Search

To:

From:

Re:

x. Motion:

Attachments:

Discussion:

City of Nashua, Pubiic Works Division

Board of Public Works Meeting Date: July 30, 2019

Jeff Lafleur, Superintendent
Solid Waste Department

Purchase of one 2020 Ford F250 4x4 Pick-up Truck.

To approve the purchase of one 2020 Ford F250 pickup truck from MHQ of
Marlborough, MA for $45,741.90 pursuant to the active Plymouth County
Commissioners Contract # 19-20-21. Funding will be through Department: 168
Solid Waste; Fund: Trust; Activity: CERF.

Quote from MHQ, Vehicle history report.

This scheduled FY20 CERF purchase will replace the Solid Waste Attendant and
Landfill engineers’ pickup truck unit #12-058, which is a CNG powered 2012
Ford F250 Crew cab 4 door pickup truck with 34,000 miles on it. The Solid
Waste Attendant and Landfiil Engineer use this pickup for daily use in and around
the landfill. Uses for this truck includes Tours for engineers during construction
meetings, transport of materials for welding pipes and surface collectors, and
inspecting closed landfills throughout the City. Although the pickup has relativeiy
low mileage, the undercarriage shows heavy wear and corrosion from the harsh
environment of the landfill. The new vehicle will be used and equipped with a
snowplow and a lift gate that will be used for picking up and moving heavy items
around the landfill.

The old #12-058 will be used in the landfili untii it is no !onger feasible to repair.

MHQ wiil deliver the new truck fully equipped with a 6.2L V8 gasoline engine
and the added accessories ready to go to work. There will be a 5 year, 60,000 mile
powertrain warranty and a 3-year, 36,000-mile bumper-to-bumper warranty. The
Superintendent and Fleet Manager both recommend this purchase.

Company 0010 - CITY OF NASHUA Cost Default Vendor
VEHICLES
Reauesting Location C-390 - SOLID WASTE Requisition Oescrintion
DEPARTMENT

Requisition 58505 - Unreleased

Prot
Buyer

Deliver To

Cost per quote PCC 19-20-21 dated 6/18/19 from Brian Smith of MHQ. Pending BPW and Finance approvals.

14471 - MWHQ MUNICIPAL

Requester perkinss - SCOTT PERKINS

Item tiem Type Quantity uoMm Unit Cost Extended Distributions Activity / Disiribution Requested Sourcing
Ordered Cost Account Aliocaiion Delivery Date Event
Category Required
2020 FORD Special 45741.90 EA 1.00 45741.90 TF18.7026-081500- CERF68.20 100.0% No
F250 0000 81500
SUPERCAB
XL 4WD

2020 Ford F256 Sunercab XI. 4dwe
Vendor : MHQ MUNICIPAL VEHICLES
2020 Ford F250 Supercab XL 4wd with all listed options and specifications from MHQ quote.

Totals: 1 Lines 45741.9C 48744.90 USD

Page: 4 Requisition: 58505 Status: Unreleased Printed: Jul 25, 2019 1:58:55 PM

MHG

VEHICLES B EQUIPMENT @ GEAR

CUSTOMER

ContactName: Mr. John Stewart a Date: June 18,2019
Company/Dept: NashuaDPW Valid for: 60 days. a
Street Address: 9 Stadium Drive a Customer#: -
City, State, Zip: NashuaNH03062 0 a Contract: PCC 19-20-24 0
Phone: ee OC Sales Rep: BrianSmith
E-Mail: stewarti@nashuanh.gov

2019 Ford F250 Supercab XL trim 4WD 28,895.00 528,895.
Color : Magnetic Gray - SO.
6.2L V8 Gasoline Engine; with 6 speed Automatic Transmissio - SO.
All Season Tires, Including full size spare - 50.00
Air Conditioning 50.00
ratler Hitch receiver { Class III ) $0.00
AM/FM radio with digital clock So.
Dual exterior fol mirrors $0.00
40/20/40 Vinyl! Split Bench Seat - 50.00
Vinyl Floorin - 50.
SOL Power p ( Windows, Locks, & Mirrors} 896.70 5896.
668 Six (6) Factory Upfitter Switches 461.70 $161.
473\Factory Snow Plow . 181.30 $181.30
52B Trailer Brake Controller 264.60 $264.60
18B Factory Cab Steps ( Running Boards } 313.60 $313.
21M Manually Locking Hubs (for 4WD) (see note below} 7 $0.
1908 Steel Cab Guard (Back Rack) 550.00 $550.
315 Whelen TAD8 Dominator/Traffic Advisor 710.00 $710.00
288 Whelen Vertex LED Hide-a-ways ( 2 frt/ 2 rr) (See note 495.00 5495.00
1554 Whelen Super LED Beacon 510.00 $1,020.00
1899 Rhino Coat Bedliner Spray on 595.00 $595.00
1781 1300# Aluminum Liftgate {see upgrade next line) 3,995.00 $3,995.
Non-contract |Upgrade Liftgate to 1500 Ibs. 225.00 $225
1614 Fisher 8' HD Snow Plow w/ cutting edge 5,995.00 $5,995.00
Bu Estimated 2020 Model Year Increase 1,444.00

TERMS AND CONDITIONS

*This quote is valid for 60 days from the date of quote. Any purchase orders or approved quotes received outside of the 60 day quote period will be subject to
price adjustments. By signing this quote, the customer is agreeing to pay, in full, for all items listed above. Any requests for changes, modifications,
replacements, removals or additional items may be subject to additional fees and/or adjusted delivery dates.

M.G.L c. 308 applies to the procurement of ail commodities quoted. Contract items have been collectively purchased pursuant to M.G.L c 30B sec 1c and M.G.L
c.7 sec 22B. The government body is responsible ta determine the applicibility of M.G.L. c308B to off contract items, but not limited to, off contract items that

20190730 Motion C Backup 1 Nashua Solid Waste #250 & Plow 061819 Page lof2z

have already been properly procured under M.G.L. c3UB sec ic and M.G.L. c7 sec 22A (purchases trom a vendor on contract with the Commonweaith), other
contracts procured under M.G.L. ¢308 sec 1c and M.G.L. c. 30B contract between the vendor and the jurisdiction. All off contract items must be proccured under

M.G.L, c, 308.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete and only
terms and conditions applicable to any and all purchases by Buyer from MHQ. Any additional and/or different terms and/or conditions printed anywhere

including on, or with, Buyer's order shall be inapplicable in regard to any purchase by Buyer from MHQ.

ORDER ACKNOWLEDGEMENT

By signing this document you are agreeing to the abcve terms and conditions of this order from MING, inc.

iM
x

PRINT NAME

TITLE

x
SIGNATURE

Quote provided by Brian Smith, Account Manager at MHQ
(508) 573-2624 or bsmith@mhq.com

20190730 Motion C Backup 1 Nashua Solid Waste F250 & Plow 061819

Page 2 of 2

\ THE CITY OF NASHUA “The Gate City”

Financtal Services

Purchasing Department

August 8, 2019
Memo #20-015

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF ONE (1) SIX WHEEL CAB AND CHASSIS TRUCK (VALUE: $88,900)
DEPARTMENT: 161 STREETS; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Jon Ibarra, Superintendent Street Department, dated July
30, 2019 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of Street Department, Board of Public Works (July 30, 2019 meeting) and the
Purchasing Department recommend the award of this purchase in an amount of $88,900 to Liberty
International of Manchester, NH.

Respectfully,
VA

an Kooken
Purchasing Manager

Cc: J Ibarra L Fauteux

}
i

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

Attachments:

Discussien:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: July 30, 2019
Jon Ibarra, Superintendent Street Department
Purchase of one- Six Wheel Cab and Chassis Truck
To approve the purchase of one 2020 HV507 SFA 4x2 Cab and Chassis from

Liberty International of Manchester, New Hampshire for the price of $88,900.
Funding will be through Department: 161 Street; Fund: Trust; Activity: CERF.

Quote sheet and Repair History

The Street Department has one six-wheel dump truck on CERF fer FY20. Gn
May 14, 2019 Liberty International of Manchester, New Hampshire quoted
off the State of New Hampshire bid. Price has been held for the 3 year.

The purchase of the International will enable the Street Department to continue
the standardization of the fleet and the maintenance items needed for stock.

The Cab and Chassis will be replacing unit #91 that are on the CERF schedule
for FY20. #91 currently has 60,000 miles and 13462 hours. The new truck will be
out fitted like for like as the truck it is replacing with the exception it wil! have a
V-box spreader with brine capabilities.

HV507 SFA

Sales Proposal For:

CITY OF NASHUA

Presented By:

LIBERTY INT'L TRKS OF NH

performance of work terminated, abandoned. or suspended under the notice, assign to
the City of Nashua any orders or sub contracts specified in the notice, and revoke
agreements specified in the notice.

5. Not resume work after the effective date ofa notice of termination unless and until receipt
of a written notice from the City of Nashua to resume performance.

In the event of a termination for cause, Professional Engineer shall receive all amounts due and not
previously paid to Professional Engineer for work satisfactorily completed in accordance with the
contract prior to the date of the notice, less all previous payments. No amount shall be allowed or
paid for anticipated profit on unperformed services or other unperformed work. Any such payment
may be adjusted to the extent of any additional costs occasioned to the City of Nashua by reasons
of Professional Engineer's failure. Professional Engineer shall not be relieved of liability to the City
of Nashua for damages sustained from the failure, and the City of Nashua may withhold any
payment to the Professional Engineer unti) such time as the exact amount of damages due to the
City of Nashua is determined. All claims for payment by the Professional Engineer must be
submitted to the City of Nashua within 30 days of the effective date of the notice of termination.

If after termination for the failure of Professional Engineer to adhere to any of the terms and
conditions of the contract or for failure to satisfactorily, in the sole opinion of the City of Nashua,
to complete or make suffictent progress on the work in a timely and professional manner, it is
determined that Professional Engineer had not so failed, the termination shall be deemed to have
been a termination at will. In that event, the City of Nashua shall, if necessary. make an adjustment
in the compensation paid to Professional Engineer such that Professional Engineer receives total
compensation in the same amount as it would have received in the event of a termination-at-will.

C. GENERAL PROVISIONS FOR TERMINATION Upon termination of the contract, the City of
Nashua may take over the work and prosecute it to completion by agreement with another party or
otherwise. In the event Professional Engineer shall cease conducting business, the City of Nashua
shall have the right to solicit applications for employment from any employee of the Professional
Engineer assigned to the performance of the contract.

Neither party shall be considered in default of the performance of its obligations hereunder to the
extent that performance of such obligations is prevented or delayed by any cause, existing or future,
which is beyond the reasonable control of such party. Delays arising from the actions or inactions
of one or more of Professional Engineer's principals, officers, employees, agents, subcontractors,
consultants, vendors. or suppliers are expressly recognized to be within Professional Engineer's
control.

DISPUTE RESOLUTION The parties shall attempt to resolve any dispute related to this contract as
fotlows. Either party shall provide to the other party, in writing and with full documentation to
verify and substantiate its decision, its stated position concerning the dispute. No dispute shall be
considered submitted and no dispute shal! be valid under this provision untess and until the
submitting party has delivered the written statement of its position and full documentation to the
other party. The parties shal] then attempt to resolve the dispute through good faith efforts and
negotiation between the City of Nashua Representative and a Professional Engineer Representative.
At all times, Professional Engineer shall carry on the work under this contract and maintain and
complete work in accordance with the requirements of the contract or determination or direction of
the City of Nashua. If the parties are unable to resolve their dispute as described above within 30
days, the parties’ reserve the right to pursue any available legal and/or equitable remedies for any
breaches of this contract except as that right may be limited by the terms of this contract.

. NO DAMAGES FOR DELAY Apart from a written extension of time, no payment, compensation, or

adjustment of any kind shall be made to Professional Engineer for damages because of hindrances
or delays in the progress of the work from any cause, and Professional Engineer agrees to accept

GC £ of tl

INTERNATIONAL

Prepared For:

CITY OF NASHUA

John Stewart

PO Box 2019

Nashua, NH 03061-2019
(603)584 - 3565

May 14, 207

t)

Presented By:

LIBERTY INT'L TRKS OF NH
James C Ramsay

1400 S. WILLOW STREET
MANCHESTER NH 03103 -
(603)}623- 8873

AXLE COWFIG:
MISSION:
DIMENSION:
ENGINE, DIESEL:

TRANSMISSION,
AUTOMATIC:

CLUTCH:
AXLE, FRONT NON-DRIVING:
AXLE, REAR, SINGLE:

CAB:
TIRE, FRONT:

TIRE, REAR:

SUSPENSION, REAR, SINGLE:

PAINT:

Model Profile
2020 HV507 SFA (FV507)}

4X2
Requested GVWR: 39000. Calc. GVWR: 36220
Wheelbase: 165.00, CA: 90.00, Axle to Frame: 63.00
{Cummins LS 300} EPA 2017, 300HP @ 2000 RPM, 860 Ib-ft Torque @ 1300
RPM, 2200 RPM Governed Speed, 300 Peak HP (iMax)
{Allison 3500 RDS} 5th Generation Controls, Wide Ratio, 5-Speed with
Overdrive, with PTO Provision, Less Retarder, includes Oil Level Sensor, with
80,000-lb GVW and GCW Max, On/Off Highway
Omit litem (Clutch & Control)
{Dana Spicer |-160W} Wide Track, |-Beam Type, 16,000-lb Capacity
{Dana Spicer S23-190} Single Reduction, Hypoid G earing, 23,000-ib Capacity,
R Wheel Ends Gear Ratio: 5.57
Conventional, Day Cab
(2) 11R22.5 Load Range H HSC1 (CONTINENTAL), 496 rev/mile, 75 MPH, All-
Position
(4) 11R22.5 Load Range H HDR2 (CONTINENTAL), 491 rev/imile, 75 MPH,
Drive
31,000-Ib Capacity, Vari-Rate Springs, with 4500-Ib Capacity Auxiliary Multileaf
Springs
Cab schematic 100WK

Location 1: 0311, Omaha Orange (Std)
Chassis schematic N/A

2 Proposal: 21235-04

noe

INTERNATIONAL’

ie
gy
oe
>
hd
Cs
e

2020 HV507 SFA (HV507)

Code Description

HV50700 Base Chassis, Model HV507 SFA with 165.00 Wheelbase, $0.00 CA, and $3.00 Axle to
Frame.

1ANA AXLE CONFIGURATION {Navistar} 4x2
Notes
: Pricing may change if axle configuration is changed.

1CAJ FRAME RAILS Heat Treated Alloy Steel (120,000 PS! Yield); 10.866" x 3.622" x
0.437" (276.0mm x 92.0mm x 11.1mm); 456.0" (11582mm) Maximum OAL

ILLA BUMPER, FRONT Swept Back, Steel, Heavy Duty

{WDS FRAME EXTENSION, FRONT Iniegral; 20” In Front of Grille

1WEV WHEELBASE RANGE 146" (370cm) Through and Including 195" (495cm)

2AEU XLE, FRONT NON-DRIVING {Dana Spicer |-160W} Wide Track, |-Beam Type, 16,000-
Ib Capacity

3ACP SUSPENSION, FRONT, SPRING Multileaf, Shackle Type, 16,000-lb Capacity, Less
Shock Absorbers

3WAJ SPRINGS, FRONT AUXILIARY Air Bag, Right Side Only, Driver Control

4091 BRAKE SYSTEW, AIR Dual System for Straight Truck Applications
includes

: BRAKE LINES Color and Size Coded Nylon

: DRAIN VALVE Twist-Type

: GAUGE, AIR PRESSURE (2) Air 1 and Air 2 Gauges; Located in Instrument Cluster

: PARKING BRAKE CONTROL Yellow Knob, Located on instrument Panel

: QUICK RELEASE VALVE On Rear Axle for Spring Brake Release: 1 for 4x2, 2 for 6x4
: SLACK ADJUSTERS, FRONT Automatic (with Air Cam Brakes)

: SLACK ADJUSTERS, REAR Automatic (with Air Cam Brakes)

: SPRING BRAKE MODULATOR VALVE R-7 for 4x2, SR-7 with relay valve for 6x4/8x6

4193 BRAKES, FRONT, AIR CAM 16.5" x 6", Includes 24 Sqin Long S troke Brake Chambers

4732 DRAIN VALVE {Berg} with Pull Chain, for Air Tank

4AZA AIR BRAKE ABS {Bendix AntiLock Brake System} Full Vehicle Wheel Coniro! Sysiem (4-
Channel)

4EBT AIR DRYER {Bendix AD-|IP} with Heater

4EXU BRAKE CHAMBERS, REAR AXLE {Bendix EverSure} 30/30 Spring Brake

4EXV BRAKE CHAMBERS, FRONT AXLE {Bendix} 24 Sqin

4NDB BRAKES, REAR, AIR CAM S-Cam; 16.5" x 7.0"; Includes 30/30 Sq.in. Long Stroke Brake
Chamber and Spring Actuated Parking Brake

4SPA AIR COMPRESSOR {Cummins} 18.7 CFM

4VKC AIR DRYER LOCATION Mounted Inside Left Rail, Back of Cab

3 Proposai: 21238-01