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ATTACHMENT D

"REFERENCES {con't} ©

INSTRUCTIONS FOR “REFERENCES” SUBMITTALS:
Part 2- . Cea ce va ee oo
Provide a list of project awards Vendor has recaived from the City of Nashua in the past 5 years. Please include

project detail, City department and City project jead.

Project Name:

Project Detail:

City Department:

City Contact: Phone:

Project Name:

Project Detail: .

City Department:

City Contact: Phone:

Project Name:

roject Detail:

City Department:

City Contact: "_- Phone:

RFP1058-031621 UNIVERSAL WASTES RECYCLING PROGRAM Pagel 7of 7

| iS
ACCORD
Neem

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY}
13/2020

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND GR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE ROES NCT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies} must have ADDITIONAL INSURED provisions or be endorsed.
if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s}.

PRODUCER RONTACT Lisa Lee
Avery insurance HON Ext, (603) 569-2515 inc, no}; (603) 569-4266
21 South Main Street EMAIL, lisal@averyinsurance.net
PO Box 1510 INSURER(S) AFFORDING COVERAGE NAIC #
Walfebaro NH 03894-7510 | insurer a. Covinglon Specialty Ins Co 13027
INSURED INSURER 5. Ohio Security Insurance Company 24082
NORTH COAST SERVICES LLC INSURER ¢: Nautilus Insurance Company 17370
Insurer: Phe Ohic Casualty Insurance Company 24074
44 LOCKE RD INSURER E: astern Alliance 10724
a CONCORD NH 03801 INSURERF: ‘Omeland Insurance Company of New York 34452
COVERAGES CERTIFICATE NUMBER: — CL20111310521 REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN [ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN iS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS GF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

SR ADDL SUBR.
SR TYPE OF INSURANCE INSD | WVD POLICY NUMBER MDOT YY) (UMD) UMITS
><} COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE g 1,000,000
DAMAGE TO RENTED
| CLAIMS-MADE OCCUR {_ PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 15,000
A BKS57590729 42/04/2020 | 12/04/2021 | oepeonaLeapvinury |g 1-000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE g 2,000,000
>] eouicy ye Loc PRODUCTS -COMPOPAGG | ¢ 2,000,000
OTHER: $
AUTOMOBILE LIABILITY Poe EDP NGLE ULIMIT $ 1,000,000
ANY AUTO BODILY INJURY (Per person} | §
a Oe ONLY SCHEQULED BAS57590729 . 12/01/2020 | 12/01/2021 | BODILY INJURY (Per accident) | $
Se HIRED ><] NON-OWNED PROPERTY DAMAGE 5
AUTOS ONLY AUTOS ONLY (Per accident)
Uninsured motorist § 1,000,000
><] UMBRELLA LAB OccUR RE OBOURRENCE | ¢_ 3,000,000
S EXCESS LIAB CLAIMS-MADE USO57590729 12/01/2026 | 12/01/2021 | acereGate 5 3:000,c00
DED | | RETENTION § $
WORKERS COMPENSATION | PER | OTH-
|AND EMPLOYERS' LIABILITY YIN STATUTE ER
ANY PROPRIETOR/PARTNER/EXECUTIVE
E Gr FICERIMEMBER EXCLUDED? NIA 030601 23255-02 42/01/2020 | 12/01/2021 LEL EACH ACCIDENT § —
andatory in ,000
if yas, describe under EL DISEASE -EAEMPLOYEE | $
DESCRIPTION OF OPERATIONS below E.L DISEASE -Poucy umm | ¢ 999,000
Pollution Liability Lirnit $1,000,000
F 793-00-74-1 8-000 01/42/2020 | 01/42/2022 | Deductible $10,000

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Coverage as per terms and conditions of policy. Refuse and Recycling Hauler. 34 Stated NH, ME, MA, VT, Wi & NY. Thomas Fatcheric and William

Andrews are excluded from WC

CERTIFICAFE HOLDER

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH FHE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE

ACORD 25 (2016/03)

© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

City of Nashua Central Purchasing Department
ADMINISTRATIVE SERVICES DIVISION

Request to Include on Finance Committee Agenda ] Request to Solicit Bid or Proposal
Date of Request: 5/4/2021
Proposed Finance Meeting Date: 5/19/2021

Project or Item Title: _ Electronic Waste Recycling Contract

Amount: 75,000. er year $225,000.00 for 3-year term
Lawson RQ# FY22
Contract
Or Lawson
POF if
Change
Order
Funding Description: Other Contracted Services

Accounting (Finance Committee): _ 68.6000.695 55699

Acctg Unit Acct Sub Acct Activity Acct Category
Requesting Department:
(_] Information Technology (_] Police Department
(_] Engineering (_] Fire Rescue
_] Streets [_] Community Development
] Traffic [_] Public Health
[_] Park Recreation (_] Financial Services
[] Wastewater _] Other
Solid Waste (J Other
LJ Library
Has Legal reviewed this request? If no, please explain in Other comments XX] Yes L] No
Has Risk reviewed this item? If no, please explain in Other comments XX] Yes L] No
Are CDBG Funds being used for this item? J] Yes X] No
Is this a time sensitive project? [] Yes [] No
For Solicit Bid — is a list of bidders attached? L] Yes [] No
Reason for request:
Please see attached Motion B a pporti ents approve ntract awa :
1621 FY22-FY24 El nic W. R ling Pri m_per bid submission of Mar lan d_contri

Other comments:
DPW approved Independent Contractor Contract to be executed.

Attach supporting documents (bid document, bid tabulation, contract, etc.)

Approval Signatures: AY Pe
Requester: Division Director:

CFO (or designee): Date:

Director — Admin Services: Date:

Note: This form will be returned unless fully completed.

PETITION
FOR
STREET DISCONTINUANCE

TO THE HONORABLE BOARD OF ALDERMEN OF THE CITY OF NASHUA:

Pursuant to the Nashua Revised Ordinances, Chapter 285, Article Ill, Sections 23-25, the
undersigned requests that the following described portion of:

Amherst Street, formerly utilized as part of the “jug handle”, which has been
reconfigured into a fully-signalized intersection. Said portion of land contains
approximately 6,831 square feet (the “Parcel”) and is located between 270 Amherst
Street and Amherst Street. The Parcel is cross-hatched on the Plan Submittal. Upon
approval of this Petition, the Parcel will be joined with the adjacent parcel known as
270 Amherst Street and will be discontinued from public dedication or use:

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 29, 2021

Jeff Lafleur, Superintendent
Solid Waste Department

Electronic Waste Recycling contract with North Coast Services, LLC

To approve a three year contract between the City of Nashua and North Coast
Services LLC of Concord, NH for the processing and disposal of electronic waste
from the Nashua Recycling Center at an annual cost not to exceed $75,000,
pending approval of the FY22 operating budget. The term of this contract will be
July 1, 2021 through June 30, 2024. Funding will be through: Department: 168
Solid Waste; Fund: Solid Waste; Account Classification: 55 Other Contracted
Services.

The Solid Waste Department went out to bid for the Electronic Waste recycling at
the Four Hills Landfill. Four vendors submitted bids. After review of bids by the
Solid Waste Superintendent and the Recycling Coordinator, it was determined
that North Coast Services LLC should be awarded the contract. They provided the
lowest bid based a sample load setup by the Recycling Coordinator to better
compare services and costs. The results are shown in the table below. This
contract is for three years renewable annually subject to budget appropriations.
The duration of this contract will be from July 1, 2021 through June 30, 2024.

The Solid Waste Superintendent and the Recycling Coordinator recommend
awarding North Coast Services LLC the contract for these services.

Sample Load Bid Price
North Coast Services LLC $259.66
Universal Recycling Tech. $402.97
RMG Enterprise LLC $437.00
ECER $536.52

City of Nashua

Division of Public Works, Solid Waste Department
UNIVERSAL WASTES (Electronics/Fiuorescents) RECYCLING PROGRAM

FY 2022 PROPOSALS RECEIVED: RFP 1058-031621

; Universal Recycling
ECER, Inc. North Coast Services LLC G Enterprise LL
Re Bei Euter prise LLC Technologies, LLC
East Coast Electric Recycling
CONTACT Albert Boufarah Tom Fatcheric Bob Gallinaro Kenneth Thomas
TITLE President Joint Partner Member President
ADDRESS P.O, Box 398 44 Locke Road 18 Celina Avenue #7 2535 Beloit Avenue
Lakewood NJ 08701 Concord NH 02301 Nashua NH 03063 Janesville WI 53546
PHONE 978-537-9940, 877-537-9940 603-610-7901; 603-812-8777 (TF) 603-437-6945 608-314-8136 (WI); 603-422-7711 (NH)
FAX 978-425-9349 603-610-8898 N/A 603-422-7720; 603-314-3473 (RN)
E-MAIL al@ece-.nc.com TEATCHERIC@NCOASTLLC.com, bobg@rmegenterprise.com @URTsoluti
WEBSITE www.ecerinc.com www, ncoastlic.com www.rmgenterprise.com www, URTsolutions.com
; 18 Celina Avenue #7, Nashua NH 61 Industrial Park Drive
alker Rd, 4 Lock ; H
FACILITY LOCATION con er Rd, Stirley MA 0146: 44 Locke Road, Concord N 03063 Dover NH 03820
S &J Transportation, 251 Calef Hwy,
Sub-Contract: N/A N/A N
arch ! Lee NH 03851 / /A
BoA Cashier's Check Cashier's Check # 1965892
anon N/A N/A #1454214362 $3,000 $10,000
Sample list COST $536.52 $259.66 $437.00 $402.97
COSTS per Ib (derived from sample load)
monitors $0.20 $0.18 $0.20 $0.17
CPUs credit (-$0.22) credit (-$0.18) $0.00 credit (-$0.20}
incomplete credit (-$0.12) credit (-$0.20)
laptops / PCs credit (-§0.20 laptop),(-$0.22 CPU) credit (-$0.35 laptop), (-$0.18 CPU) $0.00 credit (-$1.00 laptop), (-$0.20 CPU)

mixed electronics, non;

printer, copier, fax, periferals, $0.07

$0.08

printers,copiers,fax,periferals,VCR,CD,ra

priater,copier,fax,VCD,CD,DVD $0.11

screen dio:$.20; mixed items $.25
flat screen/plasma TV, audio/stereo
TVs $0.20 all types CRT, flat screen, monitor: $0.18 console,flat screen,plasma: $.25 eqpt= $0.21; console TV= $0.26; CRT
TV= $0.17
lamps /ft $.75 /lb $0.26 / 4' bulb; $.065 / ft $.28/4' bulb; $.50/1b; $.07/ft straight lamps = $0.49 / Ib bulb
lamps-compacts $.75 /Ib $0.28 ez $0.40 ea 0.56 / lb
non-PCB ballasts (/1b) N/A $0.15
PCB ballasts (/1b) N/A $1.10 $3.01 / lb
TRANSPORTATION $350.00 $150 / HAUL $0.00 $600 / HAUL
Smoke Detectors @ $8; Batteries (/lb}: box: 4! = . _
ee N/A alkaline $0.70; NICD,NiMH $0.75; Lithium, NO smoke a we detectors, or | lampbox:4'=$6ea; 8'=$12
button $3.05; credit ($.75 cell phone) medical devices a
EPA ID # N/A NHD510072024 NHD NHD001085026
Description of Process N/A Complete - well done Complete - well done Complete - well done
since 2011; service 100+ communities & .
Experience in MASS since 2008; private companies; owner experienced in HW 20+ yrs; two state & many local incorporated 2003 inWis 2008 in NH
contracts as CRT Process,LLC
mgmt & local govt
Insurance Certificate N/A included included
Garner data destruction: used Ly govt(IRS, US Army),| e-Stewards certification; in-house shredding eae ee ene Oe Sean CUO
N/A health (BlueCross, Kaiser) & techaology (Amazon, capability; processing, recycling done Sone ie iis oe i
Security Assurance / Apple) companies; downstream outlets = R2 domestically, not shipped offshore; 15014001 & Se eee re eran core acu y,
(Responsible Recycling) & e-Stewards certified 1045001 & R2 certified eyes, DoD approved elasira sutwiate Lue
esp e . shipped offshore for processing or recycling;
Regulatory Compliance N/A will share cocmpliance recorcs upon request | no current compliance issues reported | nc current compliance issues reported
REFERENCES DARTMOUTH MA CONCORD NH LYNN MA NEWTON MA
(David Hickox = rezred) Tim Barber David Allen, Casella Cheryl Gay, DPW Waneta Trabert, DPW

508-999-0740, x 2210

603-543-7088

(860) 418-5930

617-796-1491; wtrabert@newtonma.gov

Int DPW Dir: vendor 6 yrs or more; no
negative reviews that he knows of

strong support; outstanding job 6 yrs;
cost=fair; quality work, integvity; definitely
recommend

5 yrs, via MASS state contract. Very
reliable & responsive, no problems,
“absolutely would recomment*

5-yr vendor: "Glowing review" - URT is
reliable, competetively priced & e-Stewards
cer-ified; sales & cust service reps = highly

responsive & "a pleasure to work with”

HOLYOKE MA

(Barbara Jahn=retiredi David Beaudoin

413-322-5645

10 yrs, on-call pickup; no issues; no

DERRY NH

Randyll Borelli, Recycling Coord.
603-432-4650

3/26 Mike Fowler, DPW Director: great vendor
since 2016; very respons-ve and reliable;

NRRA / WELLESLEY MA
Bonnie Bethune (NRRA); James Manzolini
(Wellesley MA DPW)
603-736-4401; 781-489-7700
NRRA: frequent pickups = well done; would

absolutely recommend. WELLESLEY:
billing/paperwork=very good;

LEXINGTON MA
Robert Beaudoin, Superintendent
781-274-8334

Vendor > 10 yrs.; on call pickup ofloaded
traler ($435 /haul & $0.20/Ib), reliable;

reesorto net eee Baling = accuraye oe speckutely concern=sometimes onLy partial pickup on Fei me saan —
recommend (arrive w/half-Ailled truck), would recommen
LUDLOW MA PORTSMOUTH NH NEEDHAM MA MANCHESTER NH
Paul Dzubek Jim Dumont, Fac-lity Mgr. Matthew Demarais Bradley Moore, SW Supervisor
413-583-5625 603-766-1426 781-455-7568 624-6444, x__
: ao . Good experience w/ RMG; 6+ yrs. .
16 + yrs; very responsive; satisfied w/ service Responsive, very ee 7 yrs; would Responsive, good service; “Laptop day” 3/24 & 3/26 left messages

events

PROPOSAL Not complete, no information on process, em!
(complete, regulatory compliance, downstream vendors, Complete & iene Se Complete & very informative Complete & very informative
informative) etc. All persons listed as references = retired. 7
Rick Norton, 603-343-7012; Lisa
OTHER FACTORS Mike Doran Baileys, 607-321-9601
Ibaileys@URTsolutions.com
OTHER PRICES

Secure destruction hard drives, inc! serial #s $8 ea

Secure destruction hard drives, no serial #s $3 ea
LAMPS

HID, sodium - $.75 ea

Halogen, incandesent - $.20 ea

U-Bend, circle, CFL - $.28 ea

UV, coated fluorescents- $2 ea

broken bulbs- $ 1.75 / Ib

Commodity Surcharge = $0.01 / lb

LAMPS

Straight Lamp by The Pound - $0.49

HID/Mercury Halide/Low_High Pressure
Sodium - $1.03 ea
U-Tube/Compact/Circular Lamps - $0.56
/ib
Specialty UV/Arc/Ignitron/
Germicidal/Projection - $0.37 ea
Coazed/Shatter Shield/Power Groove Lamp -
$1.25 ea

Halogen Lamp - $0.44 ea

OTHER

mercury devices - $6.50/Ib; $25 nin
freon appliance - $14 ea

LABOR-lab packing - $35 / hr
SUPPLIES

5-gal pail - $8 ea

4' lamp box - $4 ea

8' lamp box - $8 ea

shrink wrap - $8 / roll

Incandescent Lamp - $0.44 ca
OTHER
PCB HV Capacitors - $1.25 / Ib
PCB Capacitors $1.09 / lb

Non-PCB HV Capacitors - $0.20 / lb

<5 Gallon Mercury Containing
Devices/Equip - $395.00 / pail

FCB Ballasts - TSCA Waste - $3.01 / lb
SUPPLIES
Stretch Wrap - $20 ea
4' Lamp Box - 15"x15"X48" - $6 ea
8' Lamp Box - 9"x9"x96" - $12 ca

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 12, 2021
Memo #21-130

TO: Mayor Donchess
Finance Committee

SUBJECT: Recycling: Refrigerant Recovery in the amount of $60,000 funded from accounts 55699
Other Contracted Services

Please see attached communications from Jeff Lafleur, Superintendent of Solid Waste, dated April 29, 2021
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Refrigerant Recovery (CFC’s)
Value: $20,000 per year for a total of $60,000 for 3 year contract term
Vendor: Ondus Mechanical and Appliance

Department: 168 Solid Waste
Source Fund: 55699 Other Contracted Services

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on 2/5/2021 and the following bids were received:

Vendor Location Amount | Note
Ondus Mechanical & Appliance Merrimac, NH S5/unit
Interstate Refrigerant Recovery Foxboro, MA S6/unit

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements.

The Board of Public Works (4/29/21 BPW meeting}, The Division of Public Works: Solid Waste, and
the Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Lafleur
C O'Connor