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THE CITY OF NASHUA “The Gate City’

Administrative Services
Puechesing Depaztene nt

including final testing and delivery of all product materials and warranty information. Liquated
damages of $250 per calendar day will be assessed for delays beyond the established dates. for
Substantial Completion and Final Completion.

229 Main Street ¢ Nashua, New Hampshire 03061 * Phone (603) 569-3330 ¢ Fax (603) 589-3233
3

Se) THE CITY OF NASHUA "The Cate City”

Adsvunistrative Services
Purchasing Department

Addendum 2

IFB 1093-122920
Dry Well Hoist

December 21, 2020
Information included in this document becomes a part of the original IFB.

If you are submitting a paper bid, please sign below to indicate receipt of this additional information and
include this page with your bid submittal. If you are submitting a proposal via Bid Express please be sure
to acknowledge the addendum on the website before submitting your proposal.

Addendum 2 is being issued to modify the bidding documents to include questions and answers received
from potential bidders with the initial IFB.

All other aspects of the original document remain the same,

Please sign and return this page with your submitted proposal. Failure to acknowledge the addendum
will result in the bid submittal being disqualified.

| acknowledge that Addendum 2 has been received and incorporated into bid submittal for IFB

1093-122920.
Authorized Signature a

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Date

Mass Crake + Host

Name of Firm

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 Fax (603) 589-3233
1

gee) THE CITY OF NASHUA eh,

Adrnnisteative Secvices
Pucchasing Departrent

Addendum 2

1FB.1093-122920
Questions and Answers

. What is the engineers estimate?

$30,000 - $50,000 for the base bid (hoist) and alternate (laser system), the broad
estimate is due to uncertainty on a budget for the laser system.
Do you anticipate extending the bid due date?
No
. What additional details are you willing to provide, if any, beyond what is stated in bid
documents concerning how you will identify the winning bid?
None — all details needed have been provided in either the bid, any pre-bid
meetings or are included in these questions/answers.
. Was this bid posted to the nationwide free bid notification website at
www.mygovwatch.com/free?
No
. Other than your own website, where was this bid posted?
Bid Express

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233
2

Board of Aldermen — 9/12/17 Page 9

wave of revolutionaries bringing brick and mortar shops back to downtown. They’ve been an excellent addition
to the fabulous ones that we already have from Fresh, to Designworks, to Myoptic, and anyone else that I’ve
forgotten. | can only speak for myself, however, | feel that the performing arts center would be a huge draw to
Nashua and the downtown area. It could breathe new life into the city and a time when arts programs are
being pushed aside, reduced, or cut completely in so many places nationwide, let Nashua step forward. Let
Nashua show our youth that the arts are not only alive in our city but are supported and nurtured. That having
a passion and love for creating is at the core of both business and the arts. Pass the performing arts center
this evening and help create the ripple that has the potential to become a tidal wave for change in Nashua and
other small communities. Thank you.

Dave Tencza, 10 Monica Drive

Thank you very much. Dave Tenza — 10 Monica Drive, Ward 8 here in Nashua. | appreciate the chance to
speak in favor of this project. | really think this project is about the future of Nashua which is | think what
everyone has been saying here tonight. | have two children. They've involved in lots of activities here in the
city. They benefit from the sports programs. They benefit from the great parks and recreation area we have
here in Nashua and | see this arts center as an investment akin to those investments that this Board has
already made. The reason | say that is because this summer my two kids fell in love with the program that
they have over at the Palace Theater. They went once a week to see the shows that they have that are
specifically for younger kids. They’re quick shows but they love them. Every week they look forward to them.
Every week my wife took them out to eat in Manchester. One thing that | am afraid that we’re teaching my kids
is that if they want to go to a show, if they want to go have some culture, they have to go to Manchester, or
they have to go to Concord. | think building this arts center having it down here would be a great signal to
them that Nashua is a great place to live. There’s a lot for them to do. It’s a place that they want to grow up
and stay as they get older.

| think the other thing about the program up in Manchester is that every time they would go during the day,
there were groups from the various camps, different programs. So this arts center is not just going to benefit
people who can afford to buy tickets. It’s going to benefit youth in the city, a lot of collateral groups. It’s going
to have a lot of collateral benefits that maybe are not going to be discussed tonight and we can’t even think of
but certainly it is an important message to send.

Finally just as far as the future of downtown, the future of the city is concerned, its vote is being taken tonight. |
heard one of the speakers before say this was looked into 30 years ago. The city cannot wait another 30 years
to develop a project like this. We have an opportunity now. We have an opportunity in a parcel of land that
may never become available again. Tonight's the night to vote on this and | ask that you support this measure.
Thank you.

Lisa Bissonnette

Thank you. I’m reading a letter on behalf of Meri Goyette. She’s at 63 Forest Park Drive in Nashua. “As
someone who’s been passionate in the arts in the City of Nashua and has played a significant role in
leadership, advancing and honoring the arts in the city, | believe that this is the time for the community to
support and create a performing arts center that will not only help our community to thrive but will also provide
a pivotal commitment that the arts play in our community. This decision to support the performing arts center
did not come quickly or easily for me despite my passion for supporting all things cultural in my city but after
much soul searching, | believe that this is the time for people to come together to support the performing arts
center in the downtown. The key word is “together” to describe Nashua. Thank you. Meri Goyette”.

Eileen Beckhardt Freedom, 42 Raymond Street

Good evening. | actually was never intending to speak but | do feel very passionately about this program
project. I’ve lived in Nashua since 1974. | was a long-time teacher at Elm Street Junior High School and up
until just recently, | owned Beckonings on Main Street for 15 years. | have a pretty good sense of what a
wonderful city we have and what a better city we could have. | feel that we have this opportunity. When

THE CITY OF NASHUA sth Cate City

December 8, 2020

Subject: IFB1093-122920 DRY WELL HOIST REPLACEMENT

The City of Nashua, NH, herein referred to as “the City”, is soliciting bids for the replacement of one
3-ton hoist that can traverse laterally and longitudinally along the existing rail track in the dry well of the
Headworks of the Main Control Building, at the Nashua Wastewater Treatment Facility (NWTF),
located at 2 Sawmill Road, Nashua NH 03060. The Project Description, for this bid offering, is attached
to this invitation.

Completion time for the project will be calculated as calendar days from the date specified in the “Notice
to Proceed”, as follows:

90 calendar days for substantial completion (which assumes a 60 calendar day lead time to
order and deliver the hoist and motorized traverse system.

120 calendar days __for final completion

Liquidated damages of $250.00 for each calendar day will be assessed for delays beyond the established
dates for substantial completion and final completion.

The City of Nashua, through the Mayor, who is the awarding authority, reserves the right to reject any
and all bids or parts of bids; to waive any defects, information, and minor irregularities; to accept
exceptions to these specifications; to award contracts or to cancel this request if in the City’s best
interest.

INSTRUCTIONS FOR BIDDERS:

The City is now accepting submittals electronically via Bid Express. A Digital ID is not required to
submit via Bid Express. Please review the attached document links, Bid_Express Bidder Guide_and
Bidder Set-up Guide for more information. If a Bidder chooses to submit a paper copy, they must
submit two (2) copies and one digital copy on a USB drive in sealed envelope(s) or package(s)
clearly marked "JFB1093- 122920 Dry Well Hoist Replacement”. Bids must be submitted in the
format provided and address the item(s) specified in the IFB package. Regardless of the method of
submission, bids must be received no later than 4:00pm on Tuesday, December 29, 2020 in the
Purchasing Department; City Hall, 229 Main Street, Lower Level, Room 11, Nashua NH 03061.

Postmarks or other timestamps will not be accepted in lieu of actual delivery. Bidders can use whatever
delivery mechanism it chooses as long as it remains clear that the Bidder is responsible for submissions
prior to the bid due date and time.

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229 Main Street ¢ Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 ¢ Fax (603) 589-3233

Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid
Opportunities; Current Bids and on the Bid Express website; (Refer to Document IFB01093-122920).
Bids will be opened in public on the due date and time. Results of the bid opening will be posted on the
City's website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document
IFB01093-122920) within twenty-four (24) hours of the opening.

Complete specifications and related documentation are available on our website, www.nashuanh.gov,
under Services, Bid Opportunities; Current Bids; and on the Bid Express website. Refer to (Document
IFB01093-122920) and related documents.

Please note paper copies of bid documents will not be available. No bid documents are available at the
Central Purchasing Office.

Delivery of the bids shall be at the Bidders expense. The time of receipt shall be considered when a bid
has been officially documented by the Purchasing Department, in accordance with its established
policies, as having been received at the location designated above. The City accepts no responsibility for
mislabeled mail. Any and all damage that may occur due to shipping shall be the Bidders responsibility.

The City assumes no liability for the payment of costs and expenses incurred by any Bidder in
responding to this invitation for bids. All bids become the sole property of the City of Nashua. This
invitation for bids is not a contract and alone shall not be interpreted as such but rather serves as an
instrument through which qualifications and cost proposals are solicited.

The timeline for this project is as follows:

Projected Timeline Date
IMANDATORY Pre - Bid Meeting Tuesday, December 15, 2020
10:00AM
INW TF

Administration/Control Building Conference Room
2 Sawmill Road

INashua NH 03060
Deadline for Bidder Questions Friday, December 18, 2020 at 12 Noon
Bidder Question Answers Posted Tuesday, December 22, 2020 at 12 Noon
Bids Due Tuesday, December 29, 2020, at 4:00PM

A MANDATORY pre-bid meeting, to discuss the project, is scheduled to begin promptly on at 10:00
AM on Tuesday, December 15, 2020 at the Wastewater Treatment Facility, 2 Sawmill Road, Nashua
NH 03060 in the Administration/Control Building Conference Room, immediately followed by a
walkthrough of the proposed project. You or your representative(s) are required to attend this meeting if
you intend to submit a bid. Attendees are required to wear masks and adhere to all City COVID-19
protocols. The meeting is an opportunity for the City of Nashua to provide an overview of the project
and its objectives, and for participants to request additional information directly from City staff
managing or participating in the project.

Bidders are encouraged to submit questions via email or via Bid Express; however, the City assumes no
liability for assuring accurate and complete email transmission/receipt and is not responsible to
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229 Main Street ¢ Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 ¢ Fax (603) 589-3233

acknowledge receipt. Inquiries must be submitted in writing, citing the RFP title/number, Page, Section,
and must be received no later than Friday, December 18, 2020 by 12 Noon to:

William Keating
Email: KeatingW@NashuaNH. gov
and
Kelly Parkinson, Purchasing Manager
parkinsonk@nashuanh. gov

The City will consider all timely-received questions and requests for change and, if reasonable and
appropriate, will issue an addendum to clarify or modify this IFB. Answers to Bidder submitted
questions and other addenda will be posted on the City of Nashua website www.nashuanh. gov, under
Services; Bid Opportunities; Current Bids; ( Refer to Document IFB1093-122920) and on Bid Express
no later than Tuesday, December 22, 2020 by

12 Noon.

The City hereby notifies all Bidders that it will affirmatively ensure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds of race,
color, national origin, sex, age, or disability in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are
biodegradable, can be or have been recycled, or are environmentally sounds. Due consideration will be
given to the purchase of such products. If you are proposing any such products which qualify, please so
indicate in a cover sheet by item number and description. We are also conscious of energy use and
encourage Bidders to propose products that are energy efficient.

All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any
binding resulting contract, whichever is later.

The City may reject any or all of the bids on any basis and without disclosure of a reason. The failure to
make such a disclosure shall not result in accrual of any right, claim or cause of action by any
unsuccessful bidder against the City of Nashua.

The City is exempt of all taxes. All bids must be FOB Nashua, NH. All Bidders must comply with all
applicable Equal Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in
default on the payment of taxes, licenses or other monies due the City. Therefore, this bid request is void
as to anyone who is in default on said payments.

Sincerely,
Kelly Parkinson

City of Nashua, Purchasing Manager
parkinsonk@nashuanh. gov

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229 Main Street ¢ Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 ¢ Fax (603) 589-3233

GENERAL REQUIREMENTS

A. Tobe eligible for an award, a Bidder must be deemed "responsible". A responsible Bidder:
e has the ability, capacity and skill to provide the goods or services required
e can provide the goods or services within the time frame specified
e has a satisfactory record of integrity, reputation, judgment and experience
e has sufficient financial resources to provide the goods or services
e has an ability to provide future maintenance and support as required
e has developed a positive track record with the City of Nashua to the extent the Bidder has
previously provided goods or services.

B. The Successful Bidder will be required to provide the City with certificates of insurance for coverage
as listed below and endorsements affecting coverage required by the contract within ten (10)
calendar days after the City issues the notice of award. The City requires thirty (30) calendar days
written notice of cancellation or material change in coverage. The certificate and endorsements for
each insurance policy must be signed by a person authorized by the insurer and who is licensed by
the State of New Hampshire. General Liability, Employer’s Liability and Auto Liability policies
must name the City of Nashua as an additional insured and reflect on the certificate of insurance:

e General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000
aggregate

e $1,000,000 Combined Single Limit Automobile Liability (coverage must include all
owned, non-owned and hired vehicles)

e Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,
$100,000/$500,000/$100,000

All Bidders and subcontractors at every tier under this project will fully comply with NH RSA
Chapter 281-A, “Workers’ Compensation”.

C. It is the responsibility of the Successful Bidder to submit, to the City, certificates of insurance for the
Successful Bidder and all other subcontractors prior to the start of the project. It is the responsibility
of the Successful Bidder to provide the City with updated certificates of insurance for the Successful
Bidder and all subcontractors 10 days prior to the expiration of coverage. The City may, at any time,
order the Successful Bidder to stop work, suspend the contract or terminate the contract for non-
compliance. All subcontractors are subject to the same insurance requirements as the Successful
Bidder.

D. The Successful Bidder will be required to post the following bonds. Cost of bond premiums to be
incorporated into the bid item costs.

¢ Bid Bond: A bid guarantee from each bidder equivalent to 5% of the bid price. The “bid
guarantee” must consist of a firm commitment such as a bid bond, certified check, or other
negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance
of the bid, execute such contractual documents as may be required within the time specified.

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229 Main Street ¢ Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 ¢ Fax (603) 589-3233

* Payment & Performance Bond: Successful Bidder shall furnish Performance and Payment
Bonds, each in an amount at least equal to the Contract Price, as security for the faithful
performance and payment of all obligations under the Contract Documents. These Bonds
shall remain in effect at least until one year after the date when final payment becomes due,
except as provided otherwise by Laws or Regulations or by the Contract Documents.
Successful Bidder shall also furnish such other Bonds as are required by the Contract
Documents. When Successful Bidder delivers the executed agreements to the City,
Successful Bidder shall also deliver to the City such Bonds as may be required to furnish.

. The City of Nashua would like to emphasize the importance of construction work zone safety. The
City of Nashua has adopted the provisions of the Manual on Uniform Traffic Control Devices
(MUTCD) for work zone safety. Unless otherwise indicated in the contract, the contract shall follow
the requirements of the MUTCD at all roadway construction work zones.

. The City also reserves the right to negotiate any change or amendment in any bid without
soliciting further bids if the action is necessary for the best interest of the City.

. The City may conduct discussions with responsible Bidders prior to selection. Project shall begin
performance upon receipt of an executed contract, a valid purchase order issued from the City,
and the issuance of a “Notice to Proceed”.

. The City may reject any and all responses on any basis and without disclosure of a reason. The
failure to make such a disclosure shall not result in accrual of any right, claim, or cause of action by
any unsuccessful Bidder against the City.

Working on behalf of the City, the Successful Bidder shall be consistent with State and Federal
statutes and be an advocate for the City throughout the project.

The Successful Bidder shall meet all requirements of the Americans with Disabilities Act.

. The Successful Bidder should understand that under the New Hampshire Right-to-Know Law, all
documents submitted in response to this request, including financial information, are considered
public information and will be made available to the public upon request, unless specifically
exempted under the law.

. Any Bidder submitting a bid may appeal a pending award prior to award by the City. The
appellant must:

a. Submit a written protest to the City’s Purchasing Manager within five (5) business days after
the bid opening.

b. Describe, in the written protest, the issues to be addressed on appeal.

c. Post, with the written protest, a bond with a surety meeting the requirements of authorization to
do business in this state or submit other security in a form approved by the City who will hold
the bond or security until a determination is made on the appeal.

d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant’s
bid, up to a maximum bond or other security amount of $250,000.00.

e. Not seek any type of judicial intervention until the City has rendered its final decision on the
protest.

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229 Main Street ¢ Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 ¢ Fax (603) 589-3233

The City will stop award actions until after the City’s Purchasing Manager has responded in
writing to the protest. If the appellant is not satisfied with the response, the appellant may then
protest to the Board of Aldermen, who will render a final decision for the City. No award
protests will be heard by the Board of Aldermen unless Bidder has followed the appeal process.

If an appeal is granted, the full amount of the posted bond or security will be returned to
the appellant. If the appeal is denied or not upheld, a claim may be made against the bond for
expenses suffered by the City because of the unsuccessful appeal. The City is not liable for
any costs, expenses, attorney’s fees, loss of income, or other damages sustained by the
appellant in a bid appeal process.

M. The City assumes no liability for the payment of costs and expenses incurred by any Bidder in
responding to this request. All bids become sole property of The City. This is not a contract and shall
not be interpreted as such but rather serves as an instrument through which qualifications and cost
proposals are solicited.

IFB Document List:

The following is a list of documents included in this IFB. Please ensure you have reviewed all documents
before submitting all bids to the City.

General Requirements

To be considered a complete response at a minimum the following documents must be returned along
with your bid. These documents can be found in “Division 2 of the “Bidding and Contract
Requirements and Specifications Package”

A. Bid Form;

B. Schedule of Values;

C. Bid Bond;

D. A tabulation of Subcontractors, Suppliers and other individuals and entities required to be
identified in this Bid; and

E. Contractor’s Qualifications

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229 Main Street ¢ Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 ¢ Fax (603) 589-3233