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Finance Committee - Agenda - 2/20/2019 - P27

By dnadmin on Mon, 11/07/2022 - 13:13
Document Date
Fri, 02/15/2019 - 12:03
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/20/2019 - 00:00
Page Number
27
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__022020…

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The Bidder agrees to comply with all applicable requirements of the Americans with Disabilities Act

of 1990 (ADA) 42 USC § 11401 et sec: Section 504 of the Rehabilitation Act of 1973, as amended, 19
USC § 792, 49 USC § 5301(d); and the Federal Regulations including any amendments thereto: 49
CFR Part 27, 49 CFR Part 38; 28 CFR Part 35; 28 CFR Part 36; 41 CFR Subpart 101-19; 29 CFR

Part 1630; 47 CFR Part 64, Subpart F; and 49 CFR Part 609, These regulations provide that no
handicapped individual, solely by reason of his or her handicap, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or activity included in or
resulting from this Agreement.

PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED
ACTS

(t)

(3)

The Bidder acknowledges that the provisions of the Program Fraud Civil Remedies Act of
1986, as amended, 31 U.S.C. § § 3801 et seq. and U.S. DOT regulations, "Program Fraud
Civil Remedies," 49 CFR Part 31, apply to its actions pertaining to this Project. Upon
execution of the underlying contract, the Contractor certifies or affirms the truthfulness and
accuracy of any statement it has made, it makes, it may make, or causes to be made,
pertaining to the underlying contract or the FTA assisted project for which this contract work
is being performed. In addition to other penalties that may be applicable, the Contractor
further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent
claim, statement, submission, or certification, the Federal Government reserves the right to
impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to
the extent the Federal Government deems appropriate.

The Bidder also acknowledges that if it makes, or causes to be made, a false, fictitious, or
fraudulent claim, statement, submission, or certification to the Federal Government under a
contract connected with a project that is financed in whole or in part with Federal assistance
originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves
the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the
Contractor, to the extent the Federal Government deems appropriate.

The Bidder agrees to include the above two clauses in each subcontract financed in whole or
in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not
be modified, except to identify the subcontractor who will be subject to the provisions.

PRIVACY

The following requirements apply to the Bidder and its employees that administer any system of
records on behalf of the Federal Government under any contract:

(1) The Bidder agrees to comply with, and assures the compliance of its employees with, the

information restrictions and other applicable requirements of the Privacy Act of 1974, 5
U.S.C. § 552a. Among other things, the Bidder agrees to obtain the express consent of the
Federal Government before the Bidder or its employees operate a system of records on behalf
of the Federal Government. The Bidder understands that the requirements of the Privacy Act,
including the civil and criminal penalties for violation of that Act, apply to those individuals
involved, and that failure to comply with the terms of the Privacy Act may result tn
termination of the underlying contract.

(2) The Bidder also agrees to include these requirernents in each subcontract to administer any

system of records on behalf of the Federal Government financed in whole or in part with
Federal assistance provided by FTA.

LABOR PROVISIONS —- CONTRACT WORK HOURS AND SAFETY STANDARDS ACT

35

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Finance Committee - Agenda - 2/20/2019 - P27

Finance Committee - Agenda - 2/20/2019 - P28

By dnadmin on Mon, 11/07/2022 - 13:13
Document Date
Fri, 02/15/2019 - 12:03
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/20/2019 - 00:00
Page Number
28
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__022020…

54)

55)

Pursuant to Department of Labor regulations, "Labor Standards Provisions Applicable to
Contracts Covering Federally Financed and Assisted Construction (Also Labor Standards
Provisions Applicable to Non-construction contracts subject to the Contract Work Hours and
Safety Standards Act),” 29 CFR, Part 5, and pertaining to all federally-assisted non-construction
contracts of $2,500 let by THE AUTHORITY, the affected Contractor shall comply with the
following provisions:

Overtime requirements - No contractor or subcontractor contracting for any part of the
contract work which may require or involve the employment of laborers or mechanics shall
require or permit any such laborer or mechanic in any workweek in which he or she is
employed on such work to work In excess of forty hours in such workweek unless such laborer
or mechanic receives compensation at a rate not less than one and one-half times the basic rate
of pay for all hours worked in excess of forty hours in such workweek.

Violation; ability for unpaid wages; liquidated damages - fn the event of any violation of
the clause set forth in paragraph (1) of this section the contractor and any subcontractor
responsible therefor shall be liable for the unpaid wages. In addition, such contractor and
subcontractor shall be liable to the United States for liquidated damages. Such liquidated
damages shall be computed with respect to each individual laborer or mechanic, including
watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this
section, in the sum of $10 for each calendar day on which such individual was required or
permitted to work in excess of the standard workweek of forty hours without payment of the
overtime wages required by the clause set forth in paragraph (1) of this section.

Withholding for unpaid wages and liquidated damages - The (write in the name of the
grantee) shal] upon its own action or upon written request of an authorized representative of the
Department of Labor withhold or cause to be withheld, from any moneys payable on account of
work performed by the contractor or subcontractor under any such contract or any other Federal
contract with the same prime contractor, or any other federaily-assisted contract subject to the
Contract Work Hours and Safety Standards Act, which is held by the same prime contractor,
such sums as may be determined to be necessary to satisfy any liabilities of such contractor or
subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in
paragraph (2) of this section.

Subcontracts - The contractor or subcontractor shail insert in any subcontracts the clauses set
forth in paragraphs (1) through (4) of this section and also a clause requiring the subcontractors
to inchide these clauses in any lower tier subcontracts. The prime contractor shall be
responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set
farth in paragraphs (1) through (4) of this section.

LIQUIDATED DAMAGES {Rolling Stock)

There shalt be a penalty of $100.00 per calendar day as liquidated damages in the event the project is
not completed by the pre-established completion date set forth in the contract or proposal. The
charge so stated is an estimate of the minimum cost incurred by the late completion and said shall be
deducted from the Bidder's iast payment request, or invoiced in the event that no funds are owed.

FLY AMERICA (WHERE APPLICABLE)

The Bidder agrees to comply with 49 U.S.C, 40118 (the "Fly America” Act) in accordance with
the General Services Administration's regulations at 41 CFR Part 301-10, which provide that
recipients and sub recipients of Federal funds and their contractors are required to use U.S. Flag air
carriers for U.S. Government-financed international air travel and transportation of their personal
effects or property, to the extent such service is available, unless travel by foreign air carrier is a
matter of necessity, as defined by the Fly America Act. The Bidder shall submit, if a foreign air
carrier was used, an appropriate certification or memorandum adequately explaining why service
by a U.S, flag air carrier was not available or why it was necessary to use a foreign air carrier and

36

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Finance Committee - Agenda - 2/20/2019 - P28

Finance Committee - Agenda - 2/20/2019 - P29

By dnadmin on Mon, 11/07/2022 - 13:13
Document Date
Fri, 02/15/2019 - 12:03
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/20/2019 - 00:00
Page Number
29
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__022020…

36)

57)

shall, in any event, provide a certificate of compliance with the Fly America requirements. The
Contractor agrees to include the requirements of this section in all subcontracts that may involve
international air transportation.

BUS TESTING

The Bidder [Manufacturer] agrees to comply with 49 U.S.C. A 5323{c) and FTA’s implementing
regulation at 49 CFR Part 665 and shall perform the following:

1) A manufacturer of a new bus model or a bus produced with a major change in components or
configuration shall provide a copy of the final test report to the recipient at a point in the
procurement process specified by the recipient which will be prior to the recipient's final
acceptance of the first vehicle.

2) A manufacturer who releases a report under paragraph | above shall provide notice to the
operator of the testing facility that the report is available to the public.

3) Ifthe manufacturer represents that the vehicle was previously tested, the vehicle being sold
should have the identical configuration and major components as the vehicle in the test report,
which must be provided to the recipient prior to recipient's final acceptance of the first
vehicle. If the configuration or components are not identical, the manufacturer shal] provide a
description of the change and the manufacturer's basis for concluding that it is not a major
change requiring additional testing.

4) Ifthe manufacturer represents that the vehicle is "grandfathered" (has been used in mass
transit service in the United States before October 1, 1988, and is currently being produced
without a major change in configuration or components), the manufacturer shall provide the

name and address of the recipient of such a vehicle and the details of that vehicle's
configuration and major components.

<This affidavit must be on the form provided by NTS, which is enclosed with this bid package>

INSURANCE AND TAXES

The Bidder shal! obtain and maintain in full force and effect throughout the term of the contract,
such insurance and Workers Compensation Insurance as set forth herein. The Bidder shall assume
full financial responsibility for its personnel, including all deductions of Social Security and
withholding taxes and required contributions to state and federal unemployment compensation
funds. Awarded Bidder shall include all Subcontractors as insured under ifs policies or shall
furnish separate certificates or endorsements for each Subcontractor. All Subcontractors shall be
subject to all of the requirements stated herein.

Bidder shall provide Certificates of Insurance evidencing such coverage to NTS before the
commencement of any work under any contract resulting from this proposal,

A. Comprehensive General Broad Form or Commercial General Liability: $1,000,000 per
occurrence and $2,000,000 annual aggregate covering bodily injury, personal injury and
property damage.

Motor Vehicle Liability: $1,000,000 Combined Single Limit. Coverage must include all owned,
non-owned and hired vehicles.

B. The City of Nashua must be named as an additionally insured.

C. AH bidders and subcontractors at every tier under the Bidder will fully comply with NH
RSA Chapter = 281-A = “Workers’ Compensation”. Statutory coverage, —,
$100,000/$500,000/$100,000. The policy shall be endorsed to waive the insurer's

37

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Finance Committee - Agenda - 2/20/2019 - P29

Finance Committee - Agenda - 2/20/2019 - P30

By dnadmin on Mon, 11/07/2022 - 13:13
Document Date
Fri, 02/15/2019 - 12:03
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/20/2019 - 00:00
Page Number
30
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__022020…

58)

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60)

61)

subrogation rights against The City of Nashua.
Insurance is to be placed with admitted insurers rated by A.M. Best Co. as A: VIL or higher.

Each of the above-required policies shall be endorsed to provide within thirty (30) days prior written
notice of cancellation. NTS is not liable for the payment of premiums or assessments on the policy.
No cancellation provisions in the insurance policy shall be construed in derogation of the
continuing duty of the awarded Bidder to furnish insurance during the term of any contract

resulting from this proposal,

None of the requirements as to types and limits to be maintained by Bidder are intended to and
shall not in any manner limit or qualify the liabilities and obligations assumed by Bidder under this
contract. The City of Nashua shal! not maintain any insurance on behalf of Bidder.

INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS

The preceding provisions include, in part, certain Standard Terms and Conditions required by
DOT, whether or not expressly set forth in the preceding contract provisions. All contractual
provisions required by DOT, as set forth in FTA Circular 4220.] F are hereby incorporated by
reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shali be
deemed to control in the event of a conflict with other provisions contained in this Agreement. The
Bidder shalk not perform any act, fail to perform any act, or refuse to comply with any requests
which would cause this procurement to be in violation of the FTA terms and conditions.

PUBLIC RECORDS

Under State of New Hampshire law, the documents (including but not limited to written, printed,
graphic, electronic, photographic or voice mail materials and/or transcriptions, recordings or
reproductions thereof) submitted in response to this request for proposals (the “documents”)
become a public record upon submission to NTS, subject to mandatory disclosure upon request
by any person, unless the documents are exempted from public disclosure by a specific provision
of law.

GRATUITIES

Neither the Bidder nor any person, firm, or corporation employed by the Bidder shall give,
directly or indirectly, to any employee or agent of NTS, any gift, money, or anything of value, or
any promise, obligation, or contract for future reward or compensation, during the proposal
process or during the performance of any contract period resulting from this proposal.

GOVERNING LAW

The Agreement, which may ensue under this solicitation, shall be governed exclusively by the
federal laws of the United States of America and the laws of the State of New Hampshire. THIS
AGREEMENT WILL NOT BE GOVERNED BY THE UNITED NATIONS CONVENTION
ON CONTRACTS FOR THE INTERNATIONAL SALE OF GOODS OR BY THE
PROVISIONS OF ARTICLE 2A OF THE UNIFORM COMMERCIAL CODE, THE
APPLICATION OF WHICH IS EXPRESSLY EXCLUDED.

The laws of the State shall govern the rights, obligations, and remedies of the parties. Whenever
there is no applicable state statute or decisional precedent governing the interpretation of, or
disputes arising under or related to, this contract, then Federal common law, including the law
developed by Federal boards of contract appeals, the United States Claims court (formerly the
Court of Claims), and the Comptroller General of the United States, shail govern. Venue of any
action shall lie exclusively in the County of Hillsborough, New Hampshire. This is the complete
agreement between the parties. If any provision of the contract is find to be invalid or
unenforceable, the remaining provisions shall not be impaired.

38

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Finance Committee - Agenda - 2/20/2019 - P30

Finance Committee - Agenda - 2/20/2019 - P31

By dnadmin on Mon, 11/07/2022 - 13:13
Document Date
Fri, 02/15/2019 - 12:03
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/20/2019 - 00:00
Page Number
31
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__022020…

a

on

. THE CITY OF NASHUA “the Gate City

Financial Services

Purchasing Department

February 14, 2019
Memo #19-118

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF ONE (1) VAC-CON COMBINATION JET/VACUUM SEWER CLEANER
(VALUE: $395,700)
DEPARTMENT: 169 WASTEWATER; FUND: WERF

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated January 31, 2019 for the information related to this contract.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent Wastewater Department, the Board of Public Works (January 31, 2019 meeting) and
the Purchasing Department recommend the purchase of this vehicle in an amount of $395,700 from
Atlantic Machinery of Silver Springs, MD.

Respectfully, 9

at J TRS lf
Fe fot) “fl 2 ——.

Dan Kooken
Purchasing Manager

Cc: D Boucher L Fautuex

229 Main Street » Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233 |

i
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Finance Committee - Agenda - 2/20/2019 - P31

Finance Committee - Agenda - 2/20/2019 - P32

By dnadmin on Mon, 11/07/2022 - 13:13
Document Date
Fri, 02/15/2019 - 12:03
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/20/2019 - 00:00
Page Number
32
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__022020…

To:
From:
Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: January 31, 2019
David Boucher, Superintendent Wastewater Department
Purchase of One Vac-Con Combination Jet/Vacuum Sewer Cleaner

To approve the purchase of one 2017 Vac-Con Combination Jet/Vacuum Sewer
Cleaner from Atlantic Machinery of Silver Spring Maryland for the contract price
of $395,699.63. Pricing for the purchase will be off the Sourcewell Contract:
122017-AMI. Funding will be through Department: 169 Wastewater;

Fund: WERF; Account Category 81 - Capital.

Quote sheet and specifications

The Wastewater Department needs to replace the Vactor truck #171. It is a 2005
International 7400 equipped with a Vactor 2100 Series Combination Jet/Vacuum
package that has been out of service for extensive corrosion to the debris body
causing inadequate vacuum seal and the positive displacement blower has had a
catastrophic failure, both would require replacement that outweigh the value of
the equipment. Truck #171 will be replaced by a 2017 Freightliner model 114SD
chassis equipped with a Vac-Con VPD4211HEN/1300 single engine
Combination Jet/Vacuum Sewer Cleaner. This truck is being purchased off the
dealer as a demonstrator model and comes fully equipped with extended
warranties and onsite factory training for the operators. The dealer will perform
all services and checks prior to delivery.

The new truck will be out-fitted with the similar equipment as the old truck. By
purchasing a demonstrator the City of Nashua will save over the price of a new
truck and take advantage of several additional options at significant savings.

The chassis of old truck #171 is being evaluated for use as a dedicated Jet truck
to assist with backups when demand is high.

Page Image
Finance Committee - Agenda - 2/20/2019 - P32

Finance Committee - Agenda - 2/20/2019 - P33

By dnadmin on Mon, 11/07/2022 - 13:13
Document Date
Fri, 02/15/2019 - 12:03
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/20/2019 - 00:00
Page Number
33
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__022020…

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Page Image
Finance Committee - Agenda - 2/20/2019 - P33

Finance Committee - Agenda - 2/20/2019 - P34

By dnadmin on Mon, 11/07/2022 - 13:13
Document Date
Fri, 02/15/2019 - 12:03
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/20/2019 - 00:00
Page Number
34
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__022020…

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Page Image
Finance Committee - Agenda - 2/20/2019 - P34

Finance Committee - Agenda - 2/20/2019 - P35

By dnadmin on Mon, 11/07/2022 - 13:13
Document Date
Fri, 02/15/2019 - 12:03
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/20/2019 - 00:00
Page Number
35
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__022020…

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Finance Committee - Agenda - 2/20/2019 - P35

Finance Committee - Agenda - 2/20/2019 - P36

By dnadmin on Mon, 11/07/2022 - 13:13
Document Date
Fri, 02/15/2019 - 12:03
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/20/2019 - 00:00
Page Number
36
Image URL
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Finance Committee - Agenda - 2/20/2019 - P36

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