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Finance Committee - 9/6/2017 Page 12
RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
AUGUST 11, 2017 TO AUGUST 31, 2017

MOTION CARRIED

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Cookson

I'll be brief. At the August 16" meeting, we had a discussion with regard to a particular mower that we were
going to engage in in mowing several miles within the city. During the course of the conversation, it was
expressed that the city would never pay $100,000 to $150,000 for this type of vehicle. While it’s not a similar
vehicle or it’s not the exact vehicle, we paid $100,000 this evening for another lawn mower for the city’s Park

and Rec. Department. | supported that motion. | just wanted to say that we do spend money on equipment
and in this case, we spent $100,000 on a lawn mower.

Mayor Donchess

Nick Caggiano did ask me to pass on if it became relevant that this is the workhorse. This mower we purchase
is the workhorse of the Parks Department.

Alderman Cookson

That’s why | supported the motion. | think it’s a wise investment and we needed to do it. | was just informed at
the last meeting that we would never spend that much on a mower and we have.

Alderman Clemons

| disagree Alderman Cookson. | think you’re taking his words out of context.
Alderman Cookson

Mr. Chair, it wasn’t Superintendent Caggiano’s words. | never indicated who said.
Alderman Clemons

Who said it then? No, who said it? Alderman Cookson who said that?

Alderman Cookson

Excuse me.

Alderman Clemons

Who said that we would never spend $100,000 on a mower?

Mayor Donchess

Alderman Clemons now you’ve asked the question. Alderman Cookson can | suppose decide to answer or
decline.

NEW VERTICAL GRANITE CURB (STRAIGHT)

Measurement:

The quantity to be measured under ITEM 13B, New Vertical Granite Curb
(STRAIGHT), shall be measured by the LINEAR FOOT in accordance with
the Contract Drawings, directions from the Engineer, and as specified herein.

Payment:
The approved quantity of New Vertical Granite Curb (STRAIGHT) shall be

paid for at the contract unit price for ITEM 13B and shall be full compensation
for furnishing and installing new vertical granite curb including crushed gravel
base and all labor, tools and any other equipment necessary to complete the
work as specified in these Specifications and as directed by the Engineer.

NEW GRANITE CURB (SLOPED)

Measurement:

The quantity to be measured under ITEM 13C, New Vertical Granite Curb
(SLOPED), shall be measured by the LINEAR FOOT in accordance with the
Contract Drawings, directions from the Engineer, and as specified herein.

Payment:
The approved quantity of New Vertical Granite Curb (SLOPED) shall be paid

for at the contract unit price for ITEM 13C and shall be full compensation for
furnishing and installing new vertical granite curb including crushed gravel
base and all labor, tools and any other equipment necessary to complete the
work as specified in these Specifications and as directed by the Engineer.

K. LOAM AND SEED (6” Depth)

Measurement:

The quantity to be measured under ITEM 14, Loam and Seed, shall be
measured by the SQUARE YARD of disturbed landscape area within the pay
limits noted on the Contract Drawings, or as approved by the Engineer, and as
specified herein

Payment:
The accepted quantity of loam and seed shall be paid for at the contract unit

price under ITEM 14, and shall be full compensation for the installation of
preparation of the subgrade, the placement of 6-inches of approved loam, and
for seeding, mulching and fertilizing the disturbed area, including all labor,
tools and any other equipment necessary to complete the work as specified in
these Specifications and as directed by the Engineer.

L. REMOVE TREES
Measurement:
The quantity to be measured under the various subdivisions of ITEM 15 (A
thru C) for removal trees will be measured by the EACH as approved by the
Engineer.

2022 Sewer Replacement Project Measurement and Payment

Nashua, NH 01150 - 13

Finance Committee - 9/6/2017 Page 13
Alderman Cookson

Thank you. | would suggest that Alderman Clemons read the minutes of the meeting that took place and he
can determine who said it.

Alderman Clemons

| was there and | don’t recall anybody saying it. So that’s my point.

Mayor Donchess

Any other comments by aldermen?

Alderman Clemons

Yes | have one. | think that the grandstanding that goes on in this chamber sometimes is ridiculous. | think it’s

plain to cameras and the only people that get hurt by it are our city employees who have to come up here and
have to take abuse from some aldermen. | don’t think it’s right. Good night.

Mayor Donchess

Let the record show that Alderman Clemons is departing. Any other remarks by aldermen?
POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:47 p.m.

Alderman Ken Siegel
Committee Clerk

THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

August 31, 2017
Memo #18-029

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF CHARLOTTE AVE TURF (VALUE: $24,080)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: GENERAL

Please see the attached communication dated August 24, 2017 from Nicholas Caggiano, Superintendent
Parks and Recreation for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of the Parks and Recreation Departmeni, Fleet Manager, Board of Public Works
(8/24/2017 Meeting) and the Purchasing Department recommend this purchase in an amount of $24,080
to Winding Brook Turf Farm, Inc. of Wethersfield, CT.

Respectfully,

a

an’Kooken

Purchasing Manager

Cc: N Caggiano L. Fautex

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

City of Nashua, Public Works Division

Purchasing Department Meeting Date: September 6, 2017

Nick Caggiano, Superintendent
Parks and Recreation Department

Purchase and installation of turf.

B. Motion: To approve the purchase and installation of 56,000 square feet of turfgrass sod from

Attachments:

Discussion:

the low bidder Winding Brook Turf Farm Inc of Wethersfield CT, for an amount
not to exceeded $24,080. Funding is through Department: 177 Parks and
Recreation; Funds: General; Activity: Charlotte Ave Fields Improvements.

Quotes

The Charlotte Avenue field renovation requires the installation of 56, 000 square
feet of turf grass. This will be put on the fields themselves the off field areas will
be hydro seeded. We received four quotes Winding Brook was the low bid. The
recommendation is to award the job to Winding Brook. The installation will occur
in mid to late September. The Superintendent recommends this purchase be
awarded to Winding Brook Turf Farm Inc.

Winding Brook Turf Farm, Inc. Proposal

? 240 Griswold Road Date Proposal #
Wethersfield, CT 06109

8/3/2017 4892
Telephone 800-243-0232
Fax 860-529-6807
Prepared For Project
City of Nashua Soccer Fields
Public Works Division Nashua, NH
9 Riverside Street
Nashua, NE 03062
Description Qty U/M Rate Tatal
Bluegrass Fescue Large Rolls 56,000 1Sq Ft 0.31 17,360.00
Forklift Rollout Service 56,000) Sq Ft 0.03 1,680.00
Full Installation (Roll Out Included) 56,000 | Sq Ft 0.12 6,720.00
Total $25,760.00

TERMS: NET 30 DAYS WITH ESTABLISHED CREDIT. C.0.D. WITHOUT ESTABLISHED CREDIT

A Finance Charge 1 1/2% per month, which is an annual percentage rate of 18%, will be added on the unpaid balance after 30 days Customer
agrees to pay all costs necessary for collection of this invoice, including reasonable attorney's fees. This constitutes a contract between Winding
Brook Turf Fann, Inc and the buyer. Signature hereon of an authorized representative of the buyer indicates his acceptance of the merchandise

listed above, as to quality, quantity and guaraniece as listed above.

When Winding Brook is performing a roll out we allow 3 hours for the first truckload and | hour for each additional load. Any additional time will
be billed at $90 per hour.

If Applicable Sales Tax Will Be Added to Quoted Prices

GUARANTEE Winding Brook Turf Farm, Inc., guarantees the finest possible quality of sod. However, Winding Brook Turf Farm, [nc., cannot
accept responsibility for condimons after the sod leaves our hands which leads to growth failure such as lack of moisture or mproper watering.

www. windingbrookturf.net

FINANCE COMMITTEE

SEPTEMBER 6, 2017

7:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
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Dan Kooken, Purchasing Manager
2017 Ford Police Interceptor Utility Vehicle (Value: $37,109); Department: 150 Nashua Police
Department; Fund: CERF and Risk Claims Account

Dan Kooken, Purchasing Manager
2018 Supervisor’s Ford Police Interceptor Utility Police Package Marked Vehicle and Equipment
(Value: $31,913); Department: 150 Nashua Police Department; Fund: CERF

Dan Kooken, Purchasing Manager
Eight (8) 2018 Ford Police Interceptors Utility Police Package Marked Vehicles and Equipment
(Value: $243,096); Department: 150 Nashua Police Department; Fund: CERF

Dan Kooken, Purchasing Manager
Purchase of Personal Protective Equipment (PPE) Replacement (Value: $19,000); Department: 152
Fire; Fund: General Fund Operating Budget

Dan Kooken, Purchasing Manager
First Amendment to Lead Paint Inspectional Services Contract (Value: $40,000); Department: 184
Urban Programs; Fund: HUD Lead Hazard Control Grant

Dan Kooken, Purchasing Manager
Purchase of a Toro Groundmaster 5910-D Mower (Value: $104,838); Department: 177 Parks
and Recreation; Funds: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of Charlotte Ave Turf (Value: $26,640); Department: 177 Parks And Recreation;

Funds: General

Dan Kooken, Purchasing Manager
Replace Vehicle #136, 2017 Ford F350 (Value: $67,409); Department: 169 Wastewater; Fund: WERF

Mayor Jim Donchess
McFarland Johnson Contract Amendment #3 for 25 Crown Street Park and Ride Project

Mayor Jim Donchess
Notification of Entry into Contract with a 3% Party Supplier for Electricity Supply

UNFINISHED BUSINESS — None

NEW BUSINESS — None

TABLED IN COMMITTEE

R-17-120
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
Alderman-at-Large Brian S. McCarthy
Alderman-at-Large Lori Wilshire
RELATIVE TO AN AGREEMENT FOR COUNSEL SERVICES CONCERNING POTENTIAL
OPIOID LITIGATION
e Tabled — 8/16/2017

RECORD OF EXPENDITURES

PUBLIC COMMENT
REMARKS BY THE ALDERMEN
NON-PUBLIC SESSION

ADJOURNMENT

(¢22.\ THE CITY OF NASHUA “The Gate City”

Financial Services

Purchasing Department

August 31, 2017
Memo #18-023

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2017 FORD POLICE INTERCEPTOR UTILITY VEHICLE (VALUE: $37,109)

DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: CERF AND RISK
CLAIMS ACCOUNT

Please see the attached communication dated August 22, 2017 from Karen A. Smith, Business Manager
for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $37,109 to M-H-Q Municipal Vehicles of Marlborough, MA.

Respectfully,

We
an Kooken
Purchasing Manager

Ce: K. Smith A. Lavoie

IFBO868-0827 16 Basketball Shirts
229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

NASHUA POLICE

DEPARTMENT Date: 22 August 2017
en

Intradepartmental Communication

¥o: Dan Kooken, Purchasing Manger

From: Karen A. Smith, Business Manager

The Nashua Police Department is requesting to replace one (1) vehicle with a 2017 Ford Police
Interceptor Utility vehicle. The vehicle will replace the following vehicle (unit D21) which is on the FY2018
CERF replacement schedule and was recently totaled in a car accident. A portion of this purchase will be
funded through the Risk Management Automobile Claims account.

YEAR UNIT# PLATE # | MAKE/MODEL VIN# MILEAGE
2009 D2] 266397 Chevy Impala 2GIW557M59 1298582 90,411

Pursuant to NRO 5-84 (A) (3), the replacement vehicle will be purchased through the State of
Massachusetts Greater Boston Police Council Vehicle Procurement Contract #GBPC2016/2017.

A quote from MHOQ is attached for your review showcasing the features and options of the new vehicle and
the associated costs.

The Nashua Police Department and Fleet Maintenance Supervisor recommend the purchase in the
amount of $37,108.82 from Mi-H-Q Municipal Vehicles, Marlborough, MA.

Sincerely,

anf YA

Karen A. Smith
Business Manager

cc: David Fredette