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CHANGE ORDER

No. 1
PROJECT: Orthoimagery and Photogrammetric Mapping
OWNER’s PURCHASE ORDER NO.: 146964
EXECUTED PURCHASE ORDER DATE: March 6, 2019
DATE OF ISSUANCE: August 15, 2019 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
VENDOR: Sanborn Mapping Company, Inc.
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

Additional services to complete Phase 2 of the Orthoimagery and Photogrammetric Mapping
Project, per proposal dated March 5, 2019.

Final Completion Dates extended due to delay of Finance Committee meeting.
Description of service deliverables to be performed includes:

Pilot Products Delivered to City of Nashua;

2-Inch Orthoimagery Delivered to City of Nashua via GeoServe ™ and External Drive;

New 40-Scale Planimetrics/Topo; and
Edits/Corrections, Final Deliverables to City of Nashua

VVV WV

Attachment: Sanborn Mapping Company Scope and Fee

Change Order # 1 1 of 2
Sanborn Mapping Company

Summary

CHANGE Ih CONTRACT PRICH:

Original Contract Price

$20,099

CHANGE IN CONTRACT TIMES:
Original Contract Times

Final completion — Phase 1: Aprii 15,2019

Net changes from previous Change Orders

SC

Wet change from previous Change Orders

Final compietion — Phase i: April 15, 2619

Contract Price prior to this Change Order

$20,000

Contract Times prior to this Change Order

Finel completion — Paase i: April 15, 2029

Net increase (decrease) of this Change Order

$135,551

Net Increase (deerease) of this Change Order

Final completion -Phese 2: January 23, 282€

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

Final completion - Phase 2: January 23, 2620

$155,551
RECOMMENDED: ACCEPTED: APPROVED:
By: By:
D¥W Representative Sanborn Map'Co. Mayor Jim W. Donchess
(Aathorized Signature) (Authorized Signature) Owner
John R. Copple, President/CEO (Authorized Signature)
Date: 4 i / / / } Date: 8/2/2019 Date:

Change Order # 1
Sanborn Mapping Company

2 of 2

Corporate Headquarters Phone: 719.593,0093

ee pee 1935 Jamboree Drive Toll-Free: 1.866.726.2676
— OC r) h rm rn Suite 100 Fax: 719.528.5093
cau LA c | ft Sue q Colorado Springs, CO 80920 www.sanborn.cam

March 5, 2019

Mr. Jayson Brennen, GISP

Vice President

CDM Smith

670 N. Commercial St, Suite 208
Manchester, NH 03101

P/F 603.222.8323
brennenjd(@cdmsmith.com

Re: Revised Proposal for Orthoimagery and Photogrammetric Mapping Project, City of Nashua, NH

Dear Mr. Brennen:

The Sanborn Map Company, Inc. (Sanborn), understands that the City of Nashua, NH (the City), is seeking to
engage the services of a professional mapping company to provide digital orthophotography and photogrammetric
mapping services. Sanborn has the personnel, equipment, knowledge, and experience to successfully complete the
required tasks, and we are pleased to present our proposal. This revision of the proposal separates the acquisition
cost from the remainder of the fees; removes the 4-inch spatial resolution option, since the 2-inch spatial resolution
option has been selected; includes the addition of the project schedule; adds a summary list of the planimetric
features; delineates a Phase I and Phase IT in both the schedule and the payment terms; and updates the schedule
dates.

Statement of Work

@ Project Area: The area of interest (AOI) for the project is understood to be that within the legal boundary of
the City, consisting of approximately 31.7 square miles

= Georeferencing: New Hampshire State Plane Coordinate System NAD83 (U.S. Survey Feet), latest revision.
Vertical datum NAVD88. Combination of ABGPS/IMU and ground control

= Acquisition Conditions: Spring 2019, snow free, leaf-off
Digital Orthophotography
« Spatial resolution = 2-inches

« Spatial accuracy = 2 pixels RMSE per ASPRS Positional Accuracy Standards for Digital Geospatial Data
(EDITION 1, VERSION 1.0 - NOVEMBER 2014)

* Spectral resolution = 4-band RGB/NIR
= Radiometric resolution = 8 bits per channel
* Digital Elevation Model (DEM) developed from imagery through autocorrelation
» Delivery in TIFF/TIFW and MrSID file formats
@ Planimetric Mapping
" Stereoscopic data extraction of features — summary lst provided in Table { below
« Spatial accuracy equal to 2-inch GSD orthotmagery
«Feature list per specification/as provided to Sanborn

® Delivery in Esri File Geodatabase format

Quote-Budgetary Estimate Letter Ternplate v3; 11/7/17 Page Lof3

@ Topographic Mapping

* 1-foot contours

* Delivery in Esri File Geodatabase format
a Project Documentation

2 Project report, including control survey, aerotriangulation, quality control, in PDF format, with supporting
Excel and Esri File Geodatabase files

* FGDC complaint metadata in XML format

Table 1

Summary List of Planimetric Mapping Layers
Buildings, out buildings, mobile homes, swimming
pools, foundations, decks and porches, fire walls
Rivers, streams, ponds and lakes, wetlands, ditches,
culverts, dams

Roads, road centerlines, street names, bridges, trails,
Transportation Features railroads, sidewalks, walkways, guardrails, parking
areas, driveways, airport runways and taxiways
Cemeteries, city border, stone and retaining walls,
fences

Vegetation Features Tree/vegetation lines, hedge rows, street trees

Parks and playgrounds, recreation areas, field
outlines, golf courses

Fire hydrants, street lights, utility poles, manholes,
catch basins, signs, signals

Smoke stacks, silos, storage tanks, monument
locations

Building Features

Hydrographic Features

Boundary Features

Recreation Features

Utility Features

Miscellaneous Features

Project Schedule

Date

Notice to Proceed March 1, 2019
Kickoff Within 7 Days of NTP
Planning Finalized Within 10 ot NTP
and/or su of control (as 7 Days Prior to
April 1 — Aprit 15, 2019
and Ground Conditions

Imagery Acquisition

Notice to Proceed 9, 2019

Pilot Products Delivered to October 15, 2019

2-inch O Delivery (via GeoServe™ and External Drive October 31, 2019

New 40-scale Planimetrics/T November 31, 2019
Edits/Corrections Delivered from Sanborn — Final Deliverables Within 21 from of QC Comments

Quote-Budgetary Estimate Letter Template v3; 11/7/17 Page Z of 3

Propesed Fees

Sanborn’s proposed fees are outlined in the table below. Please note that subcontracted resources, including
offshore resources, may be utilized in the performance of some portions of the scope of work.

Phase |
Imagery Acquisition $20,000
Phase i]

Orthoimagery, 2-inch spatial resolution $30,818
Planimetric mapping, 40 scale $90,375
DTM and 1-foot contours $14,357

Total $155,551

Terms

Sanborn proposes a milestone invoice schedule as follows:
m Phase |
2 12.86" ($20,000) upon survey and flight plan approval, and to cover acquisition
@ Phase II
® 27.14% upon completion of control survey, and image and ABGPS/IMU processing
® 10% upon survey report and AT report delivery
* 40% upon initial product delivery

2 10% upon final acceptance
Sanborn understands that funding for Phase II is probable, but not guaranteed.

Payment terms shall be 30 days following receipt of Sanborn’s invoices. Sanborn’s proposal is valid for acceptance
for 90 calendar days from the date of submittal. Please note that Sanborn’s pricing is based upon the use of offshore
resources for certain tasks, delivered through Shandong Eastdawn Corporation. Local subcontractors may include
Richard D. Bartlett & Associates, LLC, for land surveys, and Keystone Aerial Surveys, Inc., for aerial data
acquisition.

We believe that our response has addressed all of the requirements outlined in your request for a quotation.
However, should you have technical questions or need clarification on any matter, please contact Mr. Brad Arshat,

Director, Strategic Accounts, at (443) 603-7725 or barshat@sanborn.com. We appreciate the opportunity to submit
this proposal and look forward to hearing from you.

Sincerely,

Ht Mt Fite Oonrolver | Treasurer

John R. Copple
President/CEO

Quote-Budgetary Esturnate Letter Template v3; 11/7/17 Page 3 0f3

=\ THE CITY OF NASHUA The Gate City”

Financial Services

Purchasing Department

August 8, 2019
Memo #20-01 1

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF ONE (1) FORD F350 4X4 TRUCK WITH PLOW (VALUE: $41,517)
DEPARTMENT: 177 PARKS & RECREATION; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Nicholas Caggiano, Superintendent of Parks and
Recreation Department, dated July 30, 2019 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of Parks and Recreation Department, Board of Public Works (July 30, 2019 meeting)

and the Purchasing Department recommend this purchase in an amount of $41,517 from MHQ of
Marlborough, MA.

Respectfully

_ Wan Kéoken
Purchasing Manager

Cc: N Caggiano L Fauteux

229 Main Street * Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

#, Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 30, 2019

Nick Caggiano, Superintendent
Parks and Recreation Department

Purchase of a Ford F356 4x4 truck with plow.

To approve the purchase of a 2020 Ford F350 4x4 replacement pick-up truck with
plow from MHQ (Municipal Headquarters) of Marlborough, MA for the price of
$41,517 pursuant to the Plymouth County Contract. Funding will be through
Department: 177 Parks and Recreation; Fund: Trust; Activity: CERF.

Quote from MHQ

This scheduled purchase will replace unit #638, a 2011 Ford F350 pickup truck.
This vehicle currently has 47,800 miles on it: The truck is showing corrosion to
the floor, frame and brake lines. These replacement units will be used by a
foreman to monitor maintenance crews in the summer and snow crews in the
winter caring for the inner city snow routes and schools.

Truck #638 will be kept as a back line plow vehicle with reduced use to extend
the life until it gets to the point where it is unrepairable.

This request is consistent with the City Capital Equipment Reserve Fund (CERF)
detailed schedule. This is the planned CERF purchase for these vehicles for FY
20. The Ford F 350 comes with a 3 year 36,000 mile warranty. The plow set up
will allow us to do a better job servicing residents in intercity routes and the dead
ends. The Superintendent and Fleet Manager both recommend this purchase.

MHG

VEHICLES % EQUIPMENT @ GEAR

CUSTOMER

Contact Name: Mr. John Stewart Date: May 24, 2019 _
Company/Dept: Nashua DPW oo Valid for: Expires on 7/30/19
Street Address; 9 Stadium Drive _ ae oe Customer#: _
City, State, Zip: NashuaNHO306200 2 Contract: MAPC/GBPC
Phone: ee Sales Rep: Brian Smith

E-Mail: stewarti@nashuanh.gov

$28,450
$647
So.
$162
$0.
S446
$0.
$0.00
$0.00
SO.
$0.00
$897.00
$162.
$181.
$265
$314.

Ford F350 - ar Cab - 4x4 28,450.00

Color : Green Gem 647.00
6.2L VB Gasoline ne; with 6 speed Automatic Ti -

All Terrain Tires LT275/70R X18E BSW 162.00
Air Conditioning =

18" Steel Wheels {increase GVWR to 11,300) 446.00
railer Hitch receiver ( Class III) -
AM/FM radio with ! clock :
Dual exterior fold-away mirrors -
40 Vi Bench Seat =

Power { Windows, Locks, & Mirrors) 897.00

Six (6) Upfitter Switches 162.00

473/F Snow Plow ; 181.00

railer Brake Controller 265.00

F Cab ( Run Boards )} 314.00
Manually Hubs (for 4WD -

Cab Guard (Back Rack) 550.00

TADS Traffic Advisor w/ TADCTL1 Contro! Head 710.00

Vertex LED Hide-a-ways 2 in front 2 in rear 495.00

en Su LED Beacon 510.00

Coat Bedliner Spray on 595.00

8' HD Snow Plow w/ cutting edge 5,995.00

20 Mode! Year increase (estimated for 4,138.00

§550
87
$4
$510.
$595.
$5,995.
$1,138

PEP TR ERP pp P TRL RRP TR ER ERR Ri Ri RER RB hed Ride pedi

TAX:
TOTAL: $41,517

IMPORTANT NOTE - The last day to order a 2019 model w/ VSO Paint is July Sth, If Nashua can place the order prior to that
date, then MHQ can order a 2019 model and the estimated price increase can be removed.

TERMS AND CONDITIONS
“This quote is valid for 60 days from the date of quote. Any purchase orders or approved quotes received outside of the 60 day quote period will be subject to
price adjustments. By signing this quote, the customer is agreeing to pay, in full, for alt items listed above. Any requests for changes, modifications,

replacements, removals or additional Items may be subject to additional fees and/or adjusted delivery dates.

M.G.L c. 308 applies to the procurement of all commodities quoted. Contract items have been collectively purchased pursuant to M.G.L c 30B sec ic and M.GL

Motion F F350 Pickup Truck Nashua DPW F350 Plow052419 Page 1 of 2

€.7 sec 228. The government body is responsible to determine the applicibliity of .G.L. ¢308 to off contract items, but not limited to, off contract items that
have already been properly procured under M.G.L. ¢308 sec 1c and M.G.L. c7 sec 22A (purchases from a vendor on contract with the Commonwealth), other
contracts procured under M.G.L, c30B sec ic and M.G.L. c. 308 contract between the vendor and the jurisdiction. All off contract items must be proccured

under M.G.L. c, 308.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete and oaly
terms and conditions applicable ta any and all purchases by Buyer from MHQ, Any additional and/or different terms and/or conditions printed anywhere
including on, or with, Buyer's order shall be inapplicable in regard to any purchase by Buyer from MHQ.
: é ORDER ACKNOWLEDGEMENT f /
By signing this document you are agreeing to the above terms and conditions of this order from SA4MQ, inc.

Rx
PRINT NAME

TITLE

x
SIGNATURE

Quote provided by Brian Smith, Account Manager at MHQ
(508) 573-2624 or bsmith@mhq.com

Motion F F350 Pickup Truck Nashua DPW F350 Plow 052419 Page 2 of 2

©) THE CITY OF NASHUA “The Cate City’

Financtal Services

Purchasing Department

August 8, 2019
Memo #20-012

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF ONE (1) SIX WHEEL CAB AND CHASSIS TRUCK (VALUE: $88,785)
DEPARTMENT: 177 PARKS & RECREATION; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Nicholas Caggiano, Superintendent of Parks and
Recreation Department, dated July 30, 2019 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of Parks and Recreation Department, Board of Public Works (July 30, 2019 meeting)
and the Purchasing Department recommend this purchase in an amount of $88,785 from Liberty
International of Manchester, NH.

/ Dan Kooken
Purchasing Manager

Cc: N Caggiano L Fauteux

229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 « Fax (603) 589-3233 _