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To:

ERN

Date:

Nashua Fire Department

Attn: Deputy Chief James W. Kirk
70 East Hollis Street

Nashua, NH 03060

Page 1 of 2

Estimate

Estimate#
Customer ID:

Salesperson:

GBPC/BAPERN Contract

9/14/2021
NDF09142021

Paul G King
508-918-2210

Pa
996
448

603A

35

X37
647

TDX

2022 Ford Super Duty F-250 SRW (W2B) XLT 4WD Crew Cab
6.75' Box

EXTERIOR COLOR: Race Red

Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel

Transmission: TorqShift-G 6-Spd Auto wiSelectShif

OPTION PACKAGE: Order Code 603A

Gross Vehicle Weight Rating: 10,000 Lbs

Gross Combined Weight Rating: 19,500 Lbs

SEAT TYPE: Medium Earth Gray, Cloth 40/20/40 Split Bench Seat

'-inc: 20% locking center under-seat storage, center armrest,

cupholder, storage, 2-way adjustable driver/passenger headrests
and driver's side manual lumbar

3.73 Axle Ratio

‘Wheels: 18" Chrome PVD Aluminum INC

Tires: LT275/70Rx18E BSW A/T (4) -inc: Spare may not be the
same as road tire

a

XLT Premium Package-inc: 2 front chrome tow hooks and

foldable/locking rear under-seat storage, Halogen Fog Lamps,

A7P

473

67E
86M

54F

43B

18D
618/628

595

SecuriCode Driver's Side Keyless Entry Keypad, Reverse Sensing
System, Unique Chrome Mirror Caps, Wheels: 18" Chrome PVD
Aluminum, Heated Driver & Passenger Seats, Body-Color Door
Handles w/Chrome Insert, chrome tailgate handle, 8-Way Power
Driver's Seat, 2-way passenger adjuster, Autolock/Auto Unlock, 6"
Angular Chrome Step Bars, Chrome Exhaust Tip

ac)

Snow Plow Prep Package - Dual battery (86M) recommended
w/6.2L or 7.3L gasoline engines

240 Amp Alternator $

Dual 78 AH Battery $

PowerScope Trailer Tow Mirrors w/Heat-inc: power-folding
w/Autofold, telescoping, power glass, turn signal, high intensity
LED security approach lamps and utility lighting system (LED side-
mirror spotlights)

Fixed Rear-Window w/Defrost $

6" Angular Chrome Extended Running Boards $

Front & Rear Splash Guards/Mud Flaps $

Halogen Fog Lamps INC

265.00

2,995.00

250.00

85,00
210.00

280.00

60.00

440.00.

130.00

$

wn fn fe FA FF

INC

37,832.00

257.05

2,905.15

242.50

82.45
203.70

271.60

92.15
426.80
126.10

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 29, 2021

Jeff Lafleur, Superintendent
Solid Waste Department

Electronic Waste Recycling contract with North Coast Services, LLC

To approve a three year contract between the City of Nashua and North Coast
Services LLC of Concord, NH for the processing and disposal of electronic waste
from the Nashua Recycling Center at an annual cost not to exceed $75,000,
pending approval of the FY22 operating budget. The term of this contract will be
July 1, 2021 through June 30, 2024. Funding will be through: Department: 168
Solid Waste; Fund: Solid Waste; Account Classification: 55 Other Contracted
Services.

The Solid Waste Department went out to bid for the Electronic Waste recycling at
the Four Hills Landfill. Four vendors submitted bids. After review of bids by the
Solid Waste Superintendent and the Recycling Coordinator, it was determined
that North Coast Services LLC should be awarded the contract. They provided the
lowest bid based a sample load setup by the Recycling Coordinator to better
compare services and costs. The results are shown in the table below. This
contract is for three years renewable annually subject to budget appropriations.
The duration of this contract will be from July 1, 2021 through June 30, 2024.

The Solid Waste Superintendent and the Recycling Coordinator recommend
awarding North Coast Services LLC the contract for these services.

Sample Load Bid Price
North Coast Services LLC $259.66
Universal Recycling Tech. $402.97
RMG Enterprise LLC $437.00
ECER $536.52

City of Nashua

Division of Public Works, Solid Waste Department
UNIVERSAL WASTES (Electronics/Fiuorescents) RECYCLING PROGRAM

FY 2022 PROPOSALS RECEIVED: RFP 1058-031621

; Universal Recycling
ECER, Inc. North Coast Services LLC G Enterprise LL
Re Bei Euter prise LLC Technologies, LLC
East Coast Electric Recycling
CONTACT Albert Boufarah Tom Fatcheric Bob Gallinaro Kenneth Thomas
TITLE President Joint Partner Member President
ADDRESS P.O, Box 398 44 Locke Road 18 Celina Avenue #7 2535 Beloit Avenue
Lakewood NJ 08701 Concord NH 02301 Nashua NH 03063 Janesville WI 53546
PHONE 978-537-9940, 877-537-9940 603-610-7901; 603-812-8777 (TF) 603-437-6945 608-314-8136 (WI); 603-422-7711 (NH)
FAX 978-425-9349 603-610-8898 N/A 603-422-7720; 603-314-3473 (RN)
E-MAIL al@ece-.nc.com TEATCHERIC@NCOASTLLC.com, bobg@rmegenterprise.com @URTsoluti
WEBSITE www.ecerinc.com www, ncoastlic.com www.rmgenterprise.com www, URTsolutions.com
; 18 Celina Avenue #7, Nashua NH 61 Industrial Park Drive
alker Rd, 4 Lock ; H
FACILITY LOCATION con er Rd, Stirley MA 0146: 44 Locke Road, Concord N 03063 Dover NH 03820
S &J Transportation, 251 Calef Hwy,
Sub-Contract: N/A N/A N
arch ! Lee NH 03851 / /A
BoA Cashier's Check Cashier's Check # 1965892
anon N/A N/A #1454214362 $3,000 $10,000
Sample list COST $536.52 $259.66 $437.00 $402.97
COSTS per Ib (derived from sample load)
monitors $0.20 $0.18 $0.20 $0.17
CPUs credit (-$0.22) credit (-$0.18) $0.00 credit (-$0.20}
incomplete credit (-$0.12) credit (-$0.20)
laptops / PCs credit (-§0.20 laptop),(-$0.22 CPU) credit (-$0.35 laptop), (-$0.18 CPU) $0.00 credit (-$1.00 laptop), (-$0.20 CPU)

mixed electronics, non;

printer, copier, fax, periferals, $0.07

$0.08

printers,copiers,fax,periferals,VCR,CD,ra

priater,copier,fax,VCD,CD,DVD $0.11

screen dio:$.20; mixed items $.25
flat screen/plasma TV, audio/stereo
TVs $0.20 all types CRT, flat screen, monitor: $0.18 console,flat screen,plasma: $.25 eqpt= $0.21; console TV= $0.26; CRT
TV= $0.17
lamps /ft $.75 /lb $0.26 / 4' bulb; $.065 / ft $.28/4' bulb; $.50/1b; $.07/ft straight lamps = $0.49 / Ib bulb
lamps-compacts $.75 /Ib $0.28 ez $0.40 ea 0.56 / lb
non-PCB ballasts (/1b) N/A $0.15
PCB ballasts (/1b) N/A $1.10 $3.01 / lb
TRANSPORTATION $350.00 $150 / HAUL $0.00 $600 / HAUL
Smoke Detectors @ $8; Batteries (/lb}: box: 4! = . _
ee N/A alkaline $0.70; NICD,NiMH $0.75; Lithium, NO smoke a we detectors, or | lampbox:4'=$6ea; 8'=$12
button $3.05; credit ($.75 cell phone) medical devices a
EPA ID # N/A NHD510072024 NHD NHD001085026
Description of Process N/A Complete - well done Complete - well done Complete - well done
since 2011; service 100+ communities & .
Experience in MASS since 2008; private companies; owner experienced in HW 20+ yrs; two state & many local incorporated 2003 inWis 2008 in NH
contracts as CRT Process,LLC
mgmt & local govt
Insurance Certificate N/A included included
Garner data destruction: used Ly govt(IRS, US Army),| e-Stewards certification; in-house shredding eae ee ene Oe Sean CUO
N/A health (BlueCross, Kaiser) & techaology (Amazon, capability; processing, recycling done Sone ie iis oe i
Security Assurance / Apple) companies; downstream outlets = R2 domestically, not shipped offshore; 15014001 & Se eee re eran core acu y,
(Responsible Recycling) & e-Stewards certified 1045001 & R2 certified eyes, DoD approved elasira sutwiate Lue
esp e . shipped offshore for processing or recycling;
Regulatory Compliance N/A will share cocmpliance recorcs upon request | no current compliance issues reported | nc current compliance issues reported
REFERENCES DARTMOUTH MA CONCORD NH LYNN MA NEWTON MA
(David Hickox = rezred) Tim Barber David Allen, Casella Cheryl Gay, DPW Waneta Trabert, DPW

508-999-0740, x 2210

603-543-7088

(860) 418-5930

617-796-1491; wtrabert@newtonma.gov

Int DPW Dir: vendor 6 yrs or more; no
negative reviews that he knows of

strong support; outstanding job 6 yrs;
cost=fair; quality work, integvity; definitely
recommend

5 yrs, via MASS state contract. Very
reliable & responsive, no problems,
“absolutely would recomment*

5-yr vendor: "Glowing review" - URT is
reliable, competetively priced & e-Stewards
cer-ified; sales & cust service reps = highly

responsive & "a pleasure to work with”

HOLYOKE MA

(Barbara Jahn=retiredi David Beaudoin

413-322-5645

10 yrs, on-call pickup; no issues; no

DERRY NH

Randyll Borelli, Recycling Coord.
603-432-4650

3/26 Mike Fowler, DPW Director: great vendor
since 2016; very respons-ve and reliable;

NRRA / WELLESLEY MA
Bonnie Bethune (NRRA); James Manzolini
(Wellesley MA DPW)
603-736-4401; 781-489-7700
NRRA: frequent pickups = well done; would

absolutely recommend. WELLESLEY:
billing/paperwork=very good;

LEXINGTON MA
Robert Beaudoin, Superintendent
781-274-8334

Vendor > 10 yrs.; on call pickup ofloaded
traler ($435 /haul & $0.20/Ib), reliable;

reesorto net eee Baling = accuraye oe speckutely concern=sometimes onLy partial pickup on Fei me saan —
recommend (arrive w/half-Ailled truck), would recommen
LUDLOW MA PORTSMOUTH NH NEEDHAM MA MANCHESTER NH
Paul Dzubek Jim Dumont, Fac-lity Mgr. Matthew Demarais Bradley Moore, SW Supervisor
413-583-5625 603-766-1426 781-455-7568 624-6444, x__
: ao . Good experience w/ RMG; 6+ yrs. .
16 + yrs; very responsive; satisfied w/ service Responsive, very ee 7 yrs; would Responsive, good service; “Laptop day” 3/24 & 3/26 left messages

events

PROPOSAL Not complete, no information on process, em!
(complete, regulatory compliance, downstream vendors, Complete & iene Se Complete & very informative Complete & very informative
informative) etc. All persons listed as references = retired. 7
Rick Norton, 603-343-7012; Lisa
OTHER FACTORS Mike Doran Baileys, 607-321-9601
Ibaileys@URTsolutions.com
OTHER PRICES

Secure destruction hard drives, inc! serial #s $8 ea

Secure destruction hard drives, no serial #s $3 ea
LAMPS

HID, sodium - $.75 ea

Halogen, incandesent - $.20 ea

U-Bend, circle, CFL - $.28 ea

UV, coated fluorescents- $2 ea

broken bulbs- $ 1.75 / Ib

Commodity Surcharge = $0.01 / lb

LAMPS

Straight Lamp by The Pound - $0.49

HID/Mercury Halide/Low_High Pressure
Sodium - $1.03 ea
U-Tube/Compact/Circular Lamps - $0.56
/ib
Specialty UV/Arc/Ignitron/
Germicidal/Projection - $0.37 ea
Coazed/Shatter Shield/Power Groove Lamp -
$1.25 ea

Halogen Lamp - $0.44 ea

OTHER

mercury devices - $6.50/Ib; $25 nin
freon appliance - $14 ea

LABOR-lab packing - $35 / hr
SUPPLIES

5-gal pail - $8 ea

4' lamp box - $4 ea

8' lamp box - $8 ea

shrink wrap - $8 / roll

Incandescent Lamp - $0.44 ca
OTHER
PCB HV Capacitors - $1.25 / Ib
PCB Capacitors $1.09 / lb

Non-PCB HV Capacitors - $0.20 / lb

<5 Gallon Mercury Containing
Devices/Equip - $395.00 / pail

FCB Ballasts - TSCA Waste - $3.01 / lb
SUPPLIES
Stretch Wrap - $20 ea
4' Lamp Box - 15"x15"X48" - $6 ea
8' Lamp Box - 9"x9"x96" - $12 ca

CONTRACT FOR INDEPENDENT CONTRACTOR

UNIVERSAL WASTES RECYCLING PROGRAM
RFP1058-031621

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

NORTH COAST SERVICES, LLC
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

44 LOCKE ROAD, CONCORD, NH 03301
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B— North Coast Services, LLC dated March 16, 2021

Bid Form;

Attachment A — Proposal Qualification Statement;

Attachment B— Acceptable and Unacceptable Items;
Attachment C — Proposal Costs;

Attachment C.1— Itemized Billing Costs for a Sample Load; and
Attachment D — References

VV VV VV

AG 1 of 4

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents
which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms
of the Proposal.

2. WORK TO BE PERFORMED. Except as otherwise provided in this contract, Independent Contractor
shall furnish all services, equipment, and materials and shall perform all operations necessary and
required to carry out and perform in accordance with the terms and conditions of the contract the work
described.

SCOPE OF SERVICES:
Independent Contractor shall be responsible for all aspects of providing the requested service of:

>» Providing the necessary 100-yard trailers for a drop and swap operation at the Nashua Four
Hills Landfill Recycling Center;

>» Providing a regular weekly pickup of the trailer from the Nashua Four Hills Landfill
Recycling Center;

>» Transportation to a certified Materials Processing Recycling Facility from the Nashua Four
Hills Landfill Recycling Center;

>» Drivers are responsible for clearing snow from the trailers before transportation; and

>» Sorting, preparing and marketing of materials for recycling.

All components and activities associated with this program shall be in compliance with all applicable
Local, State, and Federal regulations.

3. PERIOD OF PERFORMANCE. The term of the contract will be for three (3) years, with first year
commencing on or about_July 1, 2021 and terminating on June 30, 2024. Each year is subject to
annual budget appropriations and at the City of Nashua's sole discretion. A separate/amended purchase
order shall be issued for each year of the contract.

Independent Contractor shall perform and complete all work within the time periods set forth and may
only be altered by the parties by a written agreement to extend the period of performance or by
termination in accordance with the terms of the contract. Independent Contractor shall begin
performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City
of Nashua.

AG 2 of 4

4. COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed
Independent Contractor agrees to perform the work for a total cost not to exceed
SEVENTY-FIVE THOUSAND ($75,000.00) annually for each year of the contract and in
accordance with ATTACHMENT B: PROPOSAL COSTS.

The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

Unless Independent Contractor has received a written exemption from the City of Nashua, Independent
Contractor shall submit an itemized Application for Payment for operations completed in accordance
with the values stated in the Agreement. Such applications shall be supported by such data substantiating
the Independent Contractor’s right to payment as the City of Nashua may reasonably require.
Independent Contractor shall submit requests for payment for services performed under this agreement
directly to:

>» Electronically via email to VendorAPInvoices@NashuaNH. gov
OR
>» Paper Copies via US Mail to:
City of Nashua, City Hall
Accounts Payable
229 Main Street
Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent
Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until the date of execution
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

Jeff Lafleur, Superintendent
City of Nashua -Division of Public Works
Solid Waste Department
840 West Hollis Street
Nashua, NH 03062

AG 3 of 4

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to
be given to and received by the addressee therecf on the third business day after being deposited in the
mail. The City of Nashua or Independent Contractor may change the address or representative by giving
written notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.

py

City of Nashua, NH (signature) (signature)
James W Donchess, Mayor _ THOMAS FATCHE RI t OMe
(Printed Name and Title) _ @rinted Name and Title)
$- 10-44
Date , Date

AG4of4