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Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 13, 2021

Re: Multi-Year Contract Award — Recycling: Scrap Metal

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 19, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Revenue from the recycling of scrap metal from the Four Hills Landfill
subject to annual budget approvals

Value: ($30,078) estimated 3-year revenue based on January 2020
actual tonnage shipped ($10,026 per year)

Vendor: Windfield Alloy

Purchasing Memo#: 21-128 dated May 13, 2021

Contract Term: July 1, 2021 through June 30, 2024

Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

(603) 589-3330
Fax (603) 594-3233

May 13, 2021
Memo #21-128

TO: Mayor Donchess
Finance Committee

SUBJECT: Recycling Revenue: Scrap Metal

Please see attached communications from Jeff Lafleur, Superintendent of Solid Waste, dated April 29, 2021
for project specific details related to this purchase. Below please find a summary of the purchase approval

request:
Item:
Value:
Vendor:
Department:

Source Fund:

Ordinance:

Revenue from the recycling of scrap metal from the Four Hills Landfill subject to

annual budget approvals

$30,078 total contract projected revenue: $10,026 per year based on January

2020 actual tonnage
Windfield Alloy
168 Solid Waste

44289 Sale of Recyclables

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract

from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on 2/11/2021 and the following bids were received:

Vendor Location Amount Note
Excel Recycling LLC Freetown MA ($9,317.10)
Windfield Alloy Atkinson NH ($10,026.00)

We recommend this bid to be awarded to the highest total revenue vendor who met the RFP specified

requirements.

The Board of Public Works (4/29/21 BPW Meeting), The Division of Public Works: Solid Waste , and the

Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: C O'Connor
J Lafleur

To:

From:

Re:

C. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 29, 2021

Jeff Lafleur, Superintendent
Solid Waste Department

Scrap metal recycling contract with Windfield Alloy Inc. of Atkinson, NH

To approve a three year contract between the City of Nashua and Windfield Alloy
Inc. of Atkinson, NH for the recycling of scrap metal at the Four Hills Landfill.
The term of this contract will be from July 1, 2021 through June 30, 2024,
pending approval of the FY22 operating budget. Revenue generated through this
contract will be directed to: Department: 168 Solid Waste; Fund: Solid Waste;
Account Classification: 44 Charges for Services.

The Solid Waste Department went out to bid for vendors for a three year contract
to recycle scrap metal from the Four Hills Landfill, subject to annual budget
approvals. The term of this contract will be from July 1, 2021 through June 30,
2024. The bid requirements were for each vendor to give a bid for the price they
would offer to pay the City of Nashua for the scrap metal.

The Solid Waste Department received two proposals for the RFP. Windfield
Alloy of Atkinson, NH and Excel Recycling LLC, Freetown, MA were the
companies which responded with proposals.

Both of them use the American Metals Market for a revenue index, but with
different formulae.

The Solid Waste Superintendent and the Recycling Coordinator recommend
awarding Windfield Alloy of Atkinson the contract for services.

These revenue-sharing bottom-line numbers are based on actual January 2020
tonnage shipped from the Four Hills Landfill/Nashua Recycling Center and are
based on each company’s proposed formula and costs.

Quote using January 2020 Actual Tonnage Shipped

Excel Recycling, LLC $9,317.10

Windfield Alloy $10,026.00

A | B | C
1 FY 2022 RFP - SCRAP METAL - 2 yr contract
5 RFP 1058-030421 - Proposals
3 Excel Recycling, LLC Windfield Alloy Inc.
4 OWNER Marty & Jonathan Costa Eric Tetler, owner/CEO
5 CONTACT Vincent Murphy Mark Shikles
6 TITLE Commercial Buyer General Manager
7 ADDRESS 17 Ridge Hill Road 2 Route 111
8 Freetown MA 02702 Atkinson NH 03811
9 Jarrod Billingsley for Proposal
10 PHONE 617-851-0399 (cell); 508-636-2780 800-626-1230
11 Established 1978
mark@winfieldalloy.com:

- vmurphy@excelrecycle.com jarrod@winfieldalloy.com
2 E-MAIL
13 WEBSITE www.excelrecycle.com www.winfieldalloy.com
14 HAULER self self
15 |Market(s) "national & international” “national & international”
16 {CHARGES
17 Per Ton $15.00
18 Per Load $0.00 $145.00

COMMENTS Revised formula -
19 Poe
REVENUE SHARING | Amer. Metal Market - Boston,#2Z bundles price - | Amer. Metal Market - Baston,#2 bundles price -
formula $35 / gt $15 / gt; $145/load freight charge

20
21 January 2020 ($165-35) x 71.67 gt (($165-$15) x 71.67 gt)-$145 /load

A B Cc

1 FY 2022 RFP - SCRAP METAL - 3 yr contract

7 RFP 1058-030421 - Proposals

i Excel Recycling, LLC Windfield Alloy Inc.

80,.27short tons; 71.67 gross |. ees fy tit
(long) tons; 5 loads; #2 bundle $9,317.10 | ., $10,026.00
22 1/2020 = $165 i
23 Loading Process They must be loaded Live load or drop-off containers
24 |REFERENCES Hingham MA Transfer Station Town of Derry NH
25 Randy Sylvester, DPW Superintendent Joan Coreatta, Faciltiy Manager
26 781-741-1430 603-234-6437
6-7 yrs, no contract; no issues with EXCEL; very an :
responsive, drop & swap>new containers; 1-2 left message 3/10/021 .
a7 rolloffs / wk rte .
28 City of New Bedford MA Town of Pelham NH
29 Richard-Correia, DPW-Sup. = retired; Rhonda Martin, Facility Manager
30 508-979-1550 603-809-7266
~2 yVs; no contract; very responsive; reasonble
John-someone wcb pricing; good deal on propane tanks. Would continue
31 with Winfield.
32 Kingston MA Town of Salem NH
33 Paul Basler, Superintendent of Highways Matt Waldron/Dave Cantor, Facility Mgrs.
34 781-585-0513 603-890-2164
i Dave Cantor: Winfield is a subcontractor of Transfer
: t! Station Operator (10 yrs=Waste Mgmt, ~5
Lynn FB web yrs=Casella). Usually responsive; he would

35 recommend Winfield.
36
37

38

CONTRACT FOR INDEPENDENT CONTRACTOR

SCRAP METAL RECYCLING PROGRAM

RFP1058-030421

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

WINDFIELD ALLOY, INC
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

2 ROUTE 111, ATKINSON , NH 03811
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B-- Windfield Alloy Inc. Proposal Submission, dated March 4, 2021

> Bid Form;

> Attachment A — Proposal Qualification Statement;
> Attachment B — Proposal Costs; and

> Attachment C — References

The Contract represents the entire and integrated agreement between the parties and supersedes prior

negotiations, proposals, representations or agreements, either written or oral. Any other documents
which are not listed in this Article are not part of the Contract.

AG 1 of 4

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms
of the Proposal.

2. WORK TO BE PERFORMED. Except as otherwise provided in this contract, Independent Contractor
shall furnish all services, equipment, and materials and shall perform all operations necessary and
required to carry out and perform in accordance with the terms and conditions of the contract the work
described.

SCOPE OF SERVICES:
Independent Contractor shall be responsible for all aspects of providing the requested service of:

Collection, transportation, and processing of Scrap Metal from the Nashua Four Hills Landfill
Recycling Center;

Processing, marketing and shipping of Scrap Metal materials;

Disposal of any residue;

Care and maintenance of equipment furnished for this program; and

Maintenance of records for activity statement reports and for determination of payments and/or
revenue to the City of Nashua.

All components and activities associated with this program shall be in compliance with all
applicable State and Federal regulations.

VVVV WW

3. PERIOD OF PERFORMANCE. The term of the contract will be for three (3) years, with first year
commencing on or about_July 1, 2021 and terminating on June 30, 2024. Each year is subject to
annual budget appropriations and at the City of Nashua's sole discretion. A separate/amended purchase
order shall be issued for each year of the contract.

Independent Contractor shall perform and complete all work within the time periods set forth and may
only be altered by the parties by a written agreement to extend the period of performance or by
termination in accordance with the terms of the contract. Independent Contractor shall begin
performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City
of Nashua.

4. COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed

ZERO DOLLARS ($00.00) annually for each year of the contract and in accordance with
ATTACHMENT B: PROPOSAL COSTS.

The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

Unless Independent Contractor has received a written exemption from the City of Nashua, Independent
Contractor shall submit an itemized Application for Payment for operations completed in accordance
with the values stated in the Agreement. Such applications shall be supported by such data substantiating
the Independent Contractor’s right to payment as the City of Nashua may reasonably require.

AG 2 of 4

From: BERGERON PROTECTIVE CLOTHING LLC

To: Nashua Fire Rescue

Quantity

Style

Description

LS ay ee

Document No. :

Doc. Date: 01/21/2022

Unit Price

210368

Your Cost

Glide Ice 2 Layer Thermal Liner

Stedair 3000 Moisture Barrier *Contains PFAS
3-Inch Triple Trim at Cuff

Zipper/Velcro Fly Closure

Wide Belt Loops W Nomex Belt Closure
Right Pocket Rope Pocket

Kevlar Lined 2 X 10 X10 Expansion Pockets
Dragon Hide Knees

Silizone Padded Knees Sewn on Liner
2x10x10 Pockets

Black Padded Rip Cord Suspenders

Black Gemini XT Self Cuffs

Subtotal
Shipping & Handling
Total

22,275.15
94.00
22,369.15

*Notice: Products marked as ‘Contains PFAS Chemicals’ are considered notification; pursuant to NH Law 154:8-c Firefighting PPE. Financing options
available on turnout gear purchases, Prices quoted do not include shipping and handling. Shipping is FOB factory. This quote is based on current

prices, subject to change by Manufacturer without notice. TERMS NET 30 Days. Add 3% fee when paying via credit card. Exchanges may incur
additional handling charges. Late fee 2% per mo, $25 returned check fee MC/ Visa /Discover accepted.

Independent Contractor shall submit requests for payment for services performed under this agreement
directly to:

>» Electronically via email to VendorAPInvoices@NashuaNH. gov

OR

>» Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent
Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until the date of execution
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

Jeff Lafleur, Superintendent
City of Nashua -Division of Public Works
Solid Waste Department
840 West Hollis Street
Nashua, NH 03062

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to
be given to and received by the addressee thereof on the third business day after being deposited in the
mail. The City of Nashua or Independent Contractor may change the address or representative by giving
written notice to the other party.

AG 3 of 4

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.

City of Nashua, NH (signature) (signature)

James W_Donchess, Mayor
(Printed Name and Title) (Printed Name and Title)

Date Date

AG 4 of 4