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330 18. DRUM
LB.
CHEMRITE Inc. -
SHANNON CHEMICAL -
Chemical CO -

HARCROS CHEMICAL, INC. -

73
POTASSIUM PERMANGANATE
5 LB. PAIL
LB.
CHEMRITE Inc. -
SHANNON CHEMICAL -
74

SODIUM ALUMINATE- 38%

BULK
WET LB.
Holland CO -
75
SODIUM
BULK
DRY LB.
Church &
76
BICARBONATE

NORTHEAST/MERRIMACK VALLEY
CHEMICAL CONSORTIUM

$1.5800
160

TERNATE

LBS. BABS~ FULL TRUCKLOAD |

LB.
Church &
77
SODIUM

50 LB. BAGS - FULL TRUCKLOAD

DRY LB.
Church &
73
SODIUM

50 LBS BAGS - PALLET LOADS

DRY LB.
Monson Inc. -
Borden &
UNIVAR -

SODIUM BISULFITE - 38% SOLUTION

BULK GALLON
LB.
PVS CHEMICAL SOLUTIONS
UNIVAR -
Holland CO -
MANN DISTR. -

SODIUM BISULFITE- 38% SOLUTION
250 GAL 800 GALLON DELIVERY

WET LB.
MANN DISTR. -
UNIVAR -
Borden &
Monson Inc. -
Harcros Chemicals, Inc. -

FINAL BID RESULTS 2018-19 FISCAL YEAR

$0.2120

19
78

MINIMUM 4 DRUMS/DELIVERY

MINIMUM 36 PAILS/DELIVERY

TECH GRADED

3,000 LB. IBD
320 GAL TOTES

10 of 15 pages

| THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

June 28, 2018
Memo #19-010

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF SODIUM HYPOCHLORITE (VALUE: $200,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
Please see the attached communication from David L. Boucher, Superintendent Wastewater Department

dated June 28, 2018 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent Wastewater Department, the Board of Public Works (June 28, 2018 meeting) and the
Purchasing Department recommend the approval of this purchase in an amount of $200,000 to Univar
U.S.A., Inc. of Morrisville, PA.

ectfull

oken
Purchasing Manager

Cc: D Boucher L Fautuex

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

B. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: June 28, 2018

David Boucher, Superintendent
Wastewater Department

Sodium Hypochlorite

To approve the purchase of the chemical Sodium Hypochlorite in the amount of $200,000
from Univar USA Inc. of Morrisville, PA. Funding will be through: Department: 169
Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials.

NEMVCC 2018/19 Bid sheet

The Wastewater Department again participated in the Northeast/Merrimack Valley
Chemical Consortium (NEMVCC) bid process. Sealed bids were due by May 23, 2018
electronically or on paper to the Groton Water Department.

Univar, USA was the low bidder for Sodium Hypochlorite. Sodium Hypochlorite is used
to disinfect the wastewater before it is discharged into the Merrimack River. It is also
used in odor control for the air scrubber system. This chemical is used at the Wastewater
Treatment Facility and the CSO 014 Screening and Disinfection Facility located at 70
Bridge Street.

#102 — Sodium Hypochlorite 15%, Bulk, price/ wet fb.

Borden & Remington | Fall River, MA | $0.0954
Univar U.S.A., Inc Morrisville, PA | $0.0930 |

NORTHEAST/MERRIMACK VALLEY
CHEMICAL CONSORTIUM

97
SODIUM HEXAMETAPHOSPHATE —
50 LB. BAG
DRY LB.
CARUS CORP -

MANN DISTR. - 1.1150
Chemical Co - $1.1363 MIN 1,500 LBS/DELIVERY

CHEMRITE INC - 1.3000 MINIMUM 2,000 LBS.
Shannon Chemical 1.4700 MINIMUM 1,000 LBS.
UNIVAR -
98
Sodium

55 GAL DRUM
WET LB.

CARUS CO -
Chemical Co - MINIMUM 3 DRUMS/DELIVERY

Shannon Chemical

SODIUM HYPOCHLORITE-5%
250 GAL. TOTE
Wet LB.
100
SODIUM HYPOCHLORITE- 12.5%
5 GALLON CARBOYS
WET LB.

ROBERTS CHEMICAL CO. -~
Borden & -
101
SODIUM HYPOCHLORITE- 12.5%

BULK - GALLON
WET LB.
UNIVAR - $0.0930
Borden &
102
SODIUM HYPOCHLORITE- 15%
- GALLON
WET LB.
UNIVAR -
Borden &

HYPOCHLORITE- 15%
BULK - GALLON
CERTIFIED REFRIGERATED STORAGE & DELIVERY
WET LB.
NO BIDDERS
104
SODIUM HYPOCHLORITE- 155%
55 GALLON DRUM
WET LB.
Roberts Chemical -
MANN DISTRIBUTION -
Harcros Chemicals, inc. -
Borden &
UNIVAR -

FINAL BID RESULTS 2018-19 FISCAL YEAR 13 of 15 pages

=) THE CITY OF NASHUA "The Gate City’

Financial Services

Purchasing Department

PORWR NE Ee VET RENE SINE LET

June 28, 2018
Memo #19-011

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF FLAME ARRESTORS (VALUE: $19,329)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
Please see the attached communication from David L. Boucher, Superintendent Wastewater Department

dated June 28, 2018 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.

The Superintendent Wastewater Department, the Board of Public Works (June 28, 2018 meeting) and the
Purchasing Department recommend the approval of this purchase in an amount of $19,329 to NEESCo
(New England Energy Services) of Quincy, MA.

Respectfully,

an Kooken
Purchasing Manager

Cc: D Boucher L Fautuex

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

G. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: June 28, 2018

David Boucher, Superintendent
Wastewater Department

Flame Arrestors

To approve the purchase and installation of flame arrestors from NEESCo of Quincy,
MA in the amount of $19,329. Funding will be through: Department: 169 Wastewater;
Fund: Wastewater; Account Classification: 54 Property Services.

Vendor quote

The Wastewater Facility has many flame arrestors built into the Anaerobic Digester
Complex. The purpose of these flame arrestors are to ensure if there is ever a failure in
the methane storage, use, or containment areas, flame does not get back to the biogas
distribution line, causing ignition.

The Wastewater department reached out to multiple companies, including Varec, Oceco,
Methuen Construction, and NEESCo for repair services. Each company offered either
replacement in kind parts, or repair services, only NEESCo offered repair services with
replacement in kind parts, making them the only company that can perform the services
as required.

NEESCo has already performed an emergency repair of the flame arrestor on the digester
complex waste gas flare this year.

Home Office Philip Ziminsky

66 Edwards St New England Energy Serevices
Quncy, MA 02169 125 Stedman St
617-472-8854 Lowell, MA 01852
617-847-4302 978-618-1494(mobile)
Customer: Quote Number:
| City of Nashua Waste Water | | 18017-61318
Contact: Quote Date: Quote Expiration:
| David Boucher ) Loo e/svzoie | | 80 Days
Model
Phone: | |
I | Serial Number: Arrangement:
Address: | |
2 Sawmill Ra | ees ad Nate ee a eae na ee tad me A en nee eee apenas es Ae ee teen nn sat some atnii ae aad
| Nashua, NH Submitted By: Matt Frederick
03833 | Accepted By:

and Cost of Job

Parts for 3-10" Flame Arrestors $7,458.00 $7,458.00

r Parts for 2-12" Flame Arrestors $7,986.00 $7
Parts for 2-10" Pressure / Vacuum Relief Valves $715.00 $715.00
Parts for 2-12" Pressure / Vacuum Relief Valves $660.00 $660.00

Labor to Install Flame Arrestors and Rebuild Pressure Valves $100.00 $2,000.00
Service Truck Mi $60.00 $60.00
Shi $450.00 $450.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1 00
total

Warranty: There will be a 6 month warranty of parts replaced and labor
NOTES:
Exchange parts prices do not include core charges. If the component exchanged is not damaged,
there will be no core charge. Any machine shop work or failed castings are not included in price.
If any additional parts or iabor are required, you will be notified for approval. Sales tax is not included in quote.

Thank You for the Opportunity to Submit this Estimate

New England Energy Services Corporation

D) THE CITY OF NASHUA “The Cate Cty"

Pinanctal Services

Purchasing Department

June 28, 2018
Memo #19-012

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FY19 SANBORN HEAD ASSOCIATES ENGINEERING SERVICES - LANDFILL
(VALUE: NOT-TO-EXCEED $80,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
June 28, 2018 for the information related to this contract.

Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.

The Solid Waste Department Superintendent, Board of Public Works (June 28, 2018 meeting) and the

Purchasing Department recommend the award of this contract in an amount not-to-exceed $80,000 to
Sanborn Head and Associates of Concord, NH.

Respectfully
Ziel

Dan Kooken
Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 » Fax (603) 589-3233

To:

From:

Re:

C. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 28, 2018

Jeff Lafleur, Superintendent
Solid Waste Department

Landfill Engineering Services

To approve engineering services at the City’s landfills for FY19 from Sanborn
Head and Associates of Concord, NH in the amount not to exceed $80,000.
Funding will be through: Department: 168 Solid Waste; Fund: Solid Waste;
Account Classification: 53 Professional and Technical Services.

Sanborn Head and Associates proposed scope of services

Sanborn Head and Associates (SHA) is the City’s primary engineering consultant
for landfill and solid waste related issues, including landfill gas management,
design and construction; groundwater, air and solid waste permitting; capacity
analyses; regulatory representation; and general landfill operations. They review
and prepare documents required by the City’s Title V air emission permit. They
also prepare the annual Greenhouse Gas Emissions report that is required by the
USEPA.

The City also utilizes SHAs Landfill Gas Management Suite (LFGMS) software
program to assist us with monitoring, managing, operating the landfill gas
collection and control system at the Four Hills Landfill. The data collected in
LFGMS is included in tri-annual monitoring reports submitted to NHDES and is
required by the Standard Operating Procedures/Enhanced Monitoring Procedures
Plan approved by NHDES.

As such, they have a thorough understanding of the issues and requirements of the
Four Hills facility and other closed City landfills, and provide consistent, high
quality engineering and consulting services to the department in a timely manner.
They have demonstrated superior abilities relative to regulatory reporting,
permitting, design and construction oversight. Therefore, they are considered a
sole source for these services.

Sanborn Head has provided the required certificate of insurance to accomplish
these services.

The Solid Waste Superintendent and the Environmental Engineer recommend
awarding Sanborn Head and Associates of Concord, NH the contract for these
services.

CONTRACT FOR PROFESSIONAL SERVICES

FY19 ENGINEERING SERVICES
FOR
FOUR HILLS LANDFILL

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

SANBORN HEAD & ASSOCIATES
and its successors, transferees and assignees (together “Professional Engineer”)
NAME AND TITLE OF PROFESSIONAL ENGINEER

20 FOUNDRY STREET, CONCORD, NH 03301
ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services
Exhibit C-- Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

AG 1 of 3