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Finance Committee - 11/20/2019 Page 5
Chief Rhodes

| greatly appreciate that.

Alderman Klee

Thank you though.

Chairman O’Brien

If | may Chief, you are saying your “response data” from what | remember, you do have as part the
Commissions do receive a monthly report or a timely report on what the response status for the apparatus to
particular calls. | know that was done in the past correct?

Chief Rhodes

We do that but the problem that we have now is we have transitioned to our new records management
software so we are kind of in a little bit of a flux. But the good news is this is a very robust software platform
that we just put into play. So instead of having to ask our Superintendent of Fire Alarm to pull this data up and
correlate it and put it into a report, you can come to my office and | can show it to you at a moment's notice.

Alderman O’Brien

| Know when | was on the Department my concern was not so much the people within one mile radius of the
Fire Station, they can make it there timely but also you have a situation of an apparatus that may be in a
remote location, what’s the second apparatus that is going to get there in a timely manner. | know we did have
sometimes 8 minute responses for the second — that’s a long time. That's what | used to refer to as “John
Wayne time” until the rest of the cavalry came. So | am hoping out of this report, we will look as you
mentioned the traffic Alderman Klee, that would help to address that and give us a target point of maybe
answering that question, where we should put future stations.

Alderman Laws
| apologize in advance for the question | am about to ask you and | 100% support this and | think it’s great
idea. However, everything that | am hearing so far just seems like this may be validating the precept position

that we need more staff, administrative staff, things that sound expensive to me. Do you anticipate that there
is anything that we are going to find out in this Master Plan that may actually save money for the taxpayers?

Chief Rhodes

| certainly hope so.

Alderman Laws

Yeah.

Chief Rhodes

But | think it is important to realize that twice we’ve been named the Number 1 City in the United States to live
in. | believe we were just named the Number 1 Community in the State of NH to live in. If we don’t plan for
this, if we don’t prepare for this, then that is all for naught. And it’s just a heading in a 24 hour news cycle.

This study is not for today; it is going to look at today. This is going to help this organization move forward and
help us provide the best service we can to the citizens at the most economic price.

Finance Committee - 11/20/2019 Page 6
Alderman Laws

| just want to be clear that | appreciate everything that you do in spite of the fact that several of your employees
are best friends of mine. Thank you and | am sure everyone in Nashua really appreciates the services you
guys provide. It’s wonderful.

Chairman O’Brien

If | may, God I’ve been around a long time, this will be third report that I’ve witnessed within the Fire
Department. However since the inception of the first and definitely since the second, the Fire Department has
accepted more responsibilities and that has taken some of the attention, | speak mostly 20, 30 years ago,
nobody really thought of the HazMat situation, and yet we have an excellent Hazmat team in the City that gets
utilized. And at that time they didn’t take into dive team, yet we are surrounded by water, with two major rivers
within our community and working with our friends on the Police Department too.

So there are things looking at the future growth that needs to be taken into account. The Fire Service has a
tradition of constantly reinventing itself. You know a couple years ago, one never thought of the concept of
Safe Stations, yet today it has become part of the routine for the firefighters. At one time we basically didn’t go
for a kid who fell out of the tree and broke his arm, but today now everybody is pretty much trained in life
support. So it is constantly revolving and | am in favor of this because to have a modern department you are
going to need to look at the future and see what the needs of this community are going to be. It is almost
$50,000.00 but it came out of a budget if | remember, like Alderwoman Kelly said. | think it would definitely
help us as we look into the future needs of the City as far as our Fire Department and improve the services.

Alderwoman Kelly

Thank you. | am going to support this; | think that the report is going to be something that will really help us.
The word you used when you were chatting just now was “plan”. So to Alderman Laws’ point, | appreciate
what we are going to get out of this, but | imagine there will be a plan to sort of phase in the things that we
hear from this report?

Chief Rhodes

Yes thank you for that question absolutely. This is not an all or nothing report. This will be, we will have
options. And at the end of the day it comes down to the members who sit in this room to decide how we are
going to fund public safety, more importantly in this case fire protection and emergency services to what level?
So again what | think it is going to do, it is going to equip you with the knowledge, factual knowledge moving
forward to make informed decisions for the community.

Alderwoman Kelly

So the other question | had was in regards to how we plan for this report in the future. So it’s been 20 years
since we did one, | imagine we probably don’t want to wait another 20 years for the next one. So are you guys
thinking about strategically how consistently we can do this plan so that we don’t get 20 years behind?

Chief Rhodes
So this is the first phase of this, yes. This is a kind of 0 to 10 year plan and hopefully after this plan, then we
work on a strategic plan and we kind of go through this and figure out what are the priorities of this and then

the strategic plan will be that 1 to 3 years, how do we get there. And how do we get there in a planned,
measured, controlled fashion?

Alderwoman Kelly

So just to clarify, you are thinking we do the strategic planning and at most we would do this again in 10 years?

Finance Committee - 11/20/2019 Page 7

Chief Rhodes

| think that’s probably a good idea; | won’t be here to see that.

Chairman O’Brien

Who is going to remind us?

Chief Rhodes

We can set it in Outlook, you can set a calendar. No, | think this is important, in my three decades of service in
the City, this City has changed tremendously. And as | said, we have gone from a developing City to a
redeveloping City. And the only way we are going to redevelop is up and that presents challenges and

presents challenges when we start increasing density in both buildings and population. So again this is just
going to be a tool to help all of us plan for the future of the organization and the City.

Alderwoman Kelly

Thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: NPD Six (6) 2020 Ford Police Interceptor Utility AVWWD Vehicles (marked) (Value: $268,964)
Department: 150 Nashua Police Department; Fund: CERF

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE OF
SIX (6) 2020 FORD POLICE INTERCEPTOR UTILITY AWD VEHICLES (MARKED) TO M-H-Q, INC.,
MUNICIPAL VEHICLES, IN THE AMOUNT OF $268,964. FUNDS ARE AVAILABLE IN DEPARTMENT 150
NASHUA POLICE DEPARTMENT; FUND: CERF

ON THE QUESTION
Chairman O’Brien
| see we have three items that are from the Police Department. So if members of the Police Department, feel
free if they want to come up and prepare for any questions from the Members of the Board. Welcome, thank

you, you’ve heard my little reminder, identify yourself you know if you get called on to speak. | will open up the
questions by members of the Board. Any questions?

Alderwoman Kelly

Since you guys took the walk to sit here, | was wondering if you’d just give us a quick overview of the couple of
the things that are on the agenda, in terms of what we are doing?

James Testaverde, Deputy Chief of Police

Yes Ma’am, Jim Testaverde, Deputy Chief of Police. Also with me is Brian Sojka, Head of our Fleet
Maintenance; and Karen Smith, Head of our Finance Management. To answer the question, so the first item
that you see before you is for one marked supervisor vehicle. You will notice the difference between the
original budget and the newest quote. That is due to the fact that Ford just changed the specs on the newest
model, on the 2020 Ford Interceptor.

Finance Committee - 11/20/2019 Page 8

The newest model doesn’t conform to our existing emergency equipment, light bars, speakers and what not; so
that is what the uptick is in getting new emergency equipment. Once we refit the fleet, that emergency
equipment will be able to be used over and over again for all subsequent vehicles.

If | may continue? The same can be said for the second item, you see the 6 vehicles that are going to the
patrol fleet and the third item is slight deferent and | do have some handouts. It is something new that we are
kind of looking to do.

Chairman O’Brien

If you can hold off on that and we can handle that separately when we come to it on the agenda than.

Deputy Chief Testaverde

Yes Mr. Chairman.
Chairman O’Brien

OK on the pending question is there any other comments from members of the Board? Questions? Seeing
none, I'll call the question.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: NPD 2020 Ford Police Interceptor Utility AVWWD Vehicle (unmarked) (Value: $42,583) Department: 150
Nashua Police Department; Fund: CERF

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE OF A
2020 FORD POLICE INTERCEPTOR UTILITY AWD VEHICLE (UNMARKED) TO M-H-Q, INC., MUNICIPAL
VEHICLES, IN THE AMOUNT OF $42,583. FUNDS ARE AVAILABLE IN DEPARTMENT 150 NASHUA
POLICE DEPARTMENT; FUND: CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: NPD 2020 Three (3) Ford Police Interceptor Utility AWD Vehicles (unmarked) (Value: $104,457)
Department: 150 Nashua Police Department; Fund: CERF

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE OF A

THREE (3) 2020 FORD POLICE INTERCEPTOR UTILITY AWD VEHICLES (UNMARKED) TO M-H-Q, INC.,

MUNICIPAL VEHICLES, IN THE AMOUNT OF $104,457. FUNDS ARE AVAILABLE IN DEPARTMENT 150

NASHUA POLICE DEPARTMENT; FUND: CERF

ON THE QUESTION

Chairman O’Brien

Is this the item you wanted to discuss?

Deputy Chief Testaverde

Jim Testaverde, Police Department; it is Mr. Chair. May | hand this out to members of the Committee?
Chairman O’Brien

Oh absolutely, yes.

Finance Committee - 11/20/2019 Page 9

Deputy Chief Testaverde

Thank you sir. These 3 unmarked vehicles — historically the Nashua Police Department has utilized Chevy
Impalas or Ford Taurus for our unmarked vehicles. I’m sure everyone is familiar seeing them around town.
Both Chevy and Ford have discontinued those models, forcing us to go with a new vehicle. We did a study
and it was determined that our best course of action is to have our unmarked vehicles mirror our marked
vehicle units. There are many benefits to that; | can walk you through this package. It is fairly self-explanatory,
but the biggest benefit | can tell you is that currently for our marked fleet we have the Ford Police Interceptor
Utility Vehicle. If a marked vehicle becomes inoperable due to an accident or other damage, we are able now
if we move forward with this plan to take an unmarked vehicle from say the Detective Bureau for instance and
after retrofitting it with the emergency lighting, light bars and audio equipment and have another vehicle in the
fleet; as opposed to the alternative would be it can take up to six months to get a new vehicle into the fleet.

Additionally all of our mechanics are very, very familiar with this vehicle. The alternative vehicle that we looked
at was the Dodge Charger, it is a vehicle you can see with other Police Departments including State Police. It
is a good car but it is not a great fit for us in this municipality. You'll see the gas mileage, while it is consistent
with the Ford it is not as good. Also one of the biggest we had was with the key. Currently if you would
indulge me for a moment. This key | hold in my hand operates every Ford in our entire fleet at the Police
Department and this key operates every Chevy. If we continue, if we switch our unmarked vehicles to the Ford
Interceptor as | am asking you to allow us to do today, we will be able to continue that model. If we have to
move to another vehicle, say the Dodge Charger, with that technology, each individual vehicle would have its
own key and to get a new key, which does happen when things get lost or you know outdated, would be a cost
of $196.20 per key which becomes a significant cost when you add it up.

At the end of the day, wear and tear and being able to have the interoperability between unmarked and marked
vehicles seemed like a no-brainer to us and you'd see the cost is still fairly consistent.

Alderman Klee

| just have one quick question. The nice thing about having an unmarked vehicle is that it is unmarked and no
one knows. | don’t know a lot about these vehicles, but are these a very common vehicle that we would see on
the street? | Know when everybody had the Taurus or everybody had that, people would say, “that’s an
unmarked vehicle” you know, you just knew. And if you bought one, people would say, “OH you got a Police
Vehicle”. Would that happen here or are these a very, very common vehicle that you would just see them on
the streets anyways.

Deputy Chief Testaverde

It’s a good question, my opinion on that is within a short period of time, the citizens of Nashua would be able to
identify these vehicles from about six blocks away just from seeing it. At first, they are not used to seeing it,
they can pick out our Detective Chevy Impalas fairly quickly but | think as times goes on it would become
commonplace.

Alderwoman Kelly
Forgive me, | am trying to pull up the contract. Are you going for the hybrid or the eco-boost?

Deputy Chief Testaverde

We are actually going for the third, if you go to the very last page, the all-wheel drive vehicle, just the utility.
That is currently what we have in our fleet. You'll see some benefits with some of the other vehicles, but at
the end of the day, in the third column, the 3.3 liter, all-wheel drive vehicle, it is the lower of all the prices. It is
the vehicle that we use with our marked units, the interoperability and interchangeability would be perfect.

Same light source, different results

Lamp with no reflector Lamp with reflector

12 footcandles

100 feet (30 meters) 100 feet (30 meters)

Finance Committee - 11/20/2019 Page 10

Some of the tactical nuances, while the hybrid has slightly better gas mileage there are up costs up front and
there would be some up costs for maintenance upkeep potentially which | can have Mr. Sojka talk about if you
would like.

Alderwoman Kelly

| am interested from a perspective of | understand you have a job to do but we are working on trying to be
more economical from an energy and efficiency perspective. So if there is a possibility to get us to a hybrid at
some point, | mean you guys have a large fleet. So it would make an impact.

Brian Sojka, Nashua Police Department Supervisor

Brian Sojka, Nashua Police Department Supervisor. Doing some research on the hybrids, the hybrid actually
has an 8 year, 100,000 mile warranty on those batteries. We keep our unmarked between 10, 12 years in that
area if not a little bit longer. Once the vehicle does come out of warranty, we would be responsible to replace
those batteries and that is a big part of that vehicle. At this time, pricing of that battery would cost us roughly
$3,700.00 including another 4 hours of install from the dealership because these batteries are huge in these
vehicles, so they are heavy to put in. So we looked at that too besides the price difference of the vehicle. You
know maybe in the future if prices start going down we could look at that.

Alderwoman Kelly

Sure and if | could follow up. Yeah as you were saying we are still refining hybrid-ability and solar and all that
stuff is starting to become more commonplace and get a little more streamlined. So maybe we can look at it in
the future when it is not going to be a heavy financial burden.

Chairman O’Brien

To follow up on Alderwoman Kelly’s question though, | know these are going to be not actually first line, | know
they are going to be unmarked vehicles and everything and not going to go through the rigors that a regular
patrol vehicle would go through. But they do have the potential to be a patrol vehicle as you had said in the
case of an accident. How do hybrids actually do as a patrol vehicle? | Know some of your vehicles run hot 24
hours with the different shifts, they don’t really take a breather too much.

Brian Sojka, Nashua Police Department Supervisor

This is the first year Ford ever has come out with a Police Package Hybrid. They have never done it on the
utility before. So it is really early at this point to see how they are going to hold up. The challenge is the price
difference on the two vehicles, but how will they actually hold up? | can’t give you that answer at this point.
Will the battery be able to handle what the vehicles are requiring from it and how long will it last for the amount
of time that we use? They do a lot of idling time so | guess at this point we can look at in the future and see
how Fords are holding up at this point. But like | said, this is the first year they are coming out with that vehicle,
so really nobody has that answer at this point, except for Ford.

Chairman O’Brien
For Alderwoman Kelly’s concerns which is a good idea to get the planet greener, it might be something to
watch. | always stay away from the first model year of anything that | purchase, let somebody else figure out

its problems. Chief Testaverde did you want to say something?

Deputy Chief Testaverde

Yes Mr. Chair | was going to echo what you just actually said. Because of that the utility vehicle that we are
currently using, we’ve had for about 5 years now and it has been tested.

Finance Committee - 11/20/2019 Page 11

You are absolutely right, some of these vehicles, as soon as one officer is getting off of shift, that vehicle has
no time to cool down, another officer is jumping in it. They do truly run 24 hours a day.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Purchase of NPD Ammunition (Value: $58,189) Department: 150 Police; Fund: Ammunition and
Supplies Account

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE OF

NPD AMMUNITION TO EAGLE POINT GUN/TJ MORRIS & SON IN THE AMOUNT OF $58,189. FUNDS

ARE AVAILABLE IN DEPARTMENT 150 POLICE; FUND: AMMUNITION AND SUPPLIES ACCOUNT

ON THE QUESTION

Chairman O’Brien

Welcome, would you like to give us a brief synopsis?

David Elliott, Police Officer NPD

Yes sir, Officer Dave Elliot, Nashua Police Department. About all we can do is order the ammunition that is
required to sustain the Department for the next year. Of that ammunition we ordered two types; what we
classify as duty ammunition and training ammunition. The Duty Ammunition is specially designed, higher
quality control for that duty process. The Training Ammunition we only order two types, full metal jacket which
is the cheapest version, that is our outdoor ammunition. And then we also order special ammunition which is
frangible designed for indoor range.

The big change this year, is additional, more frangible ammunition as we are trying to transition our indoor
range to frangible only. Traditionally what we shot was called a “Total Metal Jacket” which still had a lead core.
So the goal is to start transitioning out anything with lead in it on the indoor range and go to a frangible round.
If you are not familiar with frangible round, there is 0 lead in it. It is compressed copper, when it hits something
it pretty much just turned into a powder and that’s what we are trying to go to in the indoor range because of
some of the lead issues.

Alderman Laws

Just my personal curiosity, so we’ve switched over to the 6 hour 9 millimeter at the duty weapon, correct?
Officer Elliott

Yes sir.

Alderman Laws

Was there a large supply for 40 millimeter ammo left over?

Officer Elliott

Yes sir there was.

Alderman Laws

What did you do with it?

Finance Committee - 11/20/2019 Page 12
Officer Elliot

We found a company that was willing to accept in trade for 9 millimeter ammunition.

Alderman Laws

That’s wonderful.

Officer Elliott

We ended up trading, if | am correctly, the numbers off the top of my head about 100,000 rounds of 40 cal, for
80,000 rounds of 9 millimeter. It was actually huge that the company helped us out because if we had lost that
stock, honestly we would be asking for quadruple what we are asking for now because it really would have put
us behind.

Alderman Laws

Thank you for that.

Officer Elliott

Yes sir.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Two (2) Rear Load Packer Trash Trucks (Value: $552,190) Department: 168 Solid Waste; Fund: Bond

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE OF
TWO (2) REAR LOAD PACKER TRASH TRUCKS TO MCNEILUS TRUCK IN THE AMOUNT OF $552,190.
FUNDS ARE AVAILABLE IN DEPARTMENT 168 SOLID WASTE; FUND: BOND

ON THE QUESTION

Chairman O’Brien

Thank you for joining us. Would you please identify yourself and just give us a brief synopsis.

John Stewart, Fleet Manager DPW

John Steward, Fleet Manager at DPW. These two Packers are replacing, not replacing we are adding them to
the fleet. We have two older packers now that have quite a few hours on them and miles and they are
requiring more and more maintenance. We are loaning out the solid waste trucks to the Parks Department to
help them with picking up the trash at the parks. So with the increased maintenance, we need to be able to get
these trucks in on a timely basis and maintain them, this will help alleviate some of that backlog of work that we
have.

Chairman O’Brien

Further questions members of the Board. | will just, just for my Knowledge, | did find this out but basically the
reason for the rear packer, some neighborhoods you can’t use the truck with the arm.

Mr. Stewart

Correct.

Finance Committee - 11/20/2019 Page 13

Chairman O’Brien

Because of the way the close proximity of the neighborhood, it is best to collect the trash with the rear loader
so this would fit more for those particular neighborhoods. | know in my neighborhood | have the truck with the
arm which | always enjoy watching. So that’s it.

Mr. Stewart

In the yard waste department it helps in picking up that.

Chairman O’Brien

Oh yes the Yard Waste Department, yes absolutely, picking all of that, that is timely right now. Any further
questions? Seeing none, I'll call the question.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Contract for Greeley Park Boat Ramp (Value: $419,495) Department: 184 Community Development;
Fund: Grant

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT FOR

THE CONSTRUCTION OF A GREELEY PARK BOAT RAMP TO NORTHEAST EARTH MECHANICS IN

THE AMOUNT OF $419,495. FUNDS ARE AVAILABLE IN DEPARTMENT 184 COMMUNITY

DEVELOPMENT; FUND: GRANT

ON THE QUESTION

Chairman O’Brien

Please identify yourself and then we have a question pending.

Nicholas Caggiano, Superintendent of Parks & Recreation

Thank you Mr. Chairman, Nick Caggiano Parks & Rec Superintendent. | am here to award the purchase of the
boat ramp construction to the low bidder who we negotiated with. If you look through you'll see that they came
in at a higher price. We weren't able to fund that so we brought them in and negotiated with them. They
sharpened their pencils and we decided there is a division that we were going to be able to do some of the
work in-house to give us additional savings. We are ready to go.

Alderman Klee

Thank you for doing this and thank you for working with them. This is very important this Greeley Park Boat
Ramp. For those in the audience, who don’t understand; this will be our only boat ramp from | think like
Manchester to Lowell, there’s no other stop in-between. It is going to help increase traffic, it is going to make
that whole area that much better. Being able to use this grant and so on, | really appreciate all the hard work.

Can you give just a quick overview of some of the stuff that we can do in-house versus .... Thank you.

Mr. Caggiano

Sure so after we worked with them, we are going to be organizing the logging operation of approximately 2.8
acres. That might start as soon as late next week. We will be building the roads, we will be building the
detention bases and the drainage parts. We will be putting the gates that will stop vehicle access on the loop