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WOODARD
& CURRAN

COMMITMENT & INTEGRITY 40 Shattuck Road | Suite 170 T 866.702.6371

DRIVE RESULTS Andover, Massachusetts 01810 T 978.557.8150
www.woodardcurran.com F 978.557.7948

Via Electronic Mail

December 16, 2016

Mr. William Keating

Project Engineer

Nashua Wastewater Treatment Facility
2 Sawmill Drive

Nashua, NH 03061

Re: Water Booster Station Upgrades Project at NWTF: RFQ0265-060316

Dear Mir. Keating:

Woodard & Curran is pleasec to offer the following scope of work to provide the City of Nashua, New
Hampshire (Client) specifications suitable for bidding to procure and install Water Booster Station
Upgrades at the Nashua Wastewater Treatment Facility. The Standard Terms and Conditions previously
approved by the Client shall become part of this letter Agreement.

SCOPE OF SERVICES

Phase 7 Design: Woodard & Curran shall perform the following tasks as part of the Design phase of
this project.
1. Use the existing information gathered from the hydraulic evaluation phase (performed as part of

a previous agreement) to develop a Preliminary Design Memo. This memo will identify critical
design components inciuding but not limited to:

a. Site constraints and preliminary layout;

b. Pump size and selection;

c. Building architecture appearance and materials; and
d. Location of line ana emergency power generation.

Perform a detaiied review: of iocal and state permitting and regulations including end limited to:

a. Shoreiand Protection Act
b. Assist with City of Nashua Planning Board if needed

Prepare 65% Design Documents. The resutts from the preliminary aesign memo will be included
in the 65% design document submittal. The major engineering information shail include:

a. Architectural: Work with the Client fo consider building characteristics. For instance,
building may be similar to the hydrant pump house. That building appears to be a
prefab with brick fagade, ground level, well-lit and ventilated. The building appeared to
be weil maintained and cleaned by the staff probably due to its ease of accessibility.

b. Structural: Propose a building with all pumps, vaives and piping above the floor level
for ease of access and no confined space issues.

c. Process Mechanical: Finalize eauipment layouts, hydraulics and access for
maintenance.

d. HVAC: Develop heating, ventiation and air conditioning (HVAC) Gesign concepts.

Heating and ventilation design criteria will be finalized, including heaters and exhaust
fans for fresh air exchange. Energy sources including those available from the grit

building and areas to be dehumidified or air-conditioned will also need to be finalized
during detailed design.

i e. Safety: Design will meet or exceed any and all regulatory requirements for the safe
A operation of a water booster station.

a
a

>. f, Instrumentation and Controls: Work with the Client to develop a conceptual process
am. <=, instrumentation and contro! strategy, and integrate with the newly upgraded
WOODARD Supervisory Control and Data Acquisition (SCADA) system.
& CURRAN g. Electrical: Provide a power conditioning uninterruptable power suppiy (UPS) with

monitoring signals installed and visible in SCADA.
h. Construction cost estimate (Estimate of Probable Costs).

4, eet with the Client to deliver and ciscuss the 65% design. Incorporate comments and revisions
as part of the final design.

5. Develop 90%design plans and specifications for Client review including:

a. Final Drawings and Specifications
b. Updated Construction Cost (Estimate of Probable Costs)

6. Incorporate Client's final comments anc deliver fiat design package.
ASSUMPTIONS
‘1. Scope of services does not include surveying or geotechnical investigations.
2. Aneweiectric service is not considerea necessary at this time.
The Scope of Services will be completed for a totai price of $105,600.00

Phase 1 — Design shail be bilie¢ hourly at the rates specified in the NH DES Contract, not to exceed
$105,600.00 This budget will not be exceeded without prior written authorization by the Client.

Woodard & Curran will complete the work for the above phase based on the foilowing schedule:
Preliminary Design iviemo shall be completed within iwo monihs of the notice to proceed date.
65% design shall be completed within four months of the notice to proceed date.

90% design shall be completed within six months of the notice to proceed date.

Final design package shali be completed within eight months of the notice to proceed date if Client
provides final comments within 45 days of 90% design package delivery.

PwnN>

City of Nashua (228730.18) 2 Woodard & Curran

2016.12.13 Nashua Water Booster PS Proposai - DRAFT
R34 December 16, 2016

y)
& CURRAR

APPROVAL

if this propose! meets your expectations, please print and execute one copy of this agreement and retum
it to the attention of Trina Picarai in our Andover office. Please fee! free to contact me should you have
any questions. We thank you for this opportunity and look forward to working with the City of Nashua.

iN WITNESS THEREOF, Woodard & Curran Inc., by its duly authorized Officer, and the City of Nashua
have executed this Agreement as of the date and year written below.

DATED at Nashua, New Hampshire this day of 2016.

By: WOODARD & CURRAN INC. By: City of Nashua, New Fampshire

Trina Picardi William Keating
Vice President Project Engineer
City of Nashua (228730.18) 3 Woodard & Curran

2016.12.13 Nashua Water Booster PS Proposal - DRAFT
R34 December 16, 2016

ENGINEERING DESIGN PHASE
CONTRACT FOR PROFESSIONAL SERVICES
FOR
TREATMENT WORKS

CITY/TOWN OF NASHUA, NEW HAMPSHIRE

This AGREEMENT made and entered into at Hillsborough County, New Hampshire, this
day of 20 , by and between City/Town of Nashua, New Hampshire hereinafter called
the OWNER, and Woodard & Curran hereinafter called the ENGINEER.

WITNESSETH:

WHEREAS, the OWNER intends to construct a potable water booster station described within the
Request for Qualifications titled “Water Booster Station Upgrades Project at NWTF (RFQ0265-060316)”
dated May 13, 2016 consist of a preliminary design report and commencing in final design, specification sand
bidding documents. This includes the relocation and/or reconfiguration of the booster water station as well as
upgrading for integration into the OWNER’s Supervisory Control and Data Acquisition (SCADA) system.
Final design and bid copies will be provided for the upgrade to the potable water booster station generally
known as the: Water Booster Station Upgrades Project hereinafter called the PROJECT, and

WHEREAS, professional engineering services will be required for the preparation of plans and
specifications and contract documents, and

WHEREAS, such services are of a distinct professional nature and hence not subject to the bidding
process,

NOW THEREFORE, in consideration of these premises and of the mutual covenants herein set forth,
the OWNER hereby employs the ENGINEER to furnish the following engineering services in connection with
the proposed PROJECT; and it is agreed by and between the OWNER and the ENGINEER as follows:

Water Booster Upgrades Design Engineering Contract - Woodard & Curran.doc 208A

ENGINEERING DESIGN PHASE CONTRACT
For Professional Services for Treatment Works

Services to be Performed by the ENGINEER

A. Upon execution of this AGREEMENT, the EN-
GINEER agrees to proceed with all engineering,
surveying, drafting, calculations, borings, and other
work as required and necessary to develop and produce
final plans, specifications, and associated contract
documents involved in the construction of treatment
works for

Potable water booster station on the Nashua Waste

Water Treatment Facility’s property

as recommended in an _ Engineering Report
dated 12/21/2016 and/or modified by a Report
dated The ENGINEER further agrees
that said services shall include, but shall not necessarily
be limited to:

1. Plans, Specifications, and Contract Doc-
uments

a. The preparation of detailed plans,
specifications, and contract documents in
accordance with the rules and regulations
of the New Hampshire Department of
Environmental Services, Water Division,
hereinafter called the DIVISION, ready for
the receipt of bids and the award of con-
struction contracts for said construction;
the work shall also include the preparation
of estimates of the cost of construction
based on the contract documents. Prepare
applications with supporting and associat-
ed documents for Federal, State and other
grant or loan programs. Assists the
OWNER in securing grants or loans by
State, Federal and other agency.

b. The furnishing of all the necessary
subsurface investigations and field surveys
required for the preparation and comple-
tion of approved plans, specifications, and
contract documents.

c. The furnishing of ten (10) copies of
the final plans, specifications, and contract
documents to the OWNER; three (3) cop-
ies of which are to be submitted to the
DIVISION. Additional copies to be avail-
able at cost to the OWNER.

Water Booster Upgrades Design Engineering Contract - Woodard & Curran, doc

I.

Page 2 of 6

The OWNER'S Responsibilities

A. Assist the ENGINEER by placing at his disposal
all available information pertinent to the PROJECT, in-
cluding previous reports and other data relative to the
reports,

B. Make provisions for the ENGINEER to enter
upon public and private lands, municipal facilities and
industrial establishments as required to perform work
under this AGREEMENT.

C. The OWNER also agrees to comply with DI-
VISION and Federal requirements (where applicable)
and further agrees to acquire with the assistance of the
ENGINEER all the necessary easements, options or
outright purchases of land for the locations of said
treatment works as shown on the contract plans. The
provisions of this section shall be satisfied prior to
submission of documents referred to in III (A) below. It
is also understood that no approvals of reports or plans
and specifications or other associated documents will be
made by the DIVISION without fulfillment of this
requirement.

Time Of Completion

A. | The ENGINEER agrees that he will submit to the
DIVISION for approval after modification or revision
as recommended by the DIVISION and agreed to by the
ENGINEER, the completed final plans, specifications,
contract, and associated documents in compliance with
the current issue of the DIVISION's standards of design
within 240 consecutive calendar days following the
execution of this AGREEMENT, and deliver same to
the OWNER within 240 calendar days following
the date of final approval by the DIVISION.

B. It is agreed by the parties to this contract that
failure by the ENGINEER to complete the work within
the time stipulated under II], A, above may be con-
sidered sufficient basis for the debarment of the ENGI-
NEER from the DIVISION'S Roster of Prequalified
Engineers as provided for under New Hampshire Code
of Administrative Rules Env-Wq 603.08, or the Assess-
ment of liquidated damages as provided for under RSA
485-A: 4, XIL.

O2/08/06

ENGINEERING DESIGN PHASE CONTRACT
For Professional Services for Treatment Works

IV. Compensation to be Paid the ENGINEER

A,

Method of Payments

1. | Payment to the ENGINEER, for services
rendered, shall be according to the following
schedule:

Monthly billing based on hours and rates
by labor category with mark-up and inci-
dental expenses in accordance with the
attached fee schedule.

2. The OWNER agrees to pay and the ENGI-
NEER agrees to accept for all services under this
AGREEMENT, a fee not to exceed

One hundred and five thousand, six hundred and

Dollars

($105,600).

3. If separate documents are required for
additional construction contracts on this PRO-
JECT, an additional fee as approved by the
DIVISION shall be paid to the ENGINEER.

4. Prior to formal approval of contract docu-
ments by the DIVISION, the ENGINEER shall
make such revisions in them as recommended by
the DIVISION and agreed to by the ENGINEER
without additional compensation. After formal
approval, if it becomes necessary to revise the
contract documents for reasons beyond the
control of the ENGINEER, payment for such
revision or revisions shall be made to the ENGI-
NEER subject to approval by the DIVISION.

Limits of All Payments

1. The ENGINEER hereby assures the
OWNER and agrees that the following fee for his
services (exclusive of surveys, borings. and
certain special services which follow) in con-
nection with the preparation of final plans, speci-
fications, and contract documents and other work
as generally described under I(A) is adequate to
complete the assignment and shall not exceed

To Be Determined

Dollars

($ ).

Water Booster Upgrades Design Engineering Contract - Woodard & Curran. doc

C1 Amounts of Fees

Page 3 of 6

2. It is also agreed that payment to the ENGI-
NEER for services in relation to engineering
surveys, including layout and logging of borings,
probings or seismic surveys, together with plats
and project related special services shall be at
actual cost. Actual cost shall include compensa-
tion to the ENGINEER for his work performed
on these services. The ENGINEER further agrees
that the work proposed under this item is enough
to satisfactorily complete the contract documents
and that the moneys to be paid under this item are
adequate for the work proposed and shall not
exceed

To Be Determined

Dollars

($ ).

5. It is again agreed that payment to the EN-
GINEER for services in relation to subsurface
exploration. including borings, probings or
seismic surveys, shall be at actual cost as defined
in IV (B) 2. The ENGINEER further agrees that
the work proposed under this item is enough to
satisfactorily complete the contract documents
and that the moneys to be paid under this item are
adequate for the work proposed and shall not
exceed

To Be Determined

Dollars

Dellars

OV ORG

ENGINEERING DESIGN PHASE CONTRACT
For Professional Services for Treatment Works

Additional Covenants

A. The ENGINEER agrees to provide in active
charge of this PROJECT for the life of the contract a
Project Engineer who is a permanent employee of the
ENGINEER and who is a “qualified sanitary engineer”
as defined under the DIVISION'S “Rules and Regula-
tions for the Prequalification of Consulting Engineers.”
The Project Engineer shall be*

(name and address)
Woodard & Curran, 41 Hutchins Drive, Portland, ME

* Resume clearly describing the candidate's qualifications for
the assignment is appended for convenience of reference.

Any proposed change in identity of the Project
Engineer on the PROJECT shall first be approved by the
DIVISION before transfer of responsibility is made.
Failure of the ENGINEER to abide by the above cove-
nant may be considered basis for debarment of the EN-
GINEER from the DIVISION'S Roster of Prequalified
Consulting Engineers as provided for under New
Hampshire Code of Administrative Rules Eny-Wq
603.08.

B. |The ENGINEER agrees to be solely responsible
for all bills or claims for payment for services rendered
by others and for all services and materials employed in
his work, and to indemnify and save harmless the
OWNER, and all of the OWNER'S officers, agents and
employees against all suits, claims or liability of every
name and nature arising out of or in consequence of the
negligent acts or failures to act of the ENGINEER or
others employed by him in the performance of the work
covered by this AGREEMENT.

C. The ENGINEER further agrees to procure and
maintain at his expense such workmen's compensation
insurance as is required by the statutes and public liabili-
ty insurance in amounts adequate to provide reasonable
protection from claims for bodily injury, death or
property damage which may result from his performance
and the performance of his employees under this
AGREEMENT.

D. All documents, including original drawings, de-
sign calculations, work sheets, field notes, estimates,
and other data shall remain the property of the OWN-
ER, and shall be transmitted to the OWNER in clean
and orderly condition on demand: however, these may
be left in the possession of the ENGINEER at the
OWNER'S discretion.

Water Booster Upgrades Design Engineenng Contract - Woodard & Curran,doc

Page 4 of 6

E. | The ENGINEER shall not sublet, assign or trans-
fer any part of the ENGINEER's services or obligations
(except surveys and borings and other special services)
under this AGREEMENT without the prior approval
and written consent of the OWNER.

F. Itis further agreed that the ENGINEER will assist
the OWNER or his authorized agent in providing the
DIVISION with clear documentation certifying that the
necessary easements, options or outright purchases of
land have been secured to provide for location of
treatment works and other associated structures and
equipment as shown on the contract plans or described
in the specifications. Similar documentation will be
submitted on approvals from the State Department of
Transportation and/or other state agencies regarding
location of treatment works within rights-of-way and
other lands under their jurisdiction.

G. It is further agreed the City of Nashua’s
“CONTRACT FOR PROFESSIONAL SERVICES”
terms and conditions that were mutually agreed upon on
March 3, 2016 with changes are part of this agreement
and attached as Exhibit A.

Termination

02/08/06

ENGINEERING DESIGN PHASE CONTRACT
For Professional Services for Treatment Works

IN WITNESS WHEREOF, the parties hereto have affixed
their hand and seals at Hillsborough County, New Hampshire,
the day, month, and year first above written.

ENGINEER:

By:

(Authorized Representative*)

Date:

OWNER:

By:
(Authorized Representative*)

Date:

APPROVED: **

DEPARTMENT OF ENVIRONMENTAL SERVICES
Water Division

By:

(Authorized Representative)

Date:

* Signatures should be supported by appropriate document.

bad /t is agreed that as an act in furtherance of its statutory authority to
approve engineering agreements for treatment works, the DIVISION's
approval does not impose any contractual obligation or liability on the
State of New Hampshire, the Department of Environmental Services or
the Division.

Water Booster Upgrades Design Engmeenng Contract - Woodard & Curran.doc

Page 5 of S

02/08/06

COST OR PRICE SUMMARY FORMAT FOR SUBAGREEMENTS UNDER NH SAG & SRF

Form Approved
DES 02/06

PART L- GENERAL

|. GRANTEE / LOANEE
City of Nashua, New Hampshire

2, GRANT/LOAN NO.

3. NAME OF CONTRACTOR OR SUBCONTRACTOR

Woodard & Curran, Inc.

4. DATE OF PROPOSAL
December 16, 2016

5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP)

6. TYPE OF SERVICE TO BE FURNISHED

PART II - COST SUMMARY

HOURLY ESTIMATED
7. DIRECT LABOR (Specify labor categories) HOURS RATE COST TOTALS
Client Manager - 18 $82.00 $1,476.00
Project Manager 64 $57.00 $3,648.00
Lead Project Engineer 148 $37.00 $5,476.00
Sr. Technical Advisor 16 $82.00 $1,312.00
SCADA Engineer 60 $45.00 $2,700.00
Sr. Electrical Engineer 12.5 $57.00 $713.00
Electrical Engineer 110 $37.00 $4,070.00
Staff Engineer 211 $27.00 $5,697.00
Sr. Structural Engineer 8 $57.00 $456.00
Structural Engineer 60 $37.00 $2,220.00
Cost Estimator 24 $49.00 $1,176.00
Technical Specialist HVAC 40 $46.00 $1,840.00
Project Specialist 30 $28.00 $840.00
$31,624.00
ESTIMATED
8. INDIRECT COSTS (Specify indirect cost pools) RATE X BASE = COST
2.02 $31,624.00 $64,226.00
INDIRECT COSTS TOTAL: $63,881.00
9. OTHER DIRECT COSTS
a. TRAVEL ESTIMATED
COST
(1) TRANSPORTATION $545.00
(2) PER DIEM
TRAVEL COSTS TOTAL: $545.00
b. EQUIPMENT, MATERIALS, SUPPLIES ESTIMATED
(Specify categories) QTY COST COST
EQUIPMENT SUBTOTAL:
Cc. SUBCONTRACTS ESTIMATED
COST
SUBCONTRACTS SUBTOTAL:
d. OTHER (Specify categories) ESTIMATED
COST
OTHER SUBTOTAL:
e. OTHER DIRECT COSTS TOTAL: $545.00
10. TOTAL ESTIMATED COST $96,050.00
Il. PROFIT $9,550.00

12. TOTAL PRICE

$105,600.00

Page | of 2

PART II - PRICE SUMMARY

COMPETITOR'S CATALOG LISTINGS, IN-HOUSE ESTIMATES, PRIOR QUOTES

(Indicate basis for price comparison)

MARKET
PRICE (S)

PROPOSED
PRICE

PART IV - DIRECT LABOR BY CATEGORY

14. INSERT THE APPROPRIATE WORK CATEGORY IN THE TABLE BELOW. WORK CATEGORIES WOULD INCLUDE BUT

NOT BE LIMITED TO THOSE CATEGORIES SHOWN IN THE CONTRACT DOCUMENTS SUCH AS DESIGN, SURVEY,

SUBSURFACE, CADASTRAL, O&M MANUAL, ADMINISTRATION, INSPECTION, RECORD DWGS, START-UP, SPECIAL

SERVICES, ETC.
Work category =
3g bp Sp ob £ Bs
Sel el al Bb Bal rom
~ : 3
E g E A > A &— & <j} Hours | Rate Cost
> oo * 2 = 3 = E S
bet 2 wn = = a:
oF Ay a) wn a mt Be OO Ay
TOTAL HOURS 135 20 265.5 50 293 38 801.5
Client Manager 14 4 18 $82 $1,476
Project Manager 8 4 8 16 g 20 64 $57 $3,648
Lead Project Engineer 40 g 40 12 40 g 148 $37 $5,476
Sr. Technical Advisor 8 4 4 16 $g2 $1,312
SCADA Engineer 30 30 60 $45 $2,700
Sr. Electrical Engineer 65 6 12.5 $57 $713
Electrical Engineer 55 55 110 $37 $4,070
Staff Engineer 75 8 60 8 60 211 $27 $5,697
Sr. Structural Engineer 4 4 8g $57 $456
Structural Engineer 30 30 60 $37 $2,220
Cost Estimator 24 24 $49 $1,176
Technical Specialist 40 $1,840
HVAC 2D a S46
Project Specialist 4 8 8 10 30 $28 $840
$31,624

Total - Direct Labor Cost

Page 2 of 2