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Finance Committee — 09/01/2021 Page 13

Alderwoman Lu

I'll make this brief. | want to Know that I’m not the only one concerned that | get this type of response when | ask
Corporation Counsel for some guidance on Mr. Teeboom’s assertions that these appropriations, these escrow
appropriations may not be legal. This is what | get from...

Chairman Klee

Alderwoman Lu, you just jumped from the TIFF, to Director Cummings, to Attorney Bolton.

Alderwoman Lu

I’m finished with the TIFF. | said what | needed to say and then | said | just have one more thing. | finished what | wanted
to say. My point about the TIFF was that it’s not that I’m not getting the information.

Chairman Klee

Understandable.

Alderwoman Lu

Yeah, okay | think | made that clear.

Chairman Klee

Okay yes you did.

Alderwoman Lu

Now just another thing | want to bring up is this is what I’m told from our Corporation Counsel.
Alderman Wilshire

This is not a city employee bashing discussion. | would appreciate it if you would stop.
Alderwoman Lu

| will not, | will not voice my concerns about this administration and the way the Board is refusing to respond to me. This
is what | get from Corporation Counsel.

Chairman Klee

Alderwoman Lu, | am going...

Alderwoman Lu

If, if, | were - yes, yes...

Chairman Klee

Alderwoman Lu I’m going to ask...

Alderwoman Lu

Yes.

Chairman Klee

Alderwoman Lu I’m going to ask that you do as the President Wilshire had asked and to stop. | gave you a lot of leeway.

You said you only had a couple of minutes. | gave you a lot of leeway when you went because you were talking about
trying to get that particular piece of information. Now | see that you’re going towards another one and | have to agree with

Finance Committee — 09/01/2021 Page 14

President Wilshire said. It does feel like you are attacking one section of employees from another and I’m going to ask
you to stop.

Alderwoman Lu

May | respond to that?

Chairman Klee

No. I’m sorry but no. President Wilshire did you have a question?
Alderman Wilshire

| stated my case here. This is not the opportunity to bash city staff who work hard and give the information. It’s not okay.
This is not the...

Alderwoman Lu

| am not bashing. | am not bashing.

Chairman Klee

Alderwoman Lu, please. You are. Thank you.
Alderman Wilshire

Thank you.

Alderwoman Lu

| won't (inaudible) for him. | will not.

Chairman Klee

Is there any other comment? Alderwoman Lu if you do start to attack another employee, | am going to ask you to stop.
Please. Go ahead.

Alderwoman Lu

If we don’t listen and engage with each other when we amongst ourselves are having problems and concerns to just not
respond and not listen is really not doing our jobs. Now I’m happy to send — | don’t know how — you know if | am unable
to get legal guidance on a vote | made, what would you like me to do? A vote that | need to make rather.

Chairman Klee

Alderwoman Lu that is something that you need to work out with Corporate Counsel. | can’t help you on that. | can’t
make that decision for you. | don’t have any powers. As you know, we have no powers over any department. Our job is
not to — and | hate to use the word because you said it at the very beginning but our job is not to micromanage the
department. Our job is specifically to create the budget, to approve spending, and you were right to look at the contracts.
You are right to ask the questions that you asked. | appreciate when you do that. | do appreciate when you ask those
questions. Now you’re saying that you’re looking for legal guidance and you’re on a public forum right here and you're
asking me specifically how you get what you want. | can’t help you with that. | suggest you make an appointment with the
attorney. | suggest that you do something like that. That’s what | would do. If I’ve called and | don’t get a response. If
I’ve e-mailed and don’t get a response, | ask for an appointment and | go and | speak with them. That’s what | do with all
of the departments.

Alderwoman Lu

It’s my opinion that we as a Board don’t work together enough. We’re supposed to act as one piece.

Finance Committee — 09/01/2021 Page 15

Chairman Klee

Alderwoman Lu, I’m going to stop you right there again. | feel like you’re now attacking the Board and the truth is we were
not elected to work together. We were elected to represent the group of people that we are elected by. So for instance |
work for Ward 3. You work for Ward 7. President Wilshire and Vice-President O’Brien at-large, they have to answer to
the entire city. Alderwoman Harriott-Gathright has to answer to Ward 9. | think we do work very well together. I’m sorry
that you feel that way and if your next question has to follow up on attacking the Board members now, | am going to say
no. So | will give you a couple of seconds but | will stop you. So continue.

Alderwoman Lu

| was only citing a Mason’s | don't know if it’s a rule but | was citing Mason’s. So | feel that if any of this Board is not
getting access to what their Ward representation has a right to that every member of this Board should put some support
behind them and at least list — at least...

Chairman Klee

Again Alderwoman Lu that is your opinion. You know the bottom line here is we do not all agree. Tomorrow there is
going to be a work study that | have a completely different viewpoint than perhaps President Wilshire and so on. There is
going to come a point when that happens to every single one of us. That doesn’t mean either one of us is right and it
doesn’t mean either one of us is wrong. We do what we do best and we also do our own legwork. We get the information
that we have to when we have to do that. | am sorry that you don’t feel supported but, again, my job is not here to support
you in that respect that you don’t feel like this department is contacting you. | was not elected to hold anybody’s hand nor
was anybody elected to hold mine. We do work independent and | think we do work very well together when we work well
together. Any further thing because | think we probably exhausted this conversation. | can see the frustration on your
face and the hour is getting late and | think we’ve spent as much time talking about this as we did on the meeting.
Alderwoman Lu

I’m fine.

Chairman Klee

Okay thank you. Are there any other comments? That being said.

NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman O’Brien, Alderman Wilshire 5

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:20 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

FINANCE COMMITTEE
SEPTEMBER 1, 2021
7:00 PM Aldermanic Chamber and Zoom

To Join Zoom meeting: https://us02web.zoom.us/j/87913193386? pwd=eX02M mlWdnZtOT VuMFZNS3NK YVFTUT 09
Meeting ID: 879 1319 3386 Passcode: 334547

To Join by Telephone: 1-929-205-6099
Meeting ID: 879 1319 3386 Passcode: 334547

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: Software Maintenance in the amount not to exceed $88,340.63 funded from accounts 54407 Software
Maintenance (IT Department)

From: Kelly Parkinson, Purchasing Manager

Re: Software Hosting in the amount not to exceed $90,000 funded from accounts 54428 Technology
Operations (IT Department)

From: Kelly Parkinson, Purchasing Manager

Re: | Security Monitoring in the amount not to exceed $7,200 funded from accounts 55699 Other
Contracted Services (Transportation)

From: Kelly Parkinson, Purchasing Manager

Re: — Hydroelectric Consulting Contract Change Order in the amount not to exceed $32,260 funded from
accounts Hydroelectric Bond Fund (Community Development)

From: Kelly Parkinson, Purchasing Manager

Re: Jackson Mills Turbine, Generator and Controls Replacement Change Orders in the amount not to
exceed $99,000 funded from accounts 81700 Infrastructure Improvements (Community Development)

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS
NEW BUSINESS — ORDINANCES
RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN
NON-PUBLIC SESSION
ADJOURNMENT

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

August 25, 2021
Memo #22-160

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance in the amount not to exceed $88,340.63 funded from accounts
54407 Software Maintenance

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated
August 23, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Maintenance & Licensing Fees for Tyler Munis Financial Management Software
Value: $88,340.63
Vendor: Tyler Technologies

Department: 122 Information Technology
Source Fund: 54407 Software Maintenance

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/ (4) Sole-source procurements,
where the proposed purchase is manufactured by only one company.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Kleiner
J Graziano

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: August 23, 2021
Re: Annual Software Maintenance

This request is for the annual software maintenance required for the continued operation of Tyler
Technologies MUNIS. Funding is Software Maintenance 22.1.500 — 54407, $88,3430.63.

Kimberly Kleiner,
Administrative Services Director

Ce: K. Parkinson

Invoice

< ‘ , Remittance:
o_ Tyler Technologies, Inc.
‘ "© | eC i (FEIN 75-2303920) Invoice No Date Page
© -_ P.O, Box 203556 045-351499 09/01/2021 1 of 2
e technologies Dallas, TX 75320-3556
Questions:
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
mS vn
Bill To: City of Nashua Ship To: City of Nashua
229 Main Street 229 Main Street
P.O. Box 2019 P.O. Box 2019
Nashua, NH 03061-2019 Nashua, NH 03061-2019
Cust No.-BillTo-ShipTo Ord No PO Number Currency Terms Due Date
48638 - MAIN - MAIN 161697 USD NET30 10/01/2021
Date Description Units Rate Extended Price
Contract No.: NASHUA, NH
SUPPORT & UPDATE LICENSING - ACCTG/GL/BUDGET/AP 1 5,065.56 5,065.56
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - ACCOUNTS RECEIVABLE 1 5,572.12 5,572.12
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - CAMA BRIDGE 1 1,934.78 1,934.78
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - GENERAL BILLING 1 2,532.80 2,532.80
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - NH TAX BILLING 1 21,282.40 21,282.40
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - NH TAX LIEN 1 6,156.07 6,156.07
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - TYLER CASHIERING 1 8,104.91 8,104.91
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - TYLER FORMS PROCESSING 1 3,799.17 3,799.17
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - MUNIS ANALYTICS & REPORTING 1 13,702.35 13,702.35
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - UTILITY BILLING INTERFACE 1 1,990.03 1,990.03
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - UTILITY BILLING CIS 1 5,548.00 5,548.00
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - TYLER CONTENT MANAGER SE 1 7,598.36 7,598.36
Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022
SUPPORT & UPDATE LICENSING - CITIZEN SELF SERVICE 1 5,054.08 5,054.08

Maintenance: Start: 08/Oct/2021, End: 07/Oct/2022

a” Remittance: Invoice

eo >) Tyler Technologies, Inc. J
°% eo “e (FEIN 75-2303920) Invoice No Date Page
045-351499 09/01/2021 2 of 2

e ... P.O. Box 203556
© technologies Dallas, TX 75320-3556
Questions:
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Email: ar@tylertech.com
Bill To: City of Nashua Ship To: City of Nashua
229 Main Street 229 Main Street
P.O. Box 2019 P.O. Box 2019
Nashua, NH 03061-2019 Nashua, NH 03061-2019
Cust No.-BillTo-ShipTo Ord No PO Number Currency Terms Due Date
48638 - MAIN - MAIN 161697 USD NET30 10/01/2021
Date Description Units Rate Extended Price

** ATTENTION**
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or Sales Tax

Subtotal 88,340.63

tylerbusinessforms.com to guarantee
100% compliance with your software. Invoice Total 88,340.63

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

August 25, 2021
Memo #22-161

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Hosting in the amount not to exceed $90,000 funded from accounts 54428
Technology Operations

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated
August 23, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Hosting Fees for Remote Application Management of Infor Lawson
Value: $90,000
Vendor: Clear Sky

Department: 122 Information Technology
Source Fund: 54428 Technology Operations

Ordinance: Pursuant to §5-84 Special purchase procedures. A/ (7) Purchases under
extensions of contracts when no price increase exceeds 10% per year

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Kleiner
J Graziano

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: August 23, 2021

Re: ClearSky Monthly Hosting Fees

ClearSky provides managed services supporting the City’s Infor Lawson application. This is for the
continued remote application management support, with a fixed monthly fee of $7500.00. There

has been no increase from previous years.

General Fund, Technology Operations, Account 22.1.535 — 54428

Kimberly Kleiner,
Administrative Services Director

Ce: K. Parkinson