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Addendum 1
RFP 1050-022522
Audio Visual Equipment

February 22, 2022

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If you are submitting a paper bid, please sign below to indicate receipt of this additional information and
include this page with your bid submittal. If you are submitting a proposal via Bid Express please be sure
ta acknowledge the addendum on the website before submitting your pronosal.

Addendum 1 is being issued to modify the bidding documents to include questions and answers received
fram potential bidders with the initial RFP.

Ail other aspects of the original document remain the same.

Please sign and return this page with your submitted proposal. Failure to acknowledge the addendum
will result in the bid submittal being disqualified.

| acknowledge that Addendum 1 has been received and incorporated into bid submittal for RFP
1050-022522,

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Board of Aldermen 08-10-2021 Page 35
Alderman Dowd

Just a real quick — let me give the Board on the middle school project. Fairgrounds Middle School is almost complete. It
will be completed in the next week or two 100 percent. | think if you go by there you'll see a marked changed.
Pennichuck is coming along real well. We will have all the hard construction hopefully buttoned up before school starts.
All of the new roads are in and if you’ve been by, you'll see there’s the new temporary traffic light. That will be there for
approximately a year. Next summer we'll put in the regular mast arms and the final light as we widen the road to make all
the road changes. | can tell you that all of the neighbors in the area are all in favor of the change and I’ve met with them
all personally. So | can tell you that for a fact.

The new middle school down the south end of Nashua, we have all the land we need for access to the school. We have
the Purchase and Sale on the last little piece of land and we'll be having a closing fairly soon. Work will start in October
and the opening of the school will be September of 2024. | just wanted to say also that Thursday the 26" which is going
to be a very busy day, the back to school event at the Library is at 5:00 and the person sitting to my right is deeply
involved in that. She may mention more about it but then after that there’s going to be a tour of Fairgrounds Middle
School for the Board of Aldermen and the Board of Education. We'll break up into smaller groups and they'll give you a
tour of all of the changes before the students actually go in and use the school. Then the Joint Special School Building
Committee will be at 7:00 p.m. following those tours.

Alderman Caron

He took my thunder. First of all, | was going to remind you that the 17" annual back to school will take place at the Library
on the 26" of August at the Library. Finally we're back there. The 25'" which is that Wednesday at 8:30 a.m. if anyone
would like to come down, we'll be packing 1,500 bags. In less than 4 hours, we will provide coffee and donuts in the
morning and then we will have a boxed lunch for everyone who participates. We have a lot of fun. There’s a lot of things
to put in the bags and the committee is working real hard to make sure that the word gets out. The only group that will be
inside of the Library will be the Nashua Lions Club because they need a darken room in order to do the eye screening. |
know the Health Department will be there to give the COVID vaccine and all the schools and principals will be outside all
around the Library under tents and we have about 32 to 35 vendors who will also be there giving out supplies and
information concerning their different programs. We look forward to it. We're hoping that we have a good day and come
on down and see how the city is working with the Chamber, and the school, and our great businesses like George Cades
who co-chairs this event with Mary-Ann Melizzi-Golja.

On another note, | know how difficult this conversation was concerning the Police Department but | think that we tried to
let everybody hear what had to be spoken during Personnel without getting too crazy but as | have said before in the last
few years, it seems like people forget their manners, and become rude, and disrespectful to each other whether it’s public
or members of the Board. None of us should think that way because we’re here for a reason. The other thing that
bothers me is I’d rather have you say it to my face than to put it out there on social media where | have to hear about it
from somebody else. That is worse than having you say something to my face because then | know whether you're telling
the truth or not. So there’s a difference there between having a conversation and hiding behind a computer all day long
and making comments. That’s the sad part of what’s going on within the community. | think that tabling this and trying to
get the work study group involved is very important. As Alderman Dowd said when you’re making a Charter change, it is
not like a normal resolution or piece of legislation. It affects you long term because as you all know, we’re not here
forever. We're only here for a short period of time and new people come in and want to do things. When you’re making
those big Charter changes, you really need to have all the facts whether it’s you or the public. So | think that’s important
that you hear everything and you do everything in a timely fashion.

Madam Chair I’d like to ask a question to the Mayor if...so Mayor | read an article in the Union Leader concerning the City
of Manchester and the money they’re receiving from the federal government to be utilized within their community. They
had a major survey throughout the community asking for the top ten things they would like to see that money used for.
They came up with a plan. Part of it was infrastructure, new housing, how to help the homeless. | know we're getting
money. | don’t think we’re getting as much as Manchester but have you given any thought of how we’re going to utilize
that money or present it to the Board for consideration? You don’t have to do a long detail but I’m just wondering — | was
quite fascinated that Manchester had done that.

Mayor Donchess

The answer is yes and we’ve talked with them in a lot of detail — the people who formulated the Manchester plan. That
one big difference is of course they can do much more sort of cover the waterfront because they have $40 million and we
have 16. Until a few weeks ago, the budget had proposed of the $8 million we’d get in year one, $4.4 million was going to
be for revenue replacement — the lost school aid, leaving us $3 million compared to the $20 million.

Board of Aldermen 08-10-2021 Page 36

In terms of the outreach, there were no community meetings or anything. They took input through like the website or
whatever. Maybe we should do something like that but certainly we plan to propose to you, the Board of Aldermen, as we
get a firmer picture on how much money we really have available given that we don’t need so much for revenue
replacement, how we should use the money.

Alderman Caron

Thank you. | appreciate that. That’s all | have.

Alderman Lopez

First | want to thank former Alderman Siegel for attending. | think one of the comments he made that might have been - |
hope wasn’t lost in the shuffle with regards to this Board, is people who care about the city do have a right to comment on
it and have a right to express opinions. Particularly Alderman Siegel, I’m pretty sure I’m literally sitting in his seat right
now, has served the Board and the City of Nashua and he was always very diligent about researching his issues. He’s
definitely very passionate but | always found him to be very fair. The reason why | want to point out that comment is
because there are different places where people gather in Nashua whether it’s here in the aldermanic chamber, or at the
Library, or on line and those forums have a responsibility to be very conscientious when it comes to how they manage. If
it’s in the guidelines specifically for example that they aren’t going to take output from people who aren’t in Nashua, that
should be applied consistently. A person shouldn't have their conversation rights pulled out from under them in the middle
of a conversation in fairness. | think if you’re going to allow that person to have a conversation at the beginning, you kind
of can’t just pull them out when their conversations become inconvenient. The same way some of the public comment
here is very inconvenient tonight for me, slightly, personally as well but people have the right to speak and they have a
right to be heard. | just wanted to offer that support.

Then in addition, | wanted to thank Mr. Frost not only for his comments tonight but he really has like that corner house has
been well taken care of. It’s an appreciated part of the community. They do a fantastic job decorating for Halloween,
decorating for Christmas, and it really does lift up the city’s surrounding neighborhoods and the city experience because
people use the rail trial to travel back and forth from work. Kids use it to travel back and forth from school. They see the
investment he puts in the community and that matters. | think we do have to match that. | think the rail trail as it is, is very
tired whether it’s murals that are well past their prime, whether it’s infrastructure, roots pushing up on the trail itself, or just
landscaping that has really, really been left to decline. | think we should invest in that. If we’re going to call it a
walking/pedestrian trail and a public park, then we really need to give it the resources that it needs and I’m not sure we do
that.

With regards to the people congregating on it, that area is called by many in the local area “Jacob’s Corner” because
Jacob Wallace sat at the corner for years. Sometimes panhandling, sometimes drinking, sometimes writing weird, unique
words and language on the wall in chalk, and sometimes throwing potatoes at people passing by. So definitely a story
corner but a lesson because Jacob passed away the morning that | ran the first tree streets block party. That puts into
context why | express someone’s concern about people struggling with substance use disorder, specifically alcohol in the
community. The Doorway program does not serve people who are intoxicated. It is meant for people who are under
opioids and being treated for opioid addiction. So there’s perhaps a misunderstanding in our community that the Doorway
is exactly like our safe station used to be. Our safe station used to take people who were intoxicated and his primary drug
of choice was alcohol. The Doorway doesn’t do it that way anymore. They will work with them but they’re not going to
bring them to the respite. They’re not going to provide 24 hour emergency care. That’s a huge gap in our services and
we’re seeing the impact of it. We know drinking has increase exponentially because of COVID. People were trapped
indoors and didn’t know where to go and we decided that among our essential services we’re going to be liquor stores.

So it’s another example of a public health issue that we need to address.

| have to kind of balance the concerns of the immediate residents nearby with opportunities to provide outreach to them
because there aren’t enough programs that will walk up and deliberately engage them in like do you want a cup of coffee.
Do you want to look at sobriety? That type of thing. There are definitely organizations that do that but | say there aren’t
enough because they’re still slipping through the cracks. The rescue mission can be out there 3 or 4 times a week. The
Soup Kitchen has two outreach workers. Our own Public Health Department has outreach workers. There are still a lot of
people who are struggling. A lot of people who don’t have anywhere to find community and a lot of people who combine
the two in a way that is a nuisance to our neighbors. | know some people might consider them undesirable and | can
definitely empathize with no only with Clarence Frost’s experience having to look at that situation every day and also with
his neighbor across the street who his fence is the favorite target of the guy who likes to urinate publicly. So welcome to
the neighborhood.

Board of Aldermen 08-10-2021 Page 37

| also think we need to be careful about not just moving the problem away for immediate convenience but actually tackling
the problem because we have done things to change the way the rail trail is used in the past — taking out trees, putting in
community gardens, and that has been with the intent of positive space use and it’s also redistributed issues that we have
at the community that are more complex. So we need more conversation about this. | would love to see more aldermanic
support at the Continuum of Care meetings where these decisions and resources are being collectively discussed among
the nonprofits. | think it’s going to be very important that they get all of the support that they need because the weather is
going to be getting colder. We're going to be having those conversations about cold weather stations. We can’t make
assumptions about oh well they can go to the Library or whatever because we don’t know for those cases to be certain
that people will have access to those types of things. Unfortunately when | started that push last year to get a cold
weather warming center up and running, the person who precipitated it passed away because during the day there was
nowhere to stay. She got into drinking and there was a medication reaction which resulted in that. So this is happening
all around us. | think the police are potentially encountering an unfair amount of it. | don’t think that the Police
Commission was actually an appropriate venue because | misunderstood the nature of their role versus places like the
Board of Health. | do think that we need to sure up our resources in the nonprofits. We need to support community
efforts to address these public health issues because they’re impacting our citizens and they’re starting to characterize
neighborhoods which don’t’ deserve to be characterized that way.

Alderwoman Lu

Thank you. | first wanted to ask about the vote on the Police Commission. Did we vote it down Madam Clerk if you could
just...?

Susan Lovering, City Clerk
The motion failed for final passage.
Alderwoman Lu

Okay the motion for final passage failed. And then did we then...

Susan Lovering, City Clerk

There was a subsequent motion by Alderwoman Kelly to table at the full board level. That carried.
Alderwoman Lu
Okay. | didn’t know we could do that. Okay.

So | just wanted to ask at one point in July | had asked that we can in anticipation of the like and unlike escrow vote that
we could get a couple of pieces of information. For instance, annual report on the TIFs included captured incremental
increases and assessments and the use of the related tax revenues. | never did hear back on that. | sent this to you
Mayor Donchess, and also to Director Cummings, and the rest of the Board, and also CFO Griffin. Do you think that this
is something that could be forthcoming in annual report on the TIFs?

Mayor Donchess

Well it probably exists. | mean it’s in the budget and all of the expenditures had to be approved by the Board but they at
least recommended by the TIF committee and approved by the Board of Aldermen. | mean these aren't expenditures that
are made without Board approval. | would say look to your records and your minutes.

Alderwoman Lu

Well | couldn't find it in the CAFR. You said it’s in the budget? Expenditures, well...

Mayor Donchess

| don’t know if the CAFR is a detailed document and we'd have to look to see what it includes regarding this. Any
expenditures made out of the TIF have to be approved by the Board of Aldermen. | mean there’s an advisory committee
which you asked about the membership of earlier. They don’t decide things. They recommend and the Board of
Aldermen has to approve. So if you want a report of what’s been done, | would suggest you look to the minutes, and the
Budget Committee, and the votes of the Board of Aldermen and you have taken because that’s where the records are. |

Board of Aldermen 08-10-2021 Page 38

mean that’s where the records are. | could ask about how periodically this is summarized but, again, the Board of
Aldermen votes on all these things.

Alderwoman Lu

Okay thank you. | sent the e-mail in July. | don’t know if anyone read it.
Mayor Donchess

Well | don’t recall.

Alderwoman Lu

But RSA 162 (k) 11 calls for annual reports on TIFs.

Mayor Donchess

They may be issued but, again, there aren't many expenditures being made.
Alderwoman Lu

But | asked.

Mayor Donchess

There have been a limited number. You have approved them all and the contracts are approved as well. There are some
design contracts that are out right now and there probably is an annual report somewhere.

Alderwoman Lu

Well | had asked for captured incremental increase...

Mayor Donchess

It won’t’ say much because there haven't been many actions taken.
Alderwoman Lu

I’m sorry for interrupting. | thought you were finished. What did you say?

Mayor Donchess

| said that you vote on all those items. So that if you want to know what has occurred, you should go back and look at the
meetings and the stuff that you voted on.

Alderwoman Lu

Okay. | have no way — | had asked for captured incremental increases which is a piece of information that RSA 162 (k) 11
indicates that a report annual should be submitted.

Mayor Donchess

I’m sure that’s available.
Alderwoman Lu

Pardon me?

Mayor Donchess

I’m sure that’s available.

Board of Aldermen 08-10-2021 Page 39
Alderwoman Lu

Well I’ve asked for it. | asked for it in July and never got a response.

Mayor Donchess

Well | don’t recall the e-mail. | didn’t see the e-mail. | don’t recall it. | assume you sent it but...

Alderwoman Lu

Okay. Could you — how is the School Street development going?

Mayor Donchess

Good.

Alderwoman Lu

Have we signed that development agreement?

Mayor Donchess

Well the transaction is scheduled to close | believe later this month but it hasn't closed yet.

Alderwoman Lu

Okay. | have a concern and I’m sorry that | don’t have better things to talk about but Mayor Donchess I’m still concerned

that the Legal Department is sending out — Laura Colquhoun asked for the air rights lease just like | asked for it back in
February when we signed it. When she received it from the Legal Department last week, the air rights...

Mayor Donchess

What is the question? It’s about an air right’s lease.

Alderwoman Lu

No I’m actually just — ’m commenting. When the air rights lease was sent out to Ms. Colquhoun last week, it identified
201 Main Street. You know | just don’t understand why — she sent it to me two months ago and | say gee we’re not
renting 201 Main Street are we? She said oh that’s a typo. She has asked for it again two months later and the same
contract goes out described as an executed lease.

President Wilshire

So Alderman Lu the closing has not happened on that.

Alderwoman Lu

Okay so my concern is that over and over the lease is sent out and described as executed. Well it’s titled “executed
lease”...

Mayor Donchess

You know it’s late. | don’t think you have your facts straight which often is the case. So could you please...
Alderwoman Lu

| beg your pardon.

Mayor Donchess

Could you please try to research these things. All Alderman Sheehan used to say, “Do your homework and figure these

Board of Aldermen 08-10-2021 Page 40

things out before you get so deeply into them”.
Alderwoman Lu

Okay. | just want to finish saying...

Mayor Donchess

You ask the City Attorney, you’re factually incorrect.
Alderwoman Lu

Well I’ve been told by the City Attorney that he doesn’t answer my questions. | can show you the e-mail here but | hope
this is the last time that anyone in this room tells me to do my homework, really. Okay. Thank you.

Alderman Schmidt

Congratulations to Alderman Laws and family. That was such a wonderful things. The pictures were just stunning.
Thank you for putting them up. Put up more, you can never have too many pictures of babies.

| wanted to thank the Board of Education for the vote that they took last night. It was a very difficult decision. There were
people against it. There were a lot of people of course that were there for it and what it was was masking at the beginning
of the school at least based on science and the facts that | have come in through the Department of Health. | am very
proud of them for making that decision. I’m glad that they care that much about our kids that they'll stand up and do the
right thing. Thank you.

President Wilshire

| would like to take a moment to thank those who are willing to serve on this work study group for the Police Commission.
I'd like to especially thank Alderwoman Kelly for being willing to Chair it.

Committee announcements:

Alderman O’Brien

Tomorrow night at 7 p.m. Wednesday will be the Committee of Infrastructure. It will be the first time the committee will get
to see the parking study from Desmond. Don’t anticipate. This is more just going to be a plethora of information. Bring
your shovels to dig through it so enjoy.

Alderman Dowd

Yes | think if you were following suit, you’d find that the Budget meeting on August 23" has four public hearings. So |
want to make sure we have a quorum and hopefully we can get through those in a reasonable amount of time.

Alderwoman Kelly

| have one Alderman Wilshire. It’s always so far away when we talk about Human Affairs. The next Human Affairs
Committee meeting we’ll be talking about affordable housing and the progress that’s been made. | wanted to announce it
and invite any Aldermen on the Board to attend.

President Wilshire

Any other committee announcements. Seeing none.

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN THAT THE AUGUST 10, 2021, MEETING OF THE BOARD OF ALDERMEN BE
ADJOURNED, BY ROLL CALL

A viva voce roll call was taken to adjourn the Board of Aldermen meeting which resulted as follows:

Board of Aldermen 08-10-2021 Page 41

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,

Alderman Caron, Alderman Clemons, Alderman Tencza, Alderwoman Lu,

Alderman Jette, Alderman Schmidt, Alderman Cleaver,

Alderwoman Harriott-Gathright, Alderman Wilshire 13
Nay: Alderman Lopez 1
MOTION CARRIED

The meeting was declared adjourned at 10:40 p.m.

Attest: Susan K. Lovering, City Clerk

OPEN LETTER TO THE MAYOR, BOARD OF ALDERMEN, AND CITY OF NASHUA

RE: R-21-143- Proposing an Amendment to the City Charter Relative to the
Manner of Appointments to the Nashua Board of Police Commissioners

It is with great disappointment that we even feel the need to pen this letter, but
we feel the time has come to express our position publicly.

For those who do not know, there is an effort underway to substantially change
the Nashua Police Commission. It recently has appeared as both a resolution in

front of the Board of Aldermen, as well as a public petition to add a referendum
to the City ballot this November.

There has been much controversy regarding the subject resolution and the
citizens of Nashua have not had the opportunity to discuss and properly
understand its ramifications and nuances.

This is not a stop sign, nor overnight parking; both issues which were studied far
more carefully than this one before their implementation.

This change has potential far reaching & long- lasting ramifications to our city. It
cannot be treated as political football... it is a BUSINESS decision. It is a decision
that will impact the people of Nashua in ways that we need to understand. As
business leaders and community leaders we feel it’s time we weighed in with our
thoughts.

First, the resolution itself was crafted and released for public view in May, just as
we were finding our first bit of relief from the pandemic. It was an emotional
period and most folks were, and continue to be, justifiably distracted. It is a time
when people started to travel and are focused on reconnecting with loved ones
and activities post-pandemic.

There was one Special Board of Aldermen meeting held on June 7, which most
Nashuans never even knew was occurring, to initially discuss the resolution. Even
at this meeting there were strongly opposing positions voiced, and information
prompting further review was presented to the Board.

On July 6, a Special Board of Aldermen/Personnel Subcommittee meeting was
held and, at that meeting, after more discussion, the board UNANIMOUSLY voted
to table the resolution and create a study committee to explore all the potential
impacts carefully... this even included the original proponents of the resolution.

However, even after this meeting, the Mayor himself, as well as some of his
supporters, have been going door to door and outside local spots like the Nashua
landfill and Greeley Park attempting to get a petition signed to put the resolution
on the ballot this November, a few short months from now! This action was
clearly in opposition to the direction of the Personnel Subcommittee; and
definitely too quick to create a study committee and properly dissect the
underlying impacts of passing this resolution. The Mayor declined to participate in
the study committee, and the effort to put this on the low voter turnout, off-year
November bailot continues.

The Police Department and several aldermen have also called for public
discussion of the issue as the appropriate method to understand the issue and its
potential impact.

So, as leaders in the business community and the greater community, we request
the following:

- Withdraw the current petition and re-write the resolution to instead
involve the creation of a formal study committee

- Create the study committee to include aldermen, police, and both
community & business leaders