performing Arts Center Steering Committee was held
Monday, October 29, 2018, at 7:00 p.m. in the City Hall Auditorium.

President Brian S. McCarthy presided; City Clerk Patricia D. Piecuch recorded.

Prayer was offered by City Clerk Patricia D. Piecuch; Alderwoman-at-Large Shoshanna Kelly led in the Pledge
to the Flag.

The roll call was taken with 15 members of the Board of Aldermen present.

The roll call was taken with 8 members of the Performing Steering Committee present.
Lindsay Rinaldi, Marylou Blaisdell and Tina Cassidy were recorded absent.

Mayor James W. Donchess was also in attendance.
COMMUNICATIONS

From: Brian S. McCarthy, President, Board of Aldermen
Re: Special Board of Aldermen Meeting

There being no objection, President McCarthy accepted the communication and placed it on file.
PRESENTATION

Full Circle Consulting presentation on Performing Arts Center fundraising efforts.

Tim Cummings, Director of Economic Development

To the Board of Alderman and Performing Arts Center Steering Committee, for the record my name is Tim
Cummings and | am the Director of Economic Development for the City. | wanted to just start the conversation
this evening to help create a preface or an orientation to help guide and facilitate the communication that we
will this evening.

The goal originally as we were starting this presentation is to try to create an informal dialogue. | know that
doesn’t really lend itself too well when you have this many people around the table but we are trying to create a
roundtable type of discussion and try to keep it as casual as possible.

Betsy McNamara of Full Circle Consulting will hit on two prompts this evening; one will be a general overview
of Capital Campaigns and how they work in terms of best practices and then also speak more about the
feasibility study that we recently executed here this summer. Again, thank you for having us this evening and
with that being said | will turn it over to Betsy.

Betsy McNamara, Principal — Full Circle Consulting

Thank you for having me. So actually | am going to do that in the reverse order Tim, | am going to start with
the results of the feasibility study and tell you a little bit about how that went and then | am going to talk a little
bit about capital campaigns and how they typically run. Then we thought we would just open it up for
questions, ok? | think the Board of Aldermen has received a report on this feasibility study so this is right from
the report that you have already received that the summary of the feasibility study is that the capital campaign
work group has a high level of confidence that the project will secure approximately $6.5 million dollars; and
that is $4 million dollars from New Market Tax Credits and $2.5 million dollars from a capital campaign that will
encompass private charitable contributions as well as contributions made to the project through NH
Community Development Finance Authority Tax Credits.

Special Bd. of Aldermen — 10/26/15 Page 2

The rest of my conversation is going to talk about the $2.5 million dollar capital campaign. The purpose of this
feasibility study is to talk with members of the community that the capital campaign work group identified as
people who are capable of making a gift to the capital campaign, hopefully interested in supporting the capital
campaign and are people that are known in the community and decision makers and influencers. We wanted
to learn from them what is it about the Performing Arts Center that is particularly interesting to them that might
be particularly inspiring to them to make a charitable contribution and then what are their concerns. When you
go out to the community for a capital campaign you would like to Know that in advance so that you can address
some of those concerns and have some answers when people have questions.

It was also to help us identify what is a capital campaign goal that we feel is feasible and then to develop a
capital campaign strategy. And | just want to be clear that a capital campaign for those of you who do a lot of
work with non-profits understand the annual fund and | had one Board Member that | worked with once on a
non-profit say the annual fund is just like housework, it is never done. That is the fund raising that you do year
after year to support the programming, on-going and it is often done through special events like 5K road races
or dinners or things like that. That is not a capital campaign, a capital campaign is usually a time limited
project that has very specific outcomes and goals and is funding very specific things such as a new building or
an endowment that is going to be a big leap forward for the organization. Or, as in the case of this entity, is
going to help fund the startup of this Performing Arts Center.

What we found in going out, | had 23 interviews, | and my colleague Amy Lockwood from Full Circle
Consulting, we had 23 interviews in total and talked with a total of 30 people, business people, people from
downtown, people active in the community. What was most exciting is probably the same reason why people
in this room are excited about the Performing Arts Center, that people are excited about live performances in
downtown, real excited about having a place where they can just come downtown, go out to eat and then go a
live performance. They are hoping that the Performing Arts Center will help bring a lot of energy and
revitalization to downtown Nashua and that the combination of a Performing Arts Center and a revitalized
downtown will be good for the City as a whole and will be particularly attractive to businesses that are working
very hard to attract and retain high quality work force.

So some of the concerns that we discovered, this one is not a surprise to me, long-term sustainability, they just
want to make sure that if it is built it will be here in 20 years right; which is a very typical concern of any capital
campaign project. If you build it, how are you going to pay for it in 20 years? Another one is by organizational
structure there was a lot of concern out in the community that this was going to be completely City-run, that the
City is going to hire employees to run the facility and there was a notable level of distrust of the City’s capacity
to do that. When | talked about your plan to have it created as a 501(C)(3) and have that organization be the
entity that is going to manage this Performing Arts Center, people were relieved and felt more enthusiastic
about it.

The third one was parking and that | would divide into two things in terms of concerns, one is that there is a
perception that there is not enough parking in downtown and | think that is some marketing on the part of the
Performing Arts Center that in reality, people who are coming downtown or to a place for a several hour kind of
night out, are more willing to walk 5 to 7 minutes from a parking garage than maybe you are if you are just
trying to hit a store and run in and run out. But the other one was something | didn’t anticipate was that there is
a perception that the parking garages are not safe. As a result people said “Sure there is parking, but |
wouldn’t park there”. | think that is something very tangible that can be fixed it is not obviously a capital
campaign thing, but that is for you to know that that is an issue.

Finally there were questions about the retail space, what is going to go in there. This could be because |
simply described it as retail space and most people jumped to the conclusion that it was going to be a clothing
store or something like that and expressed concern that whoever is securing and bringing in that business to
take that first floor space — that it would be empty space is the concern. | think that the sooner we can figure
that out, the better.