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DPW FLEET MAINTENANCE CITY OF NASHUA, NH T-82/RRV PAGE: 2

DATE: 09/15/2020 03:49 p.m.
VEHICLE REPAIR HISTORY REPORT

FACILITY: 00602

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE:: 13-608
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 43-608
METER: STANDARD SUBTOTALS OF VMRS CODES FOR DIVISION> AL PERIOD: CURRENT

SMALL ENGINE REPAIR

1 1551.39 1872.75 63.82% 3.84548
044 FUELSYSTEM 1 1.00 24,49 45.35 69.84 2.38% 0.14341
066 PREVENTIVE MAINT. 5 27.00 668.78 198.05 866.83 29.54% 1.77994
113° TOWING JOB 1 0.00 0.00 125,00 125.00 4.26% 0.25667

TOTALS: 8 40.00 1014.63 1919.79 TOT: 2934.42 100.00% 6.02550

THE CITY OF NASHUA “the Cate City"

Administrative Services
Purchasing Department

November 20, 2020
Memo #21-056

TO: Mayor Donchess
Finance Committee

SUBJECT: Eeger 8eever Chipper in the amount of $81,277.25 funded from account 81500
Vehciles/Trust/FY24CERF

Please see attached communications from Jon lbara, Superintendent of the Street Department, dated
November 19, 2020 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

ltem: 2020 Morbark 15” Eeger Beever 1821
Value: $81,277.25
Vendor: Morbark via Beauregard Equipment

Department: 177 Parks & Recreation
Source Fund: 81500 Vehciles

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3} Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions.

This purchase will be utilizing a government agency contract from Sourcewell Cooperative Purchasing.

The Board of Public Works (11/19/20 BPW Meeting}, the Department of Parks & Recreation, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: C O'Connor
J fbara

220 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 » Fax (603) 589-3233

To:

From:

Re:

G. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: November 19, 2020

Jon Ibarra, Superintendent
Street Department

Purchase of a Replacement Chipper

To approve the purchase of (1) 2020 Morbark Eager Beaver 15 inch chipper from
Beauregard Equipment of Concord, NH for the Sourcewell-18696 price of
$81,277.25. Funding will be through Department: 177 Parks & Recreation; Fund:
Trust; Activity: CERF.

Quote sheet, Vehicle history report

The Parks and Recreation Department has a chipper on CERF for replacement in
FY21. Beauregard Equipment of Concord, NH provided a quote based off of the
Sourcewell contract for a price of $81,277.25.

The chipper will be replacing unit 06-593 that was on the CERF replacement list
originally scheduled for replacement in FY20 but was deferred to FY21. The
current chipper will be kept as a back line vehicle to help during major weather
events clearing roads from fallen trees and tree branches. The chipper has served
us well but is beginning to show significant frame rust. The chipper has very high
engine hours, 4,772, for a municipal piece of equipment. This chipper will be
back lined until it reaches a point where repairs cannot be justified.

Given the current weather conditions that we have experienced having this
chipper as a backup will allow us to be able to respond to residents request for
service in a more timely and efficient manner. The chipper comes with a standard
one year warranty, It is the recommendation of the Superintendent, Fleet
Manager and the Director to award this purchase to Beauregard Equipment.

Box 1000, Winn, Michigan, 48896

VMORBARK Teiephone: 989-866-2381
Fax: 989-866-2280 Tree Care Equip Quote

yaw, morbark.com

Sold To: City of Nashua Ship To: Beauregard Equipment
229 Main St 231 Sheep Davis Rd
Nashua, NH 03064 Concord, NH 033014

{For further detivery to: City of Nashua)

Quote No. 1821 Quote Date: 8/6/2020 Customer P.O, Sourcewell ID#18696 Requested: 45-60 Days ARG
Contact: John Stewart Contact#: 603-594-3325 Dalivery Instructions:

Te FOB - Destination
Preparer: Erika Snyder Terms: Net 30 Days

50100 2020 MORBARK EEGER BEEVER

STANDARD UNIT;

* Morbark orange urethane paint system

# infeed with rigid tray and control hancie to actuate feed wheels and dual safety oull cables

* Dual horizontal feed wheels with TarqMax™ top feed whee! compression system, hydrauiic fist assist, Variable
Force™ constant hydraulic down pressure syslem with additional manually applied hydraulic down pressure at the
valve handle and direct drive bottom feed wheel with torque arm coupler

# Reversing automatic feed system

# 30" diameter x 2-3/4" wide, four (4) knife staggered knife pocket drum with removable knife holders and dual
sided chambered aiz-impeller system

# 32-gallon lockable fuel tank with drain plug, sight gauge and shut-off valve

# 12-gallon tockable hydraulic reservoir with sight gauge, drain plug and clean-cut cover

# Live hydraulic system including: ball valve, pump, motor, and valve bank with additional valve section for
installation of winch package

# Manual crank swivel discharge chute with 360° rotation, turnbuckle height adjustment, bottom clean-out door and
adjustable flipper

# 8.2#, 6” channet frame with cross bracing for additional structural rigidity

# 5" x 3° tubular steel telescoping drawbar with (2) 12" extensions, adjustable hitch plate with 2-1/2” pintle ring and
3/8" thick safety chains with clasp hooks

+ 9000# Torlex axie, electric brakes, break-away actuator with 235/75R x 17.5", 16-ply radial tires and hexagon
Splash guard fenders

* 10,000# jack with stationary foot pad

# Lockable steet combination tool and battery box campariment with 8D, T400CCA battery

*# Registration and operator guide holder

4 Complete set of manuals including: Safety and Operater’s, Parts Manual with electronic back-up, which also
includes a Safety Video and OEM camponent manuals. Also inclided is an engine manual if applicable along with
start-up paperwork

@ Enclosed engine with gauge panel, radiator fines screen and slide rails for belt adjustment

@ Trailer wiring package includes: 7-pin flal electrical connector, LED tail lamps, LED side marker lamps, tail lights,
and license plate holder with light

@ GM 5.7L, 165-HP gasoline engine with over center clutch

POWER OPTION:

# John Deere 4045HFCO6, Tier 4F, 173-HP diesel engine with over center clutch and block heater in lieu of
standard

Bolt on Options
# Winch package: heavy-duty, 5000# pull capacity with rope and #0' chafe guard

Sourceweli (formerly known as NJPA) Contract # 050719-MBI

Total fram Above Choices = $79,277.25
Non-Taxable Freight Applied = $2,600.00
: Extended Price #50005 > $84,277.25 °000¢

QUOTE IS VALID FOR 30 DAYS

Please Signa:

Date:

EFFECTIVE 1/1/2020

DPW FLEET MAINTENANCE CITY OF NASHUA, NH SORRY PAGE: 1

DATE: 89/15/2020 03:51 p.m.
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE: 06-593

ENDING YMRS CODE: 999-999-999 DATE: LAST VEHICLE: 06-593
UNIT: 06-583 LF MTR; 910.3 CUR MTR: 760.0 YR: 06 MAKE: MORBARK DEP PARKS SIZE: H CLASS: CHIPPER FUEL:
Me A DO ORE DESCRIPTIO o ‘
D13 TITLE > BRAKES
013-095-000 95022012 0012989 430 433 11.58 48.26 59.85 2.09 GUS 16141 12
013 JOTAL > BRAKES 11.69 48.26 59.85
ai7 TITLE > TIRES
017-000-000 08702020 0011339 S10 760 TIRES 422,50 48.98 171,48 2.00 TOME 1 4 Xx
017 TOTAL > TIRES 422.50 45.98 171.48
032 TITLE > GRANKING SYSTEM
032-600-000 1032075 c0GG254 740 590 CRANKING SYSTEM 446.20 205.36 651.565 8.00 GUS 14 3
032-601-000 901162019 o0Gg771 B49 691 BATTERIES 72,50 §4.42 126.92 2.00 DARYL 14 3
032-001-000 i0102014 0004987 £80 576 BATTERIES 62.57 49,96 192,55 2,00 GUS 1 4 3
032-013-000 + o7122018 0009286 840 691 MASTER DISCONNECT 7¥.28 107.12 184,37 4.50 TOMK 14 3
a32 TOTAL > CRANKING SYSTEM 658.52 416.86 1075.38
633 TITLE > IGNITION SYSTEM
033-000-000 o7302013 9003453 550 551 IGNITION SYSTEM 0.00 49.96 49,96 2.00 TOMK 144
033 TOTAL > IGNITION SYSTEM 0,00 49.96 49.95
44 TIFLE > AIR INTAKE SYSTEM
047-007-00) «=. 12232014 «= 0005200 580 583 AIR FILTER ELEMENT 16.18 12.64 28,79 0.50 Rick 144 °3
O41 TOTAL > &IR INTAKE SYSTEM 16.15 12.64 28.79
044 TITLE > FUEL SYSTEM
044-008-000 05082020 0017064 910 760 FUEL FILTERS 16.16 81,63 97,79 3.00 MIKE 1 4 °3
O44 TOTAL> FUEL SYSTEM 16.16 81,83 97,79
058 THFLE > PREVENTIVE MAINT.
066-002-000 07262012 0121358 £20 522 PM @ INSPECTION 78.68 65.85 144.53 3.60 CHAD 18 7
066-002-000 17092017 1112381 430 433 PM B INSPECTION 0.90 42.93 32.93 1.50 TOML 18 ?
o66-602-000 11092014 4112381 430 433 PM 8 INSPECTION 85.06 32.93 17,89 1,50 RALPH 168 7
066-005-000 66002029 0011138 gi0 760 PM E INSPECTION TTS 49.58 127,49 2.00 TIM 1 4 XA
066-005-000 i0252018 0010536 B40 BET PM E INSPECTION e201 146.74 230,75 6.00 TIM 41 4 8
066-005-000 04052018 9909052 790 Ba? PM E INSPECTION 81.65 146.74 236,39 6.00 TIM + 4 3
066-005-000 12272016 d007547 790 637 PME INSPECTION §9.06 71.13 130.18 3.00 TOML 14 £8
066-005-000 O515¢015 0005777 740 590 PME INSPECTION 36.30 70.98 107.28 3.00 Dart 14 8
066 TOTAL > PREVENTIVE MAINT. 5600.87 620.88 1121.55
i? TITLE > CHIPPER

117-000-000 «03092020 «86 ob 1024 840 691 CHIPPER 174.00 79.85 80.88 3.00 CHRIS 14 4

CONTRACT FOR PROFESSIONAL SERVICES

A CONTRACT BETWEEN

THE CITY OF NASHUA
229 MAIN STREET, CITY HALL, NASHUA, NH 03060

AND
its successors, transferees and assignees (together “Professional Engineer’’)

FITZEMEYER & TOCCI

NAME AND TITLE OF PROFESSIONAL ENGINEER

300 UNICORN PARK DRIVE 5™ FLOOR, WOBURN, MA 01801

ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from
time to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are
both necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed,
ready, willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually
agree as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein
and are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services, i.e. Approach to Work/Schedule, Fee Proposal

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a
written change order and/or fully executed City of Nashua Purchase Order, the terms of this
Agreement, the written change order or the fully executed City of Nashua Purchase Order shall
control over the terms of the Proposal.

AG 1 of 4

DPW FLEET MAINTENANCE CITY OF NASHUA, NH 1B2RRV PAGE: 2

DATE: 69/15/2020 03:51 p.m,
VEHICLE REPAIR HISTORY REPORT

FAGILITY: 00002
STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE: 06-593
ENDING YMRS CODE: 999-899-989 DATE: LAST VEHIGLE: 06-593

‘INIT: 06-553 LE Min: 910.3 CUR MTR: 765.0
lstoemnaln E Ne -
qWi7-O0e-000 «© 10252019 0010535 840

117-000-000 2212016 39 QO07547 790 6a?

117-G01-000 «= 8172014 «= Q004524 570 573

WF TOTAL > CHIPPER

130 THLE > Pe eRAEAS RRA Eee

130-000-000 99242013 f0na590 350 654 Hane aantnnaanne 60.15 49.96 110.1% 2,00 GUS 1 4 £3

op TOTAL» _rantstancousenonncen 60.18 49.96 440.11

DPW FLEET MAINTENANCE CITY OF NASHUA, NH TS2RRV PAGES

DATE: 09/16/2020 03:51 p.m.
VEHICLE REPAIR HISTORY REPORT

FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE:: 06-593
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 06-593
ANDAR PERIOD:

013 BRAKES 1 48,26 114.59 56,85 1.39% G,18303
7 TIRES 1 48.98 122,50 171.48 3.97% 0.52440
032 CRANKING SYSTEM 4 416.86 658,52 1075.38 24.90% 3.26862
033 IGNITION SYSTEM 1 . 48.98 0.00 49.96 1.16% 0.16278
041 AIR INTAKE SYSTEM 1 , 12.64 16.15 26.79 0.67% 0.08804
044 FUEL SYSTEM 1 84.63 16,46 o7.79 2.28% 0.29905
066 PREVENTIVE MAINT. 8 620.88 500.87 1121.55 25.97% 3.42982
it?) )=6GHIPPER 4 869.61 733.48 1803.09 37.13% 4.90242
GQ *etttansaunecamnengenn i 40.06 40.15 1170.11 2.55% 0.33673

TOTALS: a2 87.50 2198.78 2119.22 Tor: 4378.00 100.00% 13.20488

THE CITY OF NASHUA

"The Gate City"
Administrative Services
Purchasing Departerent
November 20, 2020
Memo #21-057
TO: Mayor Donchess
Finance Committee
SUBJECT: Ford F550 Chip Truck in the amount of $81,287 funded from account 81500

Vehciles/Trust/FY21CERF

Please see attached cammunications from Jon fbara, Superintendent of the Street Department, dated
November 19, 2020 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item: 2021 Ford F550 Super Duty 4x4 Southco Chip Truck
Value: $81,287
Vendor: Custom Truck One Source

Department: 177 Parks & Recreation
Source Fund: 81500 Vehciles

Ordinance: Pursuant to § 5-84 Special purchase procedures A/{3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions.

This purchase will be utilizing a government agency contract from Sourcewell Cooperative Purchasing.

The Board of Public Works (11/19/20 BPW Meeting}, the Department of Parks & Recreation, and the
Purchasing Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Cc: Co'Conner
J fbara

220 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 « Fax (603) 589-3233 |

To:

From:

Re:

F. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: November 19, 2020

Jon Ibarra, Superintendent
Street Department

Purchase of a Replacement F550

To approve the purchase of (1) 2021 Ford F550 Super Duty 4 x 4 SOUTHCO
Chip Truck from Custom One Truck Source of Hooksett, NH for the Sourcewell-
1 Contract price of $81,287. Funding will be through Department: 177 Parks &
Recreation; Fund: Trust; Activity: CERF.

Quote sheet, Vehicle history report

The Parks and Recreation Department has a F550 on CERF for replacement in
FY21. Custom One Truck of Hooksett, NH provided a quote based off of the
Sourcewell contract for a price of $81,287. This vehicle came under the
budgeted replacement cost of $127,167. This vehicle is no longer offered as a
CNG vehicle.

The trucks will be replacing unit #12-502 that is on the CERF replacement list
scheduled for replacement in FY21. The current vehicle will be kept as a back
line vehicle to help with the winter operations and for summer park maintenance.
This truck will be back lined until it reaches a point where repairs cannot be
Justified. The truck has body rot issues and the CNG repairs have been very
costly, The truck mileage is 68,646. The current truck used to collect wood chips
is a 1999 International Dump truck that will need extensive work to pass New
Hampshire State Inspection next year.

Given the current weather conditions that we have experienced having this
vehicle will allow us to be able to respond to residents request for service in a
more timely and efficient manner. The vehicle comes with a 7 year extended
power train warranty vs the standard three year warranty. It is the
recommendation of the Superintendent, Fleet Manager and the Director to award
this purchase to Custom One Truck.