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Nashua Fire Rescue Kevin F. Kerrigan

ws : . Deputy Fire Chief
Administrative Office (603) 594-3645

70 East Hollis Street, Nashua, NH 03060 FAX (603) 594-3654
www.nashuafire.com KerrigankK @NashuaNH.gov

To: Assistant Chief Rhodes
Date: March 8, 2017
RE: 2016 Haz-Mat Grant

Chief Rhodes,

We have been awarded $22,326.00 under the State Homeland Security Grant Program 2016
(HSGP), to purchase new level “B” haz-mat suits, as well as 1 hand held biological detection

reader.

This is a Federal Grant that is administered through the state with no matching funds or cost to
the city.

Enclosed is a quote from Safeware Inc. along with a sole source letter using the US Communities
contract, to purchase the level B suits.

I am requesting purchase of the Level “B” suits at this time. $11,325.65

The meter will be purchased at a later date because the manufacturer is in the process of
designing a new updated model which is not available until this summer.

Thank you

Kevin F. Kerrigan
Deputy Fire Chief

a mere ag - ae ty
t oa Ae ee

_ Vi ee
Safeware
2 QUOTATION
4403 Forbes Bled _ Order Number |
Lanham, MD 20706-4328 1470674
USA Order Date | Page
301-683-1234 20/2017 GU;00:00 : . Lof2 4

yw safewareine.com a .
we cwarene ee Quote Expires On 3/24/2017

Bill To: Customer 1D: 62662 Ship To:

Cry of Nashua City of Nashua

PO Box 2019 229 Main Street

Acets Payable Nashua, NH 63661-2019

Nashua, NH 3061-2019

603-589-3330

Requested By: Mr. Grant Wilson

PO Number Taker Entail
Kappler Quote Brenton Passmore bpassmeorensafewareinc.com
Freight Terms Phone Fax
Freight Paid 301-683-1234
Ouautities Prictug
frem [D UOM Unit Extended
Allo Remaining ron ‘i & {ltem Description init Price Price
7.06 OY 7.00 CS RAP Z3H43 7-02 LOAKL cs 522.23 3,655.63 fo
60 7ytron 300 Suit, NFPA corufied 6.4

: Elastic hood apening, front zipper with doable
storm flap w/hook and loop closure, sock boot.
glove system sive LG/XL. 6 per case
2.00 ang 2.00 CS KAP Z3H437-92 2N/3X cs 574.48 1148.9
6.0 Zytron 300 Suit, NEPA certified 60

Flastic hood opening, front zipper with double
storm flap w/hvok and loap closure, sack boots,

glove systeni size 2x/3x, 6 per case

5.00 0.60 5.60 CS KAD Z24576-92 LOVXL cs 9US.7E 4,528.53 v
10 Zytron 300 TES, NFPA 1992 Cert, sz LG/XL 1.6
Rear entry, 40 mil PVC lens, attached Best
Chioroflex gloves, sock baots, with boot flaps. 2
exhaust valves, bea per case .
2.00 Oo 2.00 CS KAP Z3H576-92 2X/3X Cs 996.27 1.992.854 J
1G Zytron 30 TES, NFPA 1992 Cert, 2X/3X 10
Rear entry, 40 mil PVC lens, attached Best
Chicroflex glaves, sock boots, with boot flaps. 2

exhaust valves, Gea per case

1.00 €.00 Lag TA US COM LA 6.00 0.00

VU US Cammunities Contract Information Ly

Seteware QUOTATION

4403 Forbes Blvd. oe Order Number oo
Lanham. MD 20706-4328 1470674 ;
USA Order Date Page
301-685-1258 20/2017 00:00:00 | 2 of 2 J

www. sifeware Inc.com . a: .
Quote Expires On 3/24/2017

Gurantities Pricing
item ID vom Unit Extended
| UOM S| fem Deverinti ee Price
Ordered tac ated) Remaining Unit Sie] BS fem Description Unit Size Price €

Contract number: 440001839

Standard freight charges for shipments within the
continental US are paid. Any Hazardous material
charges or expedited treight will he billed.

* Avency must be registered with US

Communities at www uscommunities or

Farah Linus: 3 SUB-TOTAL: 11,325.65
TAX: 0.00
AMOUNT DUE: 11,325.65

Actua freight added per freight terms

Kerrigan, Kevin

Subject: FW: Kappler suits

From: Sue Roy [mailto:sue. rov@safewareinc.com]
Sent: Friday, February 17, 2017 4:19 PM

To: Perault, David

Ce: Tanna Blazejak

Subject: RE: Kappler suits

Hi David,

Please be advised that we have quoted this requirement on the US Communities contract, contract
number RQ11-205753-10A.

Safeware, inc is the sole source provider of Kappler products on the US Communities Contract.

Thanks

Sue
Sue Roy, QSSP
Sr, Territory Manager

GOVERN ANN T PURUMAMENIS AbL DANCE
$b WI; “Rr Pte
t Geen |

atime

{
US. COMMUNITIES’
i

Safeware is proud to be the supplier partner for U.S. Communities Public Safety and
Emergency Preparedness Equipment and Related Services contract.

Contract RQ11-205753-10A

For more information or to register and start saving time and money

go to www.Safewarelnc.com

Cell: 203-800-6298
Fax: 301-683-1200

sue.roy@safewareinc.com
18 Evanwood Drive

Wallingford, Ct. 06492

This e-mail is intended only for the person or entity to which it is addressed and may contain information that is
privileged, confidential or otherwise protected from disclosure. Dissernination, distribution or copying of this e-rnail
or the information herein by anyone other than the intended recipient, or an employee or agent responsible for
delivering the message to the intended recipient, is prohibited. If you have received this e-mail by mistake, please
delete it from your system immediately and notify the sender.

fea THE CITY OF NASHUA The Gate City’

Financtal Services

Purchasing Department

March 30, 2017
Memo #17-108

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: INVASIVE SPECIES CONTROLLED MANAGEMENT (VALUE $95,728)
DEPARTMENT: 181 COMMUNITY DEVELOPMENT; FUND: OTHER CONTRACTED

SERVICES

Please see attached communication from Madeleine Mineau, Waterways Manager, dated February 28,
2017 for information related to this contract award.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (4) Sole-source procurements, where the proposed purchase is
manufactured by only one company.

The Waterways Department and Purchasing Department recommend the award of this contract to

Solitude Lake Management of Shrewsbury, MA in an amount of $95,728, $24,780 for FY17 and
$70,858 for FY18 on this 2 year contract.

Respectfully,
Dan Kooken
Purchasing Manager

Cc: M. Mineau S. Marchant J. Graziano

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 ° Fax (603) 589-3233

® . Community Development
City of Nashua Planning and Zoning
. an Building Safety
Community Development Division Code Enforcement
City Hall, 229 Main Street, PO Box 2019 Baer aten Commission
Nashua, New Hampshire 03061-2019 Transportation
www.nashuanh.gov FAX

589-3095
589-3090
589-3080
589-3100
589-3085
589-3105
880-0100
589-3119

Date: February 28", 2017

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager

From: Madeleine Mineau, Waterways Manager

Re: Contract for Aquatic Invasive Species Control and Management in the Nashua River

During summer 2016, the Nashua River upstream of the Mine Falls dam to the Hollis, NH town
line had extremely dense cover of aquatic invasive vegetation. The Waterways Department and
Mayor’s Office received several complaints from residents concerned about this condition in the
River which was unsightly, made recreation unpleasant, and navigation by boat difficult.
Furthermore, excessive growth of vegetation can impair water quality due to reduced dissolved
oxygen which can cause fish kills.

With assistance from the State Invasive Species Coordinator, we conducted a survey of this area
of the River in September 2016 to determine the extent and dominant species in order to
determine the most effective management action. Considering the results of this survey,
herbicide application was the only effective management action recommended.

The City’s previous action to control Water Chestnut by mechanical harvest has been very
effective with continued control by hand pulling by volunteers. Unfortunately, the decline in
Water Chestnut created an opportunity for other invasive species present in the River to take
over. The vegetation is now dominated by milfoil and fanwort which cannot be mechanically
harvested or hand pulled, leaving herbicide treatment as the only recommended effective
management strategy. The City already uses similar herbicide treatments every other year to
control aquatic invasive species growth in the Nashua Canal.

Solitude Lake management is the only company in the region that provides this type of services
therefor we solicited a proposal directly from them for herbicide treatment of the aquatic
invasive species in this area of the Nashua River. Their original proposal was for $117,950
however, we were able to negotiate cost and scope of services to reduce the cost to $95,728.

The Waterways Department recommends awarding the contract for aquatic invasive species
control in the Nashua River to Solitude Lake Management of Shrewsbury, Mass, in the amount
of $95,728.

Nashua River

Upstream of Mine Falls Dam

Legend

Species
e
CG
£

eoeGoeoaosd
m
3

FY

Town tne
£ A Mashua River Poeava Treatrent Zane- 1s ACRES

3

=

Key:

0 = No invasives

C= Curlyteaf pondweed
E= Eurasian miifoit

F= Fanwort

T= Water Chestnut

V= Variable milfoil

Species listed in order of
dominance at each paint

0.15 02
d Mites,

N

A

e Community Development
City of Nashua Planning and Zoning
. tinge} Building Safety
Community Development Division Code Enforcement
: : Urban Programs
City Hall, 229 Main Street, PO Box 2019 Conservation Commission
Nashua, New Hampshire 03061-2019 Transportation
www.nashuanh.gov FAX

589-3095
589-3090
589-3080
589-3100
589-3085
589-3105
880-0100
589-3119

Date: February 28", 2017

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Madeleine Mineau, Waterways Manager

Re: Sole source Solitude Lake Management

Solitude Lake Management of Shrewsbury, MA is the only company in the region to provide
services for control of aquatic invasive species by application of herbicides. Herbicide treatment
is the only effective management approach recommended to contro! growth of milfoil and
fanwort in the Nashua River and therefore we solicited a proposal for these services from
Solitude Lake Management as a sole source.

The e-mail exchange copied below with the State Exotic Species Program Coordinator at NH
DES confirms that there are no alternative companies to provide such services for the City.

Hi Madeleine,

Yes, they are the only company in the region. We used to have two, but they have both been bought up
by a larger company and are now under the auspices of Solitude Lake Management, which is one larger
company with multiple offices across the country.

It will need to be a sole source.

Amy

Amy P. Smagula

Limnologist/Exotic Species Program Coordinator

NH DES

29 Hazen Drive

Concord, NH 03301

Phone: 603-271-2248

Email: Amy.Smagula@des.nh.gov
bttp://des.nh.gov/organization/divisions/water/ wmb/exoticspecies/index.htm

From: Mineau, Madeleine [mailto: MineauM@nashuanh. gov]
Sent: Thursday, January 19, 2017 10:18 AM

To: Smagula, Amy

Subject: Solitude sole source?

Hi Amy,

Could you confirm to me that Solitude Lake Management is the only company that provides the herbicide
application services for aquatic invasive species in our area?

Thanks,

Madeleine

CONTRACT FOR INDEPENDENT CONTRACTOR

AQUATIC INVASIVE SPECIES CONTROL AND MANAGEMENT IN THE NASHUA RIVER

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019
AND

SOLITUDE LAKE MANAGEMENT, 590 LAKE STREET SHREWSBURY, MA 61545
and its successors, transferees and assignees (together “Independent Contractor”)

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Independent Contractor ; and

WHEREAS, it is deemed that the services of a Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

NOW, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A—General Conditions for Contracts
Exhibit B—Scope of Services, Contract Time, Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

in the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor
Shall furnish all services, equipment, and materials and shall perform all operations necessary and
required to carry out and perform in accordance with the terms and conditions of the contract the work
described.

3. PERIOD OF PERFORMANCE. Independent Contractor shall perform and complete all work within the
time periods set forth and may only be altered by the parties by a written agreement to extend the period
of performance or by termination in accordance with the terms of the contract. Independent Contractor
shall begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from the
City of Nashua.

4, COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed
Ninety-five thousand seven hundred and twenty-eight Dollars ($ 95,728.00)

which, unless otherwise provided in this contract, shall be paid in accordance with the provisions of
Exhibit B or unless Independent Contractor has received a written exemption from the City of Nashua.
Independent Contractor shall submit monthly requests for payment for services performed under this
agreement directly to

City of Nashua

Attn: Accounts Payable
PO Box 2019

Nashua, NH 03061-2019

To facilitate the proper and timely payment of applications, the City of Nashua requires that all
invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month and
must include a detailed summary of the expenditures reported in a form that supports the approved
budget. Specifically, Independent Contractor agrees to provide the following with each request for
payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number, a
listing of personnel hours and billing rates, and other expenditures for which payment is sought.

2. A progress report. The report shall include, for each monthly reporting period, a description
of the work accomplished, problems experienced, upcoming work, any extra work carried out,
and a schedule showing actual expenditures billed for the period, cumulative total expenditures
billed and paid to date under the contract, and a comparison of cumulative total expenditures
billed and paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by Independent Contractor. The City of
Nashua will pay Independent Contractor within 30 days of approval by the City of Nashua of the
submitted invoice forms and progress reports. The City of Nashua will make no payments until the
invoice forms and progress reports have been submitted and approved.

5. EFFECTIVE DATE OF CONTRACT. This contract shail not become effective until and unless approved
by the City of Nashua.

6. NOTIcES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to: