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on the approach and constraints for soil and groundwater (e.g., dewatered liquid) management
to reduce potential for exposure of workers and the public to known or assumed contaminated
environmental media and to maintain conditions that are protective of human health and the

environment. In developing the plan, VHB will:

¢ Collaborate with the designer (and/or construction manager) to identify areas of
impacted environmental media requiring special handling/management during
construction; and

e Identify management strategies for these media, such as excavation/handling/placement
protocols, stockpile management practices, and reuse/disposal options, as applicable.

The Plan will be provided in draft form to the Client and the New Hampshire Department of
Environmental Services (NHDES) for review/comment. VHB's scope of work provides for one
meeting with the Client and one meeting with the NHDES to review comments and discuss
revisions to the draft SGMP prior to finalization. It should be noted that in preparing the budget
estimate to provide these services, VHB has assumed that the construction manager or
contractor will be responsible for conducting sampling and analysis required for waste profiling
purposes (as may be required for off-site disposal) during construction activities.

COMPENSATION
VHB and its subconsultants will perform this Scope of Services on a time and materials basis.

The estimated Upset Limit for this Scope of Services is $225,365 including labor, overhead,
profit, direct expenses and subconsultants. VHB direct expenses and subconsultants will be
billed at their actual costs without markup. Any permit application fees or impact mitigation fees
are yet to be determined and are assumed to be paid directly by the City and are therefore not

included in this amendment.

VHB $ 211,365.00
Estimated Direct Expenses $ 4,000.00
Allowance for Asbestos Subconsultant (if needed) $ 5,000.00
Allowance for Archaeological Subconsultant (if needed) _$ _5.000.00
TOTAL: $ 225,365.00

The following schedule on the next page was developed by VHB and prescribes in detail the
workflow for the environmental permitting

Please note the following highlighted dates:

¢ NH DES Wetland Permit on February 9"

* NH DES Permit Application Submittal on April 13"

¢ A Section 106 Determination of Eligibility by April 13"

e e106 Determination of Effect by May 1"

¢ NHDES 106 Mitigation/MOA Executed on August 8"

2] Va Task Name

1 GF Wetlands Peemittiag

Guratian Stan

417.38 d.Wed 12/2742 Wed 12/28)2

2 WH Devalop NHDES Wetlands Permit SS.5 day Wee 12/23/2 Wed 2/9/22

_ Develop impact Plant and Oraft Permil App! catu17 days Thu 12/30/21Fn 1/14/22

8” Wetland Mitigation Coordinate SO days Wed 12/22/2 Fri 274/22

5 Stream Astetsment Sdays Wed 1/26/22 Sun 1/30/22
6m AHDES/Corps Pre. Application Meeung lday 9 Wed 2/5/22) Wed 2/9/22

7 we NHDES Wetlands Permit Oral 66.63 daw Tue 2/8/22 Fei 4/8/22
cu City Review Tdays Tue 1/8/22 Mom 2/14/22
>= Revise and Resubmit Wedays Tue 2/15/22 Mon 2/28/22 &

10 # MW Land Submit Signed Forma 1 36da:Uhas 3/3/22 Fredfaj22 1185 7 days
Ti NHDES Permit Asolication Submittal day = Wed 4/13/22 Wed 4/13/226FS+30 days
12 @ NHDES Rewew 60 days Wed 4/23/22 Mon G/6f22 11

1 Peat Follow -On/At Mi Retpance SO days Mon 6/6/22 Wed 7/20/22 12

a4 WKDES AFM Review GO days Wed 2/20/22 Sun B/11/22 12

15 @ ANHDES Issues Wetland Permit lO days Mon 9/12, 22 Tue 9/10/22 14

Me Ms Army Corps SPGP Review 110 days Tue 9/20/22 Hue 12527/22 14,15
1) WR Army Corps Isques SGP Aday Tue 12/27/22Wed 12/24/216,30

* & Cuttural Resources 258,75 diThu 12/16/21Tue 8/2/22

© @ Oevelopand Submit NHDHR Request for Projeer 94S days) Thu Mon 1/24)22

Review 126/21
MO Cty Review APR Tdayt Toe 1/25/22 Mon 1/41/22 19
7) Submit APA Sdays Mon a/34/22Fri 2/4/22 20
22 @ = ONHDHA Review IOdays Fri easz2 == Thu afaf22— 21
230 @ Cultural Resources Surveywlaventones epoays Vue 1/25/22 Fidfif22 19
oo Sechod 106 Determination al Eligitnity Vday = Wed 4/13/22 Wed 4/13/22 23
250 ah Section 106 Determination of Effect 45 days Wed 4/13/22 Man $/23/22 24
260 @106/ACHP Orafi Nolice Fdayi Mon §423/22 Mon $/30/22 25
27) e106 /ACHP Submityal day = Mon 5/30/22 Man 5/30/2225
280 @ ACHP Renew WSdays Tue 5/91/22 Mon 6/13/22 27
24° Section £06 - Milgation/MOA Development 68 dayt Mon 5/23/22 Wed 7/20/22 25
30 WE Section 106 - Executed MOA 1S days Wed 2/20/22 Tue 8/2/22 29
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300.80 /

SG at THE CITY OF NASHUA “The Gate City"

Division of Public Works

Administration
Memorandum
To: Board of Aldermen
From: Lisa M. Fauteux, Director of Public Works
Date: May 26, 2022
RE: Referral from Board of Aldermen — R-22-029

Please be advised that the Board of Public Works met on May 25, 2022 and voted to provide
the Board of Aldermen with a positive recommendation concerning proposed resolution R-22-
029.

9 Riverside Street * Nashua, New Hampshire 03062 « Phone (603) 589-3140 « Fax (603) 589-3169

Jim Donchess

Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: May 25, 2022
Re: Multi-Year Contract Award — Single Stream Recycling

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding
fiscal year(s} in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the June 1, 2022 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: 3-year contract to transport. and process the City’s single stream
recyclables
Value: $400,000 per year for 3-years to total $1,200,000
Vendor: Casella Recycling LLC
Purchasing Memo#: 22-282 dated May 25, 2022
Contract Term: 3 years -7/1/22-6/30/25
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 « NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 25, 2022
Memo #22-282

TO: Mayor Donchess
Finance Committee

SUBJECT: Single Stream Recycling — 3 year contract in the amount not to exceed $1,200,000
funded from 55699 Other Contracted Services/Solid Waste Fund

Please see attached communications from Jeff Lafleur, Superintendent of Solid Waste, dated May 26, 2022
for project specific details related to this purchase, Below please find a summary of the purchase approval
request:

Item: 3-year contract to transport and process the City’s single stream recyclables
Value: $400,000 per year for 3-years to total $1,200,000
Vendor: Casella Recycling LLC

Department: 168 Solid Waste
Source Fund: 55699 Other Contracted Services/ Solid Waste Fund

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on 3/3/2022 and the following proposals were
received:

Vendor Location Amount Note

Ecomaine Portland, ME $90/ton + $800 trip charge 3% annual increase
Casella Boston, MA $150/ton + $310 trip charge

Waste Management | Londonderry, NH | $200/ton + $403.75 trip charge | Adjustable fuel formula

We recommend this to be awarded to the lowest total cost vendor who met the RFP specified
requirements.

The Division of Public Works: Solid Waste, and the Purchasing Department respectfully request your
approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: J Lafleur
Cc O'Connor

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 26, 2022

Jeff Lafleur, Superintendent
Solid Waste Department

Single Stream Recycling Contract

To award a three year contract for the transportation and processing of the City of
Nashua’s single stream recyclables at an annual cost of $400,000 to Casella
Recycling LLC of Charlestown, MA pending approval of the FY23 operating
budget and subject to annual budget approvals. The term of this contract will be
from July 1, 2022 through June 30, 2025. Funding through Department 168 Solid
Waste; Fund: Solid Waste; Account Classification: 55 Other Contracted Services.

Analysis of bids

The City’s current contract for single stream recycling ends on June 30, 2022,
therefore the City of Nashua need’s to secure a vendor for these services.

The Solid Waste Department put out an RFP and solicited bids for Single Stream
Recycling Services from seven potential vendors. We received bids from Casella
Recycling LLC, Waste Management and ecoMaine. All three submitted proposals
that provided for a ceiling price, costs for transportation and a formula for potential
revenue back to the City of Nashua for improving market prices.

After reviewing the bids, Casella had the best cost structure in comparison with the
other bidder’s proposals.

Casella has provided the required certificate of insurance to accomplish these
services.

The Solid Waste Department has worked with Casella Recycling for over eleven
years and they have consistently provided the City of Nashua with excellent service.
Therefore the Solid Waste Department Superintendent and Recycling Administrator
have determined that Casella Recycling LLC of Charlestown, MA should be

awarded the contract.

Proposal Costs Breakdown

Casella Waste Management ecoMaine
$S0.00/ton
Ceiling Price (w/o Adjustable annually
contamination) $150.00/ton $200.00/ton based on May CPI
$00.00/load plus
Transportation $403.75/load plus adjustable fuel
Cost/per load with fuel adjustable fuel formula. | |formula. Annual 3%
surcharges and other Annual 4% increase in increase in years 2
annual increases. $310.00/load years 2 and 3. ard 3.
Commonwealth Waste Troiano Waste
Hauling company Casella Transportation Services

Formula that would
reduce processing
costs.

Casella ACR (Average
Commodity Revenue) less
Threshold of $90.00 per ton
with 50% Revenue Share
when ACR above Threshold.
Dollar to dollar charge when
under Threshold. EX Current
charge based on March 2022
formula is $17.43 per ton.
indexes: PPI- Fiber,
RecycleMarkets.net-Plastics
and actual sale price for
others.

Blended Value Formula with
City's value share being 70%
when the value is greater then
the processing and residual
fees charged and the City
paying the difference between
the charged fees and the
Blended Value when the fees
are higher.

ACR rebate calculated as
dezailed in attached
Appendix 1. With 80%
rebated to municipality at
the end of each quarter on
a cumulative YTD basis.

Cost Breakdowns Based on Avg Tonnage and Number of Loads Per Month and Example Pricing Provided by Bidders from March 2022

Ave Tonnage 420
Avg # Loads 25
Casella Waste Management ecoMaine
Cost per ton $17.43 | $7,320.60 $26.63 | $11,184.60 $4.06 | $1,705.20
Transport Fee/Load $310.00 | $7,750.00 $403.75 | $10,093.75 $800.00 | $20,000.00
$15,070.60 $21,278.35 $21,705.20
Costs With Potential Fuel Surcharges or Credits
Casella Waste Management ecoMaine
Surcharge based on
difference when fuel
charge exceeds $4.50
Baselire of $3.662 per gallon and based
w/Fuel Surcharge agains: difference of on § miles per galton
based on formula index multiplied by fixed over distance of approx
with diesel at $5.00 15 gallan amount per 111 mile from Nashua
per gallon. No Surcharge $0.00 | |load. $501.75 | |to Maine facility. $277.50
$15,070.60 $21,780.10 $21,982.70
Surcharge based on
difference when fuel
charge exceeds $4.50
Baselir e of $3.662 per gallan and based
w/Fuel Surcharge agains: difference of on 5 miles per gallon
based on formula index multiplied by fixed over distance of approx
with diesel at $4.00 15 gallon amount per 111 mile from Nashua
per gallon. No Surcharge $0.00 | jload. $126.75] |to Maine facility. $0.00
$15,070.60 $21,405.10 $21,705.20
Surcharge based on
difference when fuel
charge exceeds $4.50
Baselir e of $3.662 per gallon and based
w/Fuel Surcharge agains: difference of on 5 miles per gallon
based on formula index multiplied by fixed over distance of approx
with diesel at $3.00 15 ga lan amount per 111 mile from Nashua
per gallon. No Surcharge $0.00 | load. -$248.25| |to Maine facility. $0.00
$15,070.60 $21,030.10 $21,705.20