Finance Committee - 12/18/2019 Page 9
MOTION CARRIED
ADJOURNMENT
MOTION BY ALDERWOMAN KELLY TO ADJOURN
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:37 p.m.
Alderman Michael B. O’Brien, Sr.
Acting Committee Clerk
FINANCE COMMITTEE
DECEMBER 18, 2019
7:00 pm Aldermanic Chamber
ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS
From:
Re:
From:
Re:
From:
Re:
From:
Re:
From:
Re:
Sarah Marchant, Community Development Director
Contract for Engineering Services for the Heritage Rail Trail East
Dan Kooken, Purchasing Manager
Contract for City of Nashua, NH, Police Facilities Study (Value: $45,000) Department: 150 Police:
Fund: NPD Capital Project
Dan Kooken, Purchasing Manager
Extension of Essex Power Services Inc. Jackson Mills and Mine Falls Operations and Maintenance
Agreement (Value $404,605 plus revenue sharing) Department: 170 Hydroelectric Operations;
Fund: General
Dan Kooken, Purchasing Manager
Motorola Maintenance Contracts (Value: $233,158) Department: 157 Citywide Communications
Fund: General
Dan Kooken, Purchasing Manager
Aldermanic Chamber Renovations (Value: $134,900) Department: 129 City Buildings; Fund: Escrow
$40,000 and Building Fund $94,900
UNFINISHED BUSINESS - None
NEW BUSINESS — RESOLUTIONS - None
RECORD OF EXPENDITURES
GENERAL DISCUSSION
PUBLIC COMMENT
REMARKS BY THE ALDERMEN
NON-PUBLIC SESSION
ADJOURNMENT
. Community Development 589-3095
City of Nash ua Planning and Zoning 589-3090
. eee Building Safety §89-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Coe grams mission season
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX §89-3119
Date: November 19, 2019
To: Jim Donchess, Mayor
From: Sarah Marchant, Community Development Director
Re: Contract for Engineering Services for the Heritage Rail Trail East
The City of Nashua was awarded a NH Department of Transportation (NH DOT) Congestion
Mitigation and Air Quality (CMAQ) grant to design and construct a bicycle and pedestrian trail
extending approximately three-quarters of a mile from Main Street to Denton Street, next to the 25
Crown Street future rail station. The grant was for a total of $1,099,700, with the State contributing
80% at $879,760 and the City responsible for a 20% match at $219,940.
In August of 2019 the Finance Committee approved a contract with CMA Engineers, Inc to design,
engineer and permit the new trail for a total of $166,398. As a grant program the process and
contract are required to follow the State’s Local Public Administration (LPA) process. The contract
includes three phases: engineering study (including survey and environmental), preliminary design
and final design.
The project began this fall with a complete survey of the project area at a cost of $25,079. In this
very urban area, as the consultants started work it has been determined that additional funds will be
required to complete the survey due to unanticipated additional right-of-way and title research.
Essentially, much of the existing monumentation in the area has been disturbed, requiring
significantly more extensive research for the 115 parcels in the study area. To cover the additional
survey and research work the contract was amended to be increased by $9,196, for a new survey
total of $34,275, with a full contract total of $175,594.
The contract amendment has been approved by NH DOT, with the state responsible for 80% and the
City 20%.
e Address state and federal erosion and sedimentation control permitting requirements in
the project design,
e Prepare a drainage report that summarizes any changes in existing flows or drainage
patterns,
e Prepare a draft application for permit under the AoT program,
e Sign and stamp final civil design documents by a Professional Engineer (PE) licensed by
the State of New Hampshire, and
¢ Complete a wildlife habitat assessment by a certified wildlife biologist pursuant to Env-
Wq 1503.19(h).
Based on the urban nature of the project, VHB assumes that NHDES will waive the requirement
for Site Specific Soils Mapping (SSSM). VHB will coordinate with the City and NHDES regarding
an informal consultation on the draft permit application and plans and to confirm our
assumption regarding the applicability of receiving a waiver from the SSSM requirement.
Pursuant to comments from the City, VHB will revise plans and application materials and would
submit the permit application to NHDES.
Task 8. NHDHR Request for Project Review
Because the project will require coverage under a federal Section 404 permit, compliance with
Section 106 of the National Historic Preservation Act (Section 106) will be required. VHB will
therefore prepare up to two Requests for Project Review (RPR) to initiate coordination with the
NH Division of Historical Resources (NHDHR). As part of this task, at NHDHR’s suggestion, VHB
will overlay historic Sanborn maps onto the project area as a form of preliminary archaeological
assessment. This task will include one visit to the project site to complete photography, NHDHR
site file review, completion of a draft and final version of the RPR, and attendance at one
coordination meeting between NHDHR and the client (virtually or in person).
Task 9. Cultural Resources Surveys — Individual Inventory Forms
Although the historic resources surrounding the project area has been heavily documented, two
properties were identified during preliminary consultation with NHDHR that will require NHDHR
Inventory forms be prepared to determine their National Register eligibility and assess potential
project impacts. VHB will prepare NHDHR individual inventory forms per the NHDHR survey
manual for 4 Water Street and 58-60 Main Street, Nashua.
Tasks required to complete the inventory forms includes a site visit to photograph each
property, record site observations, and to identify and photograph properties for contextual
comparison. Research will be conducted at local repositories including the Nashua Historical
Society and Nashua Public Library, as well as state repositories including the New Hampshire
State Library and the New Hampshire Historical Society in Concord.
CMA ENGINEERS, INC.
CIVIt LENVIRONMENTAL [ STRUCTURAL
M 35 Bow Street
ENGINEERS Portsmouth, New Hampshire
03801-3815
P: 603|431[6196
November 5, 2019 www. cmaengineers.com
Sarah Marchant
Director of Community Development
City of Nashua
229 Main Street
Nashua, NH 03061
Re: Nashua 41742
Nashua Heritage Rail Trail East
CMA #1157
Subject: Contract Amendment No. 1 - DRAFT
Dear Ms. Marchant:
CMA Engineers is seeking a Contract Amendment No. 1 to the design services contract for the Nashua
Heritage Rail Trail East Project. This amendment is necessary for additional unanticipated survey needs.
BACKGROUND
In collecting the survey date and researching property information, Hayner/Swanson, Inc. (HSI) has
determined that the original level of effort budgeted for their work is not sufficient because a large amount
of the existing monumentation in the area has been disturbed and the extensive level of research needed
(going back to the 1800's and dealing with 115 parcels) for the property formerly owned by the B&M
corporation.
SCOPE OF WORK
CMA Engineers proposes the following item for amendment on this project. The scope is further detailed
below:
Task 1 — Right-of-Way Survey/Title Research (Participating, PE Funds)
HS!’s additional right-of-way survey and title research detailed scope is attached.
AMENDMENT ASSUMPTIONS
This amendment scope assumes the following:
a. Contract award of August 2020 is assumed; extension of the project schedule will be the basis
for scope review for a subsequent fee amendment.
ENGINEERING FEES
Our estimated cost for the additional work as described herein, inclusive of time, expenses and consultants’
costs is $9,196. If total cost for the amended work items exceed the estimated value specified above, we
1157-Noshua-C-191105-Amend_Nol-Scope-HB
PORTSMOUTH, NH | MANCHESTER, NH | PORTLAND, ME
Ms. Sarah Marchont
November 5, 2019
Page 2
will advise the City as to the circumstances requiring such increases, and not exceed the budget without
additional authorization.
AGREEMENT
CMA Engineers’ terms and conditions as defined in our original contract (7/22/2019) shall apply except
where specifically modified above. This agreement, including all associated attachments, may only be
modified in writing, signed by all parties. The City’s acceptance of this agreement is subject to review and
concurrence by the NH Department of Transportation.
We appreciate this opportunity to continue to work with the City of Nashua on this important project. ff
you have any questions or need additional information, please feel free to contact us.
Very truly yours,
CMA ENGINEERS, INC,
fund
Jason J. Beatidet, P.E.
Project Manager
HB:kao
Enc.
Accepted/and Authorized to Proceed:
LLnL
City ofNashua Date”
1157-Nashua-C-191105-Amend_No1-Scope-B
ENGINEERS
D\ THE CITY OF NASHUA The Gate Cty
Administrative Services
Purchasing Department
December 12, 2019
Memo #20-064
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT FOR CITY OF NASHUA, NH POLICE FACILITIES STUDY (VALUE: $45,000)
DEPARTMENT: 150 POLICE; FUND: NPD CAPITAL PROJECT
Please see attached communications from Karen A. Smith, Business Manager dated December 6, 2019
for the information related to this purchase.
Pursuant to § 5-83. Professional services.
[NRO 1975, T. 4, § 1613; NRO 1987, § 2-248; amended 11-26-1977 by Ord. No. O-77-278; 4-22-1986 by
Ord. No. 0-86-50; 6-28-1988 by Ord. No. 0-88-43; 3-10-7998 by Ord. No. 0-98-05; 10-26-1999 by Ord.
No. 0-99-7139]
In the purchase of accounting, architectural, auditing, engineering, legal, medical and ambulance services
and purchases of independent professional consultant services for personnel, data processing, actuarial,
planning, management and other comparable purchases competitive bidding shall not be required.
Competitive bidding is required in the procurement of insurance agents and consultants. The Finance
Committee, upon recommendation of the Purchasing Manager and using agency, shall award the
contract.
The Nashua Police Department and the Purchasing Department recommend the award of this contract in
the amount of $45,000 to Lavalee Brensinger Architects (LBA) of Manchester, NH.
Respecttully,
Dan Kooken
Purchasing Manager
Ce: K Smith M Carignan
NASHUA POLICE
DEPARTMENT Date: 6 December 2019
Intradepartmental Communication
To: Dan Kooken, Purchasing Manager
From: Karen Smith, NPD Business Manager
Subject: Nashua Police Department Facilities Study
The Nashua Police Department is seeking to contract the professional services of Lavallee Brensinger
Architects (LBA) as the Architect for the Nashua Police Department Facilities Study.
The scope of service includes: Space needs program development; Review current PD facility; Investigate
Options and Final Concept Design; Conceptual Project Budget; and Study Deliverables.
As a part of the current HVAC project, cur MEP Engineering Consultants, Yeaton Associates, noted
drawbacks in our HVAC options due to limited information available at this time regarding the future space
needs of the Nashua Police Department, which may result in potential additions to the 2000 vintage 2
story addition as related to potential expansion. The recommendation is to hire architectural
programming/planning services to pravide a study of the Nashua Police Department facilities that will
report on the space needs and plans to accommodate for items such as routing and accommodation of
the upper floor ductwork chases.
Pursuant to NRO 5-83 (A2) Professional Services may be awarded by the Finance Committee upon
consideration of the specific experience with similar projects. LBA has extensive experience in the Law
Enforcement related facilities projects and a client list has been provided.
The Nashua Police Department recommends the contract to Lavallee Brensinger Architects in the amount
of $45,000 for Architectural Services as quoted for the City of Nashua Police Department Facilities Study.
Funding is available in the NPD Building Capital Project account.
Sincerely,
1
Karen Smith
Business Manager
City of Dover
Police Facility and Parking Garage
City of Lebanon
. Police Department & Fire Department Master
‘Plan Study
City of Lowell
‘Municipal Complex, Police Department and
Consolidated Fleet Facility Study
City of Manchester
Police Headquarters
Public Works Complex
City Hall Renovation
Manchester Civic Center
City of Nashua
Stellos Stadium
City of Portsmouth
Police Facility Programming Study
Municipal Complex Facility Condition Assessment
City Hall North Building Facade Replacement
Parking Operations Office Study
City of Springfield
Police Department Headquarters Study
Concord District Court
Planning and New Construction
Hillsoorough County Superior Court -
North
Planning and Renovations
Hillsborough County Superior Court -
South
Planning and New Construction
Manchester-Boston Regional Airport
New Terminal Building
North Terminal Expansion Study
Terminal Area Master Plan
Rental Car Customer Service Facility
Passenger Screening/Security Checkpoint
Manchester District Court
Planning and Renovations
Mt. Washington Valley Economic Council
Technology Village
State of New Hampshire
John H. Sununu Youth Services Center
Probate Court
Tabey Building
State House Dame Renovation
State of Maine - Bureau of General Services
Deering and Greenlaw Building Renovations
Town of Belmont
Municipal Factlities Study & Space Needs
Town of Kingston
Kingston Public Library
Town of Lee
Municipal Facilities Planning and Design
Town of Meredith
Library
Town of Newbury
Library
Town of North Conway
Library
Town of North Hampton
Town Campus
Town of Wells
Public Safety Facilities - Police & Fire
Town of Wolfeboro
Public Safety Building Study and Master Plan
