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Finance Committee - 12/04/2019 Page 3

We've had a couple public meetings on this initiative, as well as I’ve outreached to all the various large land
owner's in the area to make sure that they are aware of this and, in fact, part of this contract calls for us to walk
the area with the landowners to make sure the effort that we are undertaking.

Alderwoman Kelly

Can | follow up? I’m sorry, you mentioned, BHP.

Director Cummings

VHB. VHB is a Civil Engineering Firm, a multi-disciplinary that is a contract later on this evening that will be
actually implementing the Riverfront Plan.

Alderwoman Kelly

Follow up please. I’m sorry | am going to get really geeky about trees. My brother and my father are both in
tree removal, that’s what they do. So Civil Engineering makes sense, will they have an arborist that they work
with because it is really important to get the right kind of trees.

Director Cummings

Yes.

Alderwoman Kelly

Great, that’s all.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Construction Management Services for Public Health Renovation Project (Value:
$17,000), Department: 183 Economic Development; Fund: Bond

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT FOR
CONSTRUCTION MANAGEMENT SERVICES FOR PUBLIC HEALTH RENOVATION PROJECT TO
MARTINI NORTHERN, LLC, IN THE AMOUNT OF $17,000. FUNDS ARE AVAILABLE IN DEPARTMENT
183 ECONOMIC DEVELOPMENT; FUND: BOND

ON THE QUESTION

Mayor Donchess

Mr. Cummings?

Director Cummings

Yes thank you for the record, Tim Cummings, Director of Economic Development. | apologize there was a
miscommunication on my end here. What should be before you this evening should read for “not to exceed
$108,000.00” which would be 3.5% of the GMP which we predicated off of the hard construction costs of $2.6
million dollars which is what we are currently costing the Public Health Building at. However, there is an
additional safeguard built into this initiative which asks that the Purchase Order only be issued for $17,000.00
which would be the pre-planning services for Martini Northern.

Finance Committee - 12/04/2019 Page 4
Mayor Donchess

So this is for pre-planning?

Director Cummings

Pre-construction | should say.

Mayor Donchess

Pre-construction services.

Alderwoman Kelly

Does anything need to change here, | was just confused by what — do you need this to be updated to
$108,000.00.

Director Cummings

Please.

Alderwoman Kelly
OK so the value is actually $108,000.00 even?

Director Cummings

Yes.

Alderwoman Kelly

OK sorry, | was looking at you but you were looking down. Shall | remove it?

Mayor Donchess

Alright so the motion is now to approve this item for a total of $108,000.00 correct?

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT FOR
CONSTRUCTION MANAGEMENT SERVICES FOR PUBLIC HEALTH RENOVATION PROJECT TO
MARTINI NORTHERN, LLC, AND AMEND THE AMOUNT OF $108,000.00 FUNDS ARE AVAILABLE IN
DEPARTMENT 183 ECONOMIC DEVELOPMENT; FUND: BOND

MOTION CARRIED

From: Dan Kooken Purchasing Manager
Re: Contract for Design and Project Management of Nashua Downtown Riverfront Implementation (Value:
$437,653), Department: 183 Economic Development; Fund: Riverfront Promenade TIF

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT FOR
DESIGN AND PROJECT MANAGEMENT OF NASHUA DOWNTOWN RIVERFRONT IMPLEMENTATION
TO VANASSE HANGEN BRUSTLIN, INC (VHB) IN THE AMOUNT OF $437,653. FUNDS ARE AVAILABLE
IN DEPARTMENT 183 ECONOMIC DEVELOPMENT; FUND: RIVERFRONT PROMENADE TIF

Finance Committee - 12/04/2019 Page 5

ON THE QUESTION

Mayor Donchess

Discussion? Mr. Cummings?

Director Cummings

Thank you, again Tim Cummings, Director of Economic Development. What you have before you is the
contract | was referencing a few minutes ago. VHB responded to an RFQ that we submitted this summer. We
had five firms respond to us; we actually interviewed all five firms. The TIF Advisory Committee, through the
month of July, worked to develop a scope with VHB, which is the scope that you have before you. We were
limited on the amount of funds available the first time we received a scope from VHB it came in around
$700,000.00/$800,000.00. What we decided to do was phase this contract over a two-year period because we
wanted to use the available cash that was in the TIF Fund which is why you are seeing this first phase at just
over $400,000.00. You will see a second contract, a Continuing Design Services for next year which will be,
hopefully less, once we have some of this design in but we will still be somewhere between $300,000.00 and
$400,000.00 or in that range.

That will allow us then to start construction after we get through the full design phase period. Additionally, |
want to just make sure it is clear that we have approximately available to us $750,000.00. The $200,000.00
that you just approved will be coming from the same account as what is being approved tonight for this
contract. That will leave approximately $100,000.00 left which would go toward maintenance, snow removal,
and general upkeep of the Riverfront area. That's how the TIF Funds will be expended over this year.

| have had a couple of conversations with the PEDC Committee on this initiative and | have gone into greater
detail at those meetings.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Wet Weather Influent Screening Upgrade — Construction Engineering Services (Value:
$148,800), Department: 169 Wastewater; Fund: Wastewater

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT FOR
WET WEATHER INFLUENT SCREENING UPGRADE — CONSTRUCTION ENGINEERING SERVICES TO
WRIGHT-PIERCE IN THE AMOUNT OF $148,800. FUNDS ARE AVAILABLE IN DEPARTMENT 169
WASTEWATER; FUND: WASTEWATER

ON THE QUESTION

Mayor Donchess

And you know, of course, because he is here very often, Mr. Boucher from the Wastewater Treatment Plant.
Why don’t you, these are both basically two items, both related. So can you just explain the two items?

David Boucher, Superintendent Wastewater Facility

Yes, David Boucher, Superintendent of the Wastewater Facility. This is the project in the wet weather facility
to change out the mechanical bar ax which removes large debris before it goes to the facility for treatment and
the wastewater flows. This first one is for the engineering firm that designed the replacement of and the
deconstruction of the old. We like to have them on board to oversee the construction; they also were on board
for the bidding process as well. We have done a lot of work with Wright-Pierce and they do a good job for us.

Finance Committee - 12/04/2019 Page 6
Do you want me to explain the second one too? The second one is to award the construction company,
Waterline Industries; they were the low bidder. We received two bids, we checked references, references

were good and Wright-Pierce, the engineering firm also worked with this company in the past and said they do
a good job and highly recommend them.

Mayor Donchess

Can you explain what the Wet Weather Facility is and does?

Mr. Boucher

Yes the Wet Weather Facility is an independent treatment facility, kind of like a total package plant within the
Wastewater Facility. So the main Wastewater Facility can handle flows up to 50 million gallons a day; anything

over that up to 60 million gallons — well the Wet Weather Facility can handle 60 million extra gallons for a total
of one hundred ten million gallons of treated wastewater.

Mayor Donchess

The purpose of the Wet Weather is to capture storm water that is coming through.

Mr. Boucher

Correct, because our flows increase quickly when it rains heavy.

Alderman Laws

Just out of curiosity, how often are you running at capacity with something like that?

Mr. Boucher

It’s hard to tell because of the rain but you know at least 12 times a year but we have the capability if we need

to do work at our Wastewater Facility, and have to close the main gate, we can force flows through this
independent facility.

Mayor Donchess

Now this is related to the issues of the CSO, Combined Sewer Overflows, because this Wet Weather Facility
has not been functioning at peak capacity since it was completed, when, when was that?

Mr. Boucher
2009.

Mayor Donchess

2009 and when it is not functioning at full capacity it means at select times and select locations there is more
overflow out of the Combined Sewer System than really there should be. Making these changes and making
the Wet Weather Facility function as maximum capacity, if we can get it there, will mean less combined sewer
overflow incidents throughout the system and the EPA and DES are very interested in this issue.

Mr. Boucher

Correct.

Finance Committee - 12/04/2019 Page 7
Alderman O’Brien

Thank you, to what you said Mayor, Mr. Boucher | would imagine this has savings kind of hidden in the weeds
a bit. But the point is, we are paying a fine to the EPA every single time we have to let it go untreated, correct?

Mr. Boucher

No we don’t pay a fine every time, well we would have to if we did. But we do have minimal treatment through
this facility, we can pass it through but the facility has a hard time treating because large pieces of debris clogs
up our system throughout the facility, so we are trying to avoid that. And when the screens get all plugged up

because we can’t remove the debris, flow backs into the wastewater system when it should be going thorough
treatment. And that’s where we receive some of the CSO problems.

Alderman Caron

Yeah thank you. So in the past year we have spent a lot of money over at the Treatment Plant. Are we at the
point where we are at a better place than we were 3 years ago?

Mr. Boucher

| would assume so, I’ve been there 2 years but yes. In the 2 years | have been there, we are at a better place.

Alderman Caron

OK because we have spent a lot of money and people do ask that question. A lot of this was because we

hadn’t maintained and kept up with the problems that were taking place. We just want to make sure because

that goes down, as | said before, it affects everyone, it doesn’t just affect just a few people.

Mr. Boucher

We have a lot of projects going on now and it is definite improvement to the facility.

Alderman Caron

OK thank you.

Mayor Donchess

Anyone else? So we have a Motion on the first item at this point. All of those in favor?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Contract for Wet Weather Influent Screening Upgrade — Construction Services (Value: $1,237,677),
Department: 169 Wastewater; Fund: Wastewater

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT FOR

WET WEATHER INFLUENT SCREENING UPGRADE — CONSTRUCTION SERVICES TO WATERLINE

INDUSTRIES CORPORATION IN THE AMOUNT OF $1,237,677. FUNDS ARE AVAILABLE IN

DEPARTMENT 169 WASTEWATER; FUND: WASTEWATER

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS - None

PETITION/STREET ACCEPTANCE:

The street acceptance is being petitioned by:

plth ae bf WM thee’ (URE

~ f 4
AAW Gagnon Realty Trust
PETITIONER

’ DATE

| certify that | have received a Mylar showing the limits of the street to be accepted and that said
street has been constructed in accordance with the approved plan.

08 [7 [aaé ABAe—

DATE CITY ENGINEER

Petition introduced at Board of Aldermen Meeting

DATE

Public Hearing conducted by the Committee on Infrastructure:

PLACE

DATE TIME

Notice of this hearing was sent out to all abutters of that portion of the street for which acceptance
was requested, as listed on the attached list.

The foregoing petition was granted by the Board of Aldermen and Mayor on
DATE

Attest:

CITY CLERK

DATE

REV 08/13

Finance Committee — 08/03/2022 Page 5

it's a safety fence that wraps around the top of our secondary digesters and our employees travel up there daily to check
out the equipment that's on top. That would have to be replaced. I'd be happy to answer any questions.

Alderman Klee
Thank you again, Mr. Mayor. Mr. Boucher | saw that the contract says that the final completion would be about the end of
January 2023. Are we still on track for that date and with the increased cost of things are we looking at this going up any

further than what it is now or do we think we'll stay on costs?

David Boucher, Superintendent of Wastewater

We'll stay on cost. The original project estimate was $750,000. If this is approved, we're still looking at $210,000
remaining. So we’re within that original estimate. Right now we're on schedule. We're expecting - it's possible that we
could be done by September is the goal. They want to finish before temperatures get colder. It's hard to believe it might
be colder, but we're still on track on schedule.

Alderman Klee

Thank you.

Alderman Gouveia

Thank you, Mr. Mayor. Just a quick question through you. So going off of what you just said, the original project was
budgeted for $750,000. Is that correct?

David Boucher, Superintendent of Wastewater

That's correct.

Alderman Gouveia

Now what brought it down so much? That seems like a big leap from what was budgeted to what we're paying to execute
the project.

David Boucher, Superintendent of Wastewater

Right. That's an estimated cost. There was three large tanks that had to be done. The first tank came under budget and
the second two tanks came under budget or estimate. But that's what led to the lower cost, which we’re thankful for.

Alderman Gouveia

Of course, absolutely.
MOTION CARRIED

From: Amy Girard, Purchasing Manager
Re: Fall Protection Unit in the amount not to exceed $46,202 funded from Wastewater Capital Project: Davit Arm
Replacement; Wastewater Fund

MOTION BY ALDERMAN MORAN TO PLACE ON FILE AND APPROVE THE PURCHASE OF THE GORBEL ROAD
RANGER FALL PROTECTION UNIT FROM MASS CRANE AND HOIST SERVICS, INC., OF TYNGSBORO, MA, IN AN
AMOUNT NOT TO EXCEED $46,202. FUNDING WILL BE THROUGH DEPARTMENT: 169 WASTEWATER; FUND:
WASTEWATER; ACTIVITY: DAVIT ARM REPLACEMENT

ON THE QUESTION

David Boucher, Superintendent of Wastewater

Thank you. Dave Boucher, Wastewater Superintendent. This was another capital improvement project that we had at the
wastewater facility. We have several tanks throughout the facility. A lot of them are greater than 20 feet deep. We have
to access these tanks for maintenance, and do repair, and general upkeep. There currently is a lack of safety going down

Finance Committee - 12/04/2019 Page 8

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM NOVEMBER 15, 2019 TO NOVEMBER 28, 2019

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:20 p.m.

Alderwoman Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
DECEMBER 4, 2019

7:00 pm Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

Camille Pattison, Transportation Manager
Finance Committee — Change Order for 1 Front Runner Van

Dan Kooken, Purchasing Manager
Contract for Tree Removal Services in Nashua Downtown Riverfront (Value $200,000),
Department: 183 Economic Development; Fund: Riverfront Promenade TIF

Dan Kooken, Purchasing Manager
Contract for Construction Management Services for Public Health Renovation Project (Value:
$17,000), Department: 183 Economic Development; Fund: Bond

Dan Kooken Purchasing Manager
Contract for Design and Project Management of Nashua Downtown Riverfront Implementation
(Value: $437,653), Department: 183 Economic Development; Fund: Riverfront Promenade TIF

Dan Kooken, Purchasing Manager
Contract for Wet Weather Influent Screening Upgrade — Construction Engineering Services (Value:
$148,800), Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Contract for Wet Weather Influent Screening Upgrade — Construction Services (Value: $1,237,677),
Department: 169 Wastewater; Fund: Wastewater

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT

s Community Development 589-3095
City of Nash ua Planning and Zoning 589-3090

. ses Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Ceres amission sbaeee
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: November 11, 2019
To: Jim Donchess, Mayor
From: Camille Pattison, Transportation Manager

Re: Finance Committee —- Change Order for 1 Front Runner Van

The Nashua Transit System (NTS) was awarded $110,000 dollars in 5310 funds from the State of
NH to purchase 1 Low Floor Cutaway Van.

The City entered into a contract with New England Wheels on September 19, 2019 for the
following amounts:

1 Front Runner Van for a total of $123,894

In October, the City of Nashua and NE Wheels had a pre-production review of the bus build and a
number of items were added or removed to enhance the safety and functionality of the new bus.

The changes resulted in a credit of $1,305 for the one van, and include the following:

Side facing seats and arm rests will replace 2 standard passenger seats.
Selection of alternative seat fabric and addition of seat pillow tops.
Addition of wheelchair retractable tie downs, lap and shoulder belt.
Addition of modesty panels and rear storage rack.

Rear bumper selection changed to a less expensive option.

Removal of front exterior cross over mirror.

e Removal of rain gutter as one is built into the rooftop.

Original Cost Reduction in Cost Revised Cost
$123,894 $1,305 $122,589