NASHUA DIVISION OF PUBLIC WORKS
ENTRY PERSPECTIVE
11
AGENDA MEETING OF THE BOARD OF ALDERMEN OCTOBER 25, 2016
1. PRESIDENT BRIAN S. McCARTHY CALLS ASSEMBLY TO ORDER
N
PRAYER OFFERED BY CITY CLERK PATRICIA PIECUCH
PLEDGE TO THE FLAG LED BY ALDERMAN DAVID SCHONEMAN
ROLL CALL
REMARKS BY THE MAYOR
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RESPONSE TO REMARKS OF THE MAYOR
7. RECOGNITIONS
8. READING OF MINUTES OF PREVIOUS MEETING AND PUBLIC HEARINGS
Board of AIGErMen....... 0... cece cec ccc cee ceesneeee tea cee eua eee eesuae sister eeeannveneeaenss 10/11/16
Public Hearings Conducted by the Committee on Infrastructure............000..00.. 10/12/16
9. COMMUNICATIONS
From: Fred S. Teeboom, President, Holocaust Memorial in Nashua, Inc.
Re: | Assumption of Ownership and Maintenance of the NH Holocaust Memorial
PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED
UPON THIS EVENING
10. PETITIONS
11. NOMINATIONS, APPOINTMENTS AND ELECTIONS
12. REPORTS OF COMMITTEE
Committee on Infrastructure 0.0.00... ccc cece cece cee cee cneaeseseeeessasseuseueiserseneeeeer ees 10/12/16
13. WRITTEN REPORTS FROM LIAISONS
14. CONFIRMATION OF MAYOR'S APPOINTMENTS
UNFINISHED BUSINESS — RESOLUTIONS
R-16-060
Endorsers: Mayor Jim Donchess
Alderman-at-Large David W. Deane
Alderman Tom Lopez
AUTHORIZING AN AMENDMENT TO DEED COVENANTS RELATIVE TO LAND SOLD
TO PROPERTY OWNERS ALONG RADCLIFF DRIVE AND SHORE DRIVE
e Committee on Infrastructure Recommends: Final Passage
Li.
defamation, copyright violation and other possible liabilities, and in such form the
producer(s)/sponsor(s)/user(s) shall acknowledge that they shall not hold the City and/or
Contractor liable, and shall indemnify the City and/or Contractor, for their own productions
and or sponsored programming.
The public acecss channels are not intended to be a public foram, however, the public does
have some rights of access consistent with lawful access center operating guidelines that may
be established as indicated in Denver Area Educational Telecommunications Consortiumi,
Inc. v. FCC, 116 S.Ct. 2374 (1996); therefore in enforcing this provision, Contractor will
follow procedures which are legally appropriate for the regulation of speech in such a quasi-
forum, including procedures which conform to the access center procedures identified by the
United States Supreme Court in Denver Area Educational Telecommunications Consortium,
inc. v. FCC, 116 S.Ct. 2374 (1996) and Freedman v. Maryland, 85 S8.Ct. 734 (1965)
Contractor shall make best efforts to notify public access producers that city-owned.
programming is not available to producers for re-airing on public access channels without
explicit authorization from the City, to the extent consistent with any public records or other
applicable law.
Contractor shall provide equipment and channel time to qualified producers who have
completed all necessary training and whose skills and knowledge meet minimum criteria
established by the Contractor, approved on a content-neutral, nondiscriminatory basis.
Contractor shall, in general, provide equipment and channel time on a non-discriminatory
basis, subject to reasonable scheduling practices including but not limited to channel time
scheduling preferences for locally produced programming as reasonably defined by
Contractor.
Contractor may make use of the facilitics and equipment under its custody, care and control
for generating additional funding subject to applicable law. Revenues generated from such
activities shall be spent for non-commercial purposes only and pursuant to this contract. All
such activities must be in conformity with Contractor’s tax status and must serve to further
the goal of promoting the public’s use and access to cable television or other cable-related
media and not interfere with the financial support of public access, the use of the public
access facility and or channcl time by the users.
Contractor shall adopt and follow proper accounting, procurement and employment policics
and practices and maintain documentation of expenditures of City Operating Funds provided
under this Agreement, including but not limited to documentation of the following:
a, Evidence that competitive procurement processes were used for purchases
b. Maintenance of receiving or shipping documents related to invoices to ensure that types
and quantities of goods received agree with the invoice before payment is processed.
c. Cancelled invoices (when checks are signed and payments released)
Transactions are posted in the Contractor’s accounting system (i.e. general ledger,
transactions detail by account, budget to actual, profit and loss and balance sheet).
Qo.
TIMELINE
Construction Documents through Occupancy
e Present updates to Joint Committee on Public Works and Infrastructure
e Coordinate with Harvey Construction to remain on budget
e Schedule for completion of documents + construction
e Design Development thru Construction Documents: Total of 24 weeks —- end of 2021
e Coordinate work of design team: Civil, Landscape, Structural, MEP/FP + Code
e Updates to estimate
e Coordinate with City Boards as needed to obtain permits
Bidding: 4-6 weeks; expected mid-November through December 2021
January through March 2022: Shop Drawing Review
Construction: Spring Start - 10 months
Occupancy: Early 2023
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TOTAL PROJECT COSTS
Hard Construction Costs
(General Conditions / Masonry / Carpentry / Doors & Windows / Concrete / Steel /
Finishes / Plumbing / HVAC / Electrical / Earthwork / Specialties / Fire Suppression)
Soft Construction Costs
(Architectural / Engineering / Soils Material Testing / Equipment / Furniture / Fixtures
Signage / Utility Charges / Telephone / Audio Visual / IT / Security)
Contingency
TOTAL PROJECT COSTS
$10,525,000
$3,000,000
$1,475,000
$15,000,000
13
THANK YOU
SPECIAL BOARD OF ALDERMEN
NOVEMBER 22, 2021
7:00 PM Aldermanic Chamber and via Zoom
To Join Zoom meeting: https://usO2web.zoom.us/j/823 70608561? pwd=N2JYUIGYWXJLQIVYVUIISGUMQzZA3Zz09
Meeting ID: 823 7060 8561 Passcode: 682854
To Join by Telephone: 1-929-205-6099
Meeting ID: 823 7060 8561 Passcode: 682854
If anybody has a problem accessing the meeting via phone or Channel 16, please call 603-589-3329 and they will help you
connect.
PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING
PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE BEN CLEMONS
ROLL CALL
PUBLIC HEARINGS
R-21-190
RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $3,650,000 OF FY2021 UNANTICIPATED
REVENUE INTO THE DIVISION OF PUBLIC WORKS OFFICE FACILITY CAPITAL PROJECT
Testimony in Favor
Testimony in Opposition
Testimony in Favor
Testimony in Opposition
R-21-191
CHANGING THE PURPOSE OF TWO MILLION DOLLARS ($2,000,000) OF UNEXPENDED BOND
PROCEEDS FROM THE BROAD STREET PARKWAY PROJECT TO THE DIVISION OF PUBLIC WORKS
OFFICE FACILITY PROJECT
Testimony in Favor
Testimony in Opposition
Testimony in Favor
Testimony in Opposition
R-21-192
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF THREE MILLION DOLLARS ($3,000,000) FOR ADDITIONAL COST FOR THE DESIGN
AND CONSTRUCTION OF A DIVISON OF PUBLIC WORKS OFFICE FACILITY
Testimony in Favor
Testimony in Opposition
Testimony in Favor
Testimony in Opposition
ADJOURNMENT
R-21-190
RESOLUTION
RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $3,650,000 OF FY2021
UNANTICIPATED REVENUE INTO THE DIVISION OF PUBLIC WORKS OFFICE
FACILITY CAPITAL PROJECT
In the Year Two Thousand and Twenty One
RESOLVED by the Board of Aldermen of the City of Nashua to appropriate $3,650,000
of FY2021 unanticipated revenue from the sale of City real property located at 141-143 Burke
Street into the Division of Public Works Office Facility Capital Project.
LEGISLATIVE YEAR 2021
RESOLUTION: R-21-190
PURPOSE: Relative to the supplemental appropriation of $3,650,000 of
FY2021 unanticipated revenue into the Division of Public
Works Office Facility Capital Project
SPONSOR(S): Mayor Jim Donchess
COMMITTEE — Review Commi
: get eview Committee
ASSIGNMENT: Board of Public Works
FISCAL NOTE: As the City real property located at 141-143 Burke Street was
purchased using bond proceeds (see R-15-172), proceeds from the
sale of that property must be applied‘spent on the DPW Office
Facility Capital Project or another capital project. Proceeds must
be spent within 24 months of receipt as prescribed in the bond
spending and arbitrage requirements rule.
ANALYSIS
This resolution appropriates $3,650,000 of FY2021 unanticipated revenue from the sale of City
real property located at 141-143 Burke Street into the Division of Public Works Office Facility
Capital Project. The sale of the property was authorized by R-20-059,
Charter Sec. 53 permits specific non-budget, supplementary appropriations. There should be
notice and a public hearing. A two-thirds vote is required under Charter Sec. 56-b for an item or
amount not in the mayor’s budget. A roll call is required under Charter Sec. 49.
The total amount budgeted for the new Division of Public Works Office Facility is anticipated to
be $15,150,000 as listed below.
R-19-187 - $6,000,000 Bond
R-21-190 - $3,650,000 Appropriate proceeds from sale of Burke St. Building
R-21-191 - $2,000,000 Change purpose of Broad Street Parkway unexpended bond proceeds
R-21-192 - $3,000,000 New Bond
R-20-069 - $200,000 Previous Escrows
R-19-170 - $300,000 Previous Escrows
This resolution should be referred to the Board of Public Works.
