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Board of Aldermen — 11/14/17 Page 9
NEW BUSINESS — ORDINANCES

O-17-047
Endorser: Alderman June M. Caron
Alderman Richard Dowd
Alderman Tom Lopez
ESTABLISHING A HANDICAPPED PARKING SPACE IN FRONT OF 15 MERRILL STREET
Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE by President McCarthy

O-17-048
Endorser: Alderman David Schoneman
AUTHORIZING STOP SIGNS ON BEASOM STREET AT ITS INTERSECTIONS WITH BERKELEY
AND RAYMOND STREETS

Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE by President McCarthy

MOTION BY ALDERMAN DOWD THAT THE RULES BE SO FAR SUSPENDED AS TO ALLOW FOR THE
FIRST READING OF ORDINANCES RECEIVED AFTER THE AGENDA WAS PREPARED
MOTION CARRIED

O-17-049
Endorser: Alderman Tom Lopez
REMOVING THE PARKING METERS AND ESTABLISHING A TWO-HOUR PARKING TIME LIMIT
ON COTTAGE STREET

Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE by President McCarthy

O-17-050
Endorser: Alderman Tom Lopez
ESTABLISHING A TWO-HOUR PARKING TIME LIMIT ON QUINCY STREET
Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE by President McCarthy

O-17-051
Endorser: Alderman Tom Lopez
Alderman-at-Large Lori Wilshire
Alderman Ben Clemons
Alderman Richard Dowd
ADDING ADDITIONAL STREETS TO THE OVERNIGHT ON-STREET PARKING PROGRAM
TEMPORARILY
Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE by President McCarthy

O-17-052
Endorser: Mayor Jim Donchess
Alderman June M. Caron
Alderman-at-Large Lori Wilshire
Alderman Tom Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Brian S. McCarthy
AUTHORIZING FREE HOLIDAY PARKING AT METERS IN ZONE 3 WHICH INCLUDES THE ELM
STREET AND HIGH STREET PARKING GARAGES, FROM DECEMBER 10, 2017 THROUGH
JANUARY 1, 2018
Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE AND TO THE DOWNTOWN
IMPROVEMENTS COMMITTEE by President McCarthy

Alderman Clemons

Could you refer that to the Downtown Improvement Committee as well?

Finance Committee - 04/21/2021 Page 16

Mayor Donchess

Yes?
Director Kleiner

So change order 1, 2 and 3, those were the change orders that were approved in December. That totaled the
$25,552.21. The change orders we are asking for additional approval for are changes 4, 5 and 6.

Alderwoman Lu
Thank you. Sorry about that.
Director Kleiner
You’re welcome.
Alderwoman Lu
I’m all set, Mr. Mayor.
Mayor Donchess
Anyone else? Could you please call the roll, Madam Clerk? Thank you.
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6
Nay: 0
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM APRIL 2, 2021 TO APRIL 15, 2021, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0

MOTION CARRIED

Finance Committee - 04/21/2021 Page 17
GENERAL DISCUSSION - None
PUBLIC COMMENT

REMARKS BY THE ALDERMEN

Alderman Klee

Thank you Mr. Mayor. | just wanted to mention to those that are listening that | have scheduled on Sunday
another cleanup effort on Whitney Street but they are talking about massive rain on Sunday so we may have a
rain date, please stay tuned. | will get the message out by Saturday morning one way or the other. It may be a
rain date for the next weekend, but | will Keep everybody informed. With New England we never know, they
could change Sunday back to sunny.

Mayor Donchess

Now | see that a member of the public may have wanted to speak during the Public Comment session. Is
there a hand up, is that a mistake? Is someone wanting ...?

Alderman Harriott-Gathright

Alicia has her hand up but | also wanted to speak in terms of — but | can wait.

Mayor Donchess

If we have a member of the public let’s go back to public comment. If someone wants to address the
Committee you should unmute and speak up.

PUBLIC COMMENT

Alicia Houston Sorry | was, | have not been internet accessed. So my name is Alicia Houston, Nashua
Resident on Westwood Drive. | actually, | feel like this might be a question for Ms. Gathright. | didn’t see any
of the bid contract information like for the vehicle purchases. And | am just wondering if that is something that
we might be able to take a look at. Because, maybe | am wrong, but | think that it would have needed to go
out to bid. So | just wanted to find out if that’s something that the public would be able to access. Thank you.

Mayor Donchess

That would be something the public is able to access; usually we would have to look through the materials. But
sometimes they attach through a State bid where there is an established price if not given a State bid.
Alderman Harriott-Gathright wouldn’t have any special knowledge regarding this and the person that did the
purchases has now left the meeting. We could clarify that at the next meeting if you'd like.

Ms. Houston OK, yeah thank you so much for your time. | am sure | can ask another one of the members and
get that answer. Thank you.

Mayor Donchess
Alright. Alderman Harriott-Gathright.

Alderman Harriott-Gathright

Never mind. | changed my mind about the question | had. There’s another comment | do need to make. | just
want to get condolences to the McNaught family. Maria McNaught passed last Friday and so many time when
we've been in front of City Hall for one celebration or another, she’s always been a part and she was one of

Finance Committee - 04/21/2021 Page 18

those that was always either in a wheelchair or in some type of mobility device. So she’s being eulogized on
Sunday actually at the Davis Funeral Home from 2:00 to 3:00 p.m. My heart goes out to her husband and to
her two children and her grandchildren. She’s been a longtime supporter of every and anything that —
Southern NH Outreach for Black Unity, as well as many other non-profits in Nashua as well as City Hall
supporter. Thank you.

Mayor Donchess

Alright. Alderwoman Lu?

Alderwoman Lu

Thank you Mr. Mayor. | actually just wanted to point out, | don’t know if this matters but on Item 7, the last item
we went through. The outline did and | am guessing that Alderman Gathright read the outline and it was
$26,552.00 but, in fact, the Memo from Purchasing that the $21,000.00 that Ms. Kleiner mentioned. So we
really should be voting on $21,000.00 and not $26,552.00. | don’t know if that matters.

Alderman Harriott-Gathright

Can | speak to that through you Mayor? | absolutely said $21,481.00.
Alderwoman Lu
OK that’s great.

Alderman Harriott-Gathright

Ms. Kleiner had interjected that 1, 2 and 3 previously was the $26,000.00, not me. | did say $21,000.00.
Alderwoman Lu

| just want to follow up.

Mayor Donchess

Yes, please.

Alderwoman Lu

| didn’t mean to suggest but the outline says $26,552.00. So that’s fine, if you didn’t read the outline.

Alderman Harriott-Gathright

| did read the outline, | have it front of me.
Alderwoman Lu
OH it says $21,000.00?

Alderman Harriott-Gathright

Yes it does.

Finance Committee - 04/21/2021 Page 19

Alderwoman Lu
OK sorry about that.

Alderman Harriott-Gathright

Let me just say this, because remember we get an outline maybe last Friday? | always keep up with whatever
she sends that day, so my outline says $21.

Alderwoman Lu

OK. Sorry about that. Ok great.

Mayor Donchess

Alright, any other Remarks by Alderman?

Alderman O’Brien

Thank you Mr. Mayor, may I?

Mayor Donchess

Yes, Alderman O’Brien.

Alderman O’Brien

| would like to offer through Ms. Houston if she wants to contact me, | happen to know her, | can probably help
her with obtaining that information. It could be secret with all the files is that there is no secret, it is all in the
public records so | can be of assistance. And then also Mr. Mayor, | don’t know if she still thinks it is relevant

but | did notice our Purchasing Manager raising her hand so | don’t want her to feel like we shut her out, if she
has something to inquire, Mr. Mayor.

Mayor Donchess

lam sorry. We don’t often, even though Ms. Parkinson is always here and we appreciate her presence we
don’t often call on her. So | didn’t see her hand and if she has anything to add please go ahead.

Kelly Parkinson, Purchasing Manager

Thank you. | did want to clarify a little bit on the vehicle bids. The two trucks, the one for transit and the one for
parking we did put out to bid and we did not get any bids in return; we actually bid them out twice and got
nothing in return for both of them. So parking went and negotiated a deal | think it was McMulkin but transit
had a list of approved vendors from the NTA and the MHQ from Massachusetts was one of those approved
vendors so we utilized the State of Massachusetts’ negotiated contract for that truck. So that’s the information
that | have on the bid if that’s what the inquiry was about.

Mayor Donchess

OK | think that probably covers it. Alright, any other remarks from Aldermen? | don’t see any.

Finance Committee - 04/21/2021 Page 20

NON-PUBLIC SESSION

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE GO INTO NON-
PUBLIC SESSION BY ROLL CALL PURSUANT TO RSA 91-A:3, Il (A) THE DISMISSAL, PROMOTION,
OR COMPENSATION OF ANY PUBLIC EMPLOYEE OR THE DISCIPLINING OF SUCH
EMPLOYEE, OR THE INVESTIGATION OF ANY CHARGES AGAINST HIM OR HER, UNLESS
THE EMPLOYEE AFFECTED (1) HAS A RIGHT TO A MEETING AND (2) REQUESTS THAT THE
MEETING BE OPEN, IN WHICH CASE THE REQUEST SHALL BE GRANTED; and (C) MATTERS
WHICH, IF DISCUSSED IN PUBLIC, WOULD LIKELY AFFECT ADVERSELY THE REPUTATION
OF ANY PERSON, OTHER THAN A MEMBER OF THE PUBLIC BODY ITSELF, UNLESS SUCH
PERSON REQUESTS AN OPEN MEETING. THIS EXEMPTION SHALL EXTEND TO ANY
APPLICATION FOR ASSISTANCE OR TAX ABATEMENT OR WAIVER OF A FEE, FINE, OR
OTHER LEVY, IF BASED ON INABILITY TO PAY OR POVERTY OF THE APPLICANT

SECONDED BY ALDERMAN KLEE
A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0

MOTION CARRIED

The Finance Committee went into non-public session at 7:50 p.m.
The Finance Committee came out of non-public session at 8:01 p.m.

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE SEAL THE
MINUTES OF THE NON-PUBLIC SESSION OF APRIL 21, 2021 BY ROLL CALL UNTIL SUCH TIME AS
THE MAJORITY OF THE COMMITTEE VOTES THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD
NO LONGER BE SERVED, BY ROLL CALL

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0

MOTION CARRIED

Finance Committee - 04/21/2021 Page 21

ADJOURNMENT
MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:02 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

FINANCE COMMITTEE

APRIL 21, 2021
7:00 PM

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Join by telephone: 1-929-205-6099
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If there is a problem with the audio, please dial 603-821-2049 to advise.

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Millyard Dog Park Feasibility Study in the amount of $49,683 funded from accounts 53142 Consulting Services

From: Kelly Parkinson, Purchasing Manager
Re: Master Control Panel for 3 Aeration Blowers in the amount of $59,327 funded from accounts 81200 Buildings &
Improvements

From: Kelly Parkinson, Purchasing Manager
Re: Vehicle: Supervisors Car in the amount of $31,359.00 funded from accounts FTA Grant & 81500 Vehicles

From: Kelly Parkinson, Purchasing Manager
Re: Vehicle: Service Truck in the amount of $79,783.52 funded from accounts CERF/81500 Vehicles

From: Kelly Parkinson, Purchasing Manager
Re: Mobile Parking Payment System Contract Renewal in the amount of no funding required
(end user funded)

From: Kelly Parkinson, Purchasing Manager
Re: Vehicle: Utility Truck in the amount of $67,898 funded from accounts 81500 Vehicles

From: Kelly Parkinson, Purchasing Manager

Re: City Hall Building Renovation Change Orders #4, 5 & 6 in the amount of $26,552.21 funded from account
GOFERR Grant

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua

Purchasing Department
Administrative Services Division

(603) 589-3330

229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

April 14, 2021
Memo #21-103

TO: Mayor Donchess
Finance Committee

SUBJECT:

Millyard Dog Park Feasibility Study in the amount of $49,683 funded from
accounts 53142 Consulting Services

Please see attached communications from Julie Chizmas, Transportation and Long Range Planner, dated
March 24, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item:

Value:
Vendor:
Department:
Source Fund:

Ordinance:

Consulting to execute a study to assess feasibility for a dog park to be developed

at The Millyard
$49,683

Ironwood & Hoyle, Tanner & Associates

181 Community Development
53142 Consulting Services/FY21 Escrow Funds

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on January 13, 2021 and the following bids were

received:
Vendor Location Amount Note
Ironwood — Hoyle, Tanner | Exeter, NH $44,383 Bid submitted with RFP does not

& Associates

include private utility locator cost

The Community Development Division, and the Purchasing Department respectfully request your
approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: S Marchant
J Graziano
J Chizmas

° Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soe Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Cae rograrns mission eoecatoe
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: March 24, 2021
To: Jim Donchess, Mayor

From: Julie Chizmas, Transportation and Long Range Planner and
Staff to the Animal and Dog Park Advisory Committee

Re: Finance Committee — Millyard Dog Park Feasibility Study

In 2019, the City established the Animal and Dog Park Advisory Committee (ADPAC) and charged it
with advising the City regarding the establishment of a downtown dog park. The Committee has
reviewed several parcels in the downtown area and identified Lot 77-5 in The Millyard as the preferred
location due to its proximity to the downtown, dense residential neighborhoods, Mine Falls Park and
the Heritage Rail Trail. In addition to being easily accessible by foot, the property also has public
parking nearby. To determine if the proposed location is suitable for use as a dog park, with respect to
general recommendations and guidelines for an urban dog park, the area served, accessibility,
environmental conditions, and operations and maintenance, the City issued RFP 1301-011321 for a
Millyard Dog Park Feasibility Study.

A pre-submittal meeting held on January 21%‘ was attended by representatives of three consulting firms
and the Nashua Regional Planning Commission. The City received one response from Ironwood -
Hoyle, Tanner & Associates (Ironwood - HTA). Attendees of the pre-submittal meeting who chose not
to submit a proposal were contacted and asked why. The NRPC stated they had neither the in-house
staff nor a partnership with an engineering firm to design the required concept plans. One of the
consulting firms said their development team determined it was too small a project to commit proposal
development resources to, given the other six or seven RFPs they were considering.

The remaining two firms that attended the pre-submittal meeting were Ironwood and Hoyle, Tanner &
Associates, who partnered together on a proposal. The proposal was reviewed by an interview team
subcommittee of the ADPAC who thought it had a solid project approach, met the criteria outlined in
the RFP, and had a proposed fee of $44,383, which fit the project budget. Additionally, the City has had
positive experiences working with both firms. The full ADPAC committee was polled for their input
via email and it was decided to move forward with an interview. Following a strong presentation, the
ADPAC subcommittee recommended entering into a contract with the Ironwood — HTA consultant
team and the full committee voted unanimously to do so at their regularly scheduled March meeting.

Based on their proposal, experience and qualifications, the City entered into negotiations with
Ironwood-HTA for the Millyard Dog Park Feasibility Study. Based on discussions during the interview
and confirmed with the ADPAC, the City requested that the cost of a private utility locator be added to
the proposed scope and fee for the purpose of identifying the depth and extent of the radio tower
infrastructure located on the property. The Community Development Division recommends awarding
the Millyard Dog Park Feasibility Study to for a final contract price of $49,683, which includes the cost
of a private utility locator.