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Finance Committee - 4/4/2018 Page 16

sure that all the PCl’s are accurate for the remainder of the streets and that’s what this contract would
accomplish. Are there questions or comments?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Citywide Infiltration/Inflow Analysis — Change Order #3 (Value: $140,336)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #3
TO THE CONTRACT WITH WRIGHT-PIERCE IN THE AMOUNT OF $140,336. FUNDS ARE AVAILABLE IN
DEPARTMENT 169, WASTEWATER; INFLOW AND INFILTRATION

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2017 Sewer Replacement Program — Change Order #1 (Value: $68,688)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #1
TO THE CONTRACT WITH DEFELICE CORPORATION IN THE AMOUNT OF $68,688. SOURCE OF
FUNDING IS DEPARTMENT 169, WASTEWATER; SEWER REHAB AND SEWER STRUCTURES
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Caterpillar 120m 2 Motor Grader (Value: $244,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM MILTON CAT IN THE AMOUNT OF $244,000. FUNDS ARE AVAILABLE IN DEPARTMENT 160,
ENGINEERING; GRANT FUND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Three (3) 2018 Ford F250 4x4 Pickup Trucks (Value: $123,823)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM MHQ IN THE AMOUNT OF $123,823. SOURCE OF FUNDING IS DEPARTMENT 161, STREET
DEPARTMENT; CERF

ON THE QUESTION

Alderman O’Brien

Thank you Mr. Mayor. To Mr. Kooken, | didn’t really pore over this 100% but are they going to come with plow
attachments or are they going to put the old attachment on it?

Dan Kooken

Two of them have a new plow set up and one is just a standard pick up.

Alderman Caron

Are these four man trucks pickup trucks or what are these vehicles? Who is using these vehicles?

Mayor Donchess

| believe the answer is yes but they are designed to be able to plow in the winter time.

Finance Committee - 4/4/2018 Page 17
Alderman Caron

Right because they usually do small streets, thank you.

Mayor Donchess

And that’s why they are more expensive than you might expect because they need to be big in order to plow.
Any other discussion?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 3 Ton Falcon Asphalt Recycler & Hotbox Trailer (Value: $31,286)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE TO
H.P. FAIRFIELD IN THE AMOUNT OF $31,286. FUNDS ARE AVAILABLE IN DEPARTMENT 161, STREET
DEPARTMENT; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Two (2) Six Wheel and One (1) 10 Wheel Dump Truck Up-Fitting Packages
(Value: $218,963)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE TO
H.P. FAIRFIELD IN THE AMOUNT OF $218,963. SOURCE OF FUNDING IS DEPARTMENT 161, STREET
DEPARTMENT; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 10 Wheel Cab and Chassis Truck (Value: $117,800)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM LIBERTY INTERNATIONAL IN THE AMOUNT OF $117,800. FUNDS ARE AVAILABLE IN
DEPARTMENT 161, STREET DEPARTMENT; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Two (2) Six Wheel Cab and Chassis Trucks (Value: $177,800)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM LIBERTY INTERNATIONAL IN THE AMOUNT OF $177,800. SOURCE OF FUNDING IS
DEPARTMENT 161, STREET DEPARTMENT; CERF

ON THE QUESTION

Alderman Caron

Thank you. What is happening to the older vehicles, are they being traded in or sent to auction. | didn’t see
any of that.

Mayor Donchess

| believe the intent is to send to them to auction, there was no trade in.

Finance Committee - 4/4/2018 Page 18
Alderman Caron

There was no trade in? And who is doing all the work to put these vehicles together? Is it Public Works or the
company itself?

Mayor Donchess

Put them together meaning?

Alderman Caron

Prior to this trucks can come fully loaded, there were parts that Public Works did the mechanics division did.
Mayor Donchess

Great question. | don’t have the answer to that. Do you want us to try to get it?

Alderman Caron

If you would sure, my question is because we had so many of these from Public Works it would have been nice

to have someone from the Street Department in attendance to answer some of these questions. | appreciate
it, thank you.

Mayor Donchess

Mr. Kooken will check into the issue of assembly. Is there any other discussion?
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Digester Cleaning Project — Change Order #3 (Value: Not-To-Exceed $95,000)

MOTION BY ALDERWOMAN TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #3 TO
THE CONTRACT WITH DENALI WATER SOLUTIONS IN AN AMOUNT NOT-TO-EXCEED $95,000.
FUNDS ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER

ON THE QUESTION
Alderman Klee

| just have a quick question more to understand this. When they were here before and gave us a presentation
on the different things they needed, this is part of what they were talking about, the different fixes and changes
that they had to make so this has been on their schedule, correct? This isn’t something new?

Mayor Donchess

As they talked about at the time, there were a lot of deficiencies discovered at the Waste Water Treatment
Plant in 2014 maybe. And the superintendent was discharged and a study was done, it might have been 2013,
a study was done with looking at everything. So there’s just constant on-going improvements flowing from that
and improvements in general given that the plant is 25 years old. None of this is like something broke they are
replacing things as they have anticipated they would need to at least since that detailed look at the plant was
done.

Finance Committee - 4/4/2018 Page 19
Alderman Klee

Ok, thank you.

Mayor Donchess

There is a lot of very expensive equipment and facets. Any other discussion?
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Raw Sewage Pump Wear Plates and Rings (Value: $51,200)

MOTION BY ALDERWOMAN TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE TO XYLEM
WATER SOLUTIONS, USA, INC., IN THE AMOUNT OF $51,200. SOURCE OF FUNDING IS
DEPARTMENT 169, WASTEWATER

ON THE QUESTION

Alderman Caron

It is not a question it’s just that because this re-eval took place about 4 years ago, there were so many
deficiencies that it’s important that we know this has to be taken care of. We can’t let it go if anything happens
to that treatment plant we are deep trouble. So | look at some of these prices too and go crazy but it’s just
important that we get back to the upgrade and do our maintenance in a more timely manner than what has
been done in the past. | know what your concerns are, when | look at some of this myself, but when you look
at the total overview it could be catastrophic for us.

Alderman Klee

| agree and | remember when he was here talking about all the deficiencies | just didn’t know if these were new

and above what he had talked to us about. If these were something we weren’t anticipating. That was my kind
of angst at that moment so thank you.

Mayor Donchess

| think it’s just part of the on-going project of improving worn out equipment and parts of the plant. Any other
discussion?

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None

DISCUSSION

Mayor Donchess

Do any members of the committee or anyone else have any issues that they would like to discuss?

Finance Committee - 4/4/2018 Page 20

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIODS
FROM MARCH 16, 2018 TO MARCH 29, 2018

MOTION CARRIED

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN - None

NON-PUBLIC SESSION
MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE GO INTO NON-PUBLIC SESSION
BY ROLL CALL PURSUANT TO RSA 91-A:3,II(e) TO CONSIDER PENDING LITIGATION FILED
AGAINST THE CITY
SECONDED BY MAYOR DONCHESS
A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Mayor Donchess, Alderman O’Brien, Alderwoman Kelly
Alderman Laws, Alderman Klee, Alderman Caron
Alderman Harriott-Gathright 7
Nay: 0

MOTION CARRIED

The finance committee went into non-public session at 8:20 p.m.

MOTION BY ALDERWOMAN KELLYTO COME OUT OF THE NON-PUBLIC SESSION AND RETURN TO
THE FINANCE COMMITTEE MEETING
MOTION CARRIED

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE SEAL THE MINUTES OF THE
NON-PUBLIC SESSION BY ROLL CALL UNTIL SUCH TIME AS THE MAJORITY OF THE COMMITTEE
VOTES THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO LONGER BE SERVED
A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Mayor Donchess, Alderman O’Brien, Alderwoman Kelly

Alderman Laws, Alderman Klee, Alderman Caron

Alderman Harriott-Gathright 7
Nay: 0

MOTION CARRIED

Finance Committee - 4/4/2018 Page 21

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 8:33 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

To:
From:

Re:

B. Motion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 28, 2022

Bryan Conant, Superintendent Parks and Recreation

Purchase of New Playground Equipment for St. Andrews Park.

To approve the purchase of a new playground structure and playground
equipment for St. Andrews Park from Miracle Recreation Equipment Company of
Monet, MO for a total cost of $108,582.47 pursuant to the Sourcewell Contract
#010521-LTS. Funding will be through Department: 177 Parks & Recreation;
Fund: Capital; Activity: Citywide Playground.

Attachments: Quote from Miracle Recreation Equip. Co. prepared by Pettinelli and Associates

Discussion:

The current playground equipment at St. Andrews Park is from the 1970’s and is
extremely old and outdated. The installation of the playground design proposed
will enhance the park tremendously. The new playground will provide different
elements for a wide age range and will include some inclusive pieces of
playground equipment as well.

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

Dan Kooken, Purchasing Manager
Purchase of Two (2) Six Wheel and One (1) 10 Wheel Dump Truck Up-Fitting Packages
(Value: $218,963); Department: 161 Street; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) 10 Wheel Cab and Chassis Truck (Value: $117,800); Department: 161
Street; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of Two (2) Six Wheel Cab and Chassis Trucks (Value: $177,800); Department: 161
Street; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Digester Cleaning Project — Change Order #3 (Value: Not-To-Exceed $95,000); Department: 169
Wastewater, Fund: Wastewater

Dan Kooken, Purchasing Manager
Purchase of Raw Sewage Pump Wear Plates and Rings (Value: $51,200); Department: 169
Wastewater, Fund: Wastewater

UNFINISHED BUSINESS — None

NEW BUSINESS — None

DISCUSSION

RECORD OF EXPENDITURES

PUBLIC COMMENT

NON-PUBLIC SESSION WITH CORPORATION COUNSEL STEVEN A. BOLTON

ADJOURNMENT

REPORT OF THE FINANCE COMMITTEE

MARCH 21, 2018

A meeting of the Finance Committee was held on Wednesday, March 21, 2018, at p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright
Alderman Jan Schmidt

Also in Attendance: Dan Kooken, Purchasing Manager
David G. Fredette, Treasurer/Tax Collector
Sarah Marchant, Community Development Director
John Griffin, CFO

PUBLIC COMMENT — None

COMMUNICATIONS

From: Mayor Jim Donchess

Re: Emergency PO Request — Emergency Contract with TDD Earth Tech, Inc. for $12,380 to
Perform Sewer Repairs

There being no objection, Mayor Donchess accepted the communication and placed it on file.

From: Dan Kooken, Purchasing Manager
Re: Purchase of Used Undercover Vehicles (Value: $17,559.95)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE
THE PURCHASE IN THE AMOUNT OF $17,559.95

ON THE QUESTION
Alderman Laws

Thank you Mayor. Just out of curiosity, do we sell the vehicles that we already have or are we just adding
these to the fleet.

Mayor Donchess
| didn’t get any information on whether they traded anything in or not.

John Griffin, CFO

These are purchased from dealers or car sellers that are not readily apparent so these are under cover
vehicles so they are not using what they have; they are getting new used vehicles for that purpose.

Finance Committee - 3/21/2018 Page 2
Alderman Laws
We currently have under cover vehicles, are we decommissioning them?

John Griffin, CFO

I’m not sure, as purchasing manager Kooken said I’m not sure if we do anything with them. | believe these are
purchased for the duties and responsibilities of the undercover officers.

Mayor Donchess

| think that there is documentation if you look at the last page. And | think this drug forfeiture that is being used
to purchase the vehicles. Not actual city funds, not tax funds? Any further discussion or questions.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Ambulance Contract Extension (Value: $0); Department: 152 Fire

MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AUTHORIZE THE ONE YEAR EXTENSION TO THE AMBULANCE AGREEMENT
WITH AMERICAN MEDICAL RESPONSE OF MASSACHUSETTS, INC.

FOR A ZERO VALUE

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Division of Public Health & Community Service Site Participation Agreement with Mary Hitchcock
Memorial Hospital and Dartmouth-Hitchcock Clinic (Value: $0)

MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
DARTMOUTH-HITCHCOCK FOR A ZERO VALUE

ON THE QUESTION

Major Donchess

Now Director Bagley is here and will come forward and answer any questions that anyone may have.
| don’t know if there are any questions. Do you want to explain the relationship that is being proposed?

Bobbie Bagley

Thank you Mayor Donchess. The Division of Public Health and Community Services is a part of the integrated
delivery network which is for Region 3 for the City of Nashua with a focus on behavioral health and substance
abuse disorder. And a part of the IDN allowed for a contract with Dartmouth and as a sub-contract agreement
with the Volunteer NH to allow for AmeriCorp Workers to assist some of the projects that we have through our
IDN and the Division of Public Health and Community Services looks to support one of those AmeriCorps
workers at our division to allow for a continuum of care, services and support, services for some of the
substance abuse disorders work that we do in the community.

The individual will be placed at the Division for 1 year and as stated in the Memo at zero cost to the City.
Dartmouth will cover the full amount for the salary of this Americorp worker and they will work with our staff
doing outreach, peer support and doing some education and prevention work with substance abuse disorder.