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Board of Aldermen
City of Nashua
229 Main Street

Nashua, NH 03061-2019
(603) 589-3030

Brian S. McCarthy

President, Board of Aldermen

November 2, 2017

Patricia D. Piecuch, City Clerk
City of Nashua

229 Main Street

Nashua, NH 03061-2019

Dear Ms. Piecuch:

REC'D CIT¥ CL FR Qo
NU 3°17 passa

Please be advised | am hereby calling a Special Meeting of the Board of Aldermen for Monday,
November 20, 2017, at 7:00 p.m. in the City Hall Auditorium. The purpose of the meeting is to
meet jointly with the members of the Nashua Delegation. Members of the Board of Aldermen may
address legislative issues affecting the city, and members of the Delegation may inform the Board
of Aldermen of legislation that is of interest to the city.

fo

AS Le

Brian McCarthy, President

cc: Mayor Jim Donchess

Steven A. Bolton, Corporation Counsel

Finance Committee - 05/05/2021 Page 10

Doria Brown, Energy Manager

Yes | am here. | wanted to speak as the Energy Manager in support of this project. It is going to be very
important to get this done in a timely manner to compliment the window project that the Police Department just
did. From doing the analysis for the windows for the Police Department, they don’t have nearly as much
savings as they should in energy because they still have that antiquated system. So as soon as we get this
project done the better. Also we were able to get access to some Eversource Relief fund for this project which
should help to pay back the bond or it will go back to this project or something.

Mayor Donchess

Alright and, of course, Doria will carefully document the savings which occur after the completion of the project.
Anyone else, though, wish to speak on this. Alderwoman Klee.

Alderman Klee

Thank you so much. | truly appreciate the comments from Doria. | think that does lead us to the fact that if we
just do the windows we are only doing half the project and it is important to make sure that we get full
advantage of monies that Eversource is offering or whatever other organization, whether it be grants or
something to that nature. We need to take advantage of it because eventually this is going to have to be done
anyway. So it’s better to do it now, reap the cost benefits of the energy savings and just on a whole green
issue, | think it is so important. So thank you so much.

Mayor Donchess

Alright. Anyone else? If not, Madam Clerk, could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Renovation Change Order #1 for the Public Health Building in the amount not to exceed
$150,000 funded from accounts 81200 Buildings & Improvements

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE
RENOVATION CHANGE ORDER #1 FOR THE PUBLIC HEALTH BUILDING FOR UNANCITIPCATED
EXPENSES TO MARTINI & NORTHERN IN AN AMOUNT NOT TO EXCEED $150,000. FUNDING WILL BE
THROUGH DEPARTMENT: 183 ECONOMIC DEVELOPMENT; FUND: 81200 BUILDINGS &
IMPROVEMENTS/COMMUNITY HEALTH BUILDING IMPROVEMENT BOND, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Now | believe Mr. Cummings is here on this?

Finance Committee - 05/05/2021 Page 11

Tim Cummings, Director of Economic Development

Yes, good evening Mayor.

Mayor Donchess

Could you just cover it please?

Director Cummings

Yes absolutely. So for the record Tim Cummings, Director of Economic Development. | am here before you
this evening to ask for approval for an additional $150,000.00 on the contract to Martini & Northern for the
construction and renovation, rehabilitation of the Public Health building. | should note for the record that we
have this money set aside; it is in the budget. We had planned for this originally, the bond authorization was
for $3.6 million dollars. The total contract pre this request was just under $2.8 after this gets approved we
would just be under $3 million. And we have that money available. So this was available through our
contingency our contingency budget that we have retained and we had set that at $175,000.00.

Just to note what some of these items are that we will be looking to do. These are really, most of them are
code-driven changes that we need to make to be compliant. We have a fire escape repair at $55,000.00 that
needs to be done; we have building exterior lighting at $15,000.00, that’s a Risk issue; landscaping that we
need to do, not so much we need to do, but | think it’s one that we should do if we have the money for it is
pressure washing the exterior. That building hasn’t been cleaned in | don’t know how long so now is the time
to do it. Security cameras we need to do: ADA signage we need to do; sprinkler heads we need to do all for
Code-related reasons along with roof access for Code-related reasons. Maintenance reason — a relocation of
the utility closet; maintenance improvement filter brills, and then corresponding site work for the fire escape
that we need to do. And then lastly a maintenance-related driven change just a relocation of the water closet
which will create some efficiencies.

So with that being said, Mr. Mayor, looking to get approval for $150,000.00. We are on track to wrap this
project up by the end of May and we are trying to get the Public Health personnel back into their building
sometime this summer. When all is said and done, if we don’t have any other surprises, we will bring this

project in under budget. And | will have a better answer for you once we finalize all the numbers, but we will be
well under the $3.6 we set aside. Thank you.

Mayor Donchess
Questions or comments? Alderwoman Lu?
Alderwoman Lu

Thank you Mr. Mayor. Through you to Director Cummings, are the security cameras both inside and outside of
the building?

Director Cummings
Those security cameras would be exterior.
Alderwoman Lu

OK. Thank you. | am all set.

Finance Committee - 05/05/2021 Page 12

Mayor Donchess

Thank you. Anyone else? Alderwoman Kelly?

Alderwoman Kelly
| just wanted to comment that | know that the Department of Public Health is looking forward to getting back in
their building and this was a long overdue project. So | am happy to support this and get them back in a space

that is healthy and clean and allows them to do their jobs which we know over the last year, it has been very
hard.

Mayor Donchess
Anyone else? Alright could you, Madam Clerk, please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS

R-21-133
Endorsers: Mayor Jim Donchess

Alderman Patricia Klee
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt
Alderman Thomas Lopez
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A JOINT POWERS AGREEMENT OF

COMMUNITY POWER COALITION OF NEW HAMPSHIRE

MOTION BY ALDERWOMAN HARRIOTT-GATHRIGHT TO RECOMMEND FINAL PASSAGE, BY ROLL
CALL.

ON THE QUESTION

Mayor Donchess

| believe we have Doria Brown here to address the contract?
Ms. Brown

Yes | am here to address the contract. | also have a short presentation because | understand that it’s been a
little bit since we have come in contact with Community Power.

Finance Committee - 05/05/2021 Page 13

Mayor Donchess
OK why don’t you go ahead?
Ms. Brown

So here we are, can you guys see this screen before | start?

Mayor Donchess

Yes.
Ms. Brown

Awesome. So | wanted to present about the Community Power Coalition of New Hampshire which is an
organization that | have been working to form with the City of Lebanon, the town of Hanover and Cheshire
County for the last year and a half. So we are finally at the milestone to officially join this organization by
signing a joint powers agreement which is the contract that we are looking at today. But first | wanted to go
over what Community Power is.

Community Power is a way for towns, cities and counties to procure electric supply on behalf of their residents
and businesses and provide related customer services. For example, net energy metering, supply rates and
etc. So you are pooling purchase power. The utility company will still be in charge of delivering that energy to
residents so that part of the bill will be unchanged. But what we are really changing is where that kilowatt hour
side of the energy bill comes from. We will be able to purchase potentially lower cost energy on behalf of the
community and also greener energy if we decide that is the way we want to go in Nashua. So this is a very
new and innovative program; something that would help us get to our 100% renewable by 2050 goal.

So what is the Community Power Coalition which is what you would be joining when you sign the JPA? It is a
peer network, technical service group. So we are coming together to share services. | quickly realized when |
started researching what community power is after RSA 53E passed, that | could not implement a program
alone as the Energy Manager. So this will allow us to share programs and services with other communities; for
example customer service, going out to bid for power supply and also coming up with new and innovative
renewal energy projects. So that brings us together with a bunch of other communities to share that cost which
would make it extremely expensive for Nashua to do by itself.

So who pays? | know that specific side of Finance. So this agreement is free. To join in the JPA we are not
obligated or putting up any sort of money to join Community Power Coalition of New Hampshire. What we are
doing is setting ourselves up to be able to create an aggregation plan with our Aggregation Committee with
help from this organization which is something that would be very difficult to start up and do on our own. When
it comes to cost of buying power supply, all of the cost of this program will be wrapped into the price of power
like it is now with Eversource. They wrap up any sort of cost that they are incurring of buying our kilowatt
hours into the price that we pay. So we would be doing the same for our residents, that part wouldn’t change.
We would potentially be able to leverage less expensive energy by negotiating for ourselves in the wholesale
market or the New England market.

How do you join a coalition? This is the part where we are at right now which is the Joint Powers Agreement.
This is an agreement that has not been officially executed so the Community Power Coalition of New
Hampshire is not an official entity until we have three communities who have adopted the JPA and are ready to
start becoming a real entity. Right now the JPA has been approved by our Attorney General. Lebanon has
passed the JPA, so has Hanover and so has Cheshire County. So Nashua is the last group to pass the JPA
from the original organizers of this program. But we are expecting between 5 to 10 communities to have
passed it by July 2021 so that’s coming up very quickly. And once we have that initial group of 5 to 10
communities, the coalition will become a real entity and we will be able to, probably not go out for power supply
yet, because we are still waiting for rules to be made by the PUC.

Finance Committee - 05/05/2021 Page 14

But we will be able to act as an organization to advocate for ourselves in PUC rulemaking as well as start
talking to vendors about power supply and figuring out what the price for energy is really going to be which is
something we can’t do right now on our own.

What is a Joint Power Agency or where are they? They are everywhere. These are some places that have
Joint Power Agencies in the United States. This will be the first one in New Hampshire, which is kind of a big
deal for Nashua to be a part of that. So what about in the community power industry? There are only a few
Community Power JPAs, again, Community Power Coalition of New Hampshire will be the first one in New
Hampshire but there are some in Massachusetts, California, just very few. So there’s not a lot to go off of and
that’s what | had for today just to go over this.

Here are some of our founding members, I’m up there, that’s me along with Clifton Below from the City of
Lebanon; Julia Griffin from the Town of Hanover; April Sakas from the town of Hanover; and Rod Bouchard
from Cheshire County. We are the founding members of the Community Power Coalition of New Hampshire. |
am just going to skip past this. And | wanted to get to this part of the presentation because | don’t want to hold
you guys up all day. These are the steps to starting a Community Power Aggregation for our community. And
| Know we are kind of mixed up in the steps here because we had to start up the organization in order for us to
get to these other steps. We have done some already; we have started an Aggregation Committee but we
haven’t met yet and that’s because we don’t have anything to do with Aggregation Committee. But adopting
the JPA will give us access to be able to create an aggregation plan and that’s where this group will be very
vital to us. They will be able to provide us with templates and help us hone that template with Nashua’s goals
to adopt an aggregation plan and start going out for bid for power with the other communities.

So right now we need to adopt the JPA, then write the aggregation plan with our Aggregation Committee,
hopefully having our first meeting. And then that aggregation plan will go to our Board of Aldermen where
there should be a public hearing or a public session for people to speak on it. And then hopefully with a few
edits, probably the JPA will be approved and then we can officially start going out for power supply as long as
the rulemaking is done with the PUC. So there’s still a couple steps but we are finally to that point where it is

time to start meeting as an Aggregation Committee once the JPA is passed. So that’s my spiel for today. Do |
have any questions?

Mayor Donchess

So let me just clarify a couple things that you went over. For Nashua to embark on Community Power, under
State Law we would need to adopt an aggregation plan, correct?

Ms. Brown
100% correct.

Mayor Donchess

That would be first formulated by our own Nashua Aggregation Committee with the assistance of this
Community Power Coalition.

Ms. Brown
Yes.

Mayor Donchess

And that would then come to the Board of Aldermen to be voted on.

Finance Committee - 05/05/2021 Page 15
Ms. Brown
Correct.

Mayor Donchess

And until there were an aggregation plan and until the Board of Aldermen approves it, we could not embark on
Community Power until those steps were completed.

Ms. Brown

Yes and we both know according to RSA 53E we need to have a Public Hearing.
Mayor Donchess

And we would need to have a Public Hearing where we would take community input.
Ms. Brown

Yes.

Mayor Donchess

The other things that, of course, needs to happen which you mentioned a few times, but it has certainly
become an obstacle is the necessity for the PUC or some agency of State Government because now there
might be a new energy department or whatever to issue detailed rules covering some undefined issues
concerning Community Power in general. That needs to be done as well.

Ms. Brown
Correct.

Mayor Donchess

So we are waiting on them and there have been many discussions with the PUC and these towns and
Eversource regarding what form these rules might take, correct?

Ms. Brown
Yes, but we are hoping with adopting the JPA with a bunch of communities that we can act as a group officially

in that official capacity to be able to work through that rulemaking session with either the PUC or the
Department of Energy if that is the entity that has the rulemaking session.

Mayor Donchess

And do you think that the creation of this organization will give us leverage with the PUC to help persuade
them that certain rules need to be adopted that would assist in the implementation of Community Power.

Ms. Brown

It will give us leverage and organization as communities. Right now it is a mishmash like 148 people signing to
speak on something but everybody saying the same thing. So it is not as productive as a conversation. If we
are able to act as an official entity to the Community Power Coalition we will have a lot more leverage as
communities and have a singular message.

Finance Committee - 05/05/2021 Page 16

Mayor Donchess

Alright. Well | would like to say before we get questions that Doria has done a really good job, has worked
very hard on this whole issue and has become one of the leaders in the State on Community Power. It is very
promising but has turned out to be more difficult and complicated than maybe we anticipated at the beginning.
OK. Questions/comments from members of the Committee or the Board? Alderwoman Klee.

Alderman Klee

Thank you Mr. Mayor and thank you Alderwoman Gathright. | don’t really have so much a question as | wanted
to comment. | met Doria at an event, a training session before she was hired. | was so impressed with her that
when | knew she was being hired | was so thrilled and so happy because | could just see her work ethic and so
on. She just continues to prove it over and over again with this type of endeavor and her detail wnen she gives
us reports and so on. So Doria, | just wanted to say thank you.

Mayor Donchess

Thank you. Anyone else? | am trying to see if anyone has their hand raised which | don’t see. Alright well if
there are no other questions, could the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

Mayor Donchess

So the motion passes but | just wanted to have one more question for Doria before she leaves. So if the Board
of Aldermen acts favorably on this Resolution, will then the Aggregation Committee be in a position to meet
and begin discussing the aggregation plan?

Ms. Brown

Yes. This is what | have been waiting for, for months is to be able to work on this aggregation plan. | didn’t see
the point of having meetings with the Aggregation Committee if there was nothing for them to do. But this is
that first piece and then after negotiating the aggregation plan and if that passes through the Board of
Aldermen and Public Hearing, then it is time to talk about what kind of services we want from the Community
Power Coalition; how much money we are willing to put out for kilowatt hour for our residents. And that will be
the biggest endeavor that the Aggregation Committee has to recommend that to the Board of Aldermen. Also,
the Committee will have to put up somebody to join the Coalition’s Board. So that’s also a big deal as well. It is
finally time to start working and | am really excited about it.

Mayor Donchess

That’s good. Alright, thank you very much. Motion passes so that is recommended for final passage and that
will be taken up, | presume at next Tuesday’s meeting of the Board of Aldermen. Thank you Doria.

Alderman Harriott-Gathright

Alderman Wilshire’s hand is up.

Finance Committee - 05/05/2021 Page 17

Mayor Donchess

Whose?

Alderman Harriott-Gathright

Alderman Wilshire.
Mayor Donchess
Alderman Wilshire?
Alderman Wilshire
Mayor, could we ask Ms. Brown to share the PowerPoint on the City’s website or someplace.
Ms. Brown

Yes.

Alderman Wilshire
Thank you.

Mayor Donchess
No problem.

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM APRIL 16, 2021 TO APRIL 29, 2021, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN - None

NON-PUBLIC SESSION — None

Finance Committee - 05/05/2021 Page 18

ADJOURNMENT
MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:47 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk