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Scope of Work:

The work for which this Contract is establish is to remove, prune and trim trees on the north side of the Nashua
River starting from Margaritas Restaurant, 1 North Drive to the back of Building 30 of 34 Franklin Street.

In addition, a separate quote for removal, pruning and trimming for the south side of the River starting at 25
Water Street along the River to the east of Nashua Public Library ending at 70 Temple Street should also be
provided.

Location of Tree Removal work:

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The tree removal for this project will occur on the north side of the river starting from Margaritas Restaurant, 1
North Drive to the back of Building 30 of 34 Franklin Street. All trees selected for removal will be clearly
marked with paint by the selected Bidder. It is the Bidder’s responsibility to make arrangements with the utility
company for removal of branches extended through power/and or telephone line so removal operations will not
be delayed.

This area is within the City’s Urbanized Shoreland Exemption (Env-Wq 1410); therefore it is exempt from NH
DES Shoreland permitting requirements and the City’s Wetlands permitting requirements.

The Bidder shall protect sidewalks, curbs, streets, manhole covers, catch basins, housing properties and
automobiles from the impact of falling derbies.

(FBO980-091619 Nashua Riverfront Tree Removal Project Page 4 of 10

Tree Trimming:

Pruning includes the removal of all dead wood, corrective pruning, removal of invasive vines and pruning to
improve the appearance of the tree and make the river visible.

Commencement of work:

The selected Bidder shall remove all marked trees within six (6) weeks of receiving notice to begin work unless
the City grants an extension. The request for extension shall be in writing.

Cleanup:

All derbies shall be cleaned immediately after removal or pruning of a tree. All streets and driveways shall be
swept clean. Care shall also be taken as not to damage other trees, shrubs or lawn not included for removal.

Safety Requirements:

All work shall be done in accordance with the New Hampshire Traffic Control Plan. Contractor will be
responsible for high visibility vest for employees when working within 25 feet of roadways. Safety cones shall
be used around equipment and roadways.

The contractor shall take all precaution to avoid damaging all drip irrigation hoses. Damages to the
infrastructure caused by the contractor during the terms of this contractor shall be repaired at the sole expense of
the Contractor within eight (8) days of damage.

Debris Removal:

All debris from the tree removal operations shall be removed from the site within twenty-four (24) hours after
debris has been placed, unless authorized by the City. Should the Contractor need a location for temporary
storage, such authorization and designation shall be given by the City prior to storage. Under no circumstance
shall debris be left on the premises or street overnight, weekend or holidays without written permission from the
City.

In addition, keeping debris off the street and walkway areas and out of the gutters prevents the debris from
entering and plunging the sewer systems. Environmentally accepted practices of debris disposal are also an
important part of this work.

Tree Stump Removal:
Trees that are removed shall have the stumps trimmed as close to the ground as possible.
Disposal of Material:

Contractor shall legally dispose of all waste materials in accordance to City and State laws governing the
disposal of such materials,

(FBO980-091619 Nashua Riverfront Tree Removal Project Page 5 af 10

Examination of Site:

Bidders shall inform themselves of all the conditions under which the work is to be performed concerning the
site of the work, the obstacles that may be encountered and all other relevant matters concerning the work to be
performed under this contract.

The Contractor to whom a contract is awarded will not be allowed any extra compensation by reasons of any
such matters of things concerning which the Contractor did not familiarize themselves prior to bidding.

The City shall work with the property owners and Contractor to ensure adequate working spaces will be
available, including to coordinate alternative parking or closed parking area while a work site is active.

Meeting before work begins:

The recipient of this contract shall meet with the City prior to commencement of work to review contract
specifications, identify project contact person to ensure that the project is carried out according to prescribed
specifications outlined in the scope.

If necessary, the Contractor will join the City to meet with stakeholders of this project.

Compliance Agreement:

Any ash debris must be disposed of according to Federal Laws and State of New Hampshire Environmental
Services law outlined in Chapter Env-Sw 1000 of solid waste rules. If combusted, the contractor will do so in
accordance with State and Federal standards. All debris generated by this contract is the sole responsibility of
the contractor to ensure destruction.

Under no circumstance shall the Contractor leave debris behind.
Damage to Public or private Property:

Any damage of public or private property caused by the contractor’s operations shall be resolved with the
property owner within five (5) days after damage occurs to the satisfaction of the owner. The contractor shall
inform the City of any damage caused by the Contractor. Should the damage not be rectified within the set time
above and no agreement made with the City, the City reserves the right to repair or replace that which was
damaged by the Contractor and deduct these cost from any payment due the Contractor and task the contractor
for any additional amount should the cost for such repair exceeds money owed to contractor.

Protection of Existing Facilities:

Existing facilities including grounds, structure, landscaping and other areas shall be protected by the Contractor.
Any damages to existing facilities shall be reported to the City and shall be repaired promptly by the Contractor
when asked by the City to do so. Such repairs shall be made to the satisfaction of the City.

Periodic Inspection:

The contractor shall notify the City at the beginning and end of workday. Notification should entail work
completed for the day. The City shall periodically inspect the work being done and will engage the supervisor.

IFBOS80-091619 Nashua Riverfront Tree Removal Project Page 6 of 16

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Contractor Representative:

All employees of the Contractor should conduct themselves in a professional manner fashioned according to the
work at hand. The onsite supervisor shall act in good faith of the Contractor and must have the authority to
execute request made by the City.

There shall be at least one certified Arborist or certified Tree worker on site at all times.
Accessibility of Contractor:

Contractor shall furnish the contact number for the onsite supervisor and all leading role personnel task with
this project. It is expected that all attempt made by the City to contact the onsite supervisor or lead personnel
will be fruitful. In the event the City calls the assigned supervisor afterhours, the City personnel shall receive a
call back within one hour.

Working Hours:

The Contractor shall work the same hours as the City (8:00AM — 5:00PM) unless prior arrangements is made
for other working hours.

Costs:

The selected Contractor will be required to provide the City with Performance Bond covering the cost of the
project, if the project exceeds $35,000 in cost. The cost of the performance Bond shall be included in the project
cost response provided by the Bidder.

The bidder affirms and states that the prices quoted herein constitutes the total cost to the City for all work
involved in the respective items. This cost also includes all proposal, preparation costs, insurance, royalties,
bonds, transportation charges, use of all tools and equipment, superintendent, overhead expense, inspection
costs, all profits and all other work services and conditions necessarily involved in the work to be done.

IFBOS80-091619 Nashua Riverfront Tree Removal Project Page 7 of 10

Submission Requirement:

Evajuation Criteria

Bids shall be evaluated by specific criteria set forth in this Bid. Al! Bids considered responsive shall be
evaluated for completeness of data provided, support for all claims made, and the overall approach taken. The
objective is to select a Contractor through the outlined evaluation process, whose Bid is judged to be in the best
interest of the City of Nashua.

Selection Process

The Bidder selected for a contract will be the Bidder whose Bid, as presented in response to this Bid is the most
advantageous to the City. The City is not bound to accept the lowest if that Bid is not in the best interest of the
City determined by the City. The City reserves the right to accept or reject any and/or all offers, to waive any
and /or all formalities to clarify any discrepancies in the Bid and to award a contract in the best interest of the
City of Nashua.

The following criteria will be used to evaluate, rate and rank the Bids received. The City may choose to
interview the top firms following ranking or immediately select a firm from the Bids submitted.

1. Qualifications and experience of Contractor
2. Past performance and service on similar projects
3. Proposed approach to project

4. Cost

Submission Requirements

Respondents must organize their submittals in the following manner:
Part 1 — Cover Letter and Firm Overview

Part 2 — Project Understanding

Part 3 — Project Team & Bios/Resumes

Part 4 ~ Project Experience and References

Part 5 — Project Approach

Part 6 — Cost

Part 7 — Schedule/Timeline

IFBO0980-091619 Nashua Riverfront Tree Removal Project Page 8 of 10

Part 1 - Cover Letter and Firm Overview
The cover letter should clearly indicate the name of the firm proposing.

Respondents must acknowledge their understanding of the project and services to be provided, as well as
awareness of all posted explanations and addenda for this RFB. Tell us why this project is of interest to your
firm and how your firm’s approach and methodology will mesh well with our mission. Provide a brief firm
overview outlining your firm’s history, structure, and capabilities.

Part 2 - Project Understanding

a. Describe your familiarity with permitting on similar assignments. Discuss your plan for delivering a
riverfront that is visible and welcoming to the public according to schedule and budget.

b, Identify your approach to working with the City, adjacent property owners and stakeholders, along with any
state or federal departments required for tree removal.

Part 3 - Project Team & Bios

All key staff shall be identified and their roles described. Identification of key staff members is considered a
commitment to assign these individuals should the Bidder is selected

In addition, at a minimum, the respondent must identify the following key positions: Arborist, a Project
Manager, Superintendent and Estimator.

The City reserves the right to approve or disapprove of the proposed staff for this project. The proposed team
and staff assignments shall remain consistent throughout the project. If substitutions are proposed, they must be
presented to the City in writing for review and acceptance.

Part 4 - Project Experience and References

a. Relevant Experience - A description of relevant experience that demonstrates proven experience in design,
permitting and construction administration on similar assignments will be provided.

b. References - Three references will be provided who are familiar with the Contractor’s relevant experience
and expertise.

Part 5 - Project Approach

The Bidder’s project approach will be described in sufficient detail to demonstrate knowledge of the steps
needed to successfully complete the described project in the allotted time. The project approach will also
include any recommendations the Bidder may have that could improve the overall process.

IFBO980~091619 Nashua Riverfront Tree Removal Project . Page 9 of 10

Part 6 - Cost

Provide a breakdown of cost for your work using the guide below:
0 Permits Gf any)

Oj Performance Bond

{] Completion of service North of the River

(] Completion of service South of the River

LI Other Cif any)

Part 7 - Project Schedule

Provide a schedule for your work with details on recommended interim milestones using the guide below:

UO) Permits (if any)

Oj Cutting

{] Completion of North East section of Main St. Bridge
Uj) Completion of North West section of Main St. Bridge

Q Other

IFBO980-091619 Nashua Riverfront Tree Removal Project

weeks
weeks
weeks
weeks

weeks

Page 10 of 10

Finance Committee

December 4, 2019

Communication — Transit

‘20-059 Wastewater
Construction Engineering Services

‘20-060 Wastewater
Construction Services

Items

Change Order for one (1) Front Runner Van

Wet Weather Influent Screening Upgrade —

Wet Weather Influent Screening Upgrade —

Finance Committee

December 4, 2019

Communication — Transit

‘20-059 Wastewater
Construction Engineering Services

‘20-060 Wastewater
Construction Services

Items

Change Order for one (1) Front Runner Van

Wet Weather Influent Screening Upgrade —

Wet Weather Influent Screening Upgrade —

=) THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

November 28, 2019
Memo #20-062

TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES FOR PUBLIC HEALTH

RENOVATION PROJECT (VALUE: $17,000)
DEPARTMENT:183 ECONOMIC DEVELOPMENT; FUND: BOND

Please see attached communication from Tim Cummings, Director of Economic Development dated
November 21, 2019 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shail be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Director of Economic Development and the Purchasing Department recommend award of this
contract in an amount of $17,000 to Martini Northern, LLC of Portsmouth, NH.

Respectfully
Dan Kooken
Purchasing Manager

Ce: T Cummings J Graziano

229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 « Fax (603) 589-3233