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Finance Committee - 8/16/2017 Page 12
Chairman Cookson

Wonderful. Any additional requests of Ms. Osborn this evening? Is that good for everybody as far as setting
expectations? Wonderful. Ms. Osborn, the floor is yours.

Ms. Osborne

All right. We have a vast number of major projects to run through. A lot of them have already come before this
board and some are going to be new but have been ferreted out in the budget process. The first one is the
headworks project which is well under construction. The update on that we have two channels where we’re
getting new barer screens and wash presses. One is complete and in use and the other is expected to begin
on August 21*. We're going to begin the demolition on that. The next project is the HVAC upgrade — another
one that’s well underway in construction. We have most of the demolition has occurred. Most of the duct work
has been installed. Currently we’re insulating and conduits being installed. We're awaiting the delivery of the
SAU units for the rooftop installation. Yard hydrant project. We're awaiting construction startup that’s been
awarded. We have a preconstruction meeting next week so that’s going to be starting with a lot of disarray at
the plant for a couple of months. The next one to talk about is digester cleanout. That’s where we're cleaning
out that primary digester. This is in the beginning phase right now. It’s out to bid currently. We're looking at
also dewatering, cleaning the roof tanks. The rooftop storage tanks for the sludge. That’s going to be a little
bit of — of course major projects are not without upheaval right. So there’s a little bit of disarray going on at the
treatment plant. SCADA upgrade. That’s our computer system that controls all of the equipment. That is
going out to bid in September hopefully. The design is complete. We're just waiting on the yay, okay from the
NH Department of Environmental Services. Pump station came before you guys | believe about a month ago.
That’s out for final design now. We're waiting for, again, NH DES to give us the signed contract so we can get
that kicked off. Primary tank upgrades is in preliminary design phase. The consultants are starting the
evaluation for this design and we’re taking some trips to see the equipment at other treatment facilities and
talking to some operators to see how it works in the real world.

Chairman Cookson
What was the name of that company that we have doing that for us?
Ms. Osborne

For the primary upgrades is Right Pierce. The water booster station is in preliminary design phase. We had
an evaluation report done Woodard and Curran. It’s been approved and now we’re moving forward on the
design of that. The final major project is the energy recovery generator which we put out for the RFQ process.
We're working on the awarding phase of that. So we’re negotiating the price right now. Those are the major
projects. I’m going to stop right there in case anybody has any questions on any of those.

Chairman Cookson

ls Woodward and Curran are they only involved in the project management or are they involved in any other
aspect? They were going to submit themselves for the bid is that correct?

Ms. Osborne

They are only doing design. They're not doing any construction. The next part of what | had prepared for you
is | looked ahead on our work list — our wastewater equipment repair fund list for all of the FY18 current items.
I’m going to run through those quickly. | don’t have prices on any of this because we haven't done that phase
yet but we have the primary thicken drain values times two. We have two of those. Primary digester sump
pump times two. Two cranes are scheduled for replacement on site; two grit roll off containers; three
heating/cooling pumps; some instrumentation in wet weather; pressure monitoring assemblies in the wet
weather facility; turbid meters in the wet weather times two; PH meters again times two. We have the Kubota
tractor that’s scheduled for replacement; street sweeper; two trucks and a car; a portable generator; and

Finance Committee - 8/16/2017 Page 13

potentially the Vector truck. This is a very, very extensive list. Whether or not it all makes it before the Board
this fiscal year remains to be seen. Of course note that things are fluid and changing in wastewater. What’s
not on the list, what | can’t forecast are things that break. The wastewater treatment facility as you know runs
24 hours a day, 7 days a week, 354 days a year. We have a design capacity of 16 million gallons per day. A
peak flow capacity of 110 million gallons per day. We have over 400 miles of collection system and 14
pumping stations. All of those things have moving parts. Things that have to be replaced. Things that are
very, very expensive. When they are broken, we act on them quickly and we get them before the Board of
Public Works and we get them before you folks. There is no way to predict those. All we can do is do our
preventative maintenance and attempt to make sure that everything continues to work.

Chairman Cookson
Question or comments?
Alderman O’Brien

You just touched lightly on it but when | came on the Board | was amazed at much money we are spending to
fix a lot of stuff at the waste treatment plant. I’m glad to be ahead of it. We all benefit from it of course. The
thing is are you looking at a better preventative maintenance program? You touched lightly on it but to make
sure —|’m sure some of these pumps have a life expectancy. They need to be torn down. They need to be
rebuilt at a certain point. Are we going to get better so that we can get better life expectancy out of some of
our equipment now? Now we're almost it sounds like in good shape there right now. | would like to stay there
is my point.

Ms. Osborne

Yup. We are actually in very good shape in comparison to where we were |’m just going to back to September
of 2014 when a lot things came to a head just to touch lightly on that and move forward. The city has
implemented the cardiograph system. That has actually been very, very good for asset tracking, checking and
making sure that we’re doing oil changes on time. It’s just like a car. You have to do oil changes an hour
intervals. So we are looking at that. We're looking at internally how we can make sure if there’s a leak, or
you're losing oil out of something. We have our operators checking site glass for the oil inside of things and
making sure they red flag things and let foreman know immediately. So we are getting a lot better on
preventative maintenance. It’s come leaps and bounds.

Chairman Cookson

The vehicles that you mentioned when you were going down that list. How many of those are on CERF?

Ms. Osborne

Wastewater does not actually participate in CERF. We have our own separate list which is the WERF — the
wastewater equipment replacement fund. So all of them are on the WERF list. None of them are on the CERF
list.

Chairman Cookson

But they’re all on the WERF as you mentioned?

Ms. Osborne

All scheduled for replacement in this fiscal year.

Finance Committee - 8/16/2017 Page 14

Chairman Cookson

Any additional comments? Thank you Ms. Osborne. We'll consider that general discussion. We'll move onto
a motion.

Alderman Wilshire

Can | just say one thing? | want to wish my colleague Fern well, and | move to adjourn.
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:40 p.m.

Alderman Ken Siegel
Committee Clerk

FINANCE COMMITTEE

AUGUST 16, 2017
7:00 PM Aldermanic Chamber

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Purchase of Holiday Lighting (Value: $10,000); Department: 183, Economic Development
Fund: Downtown Improvements Expendable Trust Fund

UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS

R-17-120
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
Aiderman Tom Lopez
Alderman-at-Large Brian S. McCarthy
Alderman-at-Large Lori Wilshire
RELATIVE TO AN AGREEMENT FOR COUNSEL SERVICES CONCERNING POTENTIAL
OPIOID LITIGATION

NEW BUSINESS — ORDINANCES - None

TABLED IN COMMITTEE

From: Dan Kooken, Purchasing Manager

Re: Contract Award for Roadside and Trail Mowing (Value: Not-to-Exceed $26,000)
Department: 177 Parks and Recreation; Funds: General and Trust; Account Category:
Professional Services $22,000; Department; 169 Wastewater; Fund: Wastewater;

Account Category: 55 Other Purchased Services $4,000
e Tabled — 8/2/2017

RECORD OF EXPENDITURES

PUBLIC COMMENT
REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT

2) THE CITY OF NASHUA

Financial Services

Purchasing Department

ronnie stteremer nena > >>> see enema nen : ; —_—

August 10, 2017
Memo #18-022

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF HOLIDAY LIGHTING (VALUE: $10,000)

"The Gate City"

DEPARTMENT: 183 ECONOMIC DEVELOPMENT; FUND: DOWNTOWN

IMPROVEMENTS EXPENDABLE TRUST FUND

Please see attached communication from Tim Cummings, Director of Economic Development dated

August 4, 2017 for the information related to this purchase.

The Director of Economic Development, The Downtown Improvement Committee (July 31, 2017) and the
Purchasing Department recommend approval for the purchase in an amount of $10,000.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: T Cummings J Graziano

t
229 Main Street * Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

fe aS

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stp oat

Sr FE THE CITY OF NASHUA "The Gate City”

Economic Development Division

To: Mayor Donchess ~ Alderman Cookson, V. Chair of Finance Committee
From: Tim Cummings, Director of Economic Development Division
Ce: Mary Lou Blaisdell, Chair of Downtown Improvement Committee

Date: August 4" 2017

Re: Downtown Nashua Holiday Lights/Decorations Expenditure

Request

This memo is to notify you and seek approval of a request to spend special revenue from the surplus
parking revenue account to fund holiday lights and decorations on Main Street in the amount of $10,000.

Background

The Downtown Improvement Committee (“DIC”) voted unanimously to recommend this allocation to the
Mayor and is well within their budget and the special revenue account can accommodate this request.

This request comes at the recommendation of the Downtown Improvement Committee via their regular
meeting from July 14" 2017 meeting. This recommendation from the Downtown Improvement
Committee comes from a funding request by the Holiday Lighting Committee. Communications from the
Holiday Lighting Committee are attached. In summary, the Holiday Lighting Committee would like to
purchase additional garland to fill out the street light poles along Main Street as well as purchase five to
seven lighting decorations which would be hung across Main Street approximately in the mid-block of
each city block between City Hall and Railroad Square.

Attachments: —_ 1) Letter from Mary Lou Blaisdell (DIC) to Director Cummings with recommendation for funding.
2) image of the Holiday Garland and a typical cross street holiday lights

(2s) THE CITY OF NASHUA “The Gate City’

Downtown Imnrovement Committee

July 31, 2017_

Director Tim Cumming
City Hall

229 Main Street

PO Box 2019

Nashua, NH 03061-2019

Dear Director Cummings,

At the July, 2017 Downtown Improvement Committees’ monthly meeting the
committee reviewed and unanimously approved a request to allocated
$10,000 for holiday lighting for downtown Nashua. The request is for
lighted banners that will cross Main Street. Prior to purchase of
these banners a structural engineer will review what poles on Main
Street we wish to utilize for cross street banners. This review is
needed to insure they can accommodate the weight and wind.

The lighted banners will be added to the 2016 holiday lighting that
was purchased from a request by the lighting committee of Great
American Downtown.

Please contact me if there are any questions.
Sincerely,

Ah tale Blavn CX

Marylou Blaisdell
Chair, Downtown Improvement Committee

cc: Alderman Brian McCarthy
Downtown Improvement Committee File

229 Main Street ¢ Nashua, New Hampshire 03060 « Phone (603) 589-3307 » Fax (603) 594-3434

\ THE CITY OF NASHUA “The Cate City"

Financtal Services

Purchasing Department

July 27, 2017
Memo #18-016

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT AWARD FOR ROADSIDE AND TRAIL MOWING (VALUE: NOT TO
EXCEED $26,000)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: GENERAL AND TRUST
ACCOUNT CATEGORY: PROFESSIONAL SERVICES $22,000
DEPARTMENT; 169 WASTEWATER; FUND: WASTEWATER;
ACCOUNT CATEGORY: 55 OTHER PURCHASED SERVICES $4,000

Please see the attached communication dated July 27, 2017 from Nicholas Caggiano, Superintendent
Parks and Recreation for the information related to this purchase.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (7) Purchases under extensions of contracts when no price
increase exceeds 10%.

The Superintendent of the Parks and Recreation Department, Board of Public Works (7/27/2017 Meeting)
and the Purchasing Department recommend awarding this contract in an amount not to exceed $26,000
to Kohli Farms of Chelmsford, MA.

Respectfully,

XG Purl

‘Dan Kooken

Purchasing Manager

Cc: N Caggiano L Fautex

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 @ Fax (603) 589-3344