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Finance Committee - Agenda - 4/3/2019 - P71

By dnadmin on Mon, 11/07/2022 - 13:07
Document Date
Fri, 03/29/2019 - 13:34
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/03/2019 - 00:00
Page Number
71
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__040320…

D-7.11

American Iron and Steel
BIDDER'S AMERICAN IRON AND STEEL ACKNOWLEDGEMENT

Instructions: This acknowledgement form must be completed and signed by the Bidder's authorized representative, and conveyed to
Owner with bid submittal,

Project Name: IN S Gi

City/Town/Entity:

Iya Ge NOS VERN .
Bidder Name: Vercico Cary GhoN
Bidder Address: AS Siva. | ane Vyac ue WN LO BY

a

With submittal of this Bid, the Bidder acknowledges to and for the benefit of the Owner and the State of New Hampshire (State) that it
understands that this project is subject to the "American Iron and Steel (AISY" requirements of the Water Resources Reform and
Development Act of 2014, the Consolidated Appropriations Act of 2014 (Public Law 113-76), and subsequent laws that continue the
requirement for the use of American Iron and Steel products in State Revolving Fund construction projects , and these laws require
that all of the iron and steel used in the project be produced in the United States ("American Iron and Steel Requirement") including
all iron and steel goods provided by the Bidder pursuant to this Bid.

The Bidder hereby presents and warrants to and for the benefit of the Owner and State that (a) the Bidder has reviewed and
understands the American Iron and Steel Requirement, (b) all of the iron and steel products used in the project will be and/or have
been produced in the United States in a manner that complies with the American Iron and Steel Requirement, unless a waiver of the
requirement is approved, and (c) the Bidder will provide any further verified information, certification or assurance of compliance with
this Acknowledgement, or information necessary to support a waiver of the American Iron and Steel Requirement, as may be
requested by the Owner or the State

Notwithstanding any other provision of the Contract Docttments, any failure to comply with this Acknowledgement by the Bidder
shall permit the Owner or State to recover as damages against the Bidder any loss, expense, or cost (including without limitation

attomney’s fees) incurred by the Owner or State resulting from any such failure (including without limitation any impairment or loss of
funding, whether in whole or in part, from the State or any damages owed to the State by the Owner).

Additionally, The Bidder hereby acknowledges that Bidder must include in all contracts and purchase agreements for this project
the following American fron and Steel contract language:

“ (Subconiractor/Supplier) acknowledges to and for the benefit af the (Owner) and the State of New
Hampshire (State) that it understands the goods and service under this contract or purchase agreement (Agreement) are being funded
with monies that are subject to statutory requirements commonly known as “American Iron and Steel” (the Water Resources Reform
and Development Act of 2014, the Consolidated Appropriations Act of 2014 {Public Law 113-76), and subsequent laws that continue
the requirement for the use of American Iron and Steel products in State Revolving Fund construction projecis); that requires all of the
iron and steel products used in the project to be produced in the United States (“American Iron and Steel Requirement”) including iran
and steel products provided under this contract or Agreement. The Subcontractor/Supplier hereby represents and werrants to and for
the benefit of the Owner and the State that (a) the Subcontractor/Supplier has reviewed and understands the American Iron and Steel
Requirement, (b) all of the iron and steel products used in the project will be and/or have been produced in the Untted States in a

of the American Iron and Steel Requirement, as may be requested by the Owner or the State.

, Naa
(Signature of Ceffifying Bidder Representative) (Mate)

Create Delelen 5 RResidon y

Page Image
Finance Committee - Agenda - 4/3/2019 - P71

Finance Committee - Agenda - 4/3/2019 - P72

By dnadmin on Mon, 11/07/2022 - 13:07
Document Date
Fri, 03/29/2019 - 13:34
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/03/2019 - 00:00
Page Number
72
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__040320…

THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

March 28, 2019
Memo #19-138

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF ONE (1) FAIRBANKS BRAND PUMP FROM HAYES PUMP (VALUE:
$29,511)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated March 28, 2019 for the information related to this contract.

Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.

The Superintendent Wastewater Department, the Board of Public Works (March 28, 2019 meeting) and

the Purchasing Department recommend the award of this purchase in an amount of $29,511 from Hayes
Pump, Inc. of Concord, MA.

4 BAL fp

Alo __.

la Ae
Purchasing Manager

Ce: D Boucher L Fautuex

229 Main Street e Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 « Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 4/3/2019 - P72

Finance Committee - Agenda - 4/3/2019 - P73

By dnadmin on Mon, 11/07/2022 - 13:08
Document Date
Fri, 03/29/2019 - 13:34
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/03/2019 - 00:00
Page Number
73
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__040320…

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 28, 2019

David L. Boucher, Superintendent
Wastewater Department

Replacement of Pump at Northgate Pump Station

To approve the purchase of a Fairbanks brand vertical solids handling pump from
Hayes Pump, Inc., of Concord, MA for the amount of $29,511. Funding will be
through Department 169 Wastewater.; Fund: Wastewater; Account Category: 71
Equipment.

Quote

The Northgate Pump Station is the biggest pump station within the City and
usually operates with two pumps - one in use and one as a backup. It is currently
running on only one pump as the second pump is beyond repair. Should that
pump fail, there would be no sewer services for any of the connected area,
including the high school.

The Fairbanks brand vertical solids handling pump that is in the attached quote is
a direct replacement to the failed pump. Hayes Pump, Inc. is the local distributer
of Fairbanks, making this a sole source purchase.

Page Image
Finance Committee - Agenda - 4/3/2019 - P73

Finance Committee - Agenda - 4/3/2019 - P74

By dnadmin on Mon, 11/07/2022 - 13:08
Document Date
Fri, 03/29/2019 - 13:34
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/03/2019 - 00:00
Page Number
74
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__040320…

Date:

03/05/19 1:11PM

QUOTATION

PAGE:

Quote From:

Hayes Pump, Inc- (O+WC)
66 Old Powder Mill Road
Concord MA 01742

1 OF 1

US
QuoteNumber —s QuoteDate Payment Terms _ FOB
00130504 3/5/2019 NET 30 DAYS Shipping point
Sell Loc: 01 Cust PO:. Mark #:
O| CITY OF NASHUA S| CITY OF NASHUA
R| ACCOUNTS PAYABLE DEPT H| WASTEWATER TREATMENT PLAN
p| 229 MAIN ST/ PO BOX 2019 I} SAWMILL RD
: NASHUA NH 03061 p| NASHUA NH 03061
Y 0]

Thank you for your inquiry.

Terms -

FOB: Shipping Point.

Freight: Prepaid & Added to Invoice.
Estimated Shipment: 12 to 14 Weeks ARO.
Estimated Shipping Weight: 1400 LBS.
Quotation is valid 30 days.

LINE.

ITEM / Ee
DESCRIPTION:

QUANTITY. |.
UOM

UNIT PRICE]
DISCOUNT] |

“NET UNIT PRICE

EXTENDED: PRICE

0010

6" B5444 PUMP UNIT (130504)
FAIRBANKS VERT SLDS HNDLG 15HP S00RPM

6" VERTICAL COUPLED SOLIDS HANDLING PUMP
STANDARD FITTED CONSTRUCTION WITH STAINLESS
STEEL CASING AND IMPELLER WEAR RING WITHA
VERTICAL BASE DRIVEN BY A 15HP 900RPM 3/60/460V
324HPV PREMIUM EFF MARATHON MOTOR.

INCLUDES CERTIFIED HYDRO.

ROTATION: CW
DISCHARGE POSITION #5

CONDITIONS OF SERVCIE: 800 GPM @ 43FT

1.00
EA

29,511.0000

29,511.0000
29,511.00

Payment terms are subject to Credit Approval.

Total. Price

29,511.00

The parties agree that this quote and any order arising from it are expressly subject to

and incorporate by reference Hayes' Terms of Sale which are available at

<htip:/ hayesoump.com/Terms.pdf>. Customer's acceptance of this quotation is
expressly conditional on Customer's assent to such incorporated Terms of Sale.

Please send a copy of your tax exempt certificate when placing your order.

Email the tax certificate to tmackenzie@hayespump.com or fax to 978-369-8461.
Sales Rep(s): Alan Hummer

Questions? Phone: 978 369-8800 Nicole Fernandes - nfernandes@hayespump.com Fax: 978 369-8461

Page Image
Finance Committee - Agenda - 4/3/2019 - P74

Finance Committee - Minutes - 3/20/2019 - P1

By dnadmin on Mon, 11/07/2022 - 13:08
Document Date
Wed, 03/20/2019 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 03/20/2019 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__032020…

REPORT OF THE FINANCE COMMITTEE

MARCH 20, 2019

A meeting of the Finance Committee was held on Wednesday, March 20, 2019, at 7:00 p.m. in the Aldermanic
Chamber.

Alderman-at-Large Michael B. O’Brien, Vice Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderman Patricia Klee
Alderman Linda Harriott-Gathright

Also in Attendance: Dan Kooken, Purchasing Manager
David G. Fredette, Treasurer/Tax Collector
Sarah Marchant, Director Community Development
Stephan Dookran, City Engineer
David Boucher, Superintendent of Wastewater
Jeff Lafleur, Superintendent of Solid Waste

Chairman O’Brien

Alright | did hear from the Mayor who is tied up on other business and | did receive communication from
Alderman Klee and Alderman Gathright. For those that know we’ve had inhumane days for two days up at
Concord so they are traveling; so they may be late or unable to attend the meeting. | am going to declare a
quorum and to repeat we did start the meeting at 7:00 p.m. promptly.

PUBLIC COMMENT - None

COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Library Courtyard Renovation

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
CRJA-IBI CONSULTING SERVICES IN THE AMOUNT OF $104,000. FUNDS ARE AVAILABLE IN
DEPARTMENT 181, COMMUNITY DEVELOPMENT; GENERAL ESCROWS

ON THE QUESTION

Chairman O’Brien

Is anybody here that would like to speak on that from the City? Ms. Marchant please come forward thank you.
Please have a seat The gentleman to your immediate left seems to have a question.

Page Image
Finance Committee - Minutes - 3/20/2019 - P1

Finance Committee - Minutes - 3/20/2019 - P2

By dnadmin on Mon, 11/07/2022 - 13:08
Document Date
Wed, 03/20/2019 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 03/20/2019 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__032020…

Finance Committee - 3/20/2019 Page 2
Alderman Laws

Thank you, if we approve this, when does work start and when does it end?

Sarah Marchant, Director Community Development

Great question. The project would be started for engineering and design, hopefully in June, designed over the
summer, going out to bid next winter for construction next spring.

Alderman Laws

Shameless plug here, the second Pride Parade for Nashua on June 29" this year so | just wanted to make it
didn’t interfere because we are having it at the library.

Ms. Marchant

The goal is to have it done in time for the Library’s 50" Anniversary which is the end of next summer | believe.
So we are trying to get it — construction will affect things next summer.

Alderman Laws
Excellent, thank you
Chairman O’Brien

And to give a lead in if | may | will recognize Alderman Kelly afterwards. This courtyard renovations, this is
where we have had some of our, in the past, movie nights and everything during the summer. So this will
greatly improve and enhance that to the community correct?

Ms. Marchant

Correct. | will say the design is intended to be done in phases, we believe that the design will likely be more
than the City is willing to spend next year to implement all of the improvements. With the multi-tiered plaza and
ADA grading items that we want to fix and make better, it is a pretty comprehensive and large project and so
the goal is to get a true community space and so that is what we are working towards.

Alderwoman Kelly

Actually you started to answer my question | was sort of wondering where we were with design. You said
design would start after that, so do we have a preliminary or just general check off items that we'd like to see?

Ms. Marchant

We don’t have anything yet, we have ideas in people’s heads and ideas of this group and this committee. The
library has some ideas very specifically of what they need and want to get out of the space. So those ideas
were laid out in the RFP and the goal is to work with this consulting group. We will have some public
meetings, most likely in June, to kick it off with some preliminary ideas, visions, 3D demonstrations. Things to
get people’s thought process going so you can give good comments and say what you really want; it will be
very public one we get going.

Alderwoman Kelly

Follow up if | could, thank you. So is this $104,000.00 just for getting the design going?

Page Image
Finance Committee - Minutes - 3/20/2019 - P2

Finance Committee - Minutes - 3/20/2019 - P3

By dnadmin on Mon, 11/07/2022 - 13:08
Document Date
Wed, 03/20/2019 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 03/20/2019 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__032020…

Finance Committee - 3/20/2019 Page 3
Ms. Marchant

Design and permitting.

Alderwoman Kelly

Because we don’t really know what it is going to look like.

Ms. Marchant

And engineering correct, yes.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Aquatic Invasive Species Control and Management

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SOLITUDE LAKE MANAGEMENT IN THE AMOUNT OF $65,713. SOURCE OF FUNDING IS
DEPARTMENT: 181, COMMUNITY DEVELOPMENT; GENERAL ESCROWS

ON THE QUESTION

Chairman O’Brien

Ms. Marchant you are going to speak on this as well? Very good, any questions by members of the Board?
Alderman Caron

Yes thank you, this is just a continuation of the work that you’ve been doing for the last umpteen years, right?

Ms. Marchant

Yes this is the same 84 acres north of ... upstream from the Mine Falls Dam that we will be treating with
aquatic invasive herbicides

Alderman Caron

And you’re doing Sandy Pond this time?

Ms. Marchant

Sandy Pond will be done this year as well as it was last year and we saw some improvement. We will not be
doing the Mill Pond and Canal this year, that is an every other year rotation in partnership with Parks &
Recreation.

Alderman Caron

Thank you.

Alderman Laws

This is more maintenance than it is a solution to a long-term problem, right, just going gone into perpetuity?

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Finance Committee - Minutes - 3/20/2019 - P3

Finance Committee - Minutes - 3/20/2019 - P4

By dnadmin on Mon, 11/07/2022 - 13:08
Document Date
Wed, 03/20/2019 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 03/20/2019 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__032020…

Finance Committee - 3/20/2019 Page 4

Ms. Marchant

Most likely unfortunately yes, but we are having better partnership with our neighbors upstream, specifically
from the Pepperell Dam, the new owners of that. Their licensing agreement requires them to do a little bit
more as well. So we should see a reduction over time in this. But we do believe that water chestnuts which
are not included in this will be a bigger problem this year from the amount that went over last year so we are
working with volunteers to see what we can do to get ahead of that this summer.

Alderman Law

Thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Two (2) 2019 Ford Transit Cargo Vans

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM GRAPPONE AUTOMOTIVE GROUP IN THE AMOUNT OF $57,857. FUNDS ARE AVAILABLE IN
DEPARTMENT 191, SCHOOL; CERF

ON THE QUESTION

Chairman O’Brien

Anybody here to discuss, Mr. Kooken? Do | have any questions from any members of the Board?
Alderman Caron

Yes thank you. What are these vans used for?

Dan Kooken, Purchasing Manager

Transport throughout the City mostly. | think that the two vehicles we are replacing are both over 100,000
miles

Alderman Caron

Right | saw that.

Mr. Kooken

They both have served their useful life, this is a CERF expense.
Alderman Caron

But they are not a particular reason like busing or ..

Mr. Kooken

No they are pretty standard vans, one of them has a kind of metal workers machinist kind of thing for repairs,
the other one is more basic.

Page Image
Finance Committee - Minutes - 3/20/2019 - P4

Finance Committee - Minutes - 3/20/2019 - P5

By dnadmin on Mon, 11/07/2022 - 13:08
Document Date
Wed, 03/20/2019 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 03/20/2019 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__032020…

Finance Committee - 3/20/2019 Page 5
Alderman Caron

Ok thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: 2019 Asphalt Testing

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
S.W. COLE ENGINEERING, INC., INTHE AMOUNT OF $48,600. SOURCE OF FUNDING IS
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; BOND FUNDS

ON THE QUESTION

Chairman O’Brien

Ok if the Alderman can hold on this question, do you want to come forward? Thank you for joining us.

Alderman Laws

| was just curious because we did this last year as well and | understand the necessity of the expense. Did
they catch anyone using a mix that wasn’t appropriate last year?

Stephan Dookran, City Engineer

No actually the testing program is very successful and the idea of it being it comprehensive is to keep
everyone honest. It is difficult to catch anyone; we did have a couple of failures, we do compaction and a
couple other tests did fail. There are provisions in the contract that if you have such a failure you can reduce
the payment and so we are going through that process.

Alderman Laws

Is that the only course of action that we have is to reduce a payment, we can’t make them re-do the road?
Mr. Dookran

Yes so if it gets, so for compaction you are allowed up to 91% compaction; you try to achieve up to 91% - let’s
say if itis 89% you can reduce the payment by a certain sum. If it gets to the point where it is not acceptable
then they will have to repair the street. We haven't gotten to that point.

Alderman Laws

Ok | was just curious, thank you.

MOTION CARRIED

Page Image
Finance Committee - Minutes - 3/20/2019 - P5

Finance Committee - Minutes - 3/20/2019 - P6

By dnadmin on Mon, 11/07/2022 - 13:08
Document Date
Wed, 03/20/2019 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 03/20/2019 - 00:00
Page Number
6
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__032020…

Finance Committee - 3/20/2019 Page 6

From: Dan Kooken, Purchasing Manager
Re: Wet Weather Facility Screening Upgrade — Design and Bidding Phase

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
WRIGHT PIERCE IN AN AMOUNT NOT-TO-EXCEED $178,000. FUNDS ARE AVAILABLE IN
DEPARTMENT 169, WASTEWATER

ON THE QUESTION

Alderman O’Brien

Mr. Kooken are you going to field this one as well or — Mr. Bouchard, please come forward thank you. State
your name for the record. Thank you.

David Boucher, Superintendent of Wastewater

Dave Boucher, Wastewater Superintendent.

Alderman O’Brien

Ok any questions by any members on the Board? Thank you for coming up.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Casella Recycling, LLC Contract Change Order #1

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #1
TO THE CONTRACT WITH CASELLA RECYCLING, LLC, IN THE AMOUNT OF $120,000. SOURCE OF
FUNDING IS DEPARTMENT 168, SOLID WASTE

ON THE QUESTION

Chairman O’Brien

Any questions from any of the members of the Committee? Ok can you just go over, because at the last
Aldermanic Meeting, the Board did discuss this and everything so just to reflect, I’m going to have you speak

mostly to the viewing public at home and explain the situation with the recyclables as it is right now please.

Jeff Lafleur, Superintendent of Solid Waste

Yes sir, thank you. Jeff Lafleur Superintendent Solid Waste. The Solid Waste Department, we budgeted
$400,000.00 to take care of our recycling, that is shipping it out and having it processed. We have expended
that or we will be expending that by the end of March. Market is in, China is not accepting any or very little
recycling from the United States right now so it is affecting our recycling rates. We are seeing higher rates
monthly per ton so that is how we expended the $400,000.00. We asked the Committee, actually we asked
the Board of Public Works, it was favorably recommended that we expend another $120,000.00 to carry us
through the rest of the Fiscal Year and then we budgeted the same for next year and we will see how it goes.

Chairman O’Brien

Ok very good.

Page Image
Finance Committee - Minutes - 3/20/2019 - P6

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