Search

17,

18.

20.

Professional Engineer agrees to assist disadvantaged business enterprises in obtaining business
opportunities by identifying and encouraging disadvantaged suppliers, consultants, and sub
consultants to participate to the extent possible, consistent with their qualification, quality of work.
and obligation of Professional Engineer under this contract.

In connection with the performance of work under this contract, Professional Engineer agrees not
to discriminate against any employee or applicant for employment because of race, creed, color,
national origin, sex, age, or sexual orientation. This agreement includes, but is not limited to, the
following: employment, upgrading, demotion or transfer, recruttment or recruitment advertising,
layoff or termination, rates of pay or other forms of compensation, and selection for training,
including apprenticeship.

Professional Engineer agrees, if applicable, to insert these provisions in all subcontracts, except for
subcontracts for standard commercial supplies or raw materials. Any violation of any applicable
provision by Professional Engineer shall constitute a material breach of the contract.

ENDORSEMENT Professional Engineer shall seal and/or stamp and sign professional documents
including drawings, plans, maps, reports, specifications, and other instruments of service prepared
by Professional Engineer or under its direction as required under the laws of the State of New
Hampshire.

ASSIGNMENT, TRANSFER, DELEGATION, OR SUBCONTRACTING Professional Engineer shall not
assign, transfer, delegate, or subcontract any rights, obligations, or duties under this contract
without the prior written consent of the City of Nashua. Any such assignment, transfer, delegation,
or subcontracting without the prior written consent of the City of Nashua is void. Any consent of
the City of Nashua to any assignment, transfer, delegation, or subcontracting shall only apply to
the incidents expressed and provided for in the written consent and shall not be deemed to be a
consent to any subsequent assignment, transfer, delegation, or subcontracting. Any such
assignment, transfer, delegation, or subcontract shall require compliance with or shall incorporate
all terms and conditions set forth in this agreement, including all incorporated Exhibits and written
amendments or modifications. Subject to the foregoing provisions, the contract inures to the benefit
of, and is binding upon, the successors and assigns of the parties.

. CITY INSPECTION OF CONTRACT MATERIALS The books, records, documents and accounting

procedures and practices of Professional Engineer related to this contract shall be subject to
inspection, examination and audit by the City of Nashua, including, but not limited to, the
contracting agency, Corporation Counsel, and, if applicable, the Comptroller General of the United
States, or any authorized representative of those entities.

DISPOSITION OF CONTRACT MATERIALS Any books, reports, studtes, photographs, negatives or
other documents, data, drawings or other materials, including but not limited to those contained in
media of any sort (e.g., electronic, magnetic, digital) prepared by or supplied to Professional
Engineer in the performance of its obligations under this contract shal] be the exclusive property of
the City of Nashua and all such materials shall be remitted and delivered, at Professional Engineer's
expense, by Professional Engineer to the City of Nashua upon completion, termination, or
cancellation of thts contract. Alternatively, if the City of Nashua provides its written approval to
Professional Engineer, any books, reports, studies, photographs, negatives or other documents,
data, drawings or other materials including but not limited to those contained in media of any sort
(e.g., electronic, magnetic, digital) prepared by or supplied to Professional Engineer in the
performance of its obligations under this contract must be retained by Professional Engineer for a
minimum of four years after final payment is made and all other pending matters are closed. If, at
any time during the retention period, the City of Nashua, in writing, requests any or all of the
materials, then Professional Engineer shal! promptly remit and deliver the materials, at Professional

GC 8 of 11

(22, THE CITY OF NASHUA she ate Cy

Administrative Services

Purchasing Department

August 8, 2019
Memo #20-017

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF ONE (1) 2020 FORD FUSION HYBRID SE (VALUE: $25,550)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated July 30, 2019
for information related to Change Order 1.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The City Engineer, Board of Public Works (July 30, 2019 meeting) and the Purchasing Department
recommend this purchase in an amount of $25,550 to MHQ of Shrewsbury, MA.

Respectfully,

4],
7 Z—
_ VDan Kooken

Purchasing Manager

Cc: S Dookran L Fauteux

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 Fax (603) 589-3233

To:

From:

)
va
fam]
2
fre
3
=

Attachments:

Discussion:

City of Nashua, Public Works Division
f

Board of Public Works Meeting Date: July 30, 2019

Steven Dookran
City Engineer

Purchase of a 2020 Ford Fusion Hybrid SE

To approve the purchase of a 2020 Ford Fusion Hybrid SE for use in the
Engineering Department. Purchase will be from MHQ in Shrewsbury, MA
pursuant to the MAPC/GBPC contract for the price of $25,550. Funding will be
through Department: 160 Admin/Engineering; Fund: Trust; Activity: CERF.

Quote and Bid Sheet

This scheduled purchase will replace unit #10-002. Vehicle #10-002 is a 2010
Ford Fusion Hybrid and currently has 61,000 miles. This vehicle is showing
corrosion to the cab floor, frame and suspension. The vehicle also has been
having emission related problems and steering issues requiring more maintenance.
This unit is used by the Engineering Department and is a planned replacement on
CERF FY20.

The new Ford Fusion Hybrid will be used year round and in similar capacity
where it will be utilized by the engineering staff performing their daily routine.
The Hybrids in current use have showa excellent reliability and fuel mileage. The
Fusion comes with a 3 year 36,000 mile base warranty and a 96 month 100,000
mile warranty on the hybrid system.

MHQ will deliver the Fusion equipped with the base SE package. The Street
Superintendent and Fleet Manager both recommend this purchase.

MHG

VEHICLES @ EQUIPMENT & GEAR

CUSTOMER

Contact Name: Mir Johin Stewart een ce!
Company/Dept: Nashua DPW ; _. Valid for: ir

Street Address: 9StadiumDrive a OB Customer #:

City, State, Zip: NeshuaNHO306200 Contract:

Phone: 603-589-4714 Sales Rep:

E-Mail: stewarti@nashuanh.gov

2020 Ford Fusion Hybrid Sedan FWD SE 25,550.00
Color: Oxford White

Engine 2.0 Atkinson Cycle !-4 Hybrid

Ebony Cloth front bucket Seats

SYNC 3

Back up camera

TAX:
TOTAL: $25,550.00

IMPORTANT NOTE - The last day to order a 2019 model w/ VSO Paint is July Sth, If Nashua can place the order prior to that
date, then MHQ can order a 2019 model and the estimated price increase can be removed.

TERS AND CONDITIONS

*This quote is valid for 60 days from the date of quote. Any purchase orders or approved quotes received outside of the 60 day quote period will be subject to
price adjustments. By signing this quote, the customer is agreeing to pay, in full, for all items listed above. Any requests for changes, modifications,
replacements, removals or additional items may be subject to additional fees and/or adjusted delivery dates.

M.G.L c. 30B applies to the procurement of all commodities quoted. Contract items have been collectively purchased pursuant to M.G.L ¢ 30B sec 1c and M.G.L
c.7 sec 22B. The government body is responsible to determine the applicability of M.G.L. c30B to off contract items, but not limited to, off contract items that
have already been properly procured under M.G.L. c30B sec 1c and M.G.L. ¢7 sec 224 (purchases from a vendor on contract with the Commonwealth}, other
contracts procured under M.G.L. c30B sec 1c and M.G.L. c. 30B contract between the vendor and the jurisdiction. All off contract items must be procured
under M.G.L. c. 30B.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete and only
terms and conditions applicable to any and all purchases by Buyer from MHQ. Any additional and/or different terms and/or conditions printed anywhere
including on, or with, Buyer's order shall be inapplicable in regard to any purchase by Buyer fram MHQ.

ORDER ACKNOWLEDGEMENT S
By signing this document you are agreeing to the above terms and conditions of this order from MHQ, Inc.

x
PRINT NAME

Nashua DPW Fusion Hybrid GBPC 7.23.19 Page 1 of 2

TITLE

KH

SIGNATURE

Quote provided by Jay Matisko, Account Manager at MHQ
(508) 573-2622 or jmatisko@mhq.cam

Nashua DPW Fusion Hybrid GBPC 7.23.19 Page 2 of 2

SPECIAL
REPORT OF THE FINANCE COMMITTEE

JULY 31, 2019

A meeting of the Finance Committee was held on Wednesday, July 31, 2019, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman -at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman June M. Caron

Members not in Attendance: Alderman-at-Large Brandon Michael Laws
Alderman Linda Harriott-Gathright

Also in Attendance: Kim Kleiner, Director, Administrative Services
John Griffin, CFO/Comptroller
Dan Kooken, Purchasing Manager

Mayor Donchess

Alderman Laws has a family commitment and said he wouldn't be here tonight, so he called in and talked to
me.

PUBLIC COMMENT - None

From: Mayor Jim Donchess
Re: Emergency PO Request — Emergency Bar Rack Repair for $137,660 at WWTF

MOTION BY ALDERWOMAN KELLY TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Patriot Properties-Upgrade of AssessPro Classic to AssessPro AP5 (Value: $34,750)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
PATRIOT PROPERTIES IN THE AMOUNT OF $34,750. FUNDS ARE AVAILABLE IN DEPARTMENT 132,
ASSESSING; GENERAL OPERATING FUND

ON THE QUESTION

Mayor Donchess

Ms. Kleiner is here to explain this item which she is going to proceed to do.

Finance Committee - 07/31/2019 Page 2

Kim Kleiner, Director Administrative Services

Good evening Mr. Mayor, Members of the Committee. | am Kim Kleiner, Administrative Services Director. So
back in April when we came to the Board of Aldermen and presented the Assessing Improvement Plan we
actually talked about this upgrade but we talked about having it in 2020. What we said at that time was that we
were going to work this summer on transferring our abatements and some other data from our old Admin
System to the current AssessPro System; that’s why we weren’t going to do the upgrade. That has changed.
So what we found when we were converting the Admin data was that there aren’t enough fields in our current
software to transfer it correctly. So we started to investigate in more depth the upgrade.

What we have found is that the upgrade will work very nicely with transferring over that data from Admins and
the increased functionality in the new upgrade is going to create efficiencies within the Assessing Department.
So | included those upgrades and those features. | am happy to answer any questions about them. | will tell
you that last week Patriot came in and gave the full assessing staff a demo, walked us through it. There will be
extensive training for all of our staff on the new system; that is part of the contract. A bit of good news, while
they were in giving us the demo they were working with us on the archive pro which is the software that we
purchased to put property cards on-line as is. So they were here and they came back yesterday and worked

with us again and as of today you can go on the City Website and you can look at property cards on-line for
every property; so that’s just a bit of news.

Mayor Donchess

And print them out correct.

Ms. Kleiner

And you can print them at home.

Mayor Donchess

We have had a little focus on property cards so this will enable people to gain immediate access to everything,
right?

Ms. Kleiner

Correct.

Mayor Donchess

Alright, so any discussions or questions?

Alderman Klee

Thank you actually | don’t have so much of a question you have answered my question, | was going to ask if

this was going to help with the on-line at home and so on. This is great, this is great news and thank you so
much Kim for doing this. | appreciate this thank you.

Mayor Donchess
And this started just today right, today was the first day, today was Day 1.
Ms. Kleiner

Today was Day 1 of the property cards on-line. | think of the important things that we’ve really noticed with this
is that there are so many updated tables and fields and note sections that are going to allow our assessors to

Finance Committee - 07/31/2019 Page 3

document more changes and more things that they could in our current software. They will also, a big plus, is
that they will be able to work in multiple tax years all within the same data base. So right now we don’t have
that capability. Once we start to move to File Capture to print bills and things, our assessors are kind of at a
standstill and can’t work within the data base. So there is going to be some real efficiency.

Alderman O’Brien

Yeah just a comment but | compliment you on doing this because a lot of people forget, being Chairman of the
Infrastructure Committee, but computer programming is infrastructure as well too. If we cannot do our job well
you know this is sort of like you know having a house and not painting it and wondering why the clapboards are
falling off. And you can get that with the computer system, particularly in this day and age where new
generations come out fairly quickly and different things. But | am sure with some of the Admin | worked on that
while | was on the Fire Department and it was thrilling then and | am sure it is wicked neat now. But | am glad
to see that the City is now adopting, as part of its infrastructure in replacing this. So well done and | support
this 100%, thank you.

Alderwoman Kelly

Thank you for your diligence, | Know there’s a lot of things that are happening in the Assessing Department
and | think that this makes a lot of sense. | have two questions; one was if | were a constituent who wanted to
find my property tax where do | go, or my property card, where would | go?

Ms. Kleiner

Sure. Go to the Assessing Web Site. You will see a box there that says “Web Pro”, click on that box, that will
bring up a search of the street and you can put in your street, pull up your house number. Then you will see a
tab that says “Assessor's Property Card” click on that and up comes your card.

Alderwoman Kleiner

Great and thank you probably have already answered this before but it’s been a little bit. This brings us up to
industry standard in terms of software.

Ms. Kleiner

Correct, it does so this software hasn’t been upgraded since it was installed in 2004. But this does bring us up
to the latest version of AssessPro.

Alderwoman Kelly

Thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: ESRI (GIS) Enterprise License Agreement and ArcGIS GeoEvent Server (3 Year)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE THREE-YEAR CONTRACT TO ENVIRONMENTAL SYSTEMS
RESEARCH INSTITUTE IN AN AMOUNT NOT TO EXCEED $28,000 PER YEAR. SOURCE OF FUNDING
IS DEPARTMENT, 134 GIS; GENERAL OPERATING FUND

Finance Committee - 07/31/2019 Page 4

ON THE QUESTION

Mayor Donchess

Ms. Kleiner?

Ms. Kleiner

Good evening. So this is a contract, it is a renewal, this is for our GIS Software. It is a multi-year contract so it
will require approval by the Board. But we have a license, we have an Enterprise License that we carry. That
Enterprise License also enables Pennichuck Corporation to use our software license as well. So we split the
cost, the yearly cost with Pennichuck. So that’s why you will see that | said in the Memo it is an annual cost to
the City and to Pennichuck of $28,000.00.

We've done a lot of work in GIS; our Infrastructure team in IT has really been working hard working with a
gentleman from CDM Smith and they have moved a lot of the software and the data over to a new server in IT.
That project is going very well. We also have a final report on recommendations that CDM Smith would make
for how we move forward with GIS and we will be bringing those to the PEDC Committee on September 3”.
MOTION CARRIED

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:11 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

SPECIAL
FINANCE COMMITTEE

JULY 31, 2019
7:00 pm Aldermanic Chamber

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Mayor Jim Donchess
Re: Emergency PO Request — Emergency Bar Rack Repair for $137,660 at WWTF

From: Dan Kooken, Purchasing Manager
Re: Patriot Properties-Upgrade of AssessPro Classic to AssessPro AP5 (Value: $34,750)
Department: 132 Assessing; Fund: General

From: Dan Kooken, Purchasing Manager
Re: ESRI (GIS) Enterprise License Agreement and ArcGIS GeoEvent Server (3 Year)
(Value: $28,000 per year); Department: 134 GIS; Fund: General

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT