Search

FINANCE COMMITTEE

MAY 5,2021
7:00 PM

Join Zoom Meeting: https ://usO2web.zoom.us/j/88 285 408513 ?pwd=VUdobxXZUcUFvVDerckd2UzQyVHdYZz09
Meeting |D: 882 8540 8513 Passcode: 974493

Join by telephone: 1-929-205-6099
Meeting |D: 882 8540 8513 Passcode: 974493

If thereis a problem with the audio, please dial 603-821-2049 to advise.

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: _ Kelly Parkinson, Purchasing Manager
Re: DMV Staffing/Online Appointment Managementinthe amount not to exceed $40,000 funded from
accounts 53452 Staffing Services

From: _ Kelly Parkinson, Purchasing Manager
Re: City Hall Temporary Staffing inthe amount not to exceed $33,000 funded from accounts 53452 Staffing
Services

From: Mayor Jim Donchess
Re: Change Order for Riverfront Lighting Change Order #1

From: Mayor Jim Donchess
Re: Change Order for Budgeting/Planning Software | mplementation Change Order #1

From: Kelly Parkinson, Purchasing Manager
Re: Nashua Police Department HVAC Repair Projectinthe amount of $3,601,767 funded from accounts
81200 Buildings & Improvements

From: Kelly Parkinson, Purchasing Manager
Re: Renovation Change Order #1 for the Public Health Buildingin the amount not to exceed
$150,000 funded from accounts 81200 Buildings & Improvements

UNFINISHED BUSINESS
NEW BUSINESS —RESOLUTIONS

R-21-133
Endorsers: Mayor Jim Donchess

Alderman Patricia Klee
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman JanSchmidt
Alderman Thomas Lopez
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A JOINT POWERS AGREEMENT OF COMMUNITY POWER

COALITION OF NEW HAMPSHIRE

NEW BUSINESS —-ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION
PUBLIC COMMENT
REMARKS BY THE ALDERMEN
NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

April 29, 2021
Memo #21-110

TO: Mayor Donchess
Finance Committee

SUBJECT: DMV Staffing/Online Appointment Management in the amount not to exceed $40,000
funded from accounts 53452 Staffing Services

Please see attached communications from John Griffin, Chief Financial Officer/Comptroller, dated April 27,
2021 for project specific details related to this request. Below please find a summary of the purchase
approval request:

Item: Configuration and implementation of the online appointment system for Motor
Vehicle Registration customers

Value: weekly expenditure not to exceed $40,000

Vendor: The Leddy Group Staffing Services

Department: 126 Financial Services
Source Fund: 53452 Staffing Services

Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

The Financial Services Division, and the Purchasing Department respectfully request your approval of this
contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Griffin
J Graziano

Board of Aldermen — 11/14/17 Page 3

President McCarthy

Pursuant to Charter Section 44, as David C. Tencza received the most votes for the Office of
Alderman-at-Large, | will now ask Corporation Counsel to swear Mr. Tencza in to complete
the unexpired term of David W. Deane.

Oath of Office administered by Corporation Counsel.

From: Tim Cummings, Director of Economic Development
Re: — Rail Transit Committee Membership

MOTION BY ALDERMAN O’BRIEN TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING
Adam Marcoux, 4 Jolori Lane, President of National Teacher’s Union

I’m here to speak on behalf of the legislation for the para-educators contractors. I’d first like to thank the
members who endorsed this legislation and to the Budget Review Committee for sending it forward to the full
Board with a unanimous decision.

Para-educators play a role in our district that a lot of people don’t fully understand, unless you work with them
every day. As a classroom teacher, | was fortune enough to have para-educators work in my classroom with
me, side-by-side, and there are days that my job was made easier because of those people. They often work
with students that have severe behavior issues, disabilities. Their job descriptions are clearly laid out on the
school district website for you. And they’re not often recognized for the work that they provide our district every
day. I’m here to speak on behalf of their contract and thank them publicly for the work that they do in our
district every day, and hope for a positive result tonight.

President McCarthy

Before you begin, the police contract that’s on there is only up for first reading this evening, so it would actually
be appropriate to speak at the public second comment period. But let me ask if there is anyone who objects to
speaking now.

Tim _Denyngman — 15 April Drive

Not to jump in on you, that was my plan. | wasn’t sure it was to be acted on today. If it’s not, then I’m good with
just waiting until the second meeting.

President McCarthy

All right. ll call you at the second comment period then.

THE CITY OF NASHUA “The Cate Cy"

Financial Services Division
Office of the Chief Financial Officer

TO: Mayor Jim Donchess

CC: Members of the Finance Committee

FROM: John L. Griffin, Chief Financial Officer/Comptroller
DATE: April 27, 2021

RE: Leddy Group Staffing Services

By way of background, during the COVID-19 Pandemic and subsequent to the partial re-opening
of City Hall to process motor vehicle registrations (MVR), the Financial Services Division
contracted with the Leddy Group (staffing company) to hire a resource to configure and
implement an online appointment system for motor vehicle registration customers. To date, we
have had two resources that have provided valuable help in the operation and management of the
online appointment system as well as staff augmentation for the MVR department.

Through this communication we are requesting the ability to continue our week to week
relationship with the Leddy Group with an amount not to exceed $40,000 through June 30, 2021.

229 Main Street * Nashua, New Hampshire 03060 * Phone (603) 589-3173 * Fax (603)
589-3168

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

April 29, 2021
Memo #21-111

TO: Mayor Donchess
Finance Committee

SUBJECT: City Hall Temporary Staffing in the amount not to exceed $33,000 funded from accounts
53452 Staffing Services

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated April
28, 2021 for project specific details related to this request. Below please find a summary of the purchase
approval request:

Item: Temporary Staffing Coverage for City Hall Greeter through June 30, 2021
Value: weekly expenditure not to exceed $33,000
Vendor: HW Staffing Solutions

Department: 111 Human Resources Administration
Source Fund: 53452 Staffing Services

Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

The Administrative Services Division, and the Purchasing Department respectfully request your approval
of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Kleiner
J Graziano

a | THE CITY OF NASHUA "The Gate City"

Adnunistrative Services Division

Date: April 28, 2021

To: Mayor Donchess

cc: Members of the Finance Committee

From: Kim Kleiner, Administrative Services Director

Subject: HW Staffing Solutions — City Greeter

Last fall, upon the city partially opening for appointments only, the decision was made to hire a
temporary staff member to assist residents with verifying appointments and navigation of city
hall during construction. The Risk Management Department issued purchase order #159402
with a not to exceed of $22,065, account number 28.6500.500.68360, Loss Prevention Program.
Through April, $21,693.65 was spent against purchase order 159402.

Since construction and the appointment system are continuing, additional temporary services are
required. The Administrative Services division requests the ability to continue temporary
services with HW Staffing Solutions through June 30, 2021 with a total amount not to exceed
$33,000. Funding is available in the Human Resources Administration budget.

Jim Donchess
Mayor e City of Nashua

To: Finance Committee
From: Jim Donchess
Date: April 28, 2021

Re: Change Order for Riverfront Lighting Change Order #1

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform
the Finance Committee of a subsequent change order to the request from the Community
Development Division for the Riverfront Lighting Project.

The original contract price in the amount of $607,781 was approved by Finance Committee on
October 21, 2020.

The Community Development Division has requested a reduction in the amount of $9,538.00 to
accommodate the following changes:

Removal of 5 lighting poles from original plan ($43,287)
Additionof dimming capability at Cotton Transfer Bridge $11,812
Realignment of West Side Cotton Bridge and Pole Power Circuits $21,937

Total of Changes Requested ($9,538)

These changes decrease the approved total from $607,781 to $598,243.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

. Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soe Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Can grams mission cbocntne
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: April 26, 2021
To: Jim Donchess, Mayor
From: Sarah Marchant, Community Development Director

Re: Finance Committee —Riverfront Lighting Change Order #1

The Downtown Riverfront Master Plan was approved in the fall of 2017 as the comprehensive
vision for Nashua’s downtown riverfront. Moving that plan forward, the City entered into a
contract with Lumen Studios to create a detailed lighting design and electrical plan for the core
downtown riverfront and in the summer of 2020 went out to bid (IFB0285-070220) for a partial
installation of the lighting, focusing on the areas of the Riverfront that will not see substantial
modifications as part of the larger engineering and design project.

The contract was awarded to Guardian in the fall of 2020 including work on the Cotton Transfer
Bridge and a reduced portion of the Riverfront walkway, from the Eversource Station to the Cotton
Transfer Bridge. The work on the installation is underway and is expected to be complete by the
end of June.

The attached is the first change order for this contract based on the reduction in scope to include the
areas of the Riverfront on the north bank which are not expected to change with the larger
Riverfront engineering project underway. This includes the removal of 5 lighting poles from the
Eversource station east towards Main St from the scope of work. The change order also includes
increases to provide for power for the west side of the Cotton Mill bridge which was originally
designed to come from the south bank and the inclusion of dimming capabilities for the new
lighting which will extend the life of the product.

The total change order reduces the contract by $9,538.00.

GUARDIAN

ENERGY MANAGEMENT SOLUTIONS

April 19, 2021

Sarah Marchant

Community Development Director
City of Nashua

229 Main St.

Nashua, NH 063060

Subject: Nashua Riverwalk Lighting Change Order
Dear Sarah,
Following up on our conversation regarding the project scope the following table provides a summary of the scope

additions and deletions. Item 3, represents the additional cost of running the power circuit that was originally
specified to be powered from the south side of the river via pedestal EX2 which is no longer in scope.

1) Removal of lighting poles @ eastern most section of Riverwalk - 5 poles. ($43,287.00)
2) Installation of dimming capability at Cotton Transfer bridge to allow control of new
fixtures. Includes labor and materials to install two new control circuits to allow $11,812.00
dimming.
3) Re-alignment of west side Cotton Bridge and pole power circuits. Includes new labor $21,937.00

and materials to install new conduit and wire from existing pedestal EX1

Net Change Order Amount ($9,538.00)

Please let me know if you have any questions.

Thank you,
Tom Schnare

Lighting Installation Manager
781-560-3882

Accepted:

Signature Date

Printed Name & Title

Guardian Energy Management Solutions™

420 Northboro Road Central, Marlborough, MA 01752 | Phone: 508-597-1333 | MA Electrical License 883A1 | www.guardian-energy.com