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From: BERGERON PROTECTIVE CLOTHING LLC Document No.: 202274
To: Nashua Fire Rescue Doc. Date: 08/09/2017

Quantity Style Description Your Cost

Chief Officers only

Black Advance

-Caldura SL2i Thermal Liner
-Crosstech Black Moisture Barrier
-3-inch red/orange triple trim at cuff
-Zipper/Velcro fly closure

-Nomex belt closure

-Dragon hide knees

-Silizone padded knees sewn on liner
-2x10x10 pockets

-Keviar lined expansion pockets
-Black Gemini XT self cuffs

Financing options available on some turnout gear purchases. Prices quoted do not include shipping and handling. Shipping is FOB factory. This quote
is based on current prices which are subject to change by the Manufacturer without notice. TERMS are NET 30 DAYS.

B\ THE CITY OF NASHUA “The Cate City"

Financtal Services

Purchasing Department

August 31, 2017
Memo #18-027

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FIRST AMENDMENT TO LEAD PAINT INSPECITIONAL SERVICES CONTRACT
(VALUE: $40,000)
DEPARTMENT: 184 URBAN PROGRAMS; FUND: HUD LEAD HAZARD CONTROL GRANT

Please see the attached communication from Carrie Schena, Urban Programs Manager dated August 17,
2017 for the information related to this amendment.

The Urban Programs Manager and Purchasing Department recommend the approval of this amendment
to the contract with Alchemy Lead Management of Manchester, NH in the amount of $40,000.

Respectful

“ Dart Kooken
Purchasing Manager

Ce: C. Schena S. Marchant J Graziano

i
229 Main Street ¢ Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

Community Development

City of Nashua Planning and Zoning
Community Development Division Urban Prose
City Hall, 229 Main Street, PO Box 2019 cooromic Development
Nashua, New Hampshire 03061-2019 FAX

www.gonashua.com

TO: Dan Kooken, Purchasing Manager
FROM: Carrie Schena, Urban Programs Manager
DATE: August 17, 2017

SUBJECT: First Amendment to Lead Paint Inspectional Services Contract (VALUE $40,000)

The City was awarded a $3.4M lead-paint and healthy homes grant from HUD’s Office of Lead Hazard
Control & Healthy Homes in 2014. Through this grant, we are required to address lead hazards in
housing occupied by low-income households. All lead hazards must be identified by a NH licensed Risk
Assessor/Lead Paint Inspector per state and federal requirements. The Finance Committee approved a
contract with Alchemy Lead Management, of Manchester, NH in May 2015 in the amount of $169,200.
The contract covered our commitment to HUD to enroll at least 170 housing units over the three-year
grant period.

At this time, we have exceeded our goal within the allocated budgets/contracts by four units. We have
analyzed the remaining HUD Lead budget and are pleased to report that the program has enough funds
to enroll additional units before the grant’s period of performance ends November 30, 2017. Addressing
additional units means that even more low-income families will be protected from dangerous lead
hazards.

This proposed contract amendment would increase the contract by $40,000 for a total value of
$209,200.00. The owner of Alchemy Lead Management has indicated she is agreeable to the additional
work at the existing contract prices.

589-3095
589-3080
589-3080
589-3100
589-3085
589-3070
589-3105
589-3398

FIRST AMENDMENT TO CONTRACT
BETWEEN THE CITY OF NASHUA
AND

Alchemy Lead Management
NAME AND TITLE OF INDEPENDENT CONTRACTOR

189 Kelley Street, Manchester, NH 03102
ADDRESS OF INDEPENDENT CONTRACTOR

This First Amendment to Independent Contractor Contract is entered into this ___day of August 2017 by
and between CITY OF NASHUA, a municipality in the State of New Hampshire (hereinafter referred to as
"City"), and Alchemy Lead Management (hereinafter referred to as "Contractor") whose address is
189 Kelley Street, Manchester, NH 03102.

WHEREAS, City and Contractor entered into a contract dated May 23, 2015, whereby the parties agreed to
terms for services to be performed relative to conducting combination lead paint inspections/risk
assessments for the City’s Lead Paint & Healthy Homes Grant Program (hereinafter the “Program’);

WHEREAS, the parties wish to amend the Contract by increasing the total value to enable the Program to
enroll additional units, above and beyond the original commitment;

NOW THEREFORE, for good and valuable consideration, receipt of which is acknowledged, the parties
covenant and agree as follows:

1. To increase the contract by $40,000.00 for a total contract, not to exceed $209,200.00.

2. In case of any inconsistencies between the terms and conditions contained in the contract and the
terms and conditions contained herein, the terms and conditions herein shall control. All terms used
herein shall have the same meaning as in the contract. Except as set forth below, all provisions of
the contract remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the parties have executed, or have caused their properly authorized
representatives to duly execute, this First Amendment to Independent Contractor Agreement on the date and
year first above written.

CITY OF NASHUA, NEW HAMPSHIRE ALCHEMY LEAD MANAGEMENT
By: By:
James Donchess, Mayor
Print Name:
Date: Title:

Date:

Measurement:

The quantity of Flaggers will be measured by the HOUR based on the actual
number of hours authorized, as determined by the Engineer. The Contractor
shall supply qualified flaggers as stated in Section 618 of the NHDOT
Standard Specifications for Road and Bridge Construction, (Approved and
Adopted in 2016). Daily coverage needs to be approved by the Engineer. The
Contractor's schedule for flaggers shall be agreed upon cooperatively with the
Engineer.

Payment:
The approved quantity of flagger hours shall be paid at the contract price for

ITEM 20. Payment shall constitute full compensation to the Contractor for
providing qualified flaggers as required to direct traffic through or around the
Work as ordered by the Engineer, including all labor, high visibility safety
gear, tools and any other equipment necessary to complete the work as
specified herein. Payments to Contractor will be made based on approved
hours and resulting dollar amounts.

C. MAINTENANCE OF TRAFFIC
Measurement:
Maintenance of traffic shall be measured as a LUMP SUM as specified herein.

Payment:
The contract price for ITEM 21 shall constitute full compensation for

providing and maintaining safe and passable traffic accommodations for public
travel, preventing dust nuisance and furnishing, erecting and maintaining
necessary traffic signs, barricades, lights, signals, flashing beacons, delineators
and other traffic control warning devices and shall include means of guidance
of traffic through and around the work zones. Traffic warning signs and other
regulating devices shall be installed in accordance with the MUTCD and
details on the plans. Payments toward the lump sum will be made at each
payment requisition based on the percent of contract completed and the balance
will be paid at final payment upon completion of all project requirements.
Should the contract be terminated prior to completion, or the contract work not
completed, total payment for this item shall be proportional to the percentage
of the contract completed.

2.05 HAZARDOUS MATERIALS:

A. ALLOWANCE FOR UNANTICIPATED HAZARDOUS MATERIALS
Measurement & Payment
ITEM 22 is intended to be a contingency pay item to be used in the event that
unanticipated hazardous material is encountered during the work.
Compensation shall only be paid to the Contractor if unanticipated hazardous
material is encountered and expenditure of the allowance, or portion of the
allowance, is authorized by the Engineer.

2022 Sewer Replacement Project Measurement and Payment
Nashua, NH 01150 - 16

) THE CITY OF NASHUA “The Gate City

Finanetal Services

Purchasing Department

August 31, 2017
Memo #18-028

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF A TORO GROUNDMASTER 5910-D MOWER (VALUE: $104,838)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: TRUST

ACTIVITY: CERF

Please see the attached communication dated August 24, 2017 from Nicholas Caggiano, Superintendent
Parks and Recreation for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of the Parks and Recreation Department, Fleet Manager, Board of Public Works
(8/24/2017 Meeting) and the Purchasing Department recommend this purchase in an amount of $104,838
to Turf Products Corporation of Enfield, CT.

Respectfully,
“p

Dan Kooken

Purchasing Manager

Ce: N Caggiano L Fautex

‘229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 » Fax (603) 589-3344
i

To:

From:

Re:

C. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 24, 2017

Nick Caggiano, Superintendent
Parks and Recreation Department

Purchase of a Toro Groundmaster 5910-D Mower.

To approve the purchase of a 2017 Toro Groundmaster 5910-D mower from Turf
Products Corporation of Enfield, CT for the price of $104,837.74 pursuant to the
Massachusetts State Contract 4EAC71. Funding will be through Department: 177
Parks and Recreation; Fund: Trust; Activity: CERF.

Quote from TPC

This scheduled purchase will replace the current mower 10-625 a, 2010 Toro
5910- D rotary mower. The mower has 2,260 hours on it which equates to about
72,000 miles. This mower and has serviced us well but has reached a point where
the machine will not consistently operate properly leading to repairs and
downtime. The amount of over the road time and mowing time has led to fatigue
of many components. This mower was scheduled for replacement last year but
was deferred to 2017. This mower has little trade in value and will be kept as a
backup allowing us to be able to get caught up during periods of heavy rain. The
rotary style mower is used five days a week from May until late November
mowing our large areas and athletic fields.

This request is consistent with the City Capitol Equipment Reserve Fund (CERF)
detailed schedule. The planned CERF request for FY17 was approved by the
Board of Alderman, but was deferred to FY18.

The Mower comes with a 2 year 1,500 hour warranty. The Superintendent and
Fleet Manager both recommend this purchase.

COMMERCIAL SALES ORDER AGREEMENT

Turf Products Corp Prepared for Proposal Date: 06/14/2017
197 Moody Road P.O. Box 1200 City of Nashua Parks and Recreation Dc Expiration Date: 07/14/2017
Enfield CT 06083 400 Concord Street Quote ID: 2193587

Nashua, NH 03064

Prepared by:

Jeffrey Brooks
jbrooks@turfproductscorp.com
806-860-839

Salesmen #254

Nick Caggiano

Superintendent Nashua Parks & Recreation Deparment Price based on Mass State Contract
803-589-3370

M5910 Tier 4 Compliant, All Season Safety Cab

4 31699 Standard, Road Lights Optional $104,837.74 $104,837.74
1 30766 Cab-Light Kit (GM5910) Road Lights
4 371509 Beacon figth Kit
1 31512 Back Up Alarm
|
Equipment Totat $104,837.74
Total $104,837.74

WE ARE PLEASED TO QUOTE THIS EQUIPMENT AS REQUESTED, TAX IS NOT INCLUDED IN THIS PRICING. THANK YOU FOR YOUR BUSINESS.

B) THE CITY OF NASHUA ‘The Gate City’

Financial Services

Purchasing Department

—_— _ themes oa arnie Teer a

August 31, 2017
Memo #18-029

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF CHARLOTTE AVE TURF (VALUE: $26,640)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: GENERAL

Please see the attached communication dated August 24, 2017 from Nicholas Caggiano, Superintendent
Parks and Recreation for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of the Parks and Recreation Department, Fleet Manager, Board of Public Works
(8/24/2017 Meeting) and the Purchasing Department recommend this purchase in an amount of $26,640
to Tuckahoe Turf Farms of Wood River Junction, RI.

Respectful

Vs Kooken

Purchasing Manager

Cc: N Caggiano L Fautex

[

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3344 |

To:

From:

Re:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 24, 2017

Nick Caggiano, Superintendent
Parks and Recreation Department

Purchase and installation of turf.

B. Motion: To approve the purchase and installation of 56,000 square feet of turfgrass sod from

Attachments:

Discussion:

the low bidder Tuckahoe Turf Farms of Wood River Junction, RI for an amount
not to exceeded $26,640. Funding is through Department: 177 Parks and
Recreation; Funds: General; Activity: Charlotte Ave Fields Improvements.

Quotes

The Charlotte Avenue field renovation requires the installation of 56, 000 square
feet of turf grass. This will be put on the fields themselves the off field areas will
be hydro seeded. We received four quotes two firms quoted the same price which
is the low bid. The recommendation is to award the job to Tuckahoe Turf. We
have had a lot of experience with this firm and the installer they will use. We have
used their product at several of our athletic fields and Holman Stadium and we
have always been happy with the results. The installation will occur in mid to late
September. The Superintendent recommends this purchase be awarded to
Tuckahoe Turf Farms. .