Search

EXHIBIT B - SCOPE OF SERVICES
TO THE CONTRACT BETWEEN THE CiTy OF NASHUA
AND
PROLIFIC PROPERTY MANAGEMENT
DBA ALCHEMY LEAD MANAGEMENT

1. General Requirements

1.1

1.2

1.3

1.4

1.5

1.6

Risk assessments, inspections, testing and sampling shall comply with all applicable federal, state
and local laws, rules, regulations and guidelines. Some of these include: OSHA 29 CFR 1926,
Construction Industry Standards; 24 CFR Part 35, U.S. Department of Housing and Urban
Development's Lead-Based Paint Poisoning Prevention in Certain Residential Structures; 40 CFR
Part 745, Environmental Protection Agency's Lead Hazard Standards Rule; and the New Hampshire
Code of Administrative Rules, Chapter He-P 1600. in situations where the regulations differ,
whichever is the more stringent shall be followed.

Trained and Certified Professionals
All activities must be conducted by persons qualified and licensed to perform the activities according
to applicable federal, state and local requirements.

Scheduling
Inspector/Risk Assessor must contact the owner within 24 hours following notification from the
Program that a property is approved for an initial LIRA.

Laboratory Analysis
All laboratory analysis must be performed by an EPA accredited laboratory

Test Results

Lead paint inspection and risk assessment reports must be provided to the LP & HH Program
electronically within five (5) business days following completion. All reports and test results
must also be provided to the property owner, in writing, within 15 days of completing the
assessments/inspections in accordance with 24 CFR, Part 35. A Statement regarding the property
owner’s responsibility of disclosure must be included in the report.

Insurance

General Liability: $1,000,000 per occurrence; $2,000,000 aggregate
Automobile Liability: $1,000,000 Combined single limit

Workers’ Compensation as required by State of NH

Professional Liability: $1,000,000

2. Evaluation & Clearance Requirements

2.1

2.2

The Risk Assessor/inspector shall perform a combination lead-based paint inspection/risk
assessments using an XRF analyzer, of all interior and exterior coated components and surfaces in
compliance with all applicable local, state and federal rules and guidelines, in approximately 180
units. The risk assessment shall include taking soil samples as required. If the soil is not accessible
at the time of initial assessment, samples shall be taken at a later date at no additional cost to the LP
& HH Program. Reports must be provided to the LP & HH Program electronically within five (5)
business days of completion of on-site inspections. Next day analysis for dust wipes taken as part
of risk assessment is not necessary, however results must be provided with the report.

The Risk Assessor/Inspector shall perform clearance examinations, following the completion of all
required lead hazard reduction, in compliance with all applicable local, state and federal rules and
guidelines. Clearance fees shall be separated between a first-time clearance and clearance after
failures and include the cost to collect dust-wipe clearance samples. Lead Abatement contractors
will be instructed to prepare common areas for clearance at the time of a unit clearance to reduce the
number of visits required by the Risk Assessor/Inspector. “Next Day” analysis is required for dust
wipe samples taken at the first clearance visit.

vhb

As part of this task, VHB will arrange for up to three pre-application meetings with the
Conservation Commission and/or their representative and NHDES pursuant to Env-Wt 311.02.

Task 3. Stream Geomorphic Assessment

Although the project area is in a highly-modified reach of the Nashua River, NHDES has advised
that the proposed new pedestrian bridge will need to comply with Env-Wt 900. Therefore, a VHB
water resources scientist will conduct a geomorphic assessment of Nashua River at the
proposed new pedestrian bridge crossing as required by NH Administrative Rule Env-Wt 904.01
and 904.08. VHB will document field conditions at the proposed crossing and will attempt to
determine bank full width and depth and flood prone width, and will complete the
corresponding NHDES Wetiands Permit Application Stream Crossing Worksheet as needed. VHB
anticipates that an appropriate reference reach may be lacking, and may employ regional
regression equations in making bankfull determinations if needed. VHB understands that
bathymetry will be provided by others. This field work will allow VHB to address the
requirements for stream crossings as outlined in NH Administrative Rule Env-Wt 900 during

permitting of the proposed bridge if required.

Task 4. Rare Species Coordination

VHB will identify state-listed rare species using the NH Natural Heritage Bureau's Online Data
Check Tool and the USFWS IPaC. Our team will consult with the NH Natural Heritage Bureau and
the NH Fish & Game Department Non-Game Program to address recommended avoidance
measures if any rare species are identified. Generally, these avoidance measures can be
negotiated without extensive field surveys. However, if additional field surveys or mitigation
plans are required, VHB’s biologists would be available to conduct field surveys as needed.

Task 5. NHDES Wetlands Permit Application

Because wetland impacts appear to be unavoidable, the project team would develop up to two
wetlands permit applications according to RSA 482-A. Elements of the permit applications will

include:
° Wetlands Permit Application Form
e Project Narrative, including brief Alternatives Analysis
* Attachment to the Wetlands Permit Application addressing review criteria
° USGS Site Location Map
e Evidence of Natural Resource Agency Review
e Representative Site Photographs
e Tax Map, Abutters List, and Abutters Notifications
e Existing Conditions Plan

2.3

2.4

2.5

Clearances — After Failure

Clearance inspections after a failed visual inspection or failed dust-wipe samples must be given
priority and be performed within 24 hours of notification of such failure. “Same Day’ analysis is
required for dust wipe samples after a failed visual clearance and/or failed dust wipe samples.
Provide copies of laboratory reports to LP & HH Program. LP&HH Program Staff may authorize
“next-day” for vacant units or other special circumstances.

LP&HH Program staff must be notified of all inspections in order to attend.

A site visit fee may be billed, when authorized in advance by LP&HH Program staff, for unusual
circumstances. Examples include, but are not limited to, client failure to make property accessible,
visual clearance of soil remediation, failure of contractor to prepare common areas for clearance at
time of a unit clearance, etc. This fee shall not exceed 50% of the inspection/risk assessment or
clearance fee, whichever is lower.

3. Compensation and Method of Payment

3.1 Basis for Payment
Payments made to the Risk Assessor/Inspector shall be supported by bills or invoices, which include
the property address, the date and description of services. The invoices shall be signed and certified
by the Risk Assessor/Inspection that the work performed has been undertaken and completed in
accordance with the Scope of Services and terms of this Contract. Payments will be processed
following completed services as approved by the LP & HH Program and made in accordance with the
City’s payment schedule. The City issues payments at least twice a month.
3.2 Compensation
Compensation shall be in accordance with the fees listed below:
Service Description Unit Fee
Initial Combined Lead Paint Inspection & Risk Assessment Per unit $298.00
Risk Assessment Dust Wipe Samples / Soil Per Sample Per sample $15/$15
Preliminary Clearance Inspection .
(to verify removal of components and/or surface coating) Per unit $150.00
Final Clearance Inspection .
(after completion of lead hazard reduction work) Per unit $175.00
“Next Day” dust wipes taken at Final Clearance Inspection Per wipe $15.00
Subsequent clearance Inspections following failure(s) .
(will be back-charged to contractor) Per unit $175.00
“Same Day” Dust Wipe Samples taken after a failure
(will be back-charged to contractor) Per sample $15.00
Site fee for visits not listed above, i.e. unable to access property, soil Per visit $75.00
clearance, etc (requires advance Program approval to be eligible for billing) ,

Period of Performance
No expenses incurred prior to the date of this agreement shall be reimbursed. The Contractor
agrees that the funded activity shall be completed by February 1, 2020.

\ THE CITY OF NASHUA "The Gate City’

Financial Services

Purchasing Department

January 11, 2018
Memo #18-071

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF HENDERSON LIQUID ANTI-ICE SPRAYING SYSTEM (VALUE:
$245,993)
DEPARTMENT: 160 ENGINEERING; FUND: GRANT

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
December 14, 2017 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

1. Purchase of one (1) Henderson BrineXtreme Ultimate Brine Making Unit, Controllers and Truck
Loading Station for $109,606.

2. Purchase of four (4) Henderson Liquid Anti-lce Spraying Systems for $69,508.

3. Purchase of eleven (11) Henderson Truck Mounted Pre Wet Systems for $69,508.

The Superintendent of the Street Department, Board of Public Works (December 14, 2017 meeting) and

the Purchasing Department recommend awarding these purchases in the amount of $245,993 to Penway
Sales and Service of Leominster, MA.

pectfuljy;
n kooken

urchasing Manager

R

Ce: J Ibarra L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: December 14, 2017

Jonathan Ibarra, Superintendent
Street Department

Purchase of Henderson BrineXtreme Ultimate Brine making unit, controllers and
truck loading station.

To approve the purchase of The Henderson BrineXtreme Ultimate brine making
unit, controllers and truck loading station from Penway Sales and Service of
Leominster, MA. The total price is $109,606. Funding will be through
Department: 160 Engineering; Fund: Grant; Activity: Highway Block Grant.

Quote

Penway Sales and Service met the NJPA price this being the equivalent of a State
bid.

The purchase of the Henderson Pro Product will enable the Street Department to
make and load the trucks with salt Brine. Due to the ever increasing
environmental concerns related to the use of winter salt the Division of Public
Works has been exploring the latest technologies available to reduce salt
consumption. Through the various snow conferences and salt symposiums we
have learned that the use of salt brine can and will reduce the amount of salt that
needs to be applied while not impacting the level of service provided. This will
have a positive impact to both the environment and our salt budget. There is an
upfront cost to making and applying brine but it will pay for itself in a short time.
The Henderson BrineXtreme Ultimate unit consists of the main mixing hopper
the controllers to operate the unit and the truck fill station capable of loading 3
trucks at a time.

Customer Name of Nashua NH
NJPA Member

HEMAEFSON *ensescnnira Recon worisheet owner.

Date
List Cast Unit List Cost Discount Net Extended
Product Description {Each Unit) Quantity {Total} Type Each Total (Net)
Henderson BrineXtreme Ulitmate S$ 120,681 1 S$ 120,681 10% § 108,613 § 108,613 |
NIPA Contact Item(s) Total (Net $ 108,613 |

Non-Contract Items (Non-Brine Extreme ftems ONLY)

ListS{Each UnitQTY List Discount NetEach Net Total
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%

Non-Contract Items (For Brine Extreme Items ONLY}
List$ (Each — Unit List Discount NetEach Net Total
10%
10%
10% $
Non-Contract Total

Please provide this recap page along with the individual product worksheet{(s} when submitting your purchase or Order Total (Net)

if this summary page is used for customer purchse order, customer must sign and date here.
Print Name Date

Signature Date

City of Nashua, Public Works Division

To: Board of Public Works Meeting Date: December 14, 2017
From: Jonathan Ibarra, Superintendent

Street Department
Re: Purchase of Henderson BrineXtreme Ultimate Brine making unit, controllers and

truck loading station.

B. Motion: To approve the purchase of Four Henderson Liquid Anti-ice spraying systems
from Penway Sales and service of Leominster, MA. The total price of the four
units is $69,508. Funding will be through Department: 160 Engineering; Fund:
Grant; Activity: Highway Block Grant.

Attachment: Quote

Discussion: Penway Sales and Service met the NJPA price this being the equivalent of a State
bid.

The purchase of the Henderson anti-ice spraying system is a 925 gallon liquid
brine skid tank and will be mounted in four of our existing fleet plow trucks. This
will enable the Street Department to pre-treat all pre salt runs with liquid brine.
This application can be done as much as 24 hrs. in advance of an approaching
winter weather event. The use of liquid brine will reduce the salt application rate
while still maintaining the current level of service. The application of liquid brine
will also have environmental impact as less salt will be needed to clear our roads.
The Brine will be loaded through the truck loading station that is part of the
BrineXtreme brinemaking unit.

Customer

3
Henderson NJPA Recap WorkSheel econtea
SUPA CONTRACT OS0186-HF Po

st Ceest Unlt Let Cost Bisoount Ret Extended
Miniralze.Y | Product iD Product Deseription (Sach Unit} Quantity — [Tets!? Type kth Total (Mat)
s LAS Henderson Uquid Anti-ice Spraying System $ 25,98 a $ 25,808 aK $ 19358 § 19,356

UPA Contact arefe) Totml [Mer § 19,356

Discount Netfach Net Tetal

925 tank in fue of 1235 §

3%
2%
aK
2%
38%
Be
23%
29h
aa
25%

Olsrount Netfach Net Total
108% =

Please provide this recap page along with the individual product worksheets} when submitting your purchase ot

of this summery page fs used for customer purthse order, customer must sign and date here.

Print Name Date

Signature Dats

wh ge Em
we 4 by . sl OO) & }

‘ & ff
tices ff ot :
4 preg haf = =
ora +O) yea
Poe CROP

oo
conics

To:

From:

Re:

C. Motion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: December 14, 2017

Jonathan Ibarra, Superintendent
Street Department

Purchase of Henderson truck mounted Pre wet system.

To approve the purchase of eleven trucks mounted pre wet systems from Penway
Sales and Service of Leominster, MA. The total price of the eleven units is
$66,879. Funding will be through Department: 160 Engineering; Fund: Grant;
Activity: Highway Block Grant.

Attachment: Quote

Discussion:

Penway Sales and Service met the NJPA price this being the equivalent of a State
bid.

The purchase of the Henderson Truck mounted pre wet systems will be installed
in eleven of our fleet. Five ten wheelers and six six-wheelers will have the pre-
wet systems installed. The pre-wetting activates the salt as it is passed through the
spreader at the casting wheel. The pre-wetting of the salt means we will use less
salt as the brine activates the salt right away, additionally the salt will bounce
much less meaning the salt will stay in the travel lanes verse ending up in the
gutter. Pre-wetting will also reduce the application rate while still maintaining the
current level of service. Pre-wetting also will have a positive environmental
impact as less salt will be needed to clear our roads.

Henderson Henderson NUPA Recap WorkSheet Contact Ph.| Jon barf 603-589-4709
NIPA CONTRACT 080114 HPI POH

Customer Name City of Nashua NH
NJPA Member #|

Date 12/4/2017
List Cost Unit List Cost Discount Net Extended
Minimize-* Product Description (Each Unit) Quantity (Total) Type Each Total (Net)
[ nee PWS Henderson Prewet System S 8,521 5 § 42,605 25% § 6391 $ 31,954 |
| WPA Contact item(s} Total (Net! $ 31,954 |

Please provide this recap pave along with the individual product warksheet(s} when submitting your purchase or Order Total (Net)

Non-Contract Items (Non-B8rine Extreme Items ONLY)
List Unit

5
4

Discount NetEach Net Total
25% $
25% 5
25% $
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%

$
$
$
§
$
$
$
$
$
$
$
$
$
$

Wr |r |r [4 iD | fr

| 1 1 1 |r DL Fs fe

Non-Contract Items (For Brine Extreme items ONLY}
List Unit List Discount NetEach Net Total
$ $
$ 10% §
$ 10% $
Yion-Contract Total

if this summary poge is used for customer purchse order, customer must sign and date here.

Print Name Date

Signature Date