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Finance Committee - Minutes - 6/20/2018 - P7

By dnadmin on Mon, 11/07/2022 - 11:35
Document Date
Wed, 06/20/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/20/2018 - 00:00
Page Number
7
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__062020…

Finance Committee - 6/20/2018 Page 7
Alderman O’Brien

Right and prior to that were the horses, Mr. Mayor.

Mayor Donchess

That’s what | meant the horse wagons, right. Any questions or discussion?
Alderman O’Brien

Yes | just want to say that | am totally supportive this, particularly old buildings and when it was a fire station |
think you can know what my position being on the fire department, the affinity, you loved them, we lived in
them. They were our second home. To see it repurposed to this | think is good, | think it will draw a lot of
questions that come up from a lot of our constituents on what we were going to do with 14 Court Street. | think
this fits right into something that we can enjoy. How about access off of Main Street? You've got Library Walk
that comes right up there. So it would be just a finger coming up to go into enhancing that particular
neighborhood. To have it as a brewery as an ex-firefighter, retired firefighter, it’s a good thing. It fits within the
parameters. | think esthetically it will be pleasing to people but | do have one question out of this and to the
level of different breweries to which was an education to me, this would be a nanobrewey. Could you just
explain what a nano is for people like me who didn’t understand what a nano was?

Mr. Vayo

Through the Mayor to you it is basically a classification of the quantity of beer that you can brew in a given
year. So their classification with the, | forget what the federal entity is that manages the production of alcohol
products, but basically they are nano brewery plus, which means that they can also serve food. So they will
have a kitchen in the back along with a two barrel brewing system. They anticipate brewing somewhere in the
order of 2,000 gallons of beer a year. So that works out to roughly about 45 kegs. They are very small and
this is strategically a first step for them. If they are successful with their model they will look to ramp up over
time and make further investments.

Alderwoman Kelly

Thank you Mr. Mayor. | think this is a great idea and as an entrepreneur | love that spirit. | do have a question
about this fit up, so they are going to put $100,000.00 in the fit up. God forbid something happens we lease it
to them and in 5 years we end up back with the building. What is the cost to us to now use that as something
else?

Mr. Vayo

Alderman Kelly | would say that’s a great question and the way | can explain it best is we have a loan fund
that’s specific purpose is to lend to businesses to help them start up or expand and grow, or in some instances
restructure. Typically those loans are somewhere between $180,000.00 somewhere in that range. Itis a
program that the City has run for over 20 years. The program has just under $1 million dollars in capital total
and about 45% to 55% of that money is out lent at this point. So we have a pool of capital which part of my
primary role here in the City is to make sure that money gets lent out. So the Liquid Therapy meets the criteria
for lending and so we are going to let them borrow that money.

What is unique about Liquid Therapy in terms of us lending them capital is that they are not, they don’t meet
the traditional standard of collateral where they would have to have a certain amount of equipment or making a
certain amount of investments in something that could be recouped in order to give the loan. But since we
own the building and since we are only lending to the tenant fit up portion of the building, our collateral sort to
speak in this exchange or this loan is the building itself. So what would happen is if let’s say Liquid Therapy
didn’t make it as a business. We would have a fully fit up building which we could then lease out to another
party. So that’s our backdraft or safety on the funds that are being invested into the building.

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Finance Committee - Minutes - 6/20/2018 - P7

Finance Committee - Minutes - 6/20/2018 - P8

By dnadmin on Mon, 11/07/2022 - 11:35
Document Date
Wed, 06/20/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/20/2018 - 00:00
Page Number
8
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__062020…

Finance Committee - 6/20/2018 Page 8

Alderwoman Kelly

So | guess my question is are they doing enough construction that what if that were to occur, that we would
have to find a brewery to go in there, do you Know what | mean? It seems like that’s an intense amount of
construction. We can’t suddenly sell it to someone as office space.

Mr. Vayo

So this space doesn’t necessarily lend itself to an office use but it definitely could be repurposed for retail use.
We are not paying to buy any of their equipment, so the barrels that they brew in or the kegs or any of that,
that’s all being lent from Regional Economic Development Corp. What is left is walls, finishes, mechanical,
electrical, plumbing, the installation of bathrooms, the installation of a kitchen so all the fixtures such as sinks,
mop sinks, all that is going to stay in the building and basically make it that much easier for the next person to
fit it up in the event that they didn’t succeed which none of want to see but we have to plan for that and that is
what we have done.

Alderman Caron

Thank you, | think this is a great idea, my question because we know that Court Street has a lot of problems
maintenance-wise, how much money is the City paying for any repairs or things that need to be done to that
building or electrical or heating to get this up and running. Because | know you have an August date but is
there anything that is outstanding that needs to be done to that side of the building to make it usable?

Mayor Donchess

You want to answer that?

Mr. Vayo

I’m happy to. So the building improvements that are needed to make the space leasable are being addressed
by the tenant that is occupying the space. So all the improvements to the electrical which include the
installation of the subpanel, lighting, mechanical, ventilation, heating and cooling are all equipment that is going
to be tied into the tenant space at the tenant’s own cost.

Alderman Caron
Ok thank you.

Mayor Donchess

There is this caveat unrelated to this particular tenant, Jay Hunnewell and the building people have taken a
look at the roof but this is the entire roof for the entire building, over the theater, everything else. It is not in
good shape and should be replaced, but that should be done regardless of this. It is not tenant-specific. That
is not specific to these people.

Alderman Caron
Thank you, | appreciate that.

Mayor Donchess

Anyone else, questions, comments? One thing we should think about, which we have discussed a little bit, but
putting some kind of marker, neon or something down at the bottom of Library Walk to remind people that
there is step up in the back there. That wouldn’t be maybe specific to this business but it would be nice to kind

Page Image
Finance Committee - Minutes - 6/20/2018 - P8

Finance Committee - Minutes - 6/20/2018 - P9

By dnadmin on Mon, 11/07/2022 - 11:35
Document Date
Wed, 06/20/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/20/2018 - 00:00
Page Number
9
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__062020…

Finance Committee - 6/20/2018 Page 9

of activate that walk and get people to do that, think about that. Maybe you already have, you probably already
have.

Alderwoman Kelly

Yes Mr. Mayor, | was just wondering if you knew much more about the roof and if that is something we are
going to have to do before, | want to make sure | was clear.

Mayor Donchess

| don’t think we have to do the roof before, but we have to do it pretty soon.
Alderman Laws

Director Cummings last night at PEDC mentioned that he is putting together a package to present to us and |
think he gave us between $100,000.00 and $500,000.00 that is going to address the roof and any other
functional issues at Court Street. So he’s definitely working on it.

Alderman O’Brien

Yes just a question if anybody knows it. | imagine when that building was built it was slate, is it still slate?

Mayor Donchess

| do not. It’s not right, isn’t it shingles at this point?
Mr. Vayo

It is asphalt shingles.

MOTION BY ALDERWOMAN KELLY TO RECOMMEND FINAL PASSAGE
MOTION CARRIED

R-18-048

Endorsers: Mayor Jim Donchess
Alderman Ken Gidge
Alderman Linda Harriott-Gathright
Alderman Patricia Klee
Alderwoman Mary Ann Melizzi-Golja
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.

Alderman-at-Large Brian S. McCarthy
AUTHORIZING A SUB-AGREEMENT BETWEEN THE NASHUA REGIONAL PLANNING
COMMISSION AND CITY OF NASHUA, NASHUA TRANSIT SYSTEM

Mayor Donchess

Ms. Marchant again is here on this one and the next one. So would you please explain to the committee the
purpose of this contract?

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Finance Committee - Minutes - 6/20/2018 - P9

Finance Committee - Minutes - 6/20/2018 - P10

By dnadmin on Mon, 11/07/2022 - 11:35
Document Date
Wed, 06/20/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/20/2018 - 00:00
Page Number
10
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__062020…

Finance Committee - 6/20/2018 Page 10
Ms. Marchant

Absolutely, as part of our federal funds from the FTA and our partnership with NH DOT we have an NPO
agreement with the Nashua Regional Planning Commission to help provide some of the services that we are
required to report on or some of the comprehensive planning that is required as part of the transit system. This
agreement defines what NRPC’s responsible for and what the City of Nashua is responsible for. NRPC gets
funds directly from the State of New Hampshire to help offset the cost of supporting NTS and some of the
transportation work that they do. This outlines what we are responsible for and what they are responsible for.

There are no new responsibilities here, there are no new costs here this is something that has been going on
for a very long time, we just have to renew it every 5 or 10 years and this is a renewal.

MOTION BY ALDERWOMAN KELLY TO RECOMMEND FINAL PASSAGE
MOTION CARRIED

R-18-049

Endorsers: Mayor Jim Donchess
Alderman Ken Gidge
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman Tom Lopez
Alderwoman-at-Large Shoshanna Kelly
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Michael B. O’Brien, Sr.

Alderman-at-Large Brian S. McCarthy
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A CONTRACT WITH THE SOUHEGAN
VALLEY TRANSPORTATION COLLABORATIVE FOR TRANSIT SERVICES

Mayor Donchess

And Ms. Marchant again will explain this proposed contract.
Ms. Marchant

Yes, thank you. This is a revenue contract; all the other ones came a little bit earlier in the year. This is a
contract by which Nashua Transit System provides service to SVTC, we provide the buses and the drivers, the
dispatch operation side of service. SVTC provides non-emergency medical trips to seniors, disabled and
others in a lot of the towns west of us here all the way as far out as Wilton, mainly in Milford, Amherst, Hollis,
Brookline and also goes over into, | think it might actually go almost as far as Lyndeborough now. It goes
pretty far west. They pay us an hourly fee for the services that we perform for them and this is a fabulous
contract for NTS because we can use it as direct matching funds to the FTA and it is one of the ways we keep
the City’s contribution down.

MOTION BY ALDERWOMAN KELLY TO RECOMMEND FINAL PASSAGE
MOTION CARRIED

Mayor Donchess
Now while you are here, can | ask a transit question?

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Finance Committee - Minutes - 6/20/2018 - P10

Finance Committee - Minutes - 6/20/2018 - P11

By dnadmin on Mon, 11/07/2022 - 11:35
Document Date
Wed, 06/20/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/20/2018 - 00:00
Page Number
11
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__062020…

Finance Committee - 6/20/2018 Page 11

Ms. Marchant

Yes, please.

Mayor Donchess

Which is unrelated to these two contracts. Today | had a meeting at Arel Manor with a bunch of the people
who live there. A question came up about the bus service to DHHS, the Department of Health & Human
Services. The last time we discussed this | think we could not find a way to get the bus, we couldn’t get
enough property, we couldn’t get an agreement so that the bus could turn around at the end of Whipple Street
where they relocated. That’s what | said, but is that still the status, are we still not able to turn the bus around
there?

Ms. Marchant

We have offered the property owner two or three solutions on how we could get their clients to the front door or
much closer or anywhere near their property with safe bus maneuvers and the property owner is not in
agreement with any of the options that we have put forward. The last offer on the table is that they would give
us some right of way if we constructed a new turn around. So the City has given, we are willing to go right up
to the front door, no charge to them, we are willing to redo our whole route because we do think it is a critical
service that needs to happen and we have not gotten any agreement from the property owner.

Mayor Donchess

And the point is that Whipple Street is a dead end and the buses are too big to turn around to do a U-Turn up
there.

Ms. Marchant

Correct but there is also the other side street, because they own the property north of that as well is that
Simon?

Mayor Donchess

Simon, yes.
Ms. Marchant

Simon. We have also offered opportunities to go in and out, to go around. Whipple Street has the added
difficulty of it being the entrance to Mine Falls Park and all the UPS trucks, so it is a very difficult one to put our
large buses on. Simon Street has some advantages with less traffic, it does have the new facility at the end of
it, but it also doesn’t have a turn around. So we are willing to offer many options and we would love to find a
solution, but we have not been able to come to an agreement with the property owner letting us put our bus on
their property, which is what would be required.

Mayor Donchess

Ok. Any other questions for Ms. Marchant while she is here? She’s fair game you know.

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Finance Committee - Minutes - 6/20/2018 - P11

Finance Committee - Minutes - 6/20/2018 - P12

By dnadmin on Mon, 11/07/2022 - 11:35
Document Date
Wed, 06/20/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/20/2018 - 00:00
Page Number
12
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__062020…

Finance Committee - 6/20/2018 Page 12

Alderman Caron

Not for lack of trying and | appreciate that Whipple Street does go into Mine Falls, but you know, if you want to
help your clients, you should be working with the transportation people that are trying to get your clients to you.
So that’s too bad, but | applaud you for trying to work out something with them. Maybe you will succeed.

Ms. Marchant

We will be persistent.

NEW BUSINESS — ORDINANCES — None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM JUNE 1, 2018 TO JUNE 14, 2018

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderwoman Kelly

| am going to be a total geek. My daughter is inside on a summer night watching me on TV so | just want to
say hi.

Mayor Donchess

We should do one of those bring your kid to work days and bring her down and she can sit right here.
Alderman O’Brien

Are grandchildren allowed?

Mayor Donchess

Yes. Definitely.

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:34 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

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Finance Committee - Minutes - 6/20/2018 - P12

Finance Committee - Agenda - 6/20/2018 - P1

By dnadmin on Mon, 11/07/2022 - 11:35
Document Date
Wed, 06/20/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/20/2018 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__062020…

FINANCE COMMITTEE
JUNE 20, 2018
7:00 PM Aldermanic Chamber
ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Transit Bio-Diesel (Value Estimated $24,000); Department: 186 Transportation
Fund: FTA Grant

From: Dan Kooken, Purchasing Manager
Re: Heritage Rail Trail Connection to Mine Falls Park (Value $502,623); Department: 181,
Community Development; Fund: DOT Grant

From: Dan Kooken, Purchasing Manager
Re: Purchase of Air Bags for all Ladders (Value: $21,285); Department: 152 Fire; Fund: General

From: Dan Kooken, Purchasing Manager
Re: Utility Appraisals (Value: Not-To-Exceed $45,000); Department: 132 Assessing; Fund: General
Fund — Overlay

From: Dan Kooken, Purchasing Manager
Re: Purchase of Circulation Desk and Shelving (Value: $20,953); Department: 179 Library
Fund: General

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS

R-18-042
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A LEASE AGREEMENT WITH LIQUID
THERAPY, LLC FOR 14 COURT STREET, UNIT B

R-18-048

Endorsers: Mayor Jim Donchess
Alderman Ken Gidge
Alderman Linda Harriott-Gathright
Alderman Patricia Klee
Alderwoman Mary Ann Melizzi-Golja
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.

Alderman-at-Large Brian S. McCarthy
AUTHORIZING A SUB-AGREEMENT BETWEEN THE NASHUA REGIONAL PLANNING
COMMISSION AND CITY OF NASHUA, NASHUA TRANSIT SYSTEM

Page Image
Finance Committee - Agenda - 6/20/2018 - P1

Finance Committee - Agenda - 6/20/2018 - P2

By dnadmin on Mon, 11/07/2022 - 11:35
Document Date
Wed, 06/20/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/20/2018 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__062020…

R-18-049

Endorsers: Mayor Jim Donchess
Alderman Ken Gidge
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman Tom Lopez
Alderwoman-at-Large Shoshanna Kelly
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Michael B. O’Brien, Sr.

Alderman-at-Large Brian S. McCarthy
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A CONTRACT WITH THE SOUHEGAN
VALLEY TRANSPORTATION COLLABORATIVE FOR TRANSIT SERVICES

NEW BUSINESS — ORDINANCES — None
RECORD OF EXPENDITURES
GENERAL DISCUSSION.

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Page Image
Finance Committee - Agenda - 6/20/2018 - P2

Finance Committee - Agenda - 6/20/2018 - P3

By dnadmin on Mon, 11/07/2022 - 11:35
Document Date
Wed, 06/20/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/20/2018 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__062020…

, THE CITY OF NASHUA “The Cate City

Financial Services

Purchasing Department

June 14, 2018
Memo #18-166

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: TRANSIT BIO-DIESEL (VALUE ESTIMATED $24,000)
DEPARTMENT: 186 TRANSPORTATION; FUND: FTA GRANT

Please see attached communication to Mayor Jim Donchess from Camilie Pattison, Transportation
Manager, dated June 8, 2018 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contraciual services,
excepi as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Transportation Manager and the Purchasing Department recommend the award of the contract for
B5 Bio-Diesel at $2.5911 per gallon with an estimated amount of $24,000 for FY19 to East River Energy
of Guilford, CT.

Respeeely

“ ee
C Joan Kooken

Purchasing Manager

Cc: C. Pattison J. Graziano

i220 Main Street e Nashua, New Hampshire 03061 ® Phone (603) 589-3330 e Fax (603) 589-3233 |

Page Image
Finance Committee - Agenda - 6/20/2018 - P3

Finance Committee - Agenda - 6/20/2018 - P4

By dnadmin on Mon, 11/07/2022 - 11:35
Document Date
Wed, 06/20/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/20/2018 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__062020…

8 Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

: soa Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Ce Pograins mission beaten
Nashua, New Hampshire 03067-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: June 8, 2018
To: Jim Donchess, Mayor
From: Camille Pattison, Transportation Manager

Re: Finance Committee — Transit Biodiesel Fuel Contract

Nashua Transit System is required by the Federal Transit Administration (FTA) to have contracts
for all fuel sources. Our current biodiesel fuel contract, with East River Energy expires on June 30,
2018. We worked with the purchasing department and conducted an IFB (0464-053118
B5Biodiesdel) for biodiesel fuel from July 1, 2018 — June 30, 2019 with the option to extend the
contract for an additional year.

The following vehicles operate on biodiesel:

e Currently 9 Low Floor Cutaway Vans (In the fall reducing to 6 as the new fleet of unleaded
vans is rolled out)

@ 3 Trolleys
® 135’ Bus

A Bid was sent to seven (7) vendors and we received one (1) response from the following qualified
vendor:

1. East River Energy FY19 @ $2.5911 per gallon
The FY19 Estimated Usage is 9,260 gallons @ $ per gallon or just under $24,000

Per FTA requirements, when only one bid is received, staff must inquire with potential vendors as
to why they did not submit a bid. Mansfield Energy did not submit a bid due to the low volume and
market conditions in our area. Burke Oil stated that they misplaced the bid. Shattuck Malone was
not interested in bidding.

We request that the Finance Committee approve a contract with East River Energy for FY19
Biodiesel Fuel in the amount of $2.5911 per gallon with an option to extend for one year.

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Finance Committee - Agenda - 6/20/2018 - P4

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