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Finance Committee - Agenda - 5/16/2018 - P139

By dnadmin on Mon, 11/07/2022 - 11:39
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
139
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

Gay Accountemps:

A Robert Half Company

July 11, 2017

Personal & Confidential

PETER DONOVAN :
CITY OF NASHUA Job Order Number: 03970-0009347050

229 MAIN STREET
NASHUA, NH 03061-2019

Dear Peter,

Thank you for selecting Accountemps Salaricd Professional Service to mect your staffing needs. Wayne Charlonne is
scheduled to start with City of Nashua as a Payroll Supervisor Manager on 07-09-2017. As agreed, we will invoice your firm
at the rate of $67.00 per hour. If applicable, overtime will be billed at 1.50 times such rate. Please find the enclosed General
Conditions of Engagement and Terms of Payment for your review.

Our professional will submit cither an electronic time record or a time sheet for verification and approval at the end of each
week. Your approval thereby will indicate you have read and agree to the enclosed General Conditions of Engagement and
Terms of Payment.

Accountemps Salaried Professional Service provides accounting and financial professionals for recurring projects or long-term
interim work when staff continuity is imperative. We are a division of Robert Half International Inc., the world’s leader in
specialized consulting and staffing services since 1948.

Please do not hesitate to contact us if you have any questions or we can be of additional service. We look forward to working
with you.

Sincerely,

Accountemps Salaried Professional Service
61 Spit Brook Road

Suite 102

Nashua, NH 03060

(800) 803-8367

© Robert Half International Inc., 2016. All rights reserved. An Equal Opportunity Employer M/F/D/V

Page Image
Finance Committee - Agenda - 5/16/2018 - P139

Finance Committee - Agenda - 5/16/2018 - P140

By dnadmin on Mon, 11/07/2022 - 11:39
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
140
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

GENERAL CONDITIONS OF ENGAGEMENT - SALARIED PROFESSIONALS

Thank you for your confidence in Accountemps Salaried Professional Service. Our professional is assigned to you under the following General Conditions of
Engagement and the enclosed Terms of Payment.

Scope of
Engagement

Client's
Responsibility

Confidentiality

Limitation
on
Liability

Insurance

No Contrary
Agreements

Supervision of our professional's work is your responsibility. Our professional is only authorized to perform work
within the scope of the engagement. You shal] not permit our professional to perform services remotely (e.g., on
premises other than your or your customer’s premises), or using computers or other electronic devices, software or
network equipment owned or licensed by our professional.

Since Accountemps Salaried Professional Service is not a professional accounting firm, it is expressly understood that
our professionals are not authorized to render an opinien on behalf of Accountemps Salaried Professional Service or on
your behalf on financial statements, nor are our professionals authorized to sign the name of Accountemps Salaried
Professional Service on any document or to sign their own names on financial statements or tax returns.

It is understood that you are responsible for implementing and maintaining usual, customary and appropriate
internal accounting procedures and controls, internal controls and other appropriate procedures and controls
(including information technology, proprietary information, creative designs and trade secret safeguards) for
your company and we shall not be responsible for any losses, liabilities or claims arising from the lack of such
controls or procedures. Please notify us immediately if you require Accountemps Salaried Professional Service to
perform background checks or other placement screenings of our professional. We will conduct such checks or
screenings only if they are described in a signed, written amendment to these General Conditions of Engagement.

Under no circumstances will you permit our professional to sign, endorse, wire, transport or otherwise convey cash,
securities, checks, or any negotiable instruments or valuables. It is understood that you have full responsibility for
providing safe working conditions, as required by law, including ensuring that safety plans exist for and safety related
training 1s provided to our professional working on your premises. Under no circumstances will you permit our
professional to have contact with minors or with adults with reduced mental capacity. If this engagement is for work to
be performed under a government coniract or subcontract, you will notify us immediately (1) of any obligations in the
government contract or subcontract relating to wages, and (2) if we are legally required to initiate E-Verify verification
procedures for our professional assigned to you.

It is understood that we will not authorize our professional to operate machinery (other than office machines) or
automotive equipment. It is agreed that you accept full responsibility for, and that we do not maintain insurance to cover
any injury, damage, or loss that may result from your failure to comply with the foregoing.

It is understood that you are responsible for reporting any claim to us in writing during or within ninety (90) days after
the engagement. Under no circumstance will Accountemps Salaried Professional Service be responsible for any claim
related to the engagement, including but not limited to work performed by our professional, unless you have reported
such claim in writing to us within ninety (90) days after termination of the engagement.

Our professional will agree to execute any confidentiality agreement you may require. You are responsible for
obtaining our professional's signature.

You agree to hold in confidence the social security number and other legally protected personal information of our
professional and to implement and maintain reasonable security procedures and practices to protect such information
from unauthorized access, use, modification or disclosure.

We make no express or implied warranty, including, but not limited to, any warranty of quality, performance,
merchantability or fitness for any purpose with respect to any services performed or any goods provided, including, but
not limited to, financial or accounting services performed, or software developed, for you. Under no circumstances are
we liable for any special, incidental, exemplary, indirect damages, lost profits or consequential damages (including, but
not limited to, lost business, revenue, goodwill, or anticipated savings), even if informed of ihe possibility. Our liability,
if any, will (in the aggrcgate for all claims, causcs of action or damages) be limited to any actual dircct damages up to an
amount equal to the fees actually paid by you to us for the services that are the subject of the claim, regardless of the
basis on which you are entitled to claim damages from us (including, but not limited to, fundamental breach, negligence,
misrepresentation, or other contract or tort claim).

In addition to workers' compensation insurance, we also maintain commercial ability insurance.

These General Conditions of Engagement contain the complete and final agreement on the topics they address, and they
supersede any prior agreements or understandings on these topics. Our professionals do not have authority either to
verbally modify these General Conditions of Engagement or to assume additional responsibilities other than those set
forth in these General Conditions of Engagement.

Job Order: 03970-0009347050 Date: 07-09-2017

61 Spit Brook Road, Suite 102, Nashua, NH 03060

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Finance Committee - Agenda - 5/16/2018 - P140

Finance Committee - Agenda - 8/17/2022 - P219

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
219
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Ms. Amy Girard

Purchasing Manager, City of Nashua
229 Main St

Nashua, NH 03061-2019

Date: August 3, 2022
Re: Granite Telecommunications - EPIK solution for POTS lines conversion

Ms. Girard,

There has been a recent push in the Telecomm industry to begin phasing out POTS lines (copper
phone lines) in the country. For entities like the City of Nashua who need to continue using this type
of service, there are a few options. One option is to continue using POTS lines and pay a premium
for the service (costs have recently doubled per line). Another option is to convert the lines to a
new technology called EPIK. The Information Technology Department has been researching the
latter option.

The attached 3-year contract from Granite Telecommunications, LLC will convert 74 POTS lines
located at 14 City buildings to this new technology. This will result in a cost savings of approximately
$2,500/month or $30,000/year. The phone numbers will remain the same and there will be no
installation cost.

The Information Technology Department is recommending proceeding with converting its POTS lines
with Granite Telecommunications, LLC for a monthly cost of $2586.30/month. Funding for this is
available in 120 Telecommunications, Telephone-Voice account 20.1.555 — 55109.

Sincerely,

Nick Miseirvitch
ClO, Information Technology

Cc: Kimberly Kleiner, Director of Administrative Services

Page Image
Finance Committee - Agenda - 8/17/2022 - P219

Finance Committee - Agenda - 5/16/2018 - P141

By dnadmin on Mon, 11/07/2022 - 11:39
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
141
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

SALARIED PROFESSIONALS
TERMS OF PAYMENT

Thank. you for your confidence in Accountemps Salaried Professional Service. Our professional for the engagement of a Payroll Supervisor Manager is

Wayne Charlonne.

The engagement will start on 07-09-2017. As agreed or otherwise communicated, we will invoice your firm at the rate of $67.00 per

hour. Should you wish to use our professional for other engagements, please let us know. The hourly billing rate may then change to reflect the experience
necessary to complete the engagement. Call Accountemps Salaried Professional Service for any changes in the engagement. We request a minimum thirty
(30) days notice prior to ending any engagement.

Our professional is assigned to you under the following Terms of Payment:

Guarantee

Accountemps Salaried Professional Service guarantees your satisfaction with our professional's services by extending to
you a 37.5 hours guarantee period. If, for any reason, you are dissatisfied with the professional assigned to you,
Accountemps Salaried Professional Service will not charge for the first 37.5 hours worked, provided that Accountemps
Salaried Professional Service replaces the individual assigned. Unless you contact us before the end of the first 37.5
heurs guarantee period, you agree that our professional assigned is satisfactory.

Time Sheet

Our professional will submit either an electronic time record or a time sheet for verification and approval at the end of
each week. Your approval thereby indicates your acknowledgement of the General Conditions of Engagement and these
Terms of Payment. Our compensation to our assipned professional is on a weekly basis, and you will be billed weekly
for the total hours worked, including time spent completing, revising, and/or resubmitting a time sheet or electronic time
record during business hours, and we ask that you respect those guidelines. Because Accountemps Salaried Professional
Service invoices reflect payroll we have already paid, our invoices are due upon receipt. Applicable sales and service
taxes shall be added to these invoices. In the event that you fail to pay the invoice when duc, you agree to pay all of our
costs of collection, including reasonable attorneys' fees, whether or not legal action is initiated. Additionally, we may,
at our option, charge interest on any overdue amounts at a rate of the lesser of 1 1/2% per month or the highest rate
allowed by applicable law from the date the amount first became due.

Overtime

If applicable, overtime will be billed at 1.50 times the normal billing rate. Federal law defines overtime as hours in
excess of 40 hours per week, state laws vary. If state law requires double time pay, the double time hours will be billed
at 2.00 times the normai billing rate.

Hiring the
Person Referred
to You

Our professionals are full-time, salaried employees of Accountemps Salaried Professional Service, and clients are
discouraged from directly hiring our professionals. You agree to seek our permission before you hire our professional.
You also agree to pay a conversion fee if you hire our professional, regardless of the employment classification, on
either a full-time, temporary (including temporary engagements through another agency) or consulting basis within
twelve months after the last day of the engagement. You also agree to pay a conversion fee if our professional assigned
to you is hired by (i) a subsidiary or other related company or business as a result of your referral of our professional to
that company or (11) one of your customers as a result of our professional providing services to that customer.

The conversion fee will equal 50% of the professional's aggregate annual compensation, including bonuses.
The conversion fee will be owed and invoiced upon your hiring of our professional, and payment is due upon receipt of

this invoice. The same calculation will be used if you convert our professional on a part-time basis using the full-time
equivalent salary.

Employment — | Accountemps Salaried Professional Service will handle, to the extent applicable, any workers' compensation insurance,
Taxes and federal, state and local withholding taxes and unemployment taxes, as well as social security, state disability
Withholdings — |insurance or other payroll charges.

General Accountemps Salaried Professional Service may increase our rates provided under the Terms of Payment to reflect
Conditions increases in our own costs of doing business, including costs associated with higher wages for workers and/or related

tax, benefit and other costs. We will provide written or verbal notice of the increase in our rates. Any increase m our
rates will be prospective, starting as of the effective date Accountemps Salaried Professional Service specifies.

Our professional is also assigned to you under the General Conditions of Engagement, a copy of which has been
provided. We reserve the right to re-assign our professional.

Job Order: 03970-0009347050 Date: 07-09-2017

61 Spit Brook Road, Suite 102, Nashua, NH 03060

Page Image
Finance Committee - Agenda - 5/16/2018 - P141

Finance Committee - Agenda - 5/16/2018 - P142

By dnadmin on Mon, 11/07/2022 - 11:39
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
142
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

>) THE CITY OF NASHUA eeu

Financial Services

Purchasing Department

May 10, 2018

Memo #18-137

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONSTRUCTION PHASE ENGINEERING SERVICES FOR NEW CANAL
PEDESTRIAN BRIDGE PROJECT (VALUE $83,592)
DEPARTMENT: 181 COMMUNITY DEVELOPMENT; FUND: GRANT

Please see attached communication from Sarah Marchant, Community Development Division Director,
dated April 17, 2018 for information related to this contract award.

Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.

The Community Development Division Director and the Purchasing Department recommend the award of
the contract to Hoyle, Tanner and Associates of Manchester, NH in the amount of $83,592.

Respecttully,
an Kobken
Purchasing Manager

Ce: S. Marchant J. Graziano

229 Main Street e Nashua, New Hampshire 03061 * Phone (603) 589-3330 » Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 5/16/2018 - P142

Finance Committee - Agenda - 5/16/2018 - P143

By dnadmin on Mon, 11/07/2022 - 11:39
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
143
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

City of Nashua Conmuniy Deveonmen
Community Development Division Building Safety
City Hall, 229 Main Street, PO Box 2019 ees den elpartnelt
Nashua, New Hampshire 03061-2019 weemmave

www.nashuanh.gov

589-3095
589-3090
589-3080
589-3100
589-3085
880-0100
589-3092
589-3119

Date: April 17, 2018

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager

From: Sarah Marchant, Community Development Division Director

Re: Contract for Construction Phase Engineering Services for Heritage Rail Trail to Mine Falls

Park Trail and Pedestrian Bridge

The City of Nashua was awarded a NH Department of Transportation (NH DOT) Transportation
Alternatives Program (TAP) grant to design and construct a new pedestrian bridge across the
Nashua Canal with an associated crosswalk on Ledge Street and a trail along Everett Street
connecting to the Heritage Rail Trail. This pedestrian bridge will create a new access to Mine
Falls Park from the Tree Streets neighborhood improving recreation opportunities.

In compliance with the NH DOT funding for this project, the original engineering contract for
this project followed the Local Public Agency rules. A Request for Qualifications must be
advertised and the selected firm must be based on qualifications and not cost. Fees and scope
are discussed after the firm is selected. A contract for feasibility and final engineering was
awarded to Hoyle, Tanner, and Associates in June of 2016. In a continuation of that contract,
the attached contract is for the final construction phase engineering as required by the Local
Public Agency rules process.

The construction of the project is out to bid with the expectation that a contract will be
awarded in May or early June for construction to begin later this summer.

According to the terms of the NH DOT grant, they pay 80% of expenses with the remaining 20%
being paid by the City. The matching funds were set aside at the beginning of this project. The
Community Development Division recommends awarding the contract for Construction Phase
Engineering to Hoyle, Tanner, and Associates of Manchester, NH in the amount of $83,592.

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Finance Committee - Agenda - 5/16/2018 - P143

Finance Committee - Agenda - 5/16/2018 - P144

By dnadmin on Mon, 11/07/2022 - 11:39
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
144
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

CONTRACT FOR PROFESSIONAL SERVICES

TITLE:

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019

AND

HOYLE, TANNER & ASSOCIATES, INC.

NAME AND TITLE OF PROFESSIONAL ENGINEER

150 Dow STREET; MANCHESTER, NH 03101
ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from
time to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are
both necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed,
ready, willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually
agree as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein
and are made part of this contract:

Exhibit A--General Conditions for Contracts;
Exhibit B--Scope of Services;

Exhibit C--Compensation for Services;
Exhibit D--Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other

documents which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a
written change order and/or fully executed City of Nashua Purchase Order, the terms of this

AG 1 of 3

Page Image
Finance Committee - Agenda - 5/16/2018 - P144

Finance Committee - Agenda - 5/16/2018 - P146

By dnadmin on Mon, 11/07/2022 - 11:40
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
146
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

progress reports. The City will make no payments until the invoice forms and progress reports
have been submitted and approved.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless
approved by the City of Nashua.

6. Notices. All notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

CITY REPRESENTATIVE: REPRESENTATIVE:

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed
to be given to and received by the addressee thereof on the third business day after being deposited
in the mail. The City or Professional Engineer may change the address or representative by giving
written notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be
legally bound thereby.

City of Nashua, NW (signature) (signature)
James Donchess, Mayor Sean T. James, PE, Vice President
(Printed Name and Title) (Printed Name and Title)

Date Date

AG 3 of 3

Page Image
Finance Committee - Agenda - 5/16/2018 - P146

Finance Committee - Agenda - 5/16/2018 - P147

By dnadmin on Mon, 11/07/2022 - 11:40
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
147
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

Nn Ww FP &

a

10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.

EXHIBIT A
TABLE OF CONTENTS
{JENERAL CONDITIONS
DEFINITIONS

PROFESSIONAL ENGINEER STATUS AND PROVISION OF WORKERS’
COMPENSATION COVERAGE

STANDARD OF CARE

CITY REPRESENTATIVE
CHANGES TO SCOPE OF WORK
CITY COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

FEDERAL SUBCONTRACTING REQUIREMENTS
ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
Crry INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS
PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NOn-WAIVER OF TERMS AND CONDITIONS
RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES

SURVIVAL OF RIGHTS AND OBLIGATIONS

GC 1 of 13

GC--3

GC--3
GC--4
GC--4
GC--4
GC--5

GC--11
GC--1]
GC--11
GC--11
GC--11
GC--12
GC--12

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Finance Committee - Agenda - 5/16/2018 - P147

Finance Committee - Agenda - 5/16/2018 - P148

By dnadmin on Mon, 11/07/2022 - 11:40
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
148
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

tad
—

ua
bt

SEVERABILITY GC--12

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT GC--12
CHOICE OF LAW AND VE GC--13

GC 2 of 13

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Finance Committee - Agenda - 5/16/2018 - P148

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