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Finance Committee - 12/26/2017 Page 2

From: Dan Kooken, Purchasing Manager
Re: Speed Radar Feedback Signs at Birch Hill Elementary School (Value: $28,220)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD

THE CONTRACT TO MOULISON LLC, IN THE AMOUNT OF $28,220. SOURCE OF FUNDING IS
DEPARTMENT 160, ENGINEERING; GRANT SAFE ROUTES TO SCHOOL ($17,920); AND QUADRANT
TRUST FUNDS ($10,300)

ON THE QUESTION
Alderman Wilshire

| have a question about the radar feedback. Can you tell us a little bit more about what that is?

Mayor Donchess

It will be what we have on Manchester Street near Dr. Crisp and Mount Pleasant. So you drive by and it says
how fast you’re going. The purpose is to try to keep people to the speed limit.

Alderman Wilshire

That’s what | thought. It sounded expensive so | thought I’d ask.

Mayor Donchess

These are two units. This is consistent with what those cost. And the other set is on E. Dunstable Road near
Bicentennial.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Raw Sewage Pump Updated Drive Purchase (Value: $29,358)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD

THE CONTRACT TO W.W. GRAINGER, IN THE AMOUNT OF $29,358. FUNDS ARE AVAILABLE IN
DEPARTMENT 169, WASTEWATER

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Flow Assessment Monitoring Services (Value: $37,400)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT TO
FLOW ASSESSMENT SERVICES IN THE AMOUNT OF $37,400. SOURCE OF FUNDING IS
DEPARTMENT 169, WASTEWATER

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Two Ford F350 4x4 Trucks with V Plows (Value: $98,038)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMAN APPROVAL, AWARD THE CONTRACT TO MHQ IN THE AMOUNT OF $98,038; FUNDS ARE
AVAILABLE IN DEPARTMENT 177, PARKS AND RECREATION; CERF

Finance Committee - 12/26/2017 Page 3
ON THE QUESTION

Alderman Clemons

Is there a reason it’s going to the Board of Aldermen? Just curious.

Mayor Donchess

Yes. It was over the 10 percent allowable increase for CERF. They’re changing from F-250’s to F-350’s with
the big V plows on them so they’re more expensive. This has been approved by the Board of Public Works.

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None
RECORD OF EXPENDITURES

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIODS
DECEMBER 1, 2017 TO DECEMBER 15, 2017

MOTION CARRIED

PUBLIC COMMENT - None
REMARKS BY THE ALDERMEN
Alderman Clemons

| want to take this time, because | don’t want to do it at the Board of Alderman meeting, to discuss my
displeasure with the plowing over the weekend. | had gotten several texts/emails regarding the plowing
conditions in Ward 6. The issue seems to be that on the dead end streets the plows don’t come down until
after the storm has already passed. | can attest to this because | live on a dead end street. The issue that |
have with this is that in several cases the plows will go by on the cross streets one time, they'll come back; an
hour or two later, they'll go by on the cross street again, back and forth. This will happen during the duration of
the storm. And it isn’t until after the storm that — and usually after a phone call, to be quite frank — the plow will
come down the dead end. The problem that | have with this is that this makes a dangerous situation for
anybody who lives on those streets. And | don’t blame the plow drivers because I’m sure that this is some kind
of route system that has been put into place by the management at the DPW, because the streets that are
done are done very well, and when they get to our streets finally, they do a good job as well. So the issue isn’t
so much with the plow drivers, it’s with the way that it’s being done. | would suggest that the first order of
business for the Board of Public Works would be to address this issue in the future because you are putting
citizens at risk. When a plow goes by — for example, up on the intersection of Lovewell and Chestnut, if you
were to turn right and go down to the dead end portion of Chestnut, there are several dead end streets down
that way that weren’t touched at all, until the end of the storms. Some of those are quite hilly and it’s difficult to
get up those streets.

This is something that I’ve complained about in the past; | thought it was going to be addressed and it wasn't. |
hope that in the future the system for plowing can be looked at, because | don’t think it’s right that streets can
be ignored until the end of the storms, particularly when you can see the plow going by and passing your street
while your street sits ignored.

Finance Committee - 12/26/2017 Page 4

Mayor Donchess

I'd be glad to Public Works about this again. We have discussed presenting, again, publicly the snow plowing
plan, as we did at the beginning of this term, but very few members of the public showed up for that. So we’d
been talking doing kind of a video. Now, it doesn’t allow for much input but certainly, you’re right, we should try
to treat all streets — there has to be a plan to maximize efficiency, but we should treat all streets with
importance.

| did see that you had commented on this during the storm and | did ask them to get down to your street. | don’t
know if they did, and the other dead ends near you.

Alderman Clemons
Some of them they got to, and | appreciate that.

Mayor Donchess

But it does help to get comments because we can always improve. | will definitely take this up with Director
Fauteux, our Director of Public Works, and hopefully we can do better in the future.

Alderman Clemons

Thank you. | appreciate that.

POSSIBLE NON-PUBLIC SESSION - None
ADJOURNMENT

MOTION BY ALDERMAN W ILSHIRE_TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:13 p.m.

Alderman-at-Large Michael B. O’Brien
Committee Clerk, pro tem

FINANCE COMMITTEE

DECEMBER 26, 2017

7:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

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Mayor Jim Donchess
Digester Facility Boiler System Emergency PO Request

Dan Kooken, Purchasing Manager
2017 Low Floor Cutaway Van Procurement for Nashua Transit (Value $15,000)
Department: 186 Transportation; Fund: Transit Grants

Dan Kooken, Purchasing Manager
Canal Street Bridge over Nashua River Subsurface Exploration (Value: $24,628)
Department: 161 Streets; Fund: Capital

Dan Kooken, Purchasing Manager
Hayner/Swanson — Pavement Management (Engineering Services) Change Order 1
(Value: $40,000); Department: 160 Admin/Engineering; Fund: Bond

Dan Kooken, Purchasing Manager

Speed Radar Feedback Signs at Birch Hill Elementary School (Value: $28,220)

Department: 160 Engineering; Funds: Grant Safe Routes to School $17,920 and Quadrant Trust
Funds $10,300

Dan Kooken, Purchasing Manager
Raw Sewage Pump Updated Drive Purchase (Value: $29,358)
Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Flow Assessment Monitoring Services (Value: $37,400)
Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Purchase Of Two Ford F350 4x4 Trucks With V Plows (Value: $98,038)
Department: 177 Parks and Recreation; Funds: Trust/CERF

UNFINISHED BUSINESS — None

NEW BUSINESS - None

RECORD OF EXPENDITURES

PUBLIC COMMENT

DISCUSSION

NON-PUBLIC SESSION

ADJOURNMENT

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

Filed With: Patricia Piecuch, City Clerk

From: Jim Donchess
Date: December 14, 2017
Re: Digester Facility Boiler System Emergency PO Request

Pursuant to 5-90 (G) of the NRO, | have authorized emergency repair of the boilers at the WW Digester
Building. The repairs will be performed by Johnson Controls of Manchester, NH in an amount of $43,571.

By way of background during routine maintenance to the Digester Facility Boiler systems a
diaphragm failure was discovered in the expansion tanks. This failure caused over
pressurization of the system, resulting in a mechanical seal failure in a water
recirculation pump, damage to the expansion tanks, as well as damage to the water
separation tank.

This failure is believed to be caused by the inconsistent quality of the methane gas
produced by the digester. The current Energy Recovery Generator replacement project,
which is in preliminary design, is already addressing this issue with gas purifying
equipment.

An emergency purchase order on these critical components is needed for three reasons.
First, the boilers are used to heat the digester and are critical to the operation and
maintenance of the optimal temperature of the solids in the digester. Second, the
ordering lead time on some of the needed units is 4-6 weeks. Third, with the digester
currently offline it is an ideal time to take care of these repairs.

Attached is a copy of the PO Request from Noelle Osborne, Plant Operations Supervisor,
Wastewater for a PO to be issued to in the amount of $43,571 and a copy of the quote
from Johnson Controls of Manchester, NH specifying the work to be completed.

Thank you,

cc: DPW Administration

229 Main Street » PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 © fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

THE CITY OF NASHUA othe Gere Cy"

Dyriston of Public Works

Wrastenuater 1 Jepeartntent

DATE: December 12, 2017
TO: Lisa Fauteux, Director of Public Works
Carolyn O'Connor, Finance Manager
FROM: Noelle Osborne, Plant Operations Supervisor, Wastewater
RE: Digester Facility Boiler System Emergency PO Request

During routine maintenance to the Digester Facility
Boiler systems a diaphragm failure was discovered in the
expansion tanks. This failure caused over pressurization
of the system, resulting in a mechanical seal Lallure in
a water recirculation pump, damage to the expansion
tanks, as well as damage to the water separation tank.

This failure is believed to be caused by the inconsistent
quality of the methane gas produced by the digester. The
current Energy Recovery Generator replacement project,
which is in preliminary design, is already addressing
this issue with gas purifying equipment.

We are requesting an emergency purchase order on these
critical components for three reasons. First, the
boilers are used to heat the digester and are critical to
the operation and maintenance of the optimal temperature
of the solids in the digester. Second, the ordering lead
time on some of the needed units is 4-6 weeks. Further,
with the digester currently offline, it is an ideal time
to take care of these repairs.

We are requesting an emergency PO be issued to in the
amount of $43,571 to cover the cost of the work.

Please contact me if you have any further questions.

¢ Sawmill Road * Nashua, New Hampshire 03060 # Phone (603) 589-3560 « Fax (603) 589-3474

Johnson Yh

Controls
=f
inl YORK
BR AVHNSON CONTROLS COMPANY
DATE: December, 13 2017
TO: Mr. Scott Law
Nashua WWTF -— Waste Water Foreman
ADDRESS: 2 Sawmill Rd
Nashua, NH 03060
PROJECT: Digester Building

QUOTE NUMBER: Combined Proposal - Boiler 1 and 2 — Emergency Repairs

Digester Building - Boiler 1 and 2~ Emergency Repairs

JC! Bundled Scope of Work:

Hydronic System Boiler ~2 Pump and Piping Replacement
JCI & Northern Peabody LLC to replace the hyronic system pmp and piping on Boiler #2.

Lotto Hydronic System
Drain System

Lotto existing pmp motor
Unwire existing pmp

NPI to cut piping and fabricate/weld new piping for new pmp install. The smoke detector will need to be
disabled while the welding is going on.

Install new pmp

Wire new pump

Remove Lotto on pmp motor

Remove Lotto on Hydronic System

Fill system & verify system integrity(i.e. no leaks)
Stat up-pmp/Hydronic System

Please Note:

JCl & NPI assumes piping under insulation is in acceptable shape for tie in.
Work to take place during normal work hours.

915 Holt Ave Unit 7
Manchester, NH 03109
Phone (603) 222-2400 « Fax (603) 222-2422

Johnson Wh

Controls

ud YORK

A JOHNSON conTHoLs COMPARY

Hydronic System Air Scoop, Expansion Tank & Piping Repair

JCI & Northern Peabody LLC to make the emergency repairs to the hyrondics system in the Digestor
Bidg.

isolate the system

Lotto the hydcanic system

Drain the system

Replace the existing Taco Air Separator

Replace the existing Taco Expansion Tk’s in the adjacent rm.

Install the new Air Separator

install the new hydronic system expansion tank

Remove Lotto's

Fill the system and purge it of air. Verify the system integrity(i.e. no leaks.)

Please Note:

The old expansion tanks will be left in place for Nashua to remove.

Boiler 2 Flame Arrestor Install

JCI to provide labor to pm the VRC flame arrestors on the methan gas train for boiler -2 in the Digester
Bidg and the boiler in the Sedimentation Bidg.

Please Note:

VRC Rep to sell parts to Nashua.

Boiler 1 Natural Gas Valve Replacement

JCI to provide labor and material to replace the natural gas valve on Boiler 1 in the Digester Bldg.

Lotto Boiler electrically

Lotto Natural Gas line

Un-Wire the Main Gas Regulator

Remove Gas Actuator and Valve

install New Gas Actuator and Valve

Re-pipe gas line

Press check system to verify system integrity(i.e. no leaks)
Verify Boiler Operation

Control Technician Support — (1) One Day

JCI to provide a technician for (1) one day of controls technical support on site.

915 Holt Ave Unit 7
Manchester, NH 03109
Phone (603) 222-2400 @ Fax (603) 222-2422

Johnson Wy

Controls

4

=o he
IGHALON COMTROLG COMPANY

SANSA STs Sassi SSS isis GR

CLAIFICATIONS & EXCEPTIONS:

> Gage

e All work is based on normal work days and premium time is excluded.
e All other parts and labor will be additional and is not included in this proposal/scope.
e Price does not include applicable sales tax.

Total Package Price: $43,571.00
Nashua WWTF Johnson Controls Inc.

Signature: Signature: ‘Tucker Lehigh

Name: Name:

Title: Title: — Account Executive Owner Direet Sales

Date: Date: Dec 13,2017

Respectfully,

Mr. Tucker Lehigh

Johnson Controls
Acct Exec Owner, Bidg. Serv. Sales-Maine and New Hampshire

207-205-9037-Ceill Phone #

Tucker. Lehigh@ici.com

Metasys-York-Simplex-Grinnell

915 Holt Ave Unit 7
Manchester, NH 03109
Phone (603) 222-2400 « Fax (603) 222-2422

») THE CITY OF NASHUA “The Cate City"

Financial Services

Purchasing Department

December 14, 2017
Memo #18-065

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2017 LOW FLOOR CUTAWAY VAN PROCURMENT FOR NASHUA TRANSIT (VALUE
$15,000)
DEPARTMENT: 186 TRANSPORTATION; FUND: TRANSIT GRANTS

Please see attached communication from Camille Pattison, Transportation Manager, dated December 12,
2017 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Transportation Department and Purchasing Department recommends awarding the increased
contract to replace six of the City’s Low Floor Cutaway Vans to DATTCO, OF New Britain, CT in the
amount of $15,000 bringing the tota! cost for all 6 vehicles on this contract to $773,790.

Re Cie

Purchasing Manager

Cc: C. Pattison S. Marchant J. Graziano

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 » Fax (603) 589-3233