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INTERNATIONAL Financiai Summary May 14, 2079
2029 HW587 SFA (HV507}

{US DOLLAR)

Descristion Price
Net Sales Price: $88,785.00

Please feel free to contact me regarding these specifications shouid your interests or needs change. !
am confident you will be pleased with the quality and service of an International vehicle.

Approved by Seiier: Accented by Purchazer:
Official Title and Daie Firm cr Business Name
Authorized Signature Authorized Signature and Date

This pregosal is not binding upon the
seller without Selier's Authorized
Signature

Gificial Title and Date

The TOPS FET calculation is an estimate for reference purposes oniy. The seller or rotaiier is
responsibie for calculating anc reporiing/paying appropriate FET to the IXS.

The limited warranties applicable to the vehicles described herein are Navistar, inc.’s standard
printed warranties which are incorporated herein by reference and to which you have been
provided a copy and hereby agree to their terms and conditions.

10 Proposai: 21234-01

THE CITY OF NASHUA “The Gate City"

Administrative Services

Purchasing Department

August 8, 2019
Memo #20-013

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: LANDFILL ENGINEERING SERVICES (VALUE: $270,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
July 30, 2019 for the information related to this contract.
The Solid Waste Department Superintendent, Board of Public Works (July 30, 2019 meeting) and the

Purchasing Department recommend the award of this contract in an amount not to exceed $270,000 to
Sanborn Head and Associates of Concord, NH.

Pe

Oe foo —

Purchasing Manager

Cc: J Lafleur L Fauteux

'229 Main Street e Nashua, New Hampshire 03061 Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

A. Meiion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 30, 2019

Jeff Lafleur, Superintendent
Solid Waste Department

Landfill Engineering Services

To approve a three year contract for general engineering services at the City’s
landfills covering FY20- FY22 from Sanborn Head and Associates of Conccrd,
NH for a combined total cost for all three years not to exceed $270,000 ($90,000
per year). Funding will be through: Department: i168 Solid Waste; Fund: Solid
Waste; Account Ciassification: 53 Professional and Technical Services.

Sanborn Head and Associates proposed scope of services

Sanborn Head and Associates (SHA) is the City’s primary engineering consultant
for landfill and solid waste related issues, including landfill gas management,
design and construction; groundwater, air and solid waste permitting; capacity
analyses; regulatory representation; and general landfili operations. They review
and prepare documents required by the City’s Title V air emission permit. They
also prepare the annual Greenhouse Gas Emissions report that is required by the
USEPA.

The City also utilizes SHAs Landfill Gas Management Suite (LFGMS) software
program to assist us with monitoring, managing, operating the landfill gas
collection and control system at the Four Hills Landfill. The data collected in
LFGMS is included in tri-annual monitoring reports submitted to NHDES and is
required by the Standard Operating Procedures/Enhanced Monitoring Procedures
Plan approved by NHDES.

As such, they have a thorough understanding of the issues and requirements of the
Four Hills facility and other closed City landfills, and provide consistent, high
quality engineering and consulting services to the department in a timely manner.
They have demonsirated superior abilities relative to reguiatory reporting,
permitting, design and construction oversight. Therefore, they are considered a
sole source for these services.

Sanborn Head has provided the required certificate of insurance to accomplish
these services.

The Solid Waste Superintendent and the Environmental Engineer recommend
awarding Sanborn Head and Associates of Concord, NH a three contract for these
services.

EXHIBIT B
SANBORN HT HEAD 20 Foundry Street

Building Trust. Engineering Success. Concord, NH 03301
Mr. Jeff Lafleur July 11, 2019
Superintendent File No. 3066.14
Nashua Division of Public Works, Solid Waste Department
840 West Hollis Street Sent via email

Nashua, NH 03062

Re: Scope of Engineering Services — Fiscal Years 2020, 2021, and 2022
Solid Waste Services - City of Nashua
Nashua, New Hampshire

Dear Jeff:

Sanborn, Head & Associates, Inc. (Sanborn Head) appreciates the opportunity to provide
this scope of engineering services to the City of Nashua (City) relative to solid waste-
related services during fiscal years (FY) 2020, 2021, and 2022. The scope of services
presented herein is based on communication with the City regarding services needed
during a typical FY as well as services commonly provided by Sanborn Head over the past
several years.

SCOPE OF ENGINEERING SERVICES
Task1 Air Permit/Emissions Reporting and Related Services

Sanborn Head will provide the City with the following air-related services for the Four Hills
Landfill:

= Reviewing the semi-annual and annual air permit compliance reports prepared by the
City or EPP Renewable Energy, LLC, if requested by the City;

= Providing support for compliance with the City’s EMP/SOP;
= Providing support for compliance with the City’s Title V Operating Permit;
= Preparing the annual Non-Methane Organic Compound report;

= Preparing the annual emissions inventory for the landfill gas flare and fugitive
emissions;

= Preparing the federal greenhouse gas report; and

= Providing regulatory compliance support.

Task2 Groundwater Reporting

We anticipate that Sanborn Head will assist the City with the following groundwater
reporting services for the Four Hills Landfill and Roussel/Gardner Memorial Park Landfill.

SANBORN, HEAD & ASSOCIATES, INC. www.sanbornhead.com

July 11,2019 Page 2
20190711 Lafleur FY 2020-2022 Services Scope.docx

u Reviewing the field groundwater sampling and laboratory analytical data collected in
November and April and analyzed by others for the Four Hills Landfill and updating
corresponding analytical tables;

= Preparing the Annual Report for the Four Hills Landfill to be submitted to the NHDES in
January of each year, as required in the June 15, 2016 Groundwater Management and
Release Detection Permit for the site (GWP-198403099-N-005).

= Preparing the Four Hills Landfill Permit Renewal Application to be submitted to the
NHDES within 90 days of June 14, 2021, as required by the Groundwater Management
and Release Detection Permit for the site (GWP-198403099-N-005) issued to the City
on June 15, 2016.

= Preparing non-routine correspondence for the Four Hills Landfill to be submitted to the
NHDES, as required, in association with non-routine responses for the site Groundwater
Management Permit (GWP-198403099-N-005).

= Preparing the Roussel/Gardner Memorial Park Landfill Permit Renewal Application,
including associated preparation of the periodic summary report (Bi-Annual Report)
for the site, to be submitted to the NHDES following the October 2020 sampling event,
and within 90 days of February 22, 2021 as required by the Groundwater Management
and Release Detection Permit for the site (GWP-200202018-N-003) issued to the City
on February 23, 2016.

= Preparing non-routine correspondence (e.g., November 2019 PFAS data transmittal) for
the Roussel/Gardner Memorial Park Landfill to be submitted to the NHDES, as required,
in association with non-routine responses for the site Groundwater Management
Permit (GWP-200202018-N-003).

We understand that the City does not require assistance from Sanborn Head for the Lincoln
Park Landfill, Old Nashua Landfill, and Shady Lane Landfill during FY 2020, 2021, and
2022, and that the City will continue to prepare reports and submittals for these three sites.

Task3 Annual Waste Capacity Evaluation

For this task, Sanborn Head will perform the annual waste capacity comparison for Phases
! and II of the Four Hills Landfill. We understand that the City will retain a licensed
surveyor to prepare a topographic survey of Phases I, II, and III. Our evaluation will include
the following:

= Developing engineering drawings that compare the existing landfili topography (as
provided to us in a recent topographic survey) to the currently permitted final landfill
grades;

a Estimating the remaining disposal capacity (airspace) in terms of cubic yards; and
= Calculating the remaining life of the permitted landfill based on the remaining capacity
and the City’s projected waste acceptance rate.

To accomplish the above, Sanborn Head assumes that the City will provide AutoCAD
formatted drawings of the site topography, as well as recent waste receipts. Sanborn Head
will transmit the results of our evaluation in a letter addressed to the City.

SANBORN |!!! HEAD

july 11, 2019 Page 3
20190711 Lafleur FY 2020-2022 Services Scope.docx

Task4 Annual Financial Assurance Update

The NHDES Rules require landfill owners to submit financial assurance updates to NHDES
every third calendar year in order to demonstrate that financial assurance for closure and
long-term monitoring and maintenance (LTMM) is provided for the Four Hills Landfill
{(Env-Sw 1400}. During the years in which a submittal to NHDES is not required, an
updated closure cost estimate is required to be prepared and kept for the facility's records.
Since the City last submitted an update to NHDES in March 2018, the next submittal to
NHDES will be required in March 2021. Updates prepared during FY 2020 and 2022
should be kept for the facility’s records.

This financial assurance demonstration includes preparation of opinions of closure and
post-closure cost for the currently permitted areas (Phases I, II, and III) and calculations to
demonstrate that the City is setting aside funds sufficient for future closure and post-
closure needs.

Sanborn Head will prepare the opinions of cost using the required NHDES forms based on
the permitted closure plan, currently available average unit costs for similar projects,
current costs for monitoring services, published construction cost estimating guides, and
our engineering judgment. We will estimate the remaining life of Phases I, II, and III based
on the latest survey update and prepare sinking fund calculations using account balances
provided to us, actual waste tonnage received at the Four Hills Landfill, and the projected
waste tonnage for the remaining estimated life of Phase I, II and III. The calculations will
demonstrate that the balances for the closure and LTMM accounts are consistent with what
was projected or provide amounts per ton that should be set aside going forward to
provide sufficient funds at the expected date of closure.

Sanborn Head will prepare a letter, addressed to the City, that documents our evaluation,
which will include NHDES Cost Estimate Forms for landfill closure and post-closure care,
and sinking fund calculations.

Task5 General Engineering Services

Sanborn Head’s services under this task will be performed at the City’s request and involve
routine matters of limited scope, such as attending meetings with regulators and providing
design, operation, or air consultation relative the Four Hills Landfill.

BUDGET ESTIMATE AND BASIS OF BILLINGS

The total estimated annual budget for this proposal is $90,000. We will invoice for our
services based on actual accrued time and expenses in accordance with the enclosed
Schedule of Fees. Our Schedule of Fees provides our labor rates for each FY. We will not

perform services beyond those defined herein without first receiving written authorization
from the City.

SCHEDULE

Sanborn Head is available to begin working on this project following written authorization
to proceed from the City.

SANBORN || HEAD

July 11, 2019 Page 4
20190711 Lafleur FY 2020-2022 Services Scope.docx

TERMS OF ENGAGEMENT

The terms of engagement are described in our Agreement with the City of Nashua, New
Hampshire, dated April 17, 2019.

ACCEPTANCE

We understand that acceptance of this proposal will be provided in a City issued Purchase

Order to Sanborn Head for these services.

Thank you for the opportunity to submit this scope of services. We look forward to
working with you during fiscal years (FY) 2020, 2021, and 2022. Please contact us should
you require additional information.

Very truly yours,
SANBORN, HEAD & ASSOCIATES, INC.

. al

Edward A. Galvin, P.E. Eric S. Steinhauser, P.E., CPESC, CPSWQ
Project Manager Senior Vice President and Principal
EAG/HHL/AEA/DEA:eag

Enclosed: Schedule of Fees

P:\Opportunities\City of Nashua, 3-Yr LF General Eng Service Contract, FY2020-2022, Nashua, NH\Proposal\20190711 Lafleur FY
2020-2022 Services Scope.docx

SANBORN j}!| HEAD

SANBORN |||] HEAD

Building Trust. Engineering Success.

SANBORN, HEAD & ASSOCIATES, INC.
Schedule of Fees for Fiscal Years 2020, 2021, and 2022

City of Nashua
Fiscal Year

2020 2021 2022
Senior Vice President $217 $224 $230
Vice President $207 $213 $220
Project Director $195 $201 $207
Senior Project Manager $166 $171 $177
Project Manager $155 $160 $165
Senior Project Engineer/Geologist $136 $140 $144
Project Engineer/Geologist $128 $132 $136
Engineer/Geologist $117 $120 $124
Supervising Technician $104 $107 $110
Senior Engineering Technician $94 $97 $100
Engineering Technician $87 $90 $93
Support Staff $75 $77 $80

Subcontractors and Outside Services Cost plus 10%

Other Direct Expenses Cost plus 10%

Hourly rates will be charged for time worked on the project and for the time required for travel
between the office and the meeting or project site. Local travel will be at IRS allowed rates.

Overtime hours will be charged using the hourly rates listed above.

Hourly rates for expert witness testimony, including preparation time, and other special
services such as corporate acquisition due diligence studies that generally require a dedicated
commitment of senior staff, will be provided upon request.

This fee schedule applies for the City of Nashua fiscal years 2020 (from July 1, 2019 to June 30,

2020), 2021 (from July 1, 2020 to June 30, 2021), and 2022 (from July 1, 2020 to June 30,
2021).

P:\Opportunities\ City of Nashua, 3-Yr LF General Eng Service Contract, FY2020-2022, Nashua, NH\Proposal\SWCSA Std-2020-2022 (Nashua).docx

SANBORN, HEAD & ASSOCIATES, INC. www.sanbornhead.com

CONTRACT FOR PROFESSIONAL SERVICES

ENGINEERING SERVICES
FOR
FOUR HILLS LANDFILL

FY2020 THRU FY2022

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH

03060
AND

SANBORN, HEAD & ASSOCIATES, INC.
and its successors, transferees and assignees (together “Professional Engineer”)
NAME AND TITLE OF PROFESSIONAL ENGINEER

20 FOUNDRY STREET, CONCORD, NH 03301
ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time to
time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are both necessary
and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed, ready, willing
and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B—Sanborn Head Scope of Services and Fee Schedule, dated Juiy 11, 2019

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of the
Proposal.

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