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® THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

August 31, 2017
Memo #18-025

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: EIGHT (8) 2018 FORD POLICE INTERCEPTORS UTILITY POLICE PACKAGE

MARKED VEHICLES AND EQUIPMENT (VALUE: $243,096)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: CERF

Please see the attached communication dated August 24, 2017 from Karen A. Smith, Business Manager
for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $243,096 to M-H-Q Municipal Vehicles of Marlborough, MA.

Respecttully,
a a
4 ——
~ Ban ooken
Purchasing Manager

Cc: K. Smith A. Lavoie

iFBO868-08271 6 Basketball Shirts
t
229 Main Street e Nashua, New Hampshire 03061 * Phone (603) 589-3330 e Fax (603) 589-3233

NASHUA POLICE
DEPARTMENT Date: 24 August 2017

intradepartmentai Commiuinication

To: Dan Kooken, Purchasing Manger

From: Karen A. Smith, Business Manager

The Nashua Police Department is requesting to replace eight (8) 2015 Ford Police Interceptor utility
vehicles with the 2018 Ford Police Interceptor utility vehicle. The vehicles will replace the following
vehicles which are on the FY2018 CERF replacement schedule.

YEAR UNIT# PLATE# | MAKE/MODEL VIN# MILEAGE AS
OF 8-24-17
2015 8 MP6468 Ford Explorer IFMSK8AR9FGCO7963 78,870
2015 9 MP6469 Ford Explorer IFMSK8AR7FGC07959 78,468
2015 11 MP64611 Ford Explorer IFMSK8AR7FGC07962 $1,810
2015 12 MP64612 Ford Explorer IFMS5K8AR7FGC07960 76,470
2015 17 MP64617 Ford Explorer IFMS5K8AR9FGB61860 92,076
2015 18 MP64618 Ford Explorer IFM5K8AROFGC07964 82,352
2015 19 MP64619 Ford Explorer IFMS5K8AR5FGC07958 84,220
2015 2] MP64621 Ford Explorer IFMSK8AR5FGC07961 82,977

Pursuant to NRO 5-84 (A) (3), the replacement vehicles will be purchased through the State of
Massachusetts Greater Boston Police Council Vehicle Procurement Contract #GBPC2017.

A quote from MHQ is attached for your review showcasing the features and options of the new vehicles
and the associated costs and trade-in allowance.

The Nashua Police Department and Fleet Supervisor recommend the purchase in the amount of
$243,096.32 from M-H-Q, Inc. Municipal Vehicles, Mariborough, MA.

Sincerely,

ff M

Karen A. Smith
Business Manager

cc: David Fredette

MHQG

VEHIELES © EQUIPMENT @ £QUIPMENT VEHIELES © EQUIPMENT W@ GEAR GEAR

CUSTOMER

Contact Name: Brian Sojka Date:
Company/Dept: NASHUA POLICE DEPARTMENT Valid Until:
Street Address: 0 Panther Dr Customer #:
City, State, Zip: Nashua, NH 03062 Contract:
Phone: {603) 594-3500 Sales Rep:
Email: SoikaB@nashuapd.com

8/23/2017

6/30/2018*, 9/30/2017*
12051

MAPC/GBPC

K. Wright

Patrol Utilities

Please find below a budget quote for 2018 Ford Police Interceptor Utility AWD per the Greater Boston
Police Council Contract RFP # GBPC 2016/2017 - Law Enforcement Equipment Ford

Vehicle:
es LINE DESCRIPTION UNIT PRICE QTY. 2. 90a Bq oles
REFERENCE

2018 Ford Utility Police interceptor - 3.7L V6 Ti-VCT FFV AWD - 304

Horsepower @ 6259 rpm - 6 Speed Automatic Transmission - Heavy

Duty 18" Steef Wheels Small Chrome Center Hub Caps - 75 MPH Rear

Crash Tested - Heavy Duty Vinyl Flooring - ist Row Police Grade Cloth
K8A Dual Front Bucket Seats (Driver's Side Six Way Power Seat; Passenger | $ 27,650.00) 1 $ 27,650.00;

side Manual) - 2nd Row Vinyl 60/40 Split Bench Seats - Power

Adjustable Pedals - Advance Trac Stability Control System - ABS with

Traction Control - Rear View Camera - 3 Year 36,000 mile Bumper to

Bumper Warranty - 5 year 100,000 mile Powertrain Warranty

LK Dark Blue $ + 1 $ :
153 License Plate Bracket - Front 5 4 o1 S 5
87R (878) Rearview Camera Viewable in Rear View Mirror $ | 2 5 “
51¥ Spot Lamp - Driver only (Incandescent Bulb) 5 208.55} 1 5 208.55)
53M SYNC Basic - Voice-Activated Communication System 5 286.15} 1 5 286.15
B6P Front Headlamp Predrilled for Side Marker in Headlights 5 121.15} 1 5 122.15
i8Ww Rear Window Power Delete, Operable from Front Driver Side Switches | $ $0.44, 1 S 50.44
68G Rear-Door Handles Inoperable / Locks Inoperable S 33.95} 1 5 33.95
43D Dark Car Feature § 19.40 1 $ 19.40
549 Heated Side View Mirrors 5 58.20] 1 5 58.2
76R Reverse Sensing $ 266.75, 1 5 266.75
59B Keyed Alike- 1284X $ 195.00} 1 S 195.00)
60R Noise Suppression Bonds (Ground Straps) 5 97.00; i 5 97.00
TOTAL:| $ 28,986.59

Equipment:

CONTRACT LINE
REFERENCE

LINE DESCRIPTION OU Tiel spake

eIke

EXTENDED PRICE

Custom paint two color: Bottom of vehicle (DX) Dark Blue Metallic,
Top of vehicle (LS) ice Ble Metallic ° aaga00) 4 $ 2,485.00
21.01 Nashua Graphics Package & Installed Customer Supplied Shields 5 395.00 1 $ 395.00}
MHQ Quote - Patrol Utilitles {8) Page 1 of 3

Mobilization shall be measured as a LUMP SUM as specified herein. The total
cost for this item shall not exceed 5 percent of the total of all bid items
excluding this item.

Payment:
The contract price for ITEM 18 shall constitute full compensation to the

Contractor for the general mobilization and demobilization necessary to make
the contract operational, exclusive of the cost of materials. Payments toward
the lump sum will be made at each payment requisition based on the percent of
contract amount completed. Final payment of this item will be paid based on
the percent of the contract amount completed. Should the contract be
terminated prior to completion, or the contract work not completed, total
payment for this item shall be proportional to the percentage of the contract
amount completed. No additional payment will be made if the contract value is
increased.

B. WARRANTY INSPECTION:
All warranty inspections and related work shall not be separately measured for
payment but shall be considered incidental to the project.

2.04 MAINTENANCE AND PROTECTION OF TRAFFIC:

A. UNIFORMED POLICE OFFICERS

Measurement:

Uniformed police officers will be measured and paid by the actual number of
hours authorized, as determined by the Engineer. The Contractor shall supply
qualified uniformed officers as stated in Section 618 of the NHDOT Standard
Specifications for Road and Bridge Construction, (Approved and Adopted in
2016). Uniformed officers shall only be used when there are no available
flaggers and the Engineer has previously approved it. Daily coverage needs to
be approved by the Engineer. The Contractor's schedule for utilizing uniformed
officers shall be agreed upon cooperatively with the Engineer.

Payment:
The Contractor shall be reimbursed without markup for approved invoices

from the Nashua Police Department which shall be paid under budget
ALLOWANCE under ITEM 19. Payment shall constitute full compensation to
the Contractor for providing uniformed Nashua police officers with or without
vehicles, including all labor, high visibility safety gear, tools and any other
equipment necessary to complete the work as specified herein. Payment shall
be made only after Contractor has provided proof of payment to Police
Department.

B. FLAGGERS

2022 Sewer Replacement Project Measurement and Payment
Nashua, NH 01150 - 15

» 23.25 [Vent shades 4 Doors $ 75.00] +1 =| $ 75.00}
Whelen Carbide Siren and lighting controller w/ canport and traffic
advisor. Included at no additional charge: CANCTL6 control head and a} $ 1,264.25] 12 5 1,264.25
CCSK1 FORD installation kit - 35% off list price of $1,945.00
Labor hours to install Whelen Carbide $ 95.00! 15 | § 142.50}
Whelen Super LED ION series fights, one pair mode! # !ONC - White - .
‘ 65. i ;
2.26 Mounted in Headlights ° 365.00 365 00
Whelen Super LED [ON series lights, one pair model # IONB - Blue -
2.26 Mounted on Bottom of Liftgate ° 365.00) 1 ° 365.00)
Whelen (2) Micron Series Super-LED Surface Mount Lighthead Model #
365.00} ;
zee MCRNS* - Clear - Mounted on Grille Knockouts $ t $ 365 00}
Transfer Light bar 5 95.00] 1 s 95.00}
16.01 Transfer 2-way radio and front mount antenna $ 195.00} 1 $ 195.00}
16.03 __ [Transfer Second 2-way radio $ 195.00} 1 | § 195.00}
16.09 Transfer rear exterior lightbar $ 90.00, 1 | $ 90.00}
16.10 Transfer Siren and speaker $ 145.00} 1 $ 145.00]
16,11 Transfer Prisoner Barrier § 205.00] 1 | $ 205.00
16.12 Transfer Cargo Barrier S 150.00] 1 5 150.00
16.15 Transfer rear prisoner seat and floor pan 5 95.00] 1 5 95.0
16.22 Transfer 2 hideaway LED systems $ 80.00} 1 $ 80.00}
16.3 Transfer console only $ 60.00) 2 $ 60.00]
16.31 Transfer rear equipment tray S 30.00} 1 $ 30.00]
16.32 Transfer electric shotgun rack (trunk mount or cage mount } $ 60.00; 1 5 60.00}
16.33 Transfer mabile data terminal, modem, power supply, charge guard, ¢ 295.001 1 5 295.00
mount and antenna
Hint Mounts ON-DASH MOUNT with Single Arm / Double Pivot and
G.R.I.P. Tilt/Swivel for Display/Tablet and Keyboard Mount with
TMS126PIU = |Doubie Arm and G.R.|.P. Tilt/Swivel for Ford Police Interceptor UTILITY.| $ 578.70} 2 $ 7a.
{former p/n TM-5126-FIU}. Includes adapter plate TM-5126-PIU/AP-
5120-PPC - 10% off jist price of $643.00
16.36 Transfer GPS system $ 75.00} 1 $ 75.00
16.42 Transfer radar system S 55.00} 1 5 55.00
16.5 Transfer window screens or bars § 30.00} 1 $ 30.
TOTAL] $ 7,900.45
Vehicle Equipment Tatalg $ 36,887.04
'e R
@ e DED P
Number of Vehicles to be purchased 5 36,887.04; 8 5 295,096.32
2015 Interceptor Utility with milege over 100k miles - NOTE: trade.
TRADE IN [value will Increase to $7000 if vehicle is traded In Withiless that 100k |$ (6,500.00)} 8 | $ {52,000.00}
miles on odameter).
$ -
TOTAL:| $ 243,096.32

sigh sa
DITIONS; ~~ 8
2 DIT Mire lata utes

MHQ Quote - Patrol Utilities (@) Page 2 of 3

*This quote is valid until 6/30/2018 for equipment and 9/30/2047 for vehicle and factory options, Any purchase orders or approved quotes recelved outside of this date will be
subject to price adjustments. By signing this quote, the customer is agreeing to pay, in full, for all items listed above. Any requests for changes, modifications, replacements,
removals or additional items may be subject to additional fees and/or adjusted delivery dates.

M.G.L. ¢.308 applies to the procurement of all commodities quoted. Greater Boston Police Council contract items have been collectively purchased pursuant to M.G.L. c 308
sec. ic and M.G.L ¢.7 sec. 22B. The governmental body Is responsible to determine the applicability of M.G.L. c 308 to off contract terms, including, but not fimited to off
contract items that have already been properly procured under M.G.L. ¢ 308 sec. ic and M.G.L. ¢. 7 sec. 22A {purchases from a vendor on a contract with the
Commonwealth}, other contracts procured under M.G.L, ¢ 308 sec ic and M.G.L. ¢.7 sae. 238, or any M.G.L ¢, 30B contract between the vendor and the jurisdiction. All off

contract items must be procured under M.G.L. ¢, 308.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete and only terms and
conditions applicable ta any and all purchases by Buyer from MHQ, Any additional and/or different terms and/or conditions printed anywhere including on, or with, Buyer's

order shall be inapplicable in regard to any purchase by Buyer from MHQ.

IMPORTANT NOTE: Pricing shown requires membership into referenced contract. °* Denotes non contract item

NS pekies

MHQ, Ine.

x
PRINT NAME

TITLE

x
SIGNATURE

Quote provided by Kris Wright, Account Manager at MHQ
(603) 325-0995 « kwright@mhq.com

MHQ Quote - Patrol Utilities (8) Page 3 of 3

- : THE CITY OF NASHUA "The Gate City"

Financtal Services

Purchasing Department

August 31, 2017
Memo #18-026

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF PERSONAL PROTECTIVE EQUIPMENT (PPE) REPLACEMENT
(VALUE: $19,000)
DEPARTMENT: 152 FIRE; FUND: GENERAL FUND OPERATING BUDGET

Please see the attached communication from George A. Walker, Deputy Fire Chief dated August 18,
2017 to Brian D. Rhodes, Assistant Chief of Department for information related to this purchase.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (7) Purchases under extensions of contracts when no price
increase exceeds 10%.

Nashua Fire Rescue, the Board of Fire Commission and the Purchasing Department recommend the
purchase of this equipment from Globe Manufacturing of Epsom, NH in the amount of $19.000.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: G. Walker B. Rhodes J. Graziano

229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

mae te cey CBee, FB ce reas Deputy Chief George Walker
FREER SS Se Esa Be £2 E* FE E a iy
Nasi bhaishetl BEM Rescue Group 9. Station 4
Administrative Office Nashua Fire Rescue

70 East Hollis Street, Nashua, NH 03060 ae yeast .
www.nashuafire.com Walkera@nashuanh.gov

To: Brian D. Rhodes, Assistant Chief of Department
From: George A. Walker, Deputy Fire Chief

Re: PPE Procurement (September 2017)

Date: August 18, 2017

Chief Rhodes,

[am requesting permission to move forward with the procurement of 10 (Ten) sets of
Globe Personal Protective Equipment (PPE) from Bergeron Protective Clothing of Epsom,
NH. The quoted price per set is $ 18,688.60 for a total not to exceed $19,000.00. This
represents an increase of 4.7% over the 2016 pricing.

This pricing is part of a 3 year contracted price increase of no more than 5% per year,
through June 30, 2019.

The 10 sets will be issued to existing members per our current replacement schedule. I

have included the specifications for the PPE that will be manufactured by Globe
Manufacturing, a New Hampshire Company.

Respectfully,

Alesege a Walp.
George A. Walker

Deputy Fire Chief

ws QUOTATION
BERG eae 8 re No. [202274 |

0 Ale OM le
FPA Tega 1 CLOTHING
ie Doc. Date : 08/09/2017

® a limited liability company Payment Terms: | NET30

1024 Suncook Vailey Hwy., Unit 5-D Valid Until: 06/30/2018
Epsom NH, 03234 Customer PO:
TEL: 603.736.8500 Salesperson : Maureen Gnecco

www. BergeronProtectiveClothing.com
Page: Page1of3

Bill To Ship To:

Nashua Fire Rescue Deputy George Walker
City Of Nashua 70 Hollis East Street
Attn: Accounts Payable Nashua NH 03060-0306
PO Box 2019

Nashua NH 03061-2019

TAIT -613048 Quote for Globe Metro Jacket and G-Xtreme 3.0 pants.

Quantity Style Description Your Cost

1 K27LMBM Gicbe Classix Metro Jacket, Advance 1,036.13

Color: Geld
-Advance Outer shell
-Caldura SL2i Thermal Liner
-Crosstech Black Moisture barrier
-3-inch Lime/yellow triple trim NYC style
(officers red/orange)
-3-inch Scotchlite letters arched row B: "NASHUA"
-Snaps in/Hook and Dee out closure
-2 x10 x 6 haif high pockets
-Full Keviar lined pockets
-Sunlance Flashlight holder-right chest
-Self mic strap on stormflap, top slanted towards left
side
-Self mic strap above utility pocket
-Utility pocket 2x4x8 left chest
-Biack Gemini XT cuffs
-Nomex wrister with thumb loop
-Crosstech adjustable sieeve wells
-No trim on bottom of extended back
1 KO7LMB Globe, Classix Metro Jacket, Brigade 750 (aka Nomex) 1,004.03

Color: White
Trim Color: Red Orange

Financing options available on some turnout gear purchases. Prices quoted de not include shipping and handling. Shipping is FOB factory. This quote
is based on current prices which are subject to change by the Manufacturer without notice. TERMS are NET 30 DAYS

From: BERGERON PROTECTIVE CLOTHING LLC Document No.: 202274

To: Nashua Fire Rescue

Doc. Date: 08/09/2017

Quantity Styie Description Your Cost

For Chiefs Officers
-Nomex Outer shell
-Caidura SL2i Thermal Liner
-Crosstech Black Moisture barrier
-3-inch Red/Orang triple trim NYC style
-3-inch Scotchlite letters arched row B: "NASHUA"
-Snaps in/Hook and Dee out closure
-2 x10 x 6 half high pockets
-Full Kevlar lined pockets
-Sunlance Flashlight holder-right chest
-Self mic strap on stormfiap, top slanted towards left
side
-Self mic strap above utility pocket
-Utility pocket 2x4x8 left chest
~Black Gemini XT cuffs
-Nomex wrister with thumb loop
-Crosstech adjustable sieeve wells
-No trim on bottom of extended back

4 19721 Letter, 3" Scotchlite
Add $2.50/letter to add last name to tail of jacket or rank to jacket. Letters sewn directly
onto jacket
(officers are red/orange)
“DEPUTY CHIEF" two lines, row E & F

1 227LMB Globe G-Xtreme 3.0 Pant, Advance 832.73
Color: Goid
-Advance Outer Shell
-Caldura SL2i Thermal Liner
-Crosstech Black Moisture Barrier
-3-inch Lime/yellow tripte trim at cuff
(officers red/orange)
-Zipper/Velcro fly closure
-Nomex belt closure
-Dragon hide knees
-Silizone padded knees sewn on liner
~2x10x10 pockets
-Keviar lined expansion pockets
-Biack Gemini XT self cuffs

4 237LMB Globe, G-Xtreme 3.0 Pant, Black PCA Advance 845.85
Color: Black

Trim Color: Red Orange

Financing options available on some turnout gear purchases. Prices quoted do not include shipping and handling. Shipping is FOB factory, This quote
is based on current prices which are subject to change by the Manufacturer without notice. TERMS are NET 30 DAYS.