i) THE CITY OF NASHUA "The Cate City’
Financial Services
Purchasing Department
ea Co ROE A A YS I re aces we ty Nt ees
March 31, 2016
Memo #16-120
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT AWARD FOR AUDITING SERVICES — FY2017 (VALUE: $116,500)
DEPARTMENT: 126 FINANCIAL SERVICES; FUND: GENERAL FUND OPERATING
BUDGET: ACCOUNTING CLASSIFICATION 53 PROFESSIONAL AND TECHNICAL
SERVICES ($87,375)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE; ACCOUNTING
CLASSIFICATION 53 PROFESSIONAL AND TECHNICAL SERVICES ($11,650)
DEPARTMENT: 169 WASTE WATER; FUND: WASTE WATER; ACCOUNTING
CLASSIFICATION 53 PROFESSIONAL AND TECHNICAL SERVICES ($17,050)
The Financial Services Division is seeking approval to extend the existing contract with Melanson Heath
& Company for services to audit the City’s general-purpose financial statements and schedules. Attached
to this communication is a memo from CFO John Griffin and Accounting Manager Rosemarie Evans
supporting the proposal to extend the contract.
We are seeking your approval to extend the contract for one year (FY16) with an option to renew for an
additional year (FY17) pursuant to NRO § 5-84 (A) (7),"Purchases under extensions of contracts when no
price increase exceeds 10% per year’.
The award is contingent pursuant to NRO § 5-74 (B) which states that a contract that extends from the
current fiscal year into succeeding fiscal year(s) in which no funds have been appropriated nor otherwise
designated for this purpose shall be approved by the full Board of Aldermen before the contract shall
become binding on the City.
The Financial Services Division, Chief Financial Officer, and this Purchasing Department recommend
extending the contract in the amount of $116,500 with Melanson Heath & Company of Nashua, NH.
Respectfully,
Dan Kooken
Purchasing Manager
Cc: J. Griffin R. Evans D. Fredette
229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 « Fax (603) 589-3344
