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FINANCE COMMITTEE

APRIL 19, 2017
7:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Dan Kooken, Purchasing Manager

Re: Investigative Equipment Purchase (Value: $10,662)
Department: 150 Police; Fund: Department of Justice Equitable Sharing Forfeiture Account

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

PUBLIC COMMENT

GENERAL DISCUSSION

NON-PUBLIC SESSION

ADJOURNMENT

| as THE CITY OF NASHUA "The Gate City"

Financial Services

Purchasing Department

SANG as A em SH

April 13, 2017
Memo #17-110

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: NPD INVESTIGATIVE EQUIPMENT PURCHASE (VALUE: $10,662)
DEPARTMENT: 150 POLICE; FUND: DEPARTMENT OF JUSTICE EQUITABLE
SHARING FORFEITURE ACCOUNT

Please see the attached communication from Karen A. Smith, Business Manager dated April 4, 2017 for
the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. The competitive bidding process shall not apply to
the following special purchase. (9) Special Purchase Procedures.

Tne Nashua Police Department Business Manager and the Purchasing Department recommend the
award of this purchase in the amount of $10,662.

ge

~“WDan Kooken
Purchasing Manager

Cc: K Smith A Lavoie

229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3344

CONTRACTORS AFFIDAVIT

STATE OF:
COUNTY OF:

Before me the undersigned a (Notary Public, Justice of the Peace,
Alderman) in and for said County and State Personally appeared (Individual, partner or duly)

who being duly sworn according to law deposes and says that the cost of all the Work, and outstanding claims and

indebtedness of whatever nature arising out of the performance of the Contract between City of Nashua, NH (Owner)

and (Contractor) of

(Contractor Address) dated for the construction of the Siphon Rehabilitation Project (Project Name)

and necessary appurtenant installations have been paid in full.

(Individual, Partner, or duly authorized representative of corporate contractor)

(Title)

Sworn to and subscribed before me
this day of ,20__

(Notary Public)

Page 14 of 15

NASHUA POLICE
Date: 4 April 2017

intradepartmental Communication

To: Dan Kooken, Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Narcotics Unit Investigative Equipment

The Nashua Police Department is requesting an investigative equipment purchase
to be use by the Narcotics Investigation Division. The equipment purchase is a sole
source as it is compatible with existing equipment. A comparison quote was received
from a comparable manufacturer for $14,805.95. The funding for the purchase will be
from the Department of Justice Equitable Sharing Forfeiture account.

The Nashua Police Department recommends the purchase in the amount of
$10,662 from our sole source under NRO5-84(A}(9) Special Purchase Procedures.

Sincerely, —

o KO. NA
a fo
A atm of aN { f

Karen A. Smith
Business Manager

oe

Nashua Police Departmen
Panther Drive: PO, Box 785
Nashua, NH 03067-0785
Phone (603) 594-3500

Main Fax: (603) 594-3516 An ; ;
Administration Fax: (603) 594-3615 c paren J. Lavoie
Detective Bureau Fax (603) 594-3616 ief of Police
Legal Bureau Fax: (603) 594-3577

April 4, 2017

Mr. Dan Kooken
Purchasing Manager
229 Main Street

Nashua, NH 03061-2019

Dear Mr. Kooken:

Subject: Police Department Purchase — Special circumstances

The purchase of investigative equipment for use by our Narcotics Investigations Division
is requested under the special purchase procedures in accordance with Ordinance NRO
5-84 (A)(9) per NH RSA 91-A. In compliance with the ordinance, please accepi this

letter as approval as Chief of Police to authorize the $10,662 purchase for the
investigative equipment.

Sincerely,

Chief of Police

A NATIONALLY ACCREDITED LAW ENFORCEMENT AGENCY

REPORT OF THE FINANCE COMMITTEE
APRIL 5, 2017

A meeting of the Finance Committee was held on Wednesday, April 5, 2017, at 7:00 p.m. in the
Aldermanic Chamber.
Mayor Jim Donchess, Chairman, presided.
Members of the Committee present: Alderman-at-Large Lori Wilshire

Alderman-at-Large Michael B. O’Brien

Alderman Benjamin M. Clemons

Alderman June M. Caron

Alderman Ken Siegel

Members not in Attendance: Alderman-at-Large Mark S. Cookson, Vice Chair

PUBLIC COMMENT — None
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Fire 2016 State Homeland Security Hazmat Grant Program (Value: $11,326)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM SAFEWARE, INC., IN THE AMOUNT OF $11,326. SOURCE OF FUNDING IS DEPARTMENT 152,
FIRE EMERGENCY SERVICES; HOMELAND SECURITY GRANT PROGRAM

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Invasive Species Controlled Management (Value $95,728)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO SOLITUDE LAKE MANAGEMENT IN THE AMOUNT OF $95,728. FUNDS ARE AVAILABLE IN
DEPARTMENT 181, COMMUNITY DEVELOPMENT; OTHER CONTRACTED SERVICES

ON THE QUESTION

Alderman Clemons

What exactly are we eradicating from the river?

Director Marchant

Last year Madeline Mineau, the Waterways Manager, partnered with DES and for the first time we mapped the
invasive species on the Nashua River. We had a comprehensive mapping done. With a lot of volunteers, we
did a phenomenal job of pulling out all the water chestnuts. But because we didn’t treat right afterwards, the
Milfoil and fanwort essentially took over everywhere. This is a treatment is a series of treatment this year as a

one-time major expense that we will then be able to do very small treatments to keep it under control in the
future.

Finance Committee — 4/5/2017 Page 2
Alderman Clemons

For those two species?

Director Marchant

Yes.

Mayor Donchess

This is a two-year contract if approved by the committee will need to go to the full Board of Aldermen.
Alderman O’Brien

Does this include divers as well to eradicate what doesn’t get chemically treated? Will we go in and try to
harvest the additional?

Director Marchant

No, the water chestnuts are the ones you need the divers and harvesting for. That was actually extremely
successful so we don’t have that problem so we don’t need divers.

Alderman Siegel

All that was in here, and | appreciate that. Also it was fairly clear from the communication that this is almost
necessary because there is blockage in waterways. Navigating the waterways for recreational boating is
becoming difficult. Then of course the neighbors have been complaining, and rightfully so, because of this
problem. | would highly recommend we do this.

Alderman Clemons

| think it is definitely something we should do particularly because the river is used a lot by many boaters.
Obviously we want the river to be navigable but the other issue is if we have a major problem like this it can
spread to other waterways by boats going in and out of different rivers and lakes. If Nashua does its job in
taking care of this problem, we are going to help prevent problems in other areas around the state. It’s
definitely a worthwhile cause.

Alderman O’Brien

Being a boater myself, do we have signage where we put our boats in to make sure that our boats are cleaned.
Director Marchant

We do have signage that we put up every year at the boat launch relocations about that, and also about the no
wake zone which is pretty much the entire river in Nashua of its width is so skinny. We do put up signage

every year. The Mayor will soon be doing a grand opening of an agreement we brokered with Millyard
Technology Park to allow their boat ramp to be public.

Alderman Siegel

| think we should do it on its own accord. The idea that we are somehow helping our neighbors is not
necessarily why we are doing this. These invasive species breed without any help from boats. Cleaning your
boats are all well and good but those things in the water don’t care about your boat. Let’s just vote for this.

Finance Committee — 4/5/2017 Page 3
Alderman Clemons

Just for the record, they do care about your boat because if you remove the boat from the water and go to
another waterway without cleaning your boat, you are going to spread it to that waterway. That’s a good way
to get milfoil all across the state. So, it is very important to understand that keeping this under control in the
river, which is very popular with boaters and fishermen, is very important to the rest of the state as well. Thank
you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Approval for Sponsorship of GAD Event (Value: $15,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND APPROVE THE SPONSORING
OF THE SPRING DOWNTOWN MUSICAL FESTIVAL IN THE AMOUNT OF $15,000. SOURCE OF
FUNDING IS DEPARTMENT 183, ECONOMIC DEVELOPMENT; DOWNTOWN IMPROVEMENTS
EXPENDABLE TRUST FUND

ON THE QUESTION

Mayor Donchess

We have to answer any questions concerning this Mr. Cummings and Mr. Vayo from Economic Development
as well as Ben Ruddock from Great American Downtown. The source of funds, if it was not clear, were
escrowed into the downtown improvement reserve fund as part of the escrow process last fall. We escrowed
$170,000. The downtown improvement committee has approved this expenditure. That’s why it is before us.
Are there any questions for the three gentlemen here?

Alderman Wilshire

| didn’t really have questions, but thank you for being here this evening and thank you for your work on this.
This is, | think, a really exciting thing to be doing in Nashua. If it gets people downtown, makes them want to
go down, it’s really great. So thank you, and thanks for the work you put in on this. | will definitely support this.

Director Cummings

Thank you. The event will be on May 6. It is an on-day event. We are expecting about 3,000 people in the
downtown. About 25 acts have been secured so far. It will be over four different stages. We are really
excited about this opportunity. This money has been set aside from the Downtown Improvement Committee,
and we’re looking forward to the sponsorship.

Mayor Donchess

It’s the first of three concerts that Great American Downtown will be running in the downtown over the course
of 2017. We are contributing towards this one, but the other two will be sponsored privately, one in the
summer and one in the fall.

Mr. Ruddock

The July 22™ event which is a local focus event, the intent is to actually offer a record deal to an up and
coming band. They are going to be based on attendance. They are going to bring a lot of folks with them.
We're getting into music production phase 2, which is cool. Then September 30" there is going to be an
American music focused event. This event is more of an experimental vein and more of an implant to New
Hampshire. This September event will be more of a tip of the hat to what’s a little bit more traditional,
Americana, that sort of stuff.

Finance Committee — 4/5/2017 Page 4

Alderman Siegel

| very much support this event. I’ve spoken with Ben about it myself. It’s very good. What's the situation with
sponsorships for the event that is being sponsored by this, the first one? Do you have active sponsorship right
now?

Mr. Ruddock

It is something we are actively still working on. The difficulty of aligning sponsors to an event that hadn’t
occurred in the past is something we’re becoming very aware of. We do have a good model of success here
because the fall event, which was entirely supported by the City of Nashua and its subsidiaries last year, now
has been attached to private sponsorship. River Casino will be sponsoring that. We believe as these events
develop, it’s a lot easier to attach private sponsorship. This initial seed money helps us get off the ground.

Director Cummings

That is the exact business model we are looking at for this particular endeavor. It is the expectation that this
will become self-sufficient as it moves forwarded after we have succeeded this first round.

Alderman Clemons

That was discussed at the downtown improvement committee and that was part of the expectation. We're
hoping this is a really successful event and draws a lot of interest, and | think it will. I’m looking forward to it. |
certainly encouraged the Downtown Improvement Committee to put this money forth for this event, and | think
it will be money well spent.

Alderman O’Brien

| would like to thank these gentlemen for bringing this forward, working on this. | love the stroll. Everything
you have done has enhanced the quality of life here in Nashua. | see this as another great venue. | will be
there, and | really look forward to this and the ones in the future.

Alderman Caron

| think this is a great thing to do downtown. You show one performer for $7,000 or is that more than one
performer for $7,000? You have a $7,000 talent budget.

Mr. Ruddock

That’s the main stage. The highest payment on a performer is $2,000. They are pretty substantial act,
Gandalf Murphy and the Slambovian Circus of Dreams. They are from Sleepy Hollow, New York. It’s a pretty
substantial travel budget for a 7-piece band, and they are pretty established in the area. They have been
playing for over a decade. We're confident they are going to draw several hundred just on their own.

Alderman Caron

You said you have a date in July. Now| love this, but there’s a long time SummerFun program. Have you
worked with them? | know in the past SummerFun has done events downtown, like during lunchtime to draw
people in or later at night around suppertime. Have you been working with them at all to make sure you don’t
conflict with especially a summertime date?

Finance Committee — 4/5/2017 Page 5

Mr. Cummings

That’s an excellent point. We'll make sure that we do do that moving forward. | don’t know to answer your
question, but we will definitely look into that.

Alderman Caron

| really think it’s important that you are not competing with each other. Also, they do have a lot of sponsors that
work with SummerFun for different events. | think it would be a great hand-in-glove. It was for a long time and
| would like to see that continue, but | am excited. | really think it’s great. Thank you.

Alderman Clemons

| was talking with Paul Shea the other day. What’s nice about this event is the Downtown Improvement
Committee will be recognized as the main sponsor for this event. What’s great about that is it reminds people
that this is your parking money when you come downtown that’s helping to pay for these fun events and things
that are going on downtown. It’s the promise that we put in when we raised the parking meters years ago. We
promised people that we were going to do events like this, improve the aesthetics of downtown and things like
that. We’re living up to our promise by doing things like this. Again, | look forward to supporting it.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2017 Paving Program (Value: $1,729,148)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE CONTRACT TO E.J. PAVING COMPANY, INC. IN THE AMOUNT
OF $1,729,148. FUNDS ARE AVAILABLE IN DEPARTMENT: 161, STREET; GENERAL FUND, PAVING;
DEPARTMENT 161, STREET; TRUST FUND; 54, PROPERTY SERVICES; AND DEPARTMENT 169,
WASTEWATER; SEWER STRUCTURES AND SEWER REHAB

ON THE QUESTION
Alderman Clemons
The streets listed here are not part of the Broad Street Parkway funds?

Mayor Donchess

No, they are not. This is coming from the Roadway Special Revenue Fund that we appropriated money into
last year. This is not the repurposing or anything like that.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Award for USDA Wildlife Management Service Agreement (Value: $67,103)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMAN APPROVAL, AWARD THE CONTRACT TO USDA WILDLIFE SERVICES IN THE AMOUNT
OF $67,103 FOR FY18. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID WASTE; 53,
PROFESSIONAL & TECHNICAL SERVICES

MOTION CARRIED