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Finance Committee - 09/04/2019 Page 8

Alderman Laws

| agree with you that the timing sounds perfect so | am supporting it. | am just curious as to how many pieces
are there of this puzzle that we are going to be seeing coming down the pipeline?

Mr. Keating

Well when we are done coating the tank we have another project on the gas tank itself, upgrading it because it
is kind of hard to explain. But there is an internal diaphragm and it’s kind of a felt like material where the gas is
compressed. It is like an internal cup that rises up and down and it is attached to a diagram and there are
counterweights on the outside and it kind of maintains a pressure a low pressure system of not even a 1 PSI, it
is a little less than a PSI. So we are going to upgrade that when we are done with this and that will be a more
costly project. We are going to also recoat our primary digester and we have a secondary digester as well;
those both need to be recoated next year, 2020, not this year.

Alderman Laws
Thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Phase III Landfill Expansion Construction — Change Order #1

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #1
TO THE CONTRACT WITH CHARTER CONTRACTING COMPANY, LLC, IN THE AMOUNT OF $175,000.
SOURCE OF FUNDING IS DEPARTMENT 168, SOLID WASTE; PHASE III LANDFILL BOND

ON THE QUESTION

Mayor Donchess

Jeff LaFleur is here.

Jeff LaFleur, Superintendent of Solid Waste

The bulk of this change order is a result of DES not approving our permit in a timely fashion. They have been
shorthanded up there. It took them over a year and a half to approve my design for this project. Even when the
project wasn’t approved we were going forward with getting the project moving with the necessity of the landfill
that we have right now we are running out of air space. So this put the contractor behind by 33 days and again
that’s the bulk of the change order.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2019 Landfill Gas System Expansion Project (Value: $323,470); Department 168, Solid Waste;

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO SCS
FIELD SERVICES IN THE AMOUNT OF $323,470. FUNDS ARE AVAILABLE IN DEPARTMENT 168,
SOLID WASTE, LANDFILL GAS EXPANSION BONDS

Finance Committee - 09/04/2019 Page 9
ON THE QUESTION
Alderman Klee

Yes | just have one quick question. | always have one quick question. Did the expansion of the landfill gas
collection, | just recently had someone who told me that there always used to be a very bad gas smell and so
on coming from there and it doesn’t seem to be happening anymore. Is that what does this, so it keeps it from
killing the neighbors, sort to speak?

Mr. LaFleur

Exactly this system is what is drawing in the gas which is limiting our emissions going out into the atmosphere
around our area. That’s why | try to an expansion every year when it is needed. We do the trash and cells or
lifts. So after you reach so many lifts by permit we have to put in so much gas collection. Last year we didn’t
do any of this, it is FY19 funds that we are using right now. We didn’t have the amount of area that we
needed. We had enough well collection where we were; it seems to be working. Now that we are going up
another lift, we are putting in this gas collection now.

| will tell you though that within the next 2 or 3 months we will be coming back for another gas expansion. We
found a header, a 12 inch header that collects the main part of the gas, is starting to collapse. | am getting
bids right now to get that changed. Most likely it will SCS doing it for us, they are already on site. So | am just
trying to get the funding; as soon as the funding comes through for FY20 | will be doing that. But your
assessment on the odors being under control, this is something that we do every year. We are spending
$300,000.00, $350,000.00 a year just to keep our neighbors happy.

Alderman Klee

It is worth every penny, Ward 5 is not my Ward but I’m sure Alderman Jette appreciates it as do the neighbors.
And it bodes better for Nashua to keep that up, so thank you.

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM AUGUST 2, 2019 TO AUGUST 15, 2019, AND FROM AUGUST 16, 2019 TO AUGUST 29, 2019
MOTION CARRIED

GENERAL DISCUSSION _- None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Klee

| was going to wait until the next Board of Aldermen to bring this up but it has nothing to do with the Finance
Committee. But for those that are listening | would like to address the cat mania issue as it was put in the

Telegraph. It pained me to say that somebody did something was very nice, sending a mailer to scare the
citizens that the City was going to come and capture your kitties and to harm them in some way.

Finance Committee - 09/04/2019 Page 10

That isn’t the case. | have posted on Facebook, | have sent out e-mail messages, many other media groups
are on Facebook, including Southern NH Emergency and Community Services, as well as the Nashua Civic
Sounding Board has debunked this and has said that this is not true, put out all the right ones. Today |
received a phone call, somebody very upset that | was going to hurt, | personally is the way it was put, was
going to hurt their cat. | can assure everybody | am not going to hurt anybody’s kitty. As well as the law that
exists now is not going to change; the amended Ordinance does nothing more than to clarify the current law
that says “impoundment of dogs, cats, ferrets and chickens at large”. “At Large” meaning off premises; we are
supposed to keep all of our animals under control. If they are off premises they should be on some type of
leash, within your arms or in a carrying case, etc.

But cats do get loose, we can’t help it. Cats are prey animals and they are nighttime hunters. So they are
going to try to get out. | strongly suggest anybody who has a cat, a dog, even a ferret, get them chipped.
Humane Society and Shelters have the ability to scan your animal to find the chip and they can unite you much
easier. Many of these chip organizations also have the ability to put in the rabies license so that would be
proof of rabies vaccination. It will save a whole lot of time. So | strongly suggest if you have a cat that gets out
or is out, that you take the time to have them chipped and please make sure that they have their rabies
vaccination. | will be repeating this at the Board of Aldermen meeting but | needed to get this out, thank you
very much for indulging me.

Mayor Donchess

Just to add to that, the mailer was inaccurate in several respects. One, it does not change the City’s Policy or
Procedure with respect to cats. Our Legal Department believes that the City currently has the right to pick up
cats if someone believes that they are sick, for example they have rabies or some other disease or if they
seem to be a stray without a home or something like that. So very few cats are picked up currently; it is
probably handful in the course of a year. There is no intention to change that. But the person who apparently
sent the leaflet contests the City’s ability to pick up cats, even cats that are sick, even cats that have rabies.

So the Board of Health and the Legal Department recommended that we make it absolutely clear that the City
does have that authority which the Legal Department believes we already have. So there is no intention here
to change anything, to start picking up cats, to harm cats or anything like that. The leaflet really
misrepresented the intent and the language of the Ordinance, which if you read it, it is very clear that we are
talking about sick cats or cats that seem to be strays which means cats that seem to have a home, which most
cats you see seem to have a home would not be even covered by the Ordinance.

Alderman Klee

And nuisance cats; | have gotten as many phone calls that | have gotten, that were angry at me, I’ve gotten
some “thank you | want this to go through” and it’s like “it’s already there”. But the nuisance of, sometimes cats
want to see other cats and they see them through the glass and they will tear through somebody’s screen
which can get costly year after year when this is happening. So nuisance cats also.

Mayor Donchess

This would enable the City, which we already have the ability to pick up feral or wild cats, the Health
Department, the Board of Health, Director Wolf-Rosenblum has testified that feral cats can spread disease.
These are wild cats without an owner. So this would make it clear that the City has the authority to pick up a
cat under those circumstances and take it to the shelter, that’s all. So anyway | think we have clarified this,
you have clarified it on-line. | think most people understand it at this point.

Alderman Klee

Hopefully.

Finance Committee - 09/04/2019 Page 11
Mayor Donchess

| guess that’s all we need to say at the present time.

Alderman Klee

Thank you.

NON-PUBLIC SESSION — None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:34 p.m.

Alderman-at-Large Michael B. O’Brien, Sr.
Committee Clerk, pro tem

FINANCE COMMITTEE
SEPTEMBER 4, 2019

7:00 pm Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
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Mayor Jim Donchess
Contract for Construction of the Heritage Rail Trail to Mine Falls Park Trail and Pedestrian Bridge
Change Order #3 and #4

Dan Kooken, Purchasing Manager
Approval for a Contract to hold an Online Auction of Surplus Equipment at Ultima Nashua Industrial
Corp

Dan Kooken, Purchasing Manager
Low Floor Cutaway Van (Value $123,894); Department: 181 Community Development; Fund: Transit
Grants; Activity: CERF

Dan Kooken, Purchasing Manager
City Hall Front Door Renovations (Value: $27,169); Department: 129 Building Department; Fund:
Building Trust Fund

Dan Kooken, Purchasing Manager
2019 Paving Program — Local And Collector Roadways — Change Order #1 (Value: $300,000)
Department: 161 Streets; Fund: Bond; Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Marshall Street Roadway Improvements — Change Order #2 (Value: $20,000); Department: 169
Wastewater, Fund: Wastewater

Dan Kooken, Purchasing Manager
Monica Drive Drainage Improvements (Value: $129,900); Department: 169 Wastewater; Fund:
Wastewater

Dan Kooken, Purchasing Manager
Consent Decree — 2019 Updated Long Term Control Plan (Value: Not-To Exceed $487,760)
Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Digester Gas Tank Coating Project (Value Total Of: $136,400); Department: 169 Wastewater;
Fund: Wastewater

Dan Kooken, Purchasing Manager
Phase lil Landfill Expansion Construction — Change Order #1 (Value: $175,000); Department: 168
Solid Waste; Fund: Bond

Dan Kooken, Purchasing Manager
2019 Landfill Gas System Expansion Project (Value: $323,470); Department: 168 Solid Waste;
Fund: Bond

UNFINISHED BUSINESS — None

NEW BUSINESS — None
RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua ‘Banga

Building Safety

Community Development Division Code Enforcement
City Hall, 229 Main Street, PO Box 2019 opan Programs ission
Nashua, New Hampshire 03061-2019 Transportation
www.nashuanh.gov FAX

589-3095
589-3090
589-3080
589-3100
589-3085
589-3105
880-0100
589-3119

Date: August 27, 2019

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager

From: Jim Donchess, Mayor

Re: Contract for Construction of the Heritage Rail Trail to Mine Falls Park Trail and Pedestrian
Bridge - Change Order #3 and #4

The City of Nashua was awarded a NH Department of Transportation (NH DOT) Transportation
Alternatives Program (TAP) grant to design and construct a new pedestrian bridge across the
Nashua Canal with an associated crosswalk on Ledge Street and a trail along Everett Street
connecting to the Heritage Rail Trail. This pedestrian bridge will create a new access to Mine
Falls Park from the Tree Streets neighborhood improving recreation opportunities.

The Finance Committee approved the award of the contract for Construction of this project to
George Carins and Sons Inc. of Windham, NH at their May 16, 2018 meeting. The project began
construction in early September and the first change order was approved reducing the total
contract price from $502,622.75 to a new total of $487,820.75. The majority of this savings was
a result of the Department of Public Works re-paving Everett Street under a separate City paving
contract reducing the need for pavement as part of this project.

The second change order was approved in November 2018 which included additional fencing for
the rail trail ramp end, modifications to the handrails to deter damage, modifications required by
Eversource for the utility meter and most significantly the reconstruction of the Ledge Street
trench to include an additional 40+ feet of pavement as it was determined after the fact that the
street had recently been paved. The total price increase for this change order is $24,532.06
increasing the contract from $487,820.75 to $512,352.81, an overall increase in the project of
$9,730.06 from the original contract.

The third change order which reduces the overall contract price from $512,352.81 to
$506,374.73 by an amount of $5,978.08. The reduction in price is due a decrease in the amount
rock excavation, concrete, conduit and sedimentation basins.

The fourth change order is a balancing change order showing the final project closeout amount.
This change order reduces the overall contract price from $506,374.73 to $501,669.51. The
reduction in prices is due to decreases in materials required for the overall project. An itemized
list of the final contract costs is on file.

S\ THE CITY OF NASHUA | “The Cate City

Financial Services

Purchasing Department

August 29, 2019
FROM: DAN KOOKEN — CITY OF NASHUA PURCHASING MANAGER
TO: FINANCE COMMITTEE

SUBJECT: APPROVAL FOR A CONTRACT TO HOLD AN ONLINE AUCTION OF SURPLUS
EQUIPMENT AT ULTIMA NASHUA INDUSTRIAL CORP

The purpose of this communication is to inform you of and ask your approval for an online auction
contract (attached) between the City of Nashua and Quaker City Auctioneers, Inc. of Willow Grove, PA.
Once the contract is executed the specific auction dates will be announced. At this time it is expected to
be in early to mid-October.

§ 5-88. Surplus stock.
[NRO 1975, T. 4, § 1618; NRO 1987, § 2-253; amended 11-26-1977 by Ord. No. O-77-278; 4-22-1986 by

Ord. No. O-86-50; 6-28-1988 by Ord. No. O-88-43]

All using agencies shall submit to the Purchasing Manager, at such times and in such form as he shall
prescribe, reports showing stocks of all supplies which are no longer used or which have become
obsolete, worn out or scrapped.

The Manager shall have the authority to transfer surplus stock to other using agencies. The Manager
shall have the authority to sell, by sealed bid or online auction, all supplies which have become unsuitable
for public use, or to exchange the same for, or trade in the same on, new supplies.

[Amended 10-9-2012 by Ord. No. O-12-022]

With approval of the Finance Committee, the Purchasing Manager may donate, barter, gift or otherwise
dispose of surplus material, stock or equipment which has failed to be sold, exchanged or traded
pursuant to Subsection B.

Respectfully,

A Ve

“Iban Kooken
Purchasing Manager

Cc: J Donchess K Kleiner J Griffin

229 Main Street * Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233 |

CONTRACT
QUAKER CITY AUCTIONEERS, INC
409 EASTON STREET, SUITE 101

WILLOW GROVE, PA 19090
(215) 426-5300
Fax: (215) 426-6897

It is hereby agreed that Quaker City Auctioneers, Inc. hereinafter known as the
Auctioneer, is to sell for the the city of Nashua, New Hampshire , hereinafter known as
Municipality, at public online auction, all personal property as designated and represented by you
and located at premises known as, Ultima NIMCO, 1 Pine Street Extension, Nashua, New
Hampshire 03060, on the following terms and conditions:

1. The personal property shall be offered for sale by Auctioneer and sold to the highest
bidder(s) without limit or reserve unless otherwise agreed upon prior to sale via an online auction
hosted by BIDSPOTTER.

2 Municipality will receive, from Auctioneer, $10,000.00 prior to the commencement of the
auction. The first $100,000.00 of revenue collected will go to Auctioneer including expenses for
advertising and labor, projected to be $40,000.00 (Bidspotter $350.00 event fee is included),
assuming the sale generates proceeds in excess of the $10,000.00 payment to Municipality and
at least $40,000.00 in revenue; if the sale fails to generate $50,000.00 then Auctioneer will
sustain the outlay of expense loss). All revenue In excess of $100,000.00. will be split 50% to
Municipality and 50% to Auctioneer. An 18% buyers’ premium will be charged with 3% being
paid to Bidspotter and Auctioneer retaining 15%.

3 Auctioneer represents that it has knowledge of the names and addresses of persons and
firms who can be considered likely ta be interested in buying such personal property. Auctioneer
will catalog and inventory the personal property which will-be offered for sale; will send notices
and information to prospective buyers, informing them of the kind and character of the personal
property to be offered; will place advertisements in trade journals and newspapers, within such
limits as outlined in paragraph 4 of this agreement.

4, Municipality agrees Auctioneer will be reimbursed expenses from the revenue derived
from the Auction for advertising and other sales expenses, assuming the sale generates revenue
greater than the $10,000.00 payment to the Municipality; if there is a shortfall Auctioneer will
sustain the loss of expenses for revenue that is less than $50,000.00.

5. Municipality warrants that there are no outstanding creditor claims, delinquent mortgages
or liens of any kind pending or affecting the sale of the personal property to be sold by
Auctioneer, for your account at public and /or private sale, and all materials sold are in conformity
with the Uniform Commercial Code of the State of New Hampshire and, further agrees to hold
harmless and relieve Auctioneer of any liability and responsibility of any litigation resulting from
said public and/or private sale due to defective or encumberes title or creditor's claims.

6. Complete accounting and settlement in full of the proceeds received from the public and/
or private sale of the personal property shall be made by either and/or all parties to this
agreement within Fourteehn(14) days from date of auction, whichever occurs last. However,
Municipality authorizes Auctioneer to retain the first $100,000.00 of revenue collected from the
sale, with all revenue above $100,000.00 to be split equally (50-50) between Municipality and
Auctioneer.

7. Auctioneer agrees to collect full payment of invoices prior to removal of purchased
assets. If Auctioneer allows removal of items prier to payment, Auctioneer will be responsible for
the unpaid balances of those items. However, Auctioneer shall be held harmless for any
uncollected funds from Buyers that did not pay and remove their ifoms.

Page Two CONTRACT

8. Online auction shall commence in early October (and last until end time, usually 6 days
from the start of the sale).

9. if any assets as designated in this agreement are sold on or after the signing of this
agreement, it shall be considered to have been sald by the Auctioneer and will become part of
the revenue from the sale of the assets. However, if in the event of a fire, acts of God, or other
damage, caused to said personal property not due to negligence of Auctioneer, but preventing
sale thereof, due to such damage, Municipality agrees to compensate Auctioneer in accordance
with Paragraph 4 of this agreement to the extent of such sums as are recovered from insurance
companies or such other amounts recovered from all sources, Total settlements and all, shall be
considered as gross.receipts of sale.

10, Auctioneer will provide clerking services and a full accounting of the Auction to the
Municipality. Auctioneer will invoice and collect payments for the liems sold,

11. It is agreed by all parties that the personal property being offered for sale will be sold on
an “as is, where is” basis, without warranty or guarantee as to condition of said property.
Successful bidders of any personal property shall furnish all necessary labor and expense of
moving and an/or all personal property. All machinery movers and Riggers will furnish insurance
certificates naming Municipality as additional insured,

12. Auctioneer will use its best efforts to secure the highest and best prices for all personal
property offered and further warrants to Municipality that it will not purchase any of said personal
property for its own account or benefit.

13. Auctioneer agrees to furnish evidence of liability and property damage insurance in
aggregate amount of Four Million Dollars ($1,000,000.00 plus a 3,000,000.00 umbrella policy)
naming Municipality as additional insured.

14, Personal property may remain on the premises at said location for a period not to

exceed 30 days from date of auction, rental free thereon, unless otherwise extended in writing,
and Auctioneer will have its representative present during such period. Auctioneer may abandon
any unsold and unclaimed items from the Auction and will not be required to remove trash or
debris from the facility.

15, Municipality agrees to put for sale by online auction, the items of equipment currently

located at the facility known as Ultima NIMCO, located at 1 Pine Street Extension, Nashua, New

Hampshire 03060,

_ 16. In the event that the said sale does not take place through no fault or act on the part of

the Auctioneer, the Municipality shall pay fo Auctioneer as liquidated damages, any and all
expenses incurred by Auctioneer uncer paragraphs 4 and 10, including but not limited to the
stated amount in Paragraph 4, ,