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FINANCE COMMITTEE

JUNE 3, 2020
7:00 PM Callin Number: 1-978-990-5298 Access Code: 273974
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ROLL CALL

COMMUNICATIONS

From:
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Dan Kooken, Purchasing Manager
Contract for 2020 Pavement Preservation Program (Value: $242,477) Department: 160
Admin/Engineering; Fund: Bond

Dan Kooken, Purchasing Manager
Contract for 2020 Sidewalk Program (Value: $171,759) Department: 161 Streets; Fund: Capital

Dan Kooken, Purchasing Manager
Change Order No. 1 to the 2020 Sewer Replacement Project (Value: $975,125) Department: 169
Wastewater; Fund: Bond

Dan Kooken, Purchasing Manager
Change Order No. 2 to the 2019 Paving Program (Value: $94,510) Department: 160
Admin/Engineering; Fund: Trust

Dan Kooken, Purchasing Manager
MVR, Tax, Assessing, City Clerk Remodel Due to COVID 19 (Value: $32,500) Department: 129 City
Buildings; Fund: GOFEER

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

| THE CITY OF NASHUA "The Gate City”

Administrative Services

Purchasine Department

May 28, 2020
Memo #20-106

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR 2020 PAVEMENT PRESERVATION PROGRAM (VALUE: $242,477)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND

Please see the attached communication from Daniel Hudson, P.E., City Engineer, dated May 28, 2020 for
information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shali be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The City Engineer, Board of Public Works (May 28, 2020 BPW meeting) and the Purchasing Depariment

recommend the approval of this contract in an amount of $242,477 to Sealcoating, Inc. of Braintree,
MA.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: D Hudson L Fauteux

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

C. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 28, 2020

Daniel Hudson, P.E., City Engineer
Engineering Department

2020 Pavement Preservation Program - Crack Sealing

To approve the award of the construction contract with for the 2020 Pavement
Preservation Program (Crack Sealing) to Sealcoating, Inc. of Braintree, MA in an
amount of $242,477. Funding through Department: 160 Admin/Engineering;
Fund: Bond; Activity: Paving.

2020 Pavement Preservation Program Crack Sealing Map

The 2020 Pavement Crack Sealing Program is expected to crack seal
approximately 34 miles of streets. This will include cleaning and sealing of
construction and random cracks in the street. Once the cracks are free from debris,
dirt, or vegetation, crack sealant will be applied through a high pressure hose line
and applicator shoe.

Formation of cracks in the roads is inevitable and will develop as the asphalt
pavement undergoes oxidation and deterioration. Once the cracks are sealed with
an approved sealant, it slows the rate of their formation in pavements over time
and decreases the amount of moisture penetrating the asphalt layers.

The streets selected in this program are in reasonably good condition (Pavement
Condition Index [PCT] in the range of 60 te 90). This type of treatment is more of
a routine maintenance with the goal of extending the pavement life and delaying
the need for more extensive treatments. Majority of the streets that are selected in
this program are residential streets and few are arterial/major roads.

The contract was advertised on March 6, 2020 and non-mandatory pre-bid
meeting was held on March 11, 2019. However, no contractor attended. The bid
due date has been extended to May 15" due to Covid-19. Given below is the list
of the bids:

Sealcoating, Inc. of Braintree, MA $ 242,477
Superior Sealcoat, Inc., Wilmington, MA $ 509,527

Sealcoating, Inc. of Braintree, MA is the qualified low bidder. References have
been checked and were found to be acceptable.

2020 PAVEMENT PRESERVATION PROGRAM

IF B0265-040320

Construction Specifications
and
Contract Documents

Prepared By:
City of Nashua, New Hampshire

Division of Public Works
Engineering Department

March 2020

TABLE OF CONTENTS

DIVISIONS
1 INVITATION FOR BID 0.0... icc cccccssseesssenseeseeneveessenseesrssecucnuessusesssssaansaseesssnsaeserseceseesausssans
2 INSTRUCTIONS FOR BIDDERS...............cccccccccesecccessssccerecrssssuearesassscarsguuscarrsvecsssersrsventnnranseness
3. BID FORM, BID BOND, SCHEDULE OF VALUES, CONTRACTOR’S QUALIFICATIONS ..........
4, PERFORMANCE AND PAYMENT BONDS, CERTIFICATE OF LIABILTY INSURANCE ..............
5. AGREEMENT ............c:cccccscceceesessaceeevevsosaaceeesssesuuearsecsuuussssssssseevonsnsesessvenaverseeneteneensaaaceneresssnaees
6 GENERAL CONDITIONS ... 0... tsccescccessecnssscnsenesepenseenavepuvensesneasetieetigasuncecesecessccssersseseuseres
7 PROSECUTION OF WORK ...........cscescccessenscsrenencensscaseaeatcucsrnenaveanssescancerencecusessesusenneseneans
8 EXHIBITS .0......cccscsnsceessseecassssssessssecesssccsanccoeeseccesceserecceaucuensarcasausaususennaussensssesaussenaasessecs

A. Notice of Award

B. Notice to Proceed

Cc. Change Order

D. Certificate of Substanial Completion

E. Certificate of Final Completion

F. Conseni of Surety

G. Contractor's Affidavit

H. Contractor’s Final Completion and Waiver of Lien

3. TECHNICAL SPECIFICATIONS ...cccescccsececesssesnsseesecesssensecessssaseneespesarenpeaueneasacssuceanteavaneaeas

A, NHDOT Supplemental Specifications (2016 Edition) — updated July 6, 2018
B. Technical Specifications

TC-iof 14

INVITATION FOR BID

| THE CITY OF NASHUA "The Gate City"

"Financial Serpives

Purchasing Departsent
March 16, 2020

IFB0265-040320
2020 PAVEMENT PRESERVATION PROGRAM

ADDENDUM #1

Information in this document becomes a part of the original Invitation to Bid,

Purchasing Manager

kookend@nashvanh. gov

Addendum #1 received and incorporated inte our submittal for IFB0265-049320,

Please sign and include this addendum in your Proposal package,

(Authorized Signature) Richard L, Goodick, Vice President
Sealcoating, Inc. d/b/a indus

March 2, 2020 Nashua

LAS Sergacistod1 &_ Pavan beeen atet Proaet oped adores Prasernston cad

* ° Proposed Street Preservation | City of Nashua

Legend

1,750 3500

— Proposed Preservation

Existing Streets

[2] Town Boundary

Source Mashva DP, MHGRAMIE EGR

THE CITY OF NASHUA “the Cate Cay"

aledinistratte Services

Parchating Depitrtnrent

April 8, 2020
1FB0265-040320

2020 PAVEMENT PRESERVATION PROGRAM

ADDENDUM #2

Information in this document becomes a part of the original Invitation to Bid.

Addendum #2 is changing the Bid Due Date from Friday, April 10, 2020 at 3:00 p.m, to Friday, May 15. 2020
al 3:00 p.m.

All other aspects of the original document remain the same.

Please sign below to indicate receipt of this additional information and tclude this page with your IFB
submittal.

Thank you,

(Gpe—

Dan Kooken
Purchasing Manager
kookendi@inashuanh.eov

Addendum #2 reccived and incorporated into our submittal for [PF BO265-040320.

Please sign and include this addendum in your proposal package.

(Authorized Signature) Richard L. Goodick

May 15, 2020

(Date)
Sealcoating, Inc. d/b/a indus

(Name of Firm)

Addendum 2 for IFBO265-040320 2026 Pavernent Preservation Program
229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 « Fax (603) 589-3233

THE CITY OF NASHUA “the Gate Chy”

oledministretive Servives

Purchasing Depertnent

May |, 2020
[FB0265-040320

2020 PAVEMENT PRESERVATION PROGRAM
ADBENDUM #3

Information in this document becomes a part of the original Invitation to Bid.

Addendum #3 is allowing this Bid to be submitted via emai! or Bid Express since Nashua City Hall is scheduled
to be closed through 5/15/2020 now.

ifemailing your Bid please send to Dan Kooken, City of Nashua Purchasing Manager at the email address

shown below:
kookend@é nashuarth sov

Bid Due Date remains Friday, May 13, 2020 at 3:00 p.m. Bid results will be posted on the City of Nashua
website www.nashuanh. gov by close of business. Bid copies will be sent to the Engineering Department for

review.
All other aspects of the original document remain the same.

Please sign below to indicate receipt of this additional information and include this page with your IFB
submittal.

Thagk you,
Ale
(bj
~ an Kooken

Purchasing Manager
kookendicnashuanh cov

Addendum #3 received and incorporated into our submittal for [FB0265-040320.

Please sign and include this addendum in your proposal package.

(Authorized Signature) Richard L. Goodick, Vice President

May 15, 2020
(Date)

Sealcoating, Inc. d/b/a indus

(Name of Firm)
Addendum 3 far 1FB0265-040320 2020 Pavement Preservation Program
229 Main Street * Nashua, New Hampshire 03061 « Phone (603) 589-3330 © Fax (603) 589-3233