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REPORT OF THE FINANCE COMMITTEE

NOVEMBER 20, 2019

A meeting of the Finance Committee was held on Wednesday, November 20, 2019, at 7:00 p.m. in the
Aldermanic Chamber.

Alderman Michael B. O’Brien, Vice Chair presided.

Members of the Committee present: Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly
Alderman June M. Caron
Alderman Linda Harriott-Gathright
Alderman Patricia Klee

Also in Attendance: John Griffin, CFO/Comptroller
Kim Kleiner, Administrative Services Director
Dan Kooken, Purchasing Manager

PUBLIC COMMENT
COMMUNICATIONS

From: Mayor Jim Donchess
Re: Change Order No. 2 on Monica Drive Drainage Improvements

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER
NO. 2 WHICH INCREASES THE NEW TOTAL FROM $172,880 TO $175,880 AN INCREASE OF $3,000.
THE INCREASE IS TO REPLACE A PARTIALLY COLLAPSED SEWER PIPE BEHIND CITY HALL AND
THE TRANSIT CENTER ON GARDEN STREET

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Training Safety Vehicle (Value: $52,709) Department: 152 Fire Rescue; Fund: CERF

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE OF A
TRAINING SAFETY VEHICLE TO COLONIAL MUNICIPAL GROUP IN THE AMOUNT OF $38,538 AND
VEHICLE FIT UP FROM GLOBAL PUBLIC SAFETY IN THE AMOUNT OF $14,171 FOR A TOTAL OF
$52,709. FUNDS ARE AVAILABLE IN DEPARTMENT 152 FIRE RESCUE; FUND: CERF

ON THE QUESTION

Chairman O’Brien

And | see we have the Fire Chief and we have a Deputy Chief present; would you like to come up if you wish, if
there’s any questions. You can sit to the right of Mr. Kooken. Any questions from the Board. We also have a
Commissioner. Just a reminder, gentlemen when you speak, please identify yourself for the transcript please.

Alderman Caron

So my question is, are we replacing a vehicle because | didn’t see it or just buying a brand new vehicle.

Finance Committee - 11/20/2019 Page 2

Steve Buxton, Deputy Chief Nashua Fire

Steve Buxton, Deputy Chief Nashua Fire and this Kevin Burgess, Commissioner for the Fire Department. We
are buying a new vehicle, it is replacing one of the training safety vehicles.

Alderman Caron

| was going to say “can Park/Rec use it”?

Alderman O’Brien

That is a good question, what is the age Chief, do you know what the age of the old vehicle is?
Brian Rhodes, Nashua Fire Chief

You'd have to check the schedule, | don’t know off the top of my head.

Chairman O’Brien

But I’m sure it is going to be traded in and get the value towards the new vehicle, correct?
Chief Rhodes

Yes or repurposed.

Chairman O’Brien

Repurposed, oh, OK.

Alderman Caron

Thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: NFR Master Plan Project (Value: $49,956) Department: 152 Fire Rescue; Fund: Escrow

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT FOR
THE NASHUA FIRE RESCUE MASTER PLAN PROJECT TO EMERGENCY SERVICES CONSULTING

INTERNATIONAL (ESCl) IN THE AMOUNT OF $49,956. FUNDS ARE AVAILABLE IN DEPARTMENT 152
FIRE RESCUE; FUND: ESCROW

ON THE QUESTION

Alderman Laws

Just give us a 30,000 foot overview of what is going on if you don’t mind?

Chief Rhodes

Good evening Committee members, Brian Rhodes, | have the pleasure of serving as your Fire Chief. So this
request is to have a comprehensive review done of our organization. You have heard many times and you will

continue to hear probably in my tenure, that we are very thin in the administrative section of our organization.
This is not something that we can undertake on our own.

Finance Committee - 11/20/2019 Page 3

| think it is very important with the growth that is happening in our City; we are not a developing City we are a
re-developing City. We will look at some of the density that we are adding. We need an outside
comprehensive, objective view of what is happening with our community and can we meet the needs today,
but more importantly, can we prepare for tomorrow.

Another huge component of this is — so there was a comprehensive study done 30 years ago. There was
another one done 10 years after, so 20 years ago. Both of those studies referred to the potential need for
additional fire protection in the northwest and southwest quadrants of our community. To date, respectively 20
and 30 years later, we do not have the increased fire protection in those areas of our community. It is critically
important, | think, to evaluate that now as we look to put a Junior High School in one of the areas that was
identified in two previous studies.

Alderman Laws

Thank you for that. Last on Planning & Economic Development we tentatively approved a Master Plan for the
City. | can’t remember off-hand, are you included in the Committee or a representative of NFD included in the
Committee that is going to be doing that Master Plan? | feel like there is a lot of overlap that might be
happening in the two.

Chief Rhodes

Mr. Chairman if | may answer? Yes Commissioner Grant was part of that Planning Committee with the
Aldermanic Representative, Alderman Melizzi-Golja was also part of that. It is our intention to include that
Resolution of the City’s plan for the Master Plan into this document once it is completed.

Alderman Laws

Excellent, thank you.

Alderwoman Kelly

Thank you. | would like a little — 1 want the 15,000 foot view; he wanted 30 | want a little bit deeper. | know we
have talked about this a lot at the time of Budget and | am wondering specifically what kind of things we are
going to get out of it. | know you already talked about Fire Protection. Is it also going to look at dispatchers,
and what will we get out of the report?

Chief Rhodes

This will be — I’m sorry Mr. Chairman, may | answer. This will be a comprehensive, top to bottom review
starting with the administration, do we have industry standard best practice; administration to handle an
organization of 180 personnel and over $20 million? Are we providing the appropriate service in regard to our
internal customers and our training division, our dispatch services and our external customers in our
inspectional services. We have 3 members of our Fire Marshall’s Office for a City of 90,000 people. The town
of Hudson has 3 for 30,000 people. Our employees do an incredible job but they are overworked and that’s
not from them, that’s from me saying that as their boss. They do an incredible job for us but we could do a
much better service to our community.

One example of that is every year, we are under mandate from the State, to inspect every single one of our
schools. You know how many schools we have and every year we have to get the reminder letter from the
State Fire Marshall’s Office to “we need those inspections done” and that’s not from lack of trying. That’s just
from the lack of the building and redevelopment and occupancy permit inspections that need to be done in a
City of this size.

Finance Committee - 11/20/2019 Page 4

Alderwoman Kelly

So what you just voiced sounded a lot like mostly focused on personnel. Will it also look at infrastructure or
you know trucks or anything like that?

Chief Rhodes

Well absolutely, | apologize, as | said, this will be a comprehensive top to bottom look. We will look at
utilization which is the measure of vehicle X is in this district and this company is tied up this percentage of the
time where we have to move resources in from another district thereby reducing the coverage in that district.
How are we spreading out our work; are we overloading one of our companies more than other ones? It is
going to tell us, you know, it is a hard look and I’ve expressed that to my staff that we need to take a hard look
at our operation. There may be thing we find out that we are not doing well. That’s the key, we can always do
better but we are hopeful that this will point out the things that we can do better on but it will also point out the
things that we are doing good at, but we could always do better at.

Alderwoman Kelly

Thank you.
Chairman O’Brien

We do have another Alderman in the queue to ask a question. But just to smooth the transition Chief, what we
usually do, when the Aldermen ask you the question, you are doing a fine job, but when the Alderman asks the
question you may answer. The only thing that | ask, because the transcript of the meeting, it is on TV yes, but
the lady that transcribed so just please, to remind, and this to all of our guests in particular to identify yourself
so it makes it easier when she transcribed the minutes there and everything but you are doing fine.

Alderman Klee

Thank you so much. Chief the question that | have and perhaps the Master Plan had taken this into
consideration and | apologize for not being — | had another meeting | had to go to. | heard it was a great
presentation that you did. But one of the things that Alderman Laws and | actually were just recently
discussing was intersections that are coming in. We've got like 5 roads coming into 1 with no stop signs and
so on. We were kind of talking amongst ourselves, where some of these roads are narrow and the
consideration of maybe making a couple one-ways. That would truly effect your operation, the roads are
narrow so we are hoping that might help you. Does this look at any of the roads that would give us, so for
instance if we were doing this, would we be able to go to and say, “Look at these are our roads, how would this
effect your operation with this kind of emergency services” or it just looking at your services in general. Did
that makes sense?

Chief Rhodes

No it won't look into our infrastructure our City Infrastructure. It will look at our response data, our response
times, our turn out times. It will look at, again, those times that the units that are assigned to that particular
district are tried up and they are coming from somewhere else. So it doesn’t really get into travel routes, that’s
a little bit deep in the weeds for this. | think some of that will bear out based upon time.

Alderman Klee

This is just a side note; so before we go further we will talk to you about those particular roads that we are
considering changing the route on them to get your input on it to see how it would affect you.