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February 14, 2017

To: Tim Cummings — Director of Economic Development, City of Nashua, NH

From: Marylou Blaisdell — Chair, Downtown Improvement Committee

At the February 10, 2017 meeting of the Downtown Improvement Committee a request for funding was
presented by Great American Downtown. | have attached the proposed budget for this event (budget
prepared by GAD). The funding request was for:

e $15,000 — funding for May 6, 2017 downtown music festival

The committee voted unanimously to approve this allocation. If the committee needs to attend the
finance meeting to discuss this allocation please notify me and we will attend.

Thank You.
Marylou Blaisdell

Chair, Downtown Improvement Committee

Item Unit Budget Cost/Profit Quantity Extended Cost/Profit
Production
Live Sound & Lighting $1,800.00 1 $1,800.00
City Stage Rental, Weekend $900.00 4 $900.00
Generator, per stage $500.00 1 $500.00
Talent/Performers
Talent/Performers $7,000.00 1 $8,000.00
Marketing/Advertisement
Poster design and printing $140.00 1 $140.00
Main Street Banner $600.00 1 $600.00
Facebook Paid Advertisements $500.00 1 $900.00
Hippo Ad $200.00 2 $400.00
Street team, per hour $10.00 4 $40.00
General
Portapotties, per unit (weekend) $90.00 $360.00
Police Detail, per day, Main Street $2,200.00 1 $2,200.00

Total Event Cost

$15,840.00

22) THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

March 30, 2017
Memo #17-106

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2017 PAVING PROGRAM (VALUE: $1,729,148)
DEPARTMENT: 161 STREET; FUND: GENERAL
ACTIVITY: PAVING
DEPARTMENT: 161 STREET; FUND: TRUST
ACCOUNT CATEGORY; 54 PROPERTY SERVICES
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITIES: SEWER STRUCTURES AND SEWER REHAB

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated March 23,
2017 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (March 23, 2017) and the Purchasing Department recommend
the award of this contract to E.J. Paving Company Inc. of Methuen, MA in an amount of $1,729,148.
Respectfully, aD

(_- Dan K

oken
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street © Nashua, New Hampshire 03061 Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

D. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 23, 2017

Stephen Dookran, P.E., City Engineer
Engineering Department

FY17 Paving Program — Construction

To approve the award of the construction contract for the FY17 Paving Program to
E.J. Paving Company, Inc. of Methuen, MA in the amount of $1,729,148.30.
Funding will be through: Department: 161 Street; Fund: General; Activity: Paving;
Department: 161 Street; Fund: Trust; Account Category: 54 Property Services;
Department: 169 Wastewater; Fund: Wastewater; Activities: Sewer Structures and
Sewer Rehab.

FY17 Annual Paving Program Street Paving List

The FY17 Paving Contract is expected to pave approximately 5.6 miles of City streets
including 2,500 feet of Main Street and 3,100 feet of West Hollis Street. The contract
uses repair methods such as shim, overlay, milling and reclamation. It also includes
replacing obsolete and broken drainage and sewer castings.

The contract was advertised on February 3, 2017. Six contractors attended the
mandatory prebid and three contractors submitted bids on March 2, 2017. Bids are as

follows:

E.J. Paving Company Inc. of Methuen, MA $1,729,148.30
Brox Industries, Inc. of Dracut, MA $1,796,727.80
Newport Construction Corporation of Nashua, NH $1,900,519.10

E.J. Paving Company, Inc. of Methuen, MA at a bid price of $1,729,148.30 is the
qualified low bidder.

2017 Annual Paving Program

Street Paving List

: Street ae : Aue “from 2 : Te
Blacksmith Way Kingston Drive Cul-De-Sac
Blue Jay Hill Monadnock Street End
Brigham Street Hutchinson Street End
Charlotte Street Amherst Street Charlotte Avenue
Donald Way McKenna Drive Hyacinth Drive
Fairway Street S Main Street Taylor Street
Gorman Avenue Temple Street Hoyts Lane
Gosselin Road Westgate Crossing Teak Drive
Governors Lane Ridge Road Cul-De-Sac
Howard Street Hoyts Lane Worcester Street
Hoyts Lane Scripture Street Shedds Avenue
Hughey Street Hutchinson Street Warsaw Avenue
Hutchinson Street Hughey Street End
Hyacinth Drive McKenna Drive Cul-De-Sac
Kern Drive Kingston Drive Cul-De-Sac
Kingston Drive Lund Road Lake Street
Macdonald Drive McKenna Drive McKenna Drive
Main Street Allds Street Orchard Avenue
McKenna Drive Conant Road Conant Road
Monadnock Street Reservoir Street _ Manchester Street
Scotia Way Macdonald Drive Cul-De-Sac
Scripture Street Temple Street Worcester Street
Shedds Avenue Worcester Street Hoyts Lane
Stable Road Governors Lane Cul-De-Sac
Swan Street Lund Road Kingston Drive
Teak Drive Gosselin Road Jolori Lane
Tolles Street Whitney Street Canal Street
Vieckis Drive East Dunstable Road Monica Drive
Warsaw Avenue Fairmount Street Hughey Street
West Hollis Street 967 West Hollis Street 1096 West Hollis Street
Worcester Street Scripture Street Shedds Avenue

CITY OF NASHUA, NEW HAMPSHIRE

DRAWING INDEX

2017 PAVING PROGRAM
FEBRUARY 2017

MAYOR
HONORABLE JAMES DONCHESS

BOARD OF PUBLIC WORKS

JAMES DONCHESS - CHAIR
JOEL ACKERMAN - VICE CHAIR
PAUL G. BERGERON
KEVIN S. MORIARTY
TRACY PAPPAS

DIRECTOR OF PUBLIC WORKS
LISA FAUTEUX

CITY ENGINEER
STEPHEN DOOKRAN, P.E.

1 LOCUS MAP 1

2 LOCUS MAP 2

3 LOCUS MAP 3

4 NOTES

5 DIMESIONS

6 QUANTITIES 1

7 QUANTITIES 2

8 QUANTITIES 3

9 BLACKSMITH WAY

10 CHARLOTTE ST

11 FAIRWAY ST

12 GOSSELIN RD

13. GOVERNORS LN & STABLE RD

14 HOWARD ST

15 HUGHEY ST

16 HUTCHINSON ST & BRIGHAM ST

17 HYACINTH DR & DONALD WAY 1

18 HYACINTH DR & DONALD WAY 2

19 KERN DR

20 KINGSTON DR 1

21 KINGSTON DR 2

22 KINGSTON DR 3

23 MACDONALD DR 1

24 MACDONALD DR 2

25 MAINST 1

26 MAINST 2

2/ MCKENNA DR 1

28 MCKENNA DR 2

29 MONADNOCK ST & BLUE JAY HILL

30 SCOTIA WAY

31 SEWER STREET CLUSTER

32, SWAN ST

33. TEAKDR 1

34 TEAK DR2

35 TOLLES ST

36 VIECKIS AVE 1

3/ WVIECKIS AVE 2

38 WARSAW AVE

39 WEST HOLLIS 1

40 WEST HOLLIS 2

41 DETAILS 1

42 DETAILS 2

43 DETAILS 3

44 DETAILS 4
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4 >

NO. REVISION DESCRIPTION DATE

PREPARED BY:

CITY OF NASHUA NEW HAMPSHIRE

CITY ENGINEER'S OFFICE
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GENERAL NOTES:

1. CONTRACTOR SHALL NOT PROCEED ON STREET SEGMENTS WITH CO-ORDINATION
ISSUES UNTIL DIRECTED BY THE ENGINEER.

CONSTRUCTION NOTES:

1. CONSTRUCT THIS PROJECT INACCORDANCE WITH THE MORE STRINGENT OF THE
NHDOT STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION (LATEST
APPROVED EDITION), OR CITY OF NASHUA, DIVISION OF PUBLIC WORKS STANDARD
PLANS, SUPPLEMENTAL SPECIFICATIONS AND SPECIAL PROVISIONS.

2. OVERHEAD AND UNDERGROUND ELECTRICAL AND COMMUNICATION LINES ARE
LOCATED THROUGHOUT THE PROJECT WITH CROSSINGS AT VARIOUS LOCATIONS.
EXTREME CAUTION IS REQUIRED IN THE OPERATION OF CONSTRUCTION EQUIPMENT.

3. EXACT LIMITS OF PAVE AND LOCATIONS/DEPTHS OF GRINDING WORK ARE PER THE
ENGINEER.

4. UNLESS OTHERWISE DIRECTED, USE THE MIXES WITH STONE SIZES AS SHOWN ON THE
TABLE OF THE DIMENSIONS SHEET.

5. REPLACE EXISTING STRIPING AS SOON AS PRACTIBLE FOLLOWING REMOVAL OR
ABANDONMENT OF THE EXISTING.

6. THE WORD "CASTING" IMPLIES BOTH FRAME AND GRATE FOR CATCH BASINS AND
FRAME AND COVER FOR MAN HOLES.

7. ADJUST ELEVATION OF EXISTING CASTINGS (TYP.) REPLACE TRIANGULAR CASTINGS
(TYP.) REPLACE ROUND CASTINGS AND CATCH BASIN CASTINGS AS DIRECTED BY THE
ENGINEER.

8. ALL FILLETS SHALL BE TEMPORARY, REMOVED AT TIME OF PAVE AND INCIDENTAL TO
GRINDING ITEM. ALL FILLETS SHALL SPAN THE FULL WIDTH OF ROAD OR DRIVEWAY.

9. CONTRACTOR IS RESPONSIBLE FOR PROVIDING SHOULDER GRAVEL, OR LOAM AND
SEED IN PLACE AS SOON A PRACTICABLE AFTER OVERLAY.

10. CONTRACT WORK SHALL INCLUDE THE TREATMENT OF SIDE STREET APRONS TO THE
EXTENT DIRECTED BY THE ENGINEER.

11. INSTALL WARNING SIGNS FOR APPROACHING TRAFFIC: "BUMP", "GROOVED PAVEMENT".
MARK JOINTS AND RAISED STRUCTURES WITH REFLECTIVE PAINT TO BE MAINTAINED
UNTIL FINAL OVERLAY IS COMPLETED.

12. ROAD AND LANE CLOSURES SHALL BE IMPLEMENTED ACCORDING TO MUTCD AND
NHDOT STANDARD SPECIFICATIONS, AND RECEIVE REQUIRED CITY OF NASHUA
PERMITS.

13. CONTRACTOR SHALL RE-ESTABLISH ALL EXISTING DRIVEWAY BERMS AND WHERE
PRACTICALBE MAKE THEM INTEGRAL WITH THE OVERLAY TREATMENT.

14. CONTRACTOR SHALL CONTACT DIG SAFE AND FOLLOW ALL PROCEDURES.

15. ANY PIPE WORK WITHIN THE CITY'S R.O.W SHALL BE PERFORMEND BY A CITY OF
NASHUA LICENSED DRAIN LAYER.

f YE | NASHUA, NEW HAMPSHIRE )
CITY OF NASHUA NEW HAMPSHIRE PLAN OF
CITY ENGINEER'S OFFICE 2017 PAVING PROGRAM __
9 RIVERSIDE STREET SEBRUARY NOTES 4
NASHUA, NEW HAMPSHIRE 03062 DRAWN BY: DESIGNED BY: REVIEWED BY: 5017
JUNO. REVISION DESCRIPTION DATE 4 T. WELCH T. WELCH J. MENDOLA q 2 OF 44 J