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Effective Dates:
The cooperative agreement shall become effective on July 1, 2022 and shall expire on June 30, 2023.

FINANCIAL PLAN
2022-2023

Cost Element Full Cost
Personnel Compensation $70,513.00
Travel -
Vehicles $ 4,015.38
Other Services -
Supplies and Materials $ 2,500.00
Equipment -
Subtotal (Direct Charges) $77,028.38
Pooled Job Costs 11.00% $ 8,473.12
Indirect Costs 16.15% $12,440.08
Aviation Flat Rate Collection -
Agreement Total $97,941.59
The distribution of the budget from this Financial Plan may vary as necessary to
accomplish the purpose of this agreement, but may not exceed: $97,941.59

Financial Point of Contact:

Jeff Lafleur, Superintendent
City of Nashua

Solid Waste Department
840W. Hollis St.

Nashua, NH 03062

Phone: (603)589-3410
Email: lafleur@nashuanh.gov

Lori Freeman

USDA, APHIS, WS

59 Chenell Drive, Suite 7
Concord, NH 03301
Phone: (603)223-6832
Lori.Freeman@usda.gov

PART III - PRICE SUMMARY

COMPETITOR'S CATALOG LISTINGS, IN-HOUSE ESTIMATES, PRIOR QUOTES
13. (Indicate basis for price comparison)

MARKET
PRICE (8)

PROPOSED

PRICE

PART IV - DIRECT LABOR BY CATEGORY

14, INSERT THE APPROPRIATE WORK CATEGORY IN THE TABLE BELOW. WORK CATEGORIES WOULD INCLUDE BUT

NOT BE LIMITED TO THOSE CATEGORIES SHOWN IN THE CONTRACT DOCUMENTS SUCH AS DESIGN, SURVEY,

SUBSURFACE, CADASTRAL, 0&M MANUAL, ADMINISTRATION, INSPECTION, RECORD DWGS, START-UP, SPECIAL

SERVICES, ETC.

Work category 3 Total
»> $ a Hours Rate Cost
mo

Project Manager VW ll 74 $814
Lead Engineer 19 19 59 $988
Staff Engineer 120 120 39 $3,840
Lead Designer 0 0 40 $0
Staff Designer 0 0 33 $0
Technician

Clerical 8 8 >I $168
Tota ~ Diet Labog Cost, - | EE $5,810

Page 2 of 2

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WALDRON

July 7, 2020

Mr. William Keating

Project Engineer

Nashua Waste Water Treatment Facility
Via Email

Reference: Contract Amendment-2
Construction Administration-Extension of Resident Engineering Services

Dear Mr. Keating,

Thank you for the opportunity to present NWWTF with this proposal to perform additional
engineering and design services for the Construction Administration-Resident Engineering portion
of the work, related to the extension of the project site construction period.

Summary

Waldron Engineering proposes to add resident engineering services related to supporting the project
site through the extended on-site construction period.

Waldron notes that the general contractor’s on -site construction has been extended by seven (7)
months, which is due in part to the COVID-19 crisis.

Waldron notes that the original contract has sixteen (16) days of on-site visits, and that the extended
construction period has required additional visits not envisioned by the original contract, which will
now number Thirty-one (31) which has entailed fifteen (15) additional visits.

Project Implementation plan

Project plan will be implemented upon release by client. Project implementation is as follows:

Support continuing contractor RFT’s

Support contractor continuing submittal reviews

Continue periodic inspections of the project sight

Review and provide opinions on contractor potential change orders
e Review with Owner noted concerns from site visits

Deliverables
Waldron will implement the work plan above and deliver reports to the Owner

e = Site visit reports
Completed RFI response

e Completed submittal reviews
e Completed Change order Reviews
Clarifications

Waldron did not perform periodic site visits at the height of the COVID-19 crisis, when no active
work was being performed, and has not included that time here within.

37 INDUSTRIAL DRIVE... SUITE G-1 -. EXETER, NH.03833 (603) 772-7153

This scope covers work specifically related to overall extension of time for the general contractor to
be on-site.

Commercial

Waldron will implement the site work and reviews noted above for the lump sum price of nineteen
thousand five hundred and sixty-eight and 90/100 19,568.90), which will be invoiced as an
additional line item in the existing project invoice.

Terms of payment are net-45 days from date of invoice.

Next steps

If this meets with your approval, we have availability to start the work right away.

After your review of these materials, please do not hesitate to contact me at 603-770-0842 or
jsmtih@waldron.com with any questions ot comments.

Sincerely,
Waldron Engineering & Construction, Inc.

deremy P. Senith

Jeremy P. Smith, P.E.
Project Manager

S2)\ THE CITY OF NASHUA "The Cate City’

Administrative Services
Purchasing Department

July 28, 2020
Memo #21-015

TO: Mayor Donchess
Finance Committee
SUBJECT: Radio System Hardware/Software Upgrade and Maintenance
Please see attached communications from William Mansfield, Radio Systems Manager dated July 23,

2020 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Motorola Radio Upgrades and Maintenance
Value: $240,152.26
Vendor: Motorolla Solutions

Department: 157 Citywide Communications
Source Fund: General

Ordinance: Pursuant to NRO : § 5-84 Special purchase procedures A. (4) Sole-source
procurements, where the proposed purchase is manufactured by only one
company.

The Radio Systems Manager and the Purchasing Department respectfully request your approval of this
contract.

Regards,

Kelly Parkinson
Purchasing Manager

ce W Mansfield
J Graziano

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

City of Nashua, NH
Citywide Communications Division
Wireless Communications

July 23, 2020

To: Kelly Parkinson, Purchasing Manager

From: William Mansfield, Radio Systems Manager
RE: Motorola Service & System Upgrade Agreements
Dear Ms Parkinson,

Attached please find copies of the Motorola Service Agreement and the Systerm Upgrade Agreement
(SUA II), totaling $240,152.26. These Contracts have been reviewed and approved by Legal.

System Upgrade Agreement It

The City of Nashua’s radio systern is scheduled to be upgraded on a biennial schedule to keep current
with hardware, software and security features to avoid any catastrophic failures. Due to the ever
changing technologies and the never ending security concerns in the cyber world, it is imperative that
the City continue the biennial upgrades to reduce our risk of a system failure. This will be the second
payment of a two year SUA II. This year’s installment is $199,782.71. The upgrade has been scheduled
for April 2021.

Along with the System Upgrade Agreement the Communication Division is also requesting to purchase
the following additional services to assist with maintaining the system.

Remote Security Upgrade Services $26,564.19

This service provides the City with the software necessary to upgrade our system security on a weekly
basis. The City receives notification of an upgrade being available, the upgrade is received and then the
upgrade is installed into the necessary equipment by our employees.

ASTRO Technical Support $8,041.17
This service allows the Citywide Communications Staff to contact Motorola Solutions experts in Elgin, IL
to assist us in troubleshooting issues or problems with the radio system.

Preventive Maintenance $11,764.37

This service provides a Motorola System Technologist and the Local Radio Shop, Two Way
Communications, to respond to the City on an annual basis and perform Preventive Maintenance on the
system. The City’s Communications Division does not have the equipment necessary to perform this
function. The cost of this equipment would be too costly for the City to acquire and would require a
substantial amount of additional training to be able to perform. It is more cost effective to have the
personnel with the equipment and training to perform this function.

Pursuant to NRO Sec 5-84 (A}(4}, Special purchasing procedures for sole-source procurements, a
quotation dated April 2, 2020 was solicited from Motorola Solutions Inc. to purchase Maintenance
Services along with the System Upgrade Agreement (SUA Ii) totaling $240,152.26. Funding for these
services is available in the FY 21 Citywide Communications Budget, Communications Equipment
Maintenance, Account #57. 1. 620 54435.

Sincerely,

William Mansfield
Radio Systems Manager
City of Nashua

SERVICE AGREEMENT

1299 E Algonquin Read Contract Number: USCO00005299
Schaumburg, iL 60796 Contract Modifier RN30O-MAY-17
(800) 247-2346
Date: 02-APR-2020 Required P.O.:
. . Customer#: 1000413138
Company Name: Nashua Police Dept, City Of Bill to Tag#; 0001
Attn: Contract Start date: 01-JUL-2020
Billing Address: 229 Main St Contract End date: 30-JUN-2021
City, Province, Postal Code: Nashua,NH,G3060 Anniversary Day: JUN 30th
Customer Contact: Lt William Mansfield Payment Cycle: ANNUAL
Phone: 603-594-3521 Currency: USD
aqy MODEL/OPTION SERVICES DESCRIPTION MONTHLY | EXTENDED
EXT AMT
*e* Recurring Services *****
1 svcoisvceoi40c | REMOTE SUS MANAGEMENT $1,713.68 $20,564.19
1 SVC01SVC1104C | ASTRO TECHNICAL SUPPORT $670.10 $8,041.17
4 SVCO1SVC1405C = | NETWORK PREVENTATIVE MAINT $980.36 $11,764.37
Sub Total $3,364.14 $40,369.73
Taxes
SPECIAL INSTRUCTIONS - attacu Grand Total $3,364.14 $40,369.73

STATEMENT OF WORK FOR PERFORMANCE DESCRIPTIONS

Contract End Date is the same as the
Termination Date for purposes of

Section 17.7 below

TAXES MAY APPLY AS PER THE JURISDICTIONS

l received Statements of Work that describe the services provided on this Agreement. Motorela's Service Terms and Conditions, a copy of
which is attached to this Service Agreement, is incorporated herein by this reference.

AUTHORIZED CUSTOMER SIGNATURE TITLE DATE
CUSTOMER (PRINT NAME)
MOTOROLA REPRESENTATIVE (SIGNATURE) TITLE DATE

Joshua Morick

MOTOROLA REPRESENTATIVE (PRINT NAME)

518-928-2073

PHONE

Company Name : Nashua Police Dept, City Of
Contract Number : USC000005298

Contract Modifier : RN30-MAY-17

Contract Start Date: 01-JUL-2020

Contract End Date : 30-JUN-2021