Search

Finance Committee - 8/16/2017 Page 13

potentially the Vector truck. This is a very, very extensive list. Whether or not it all makes it before the Board
this fiscal year remains to be seen. Of course note that things are fluid and changing in wastewater. What’s
not on the list, what | can’t forecast are things that break. The wastewater treatment facility as you know runs
24 hours a day, 7 days a week, 354 days a year. We have a design capacity of 16 million gallons per day. A
peak flow capacity of 110 million gallons per day. We have over 400 miles of collection system and 14
pumping stations. All of those things have moving parts. Things that have to be replaced. Things that are
very, very expensive. When they are broken, we act on them quickly and we get them before the Board of
Public Works and we get them before you folks. There is no way to predict those. All we can do is do our
preventative maintenance and attempt to make sure that everything continues to work.

Chairman Cookson
Question or comments?
Alderman O’Brien

You just touched lightly on it but when | came on the Board | was amazed at much money we are spending to
fix a lot of stuff at the waste treatment plant. I’m glad to be ahead of it. We all benefit from it of course. The
thing is are you looking at a better preventative maintenance program? You touched lightly on it but to make
sure —|’m sure some of these pumps have a life expectancy. They need to be torn down. They need to be
rebuilt at a certain point. Are we going to get better so that we can get better life expectancy out of some of
our equipment now? Now we're almost it sounds like in good shape there right now. | would like to stay there
is my point.

Ms. Osborne

Yup. We are actually in very good shape in comparison to where we were |’m just going to back to September
of 2014 when a lot things came to a head just to touch lightly on that and move forward. The city has
implemented the cardiograph system. That has actually been very, very good for asset tracking, checking and
making sure that we’re doing oil changes on time. It’s just like a car. You have to do oil changes an hour
intervals. So we are looking at that. We're looking at internally how we can make sure if there’s a leak, or
you're losing oil out of something. We have our operators checking site glass for the oil inside of things and
making sure they red flag things and let foreman know immediately. So we are getting a lot better on
preventative maintenance. It’s come leaps and bounds.

Chairman Cookson

The vehicles that you mentioned when you were going down that list. How many of those are on CERF?

Ms. Osborne

Wastewater does not actually participate in CERF. We have our own separate list which is the WERF — the
wastewater equipment replacement fund. So all of them are on the WERF list. None of them are on the CERF
list.

Chairman Cookson

But they’re all on the WERF as you mentioned?

Ms. Osborne

All scheduled for replacement in this fiscal year.

Finance Committee - 8/16/2017 Page 14

Chairman Cookson

Any additional comments? Thank you Ms. Osborne. We'll consider that general discussion. We'll move onto
a motion.

Alderman Wilshire

Can | just say one thing? | want to wish my colleague Fern well, and | move to adjourn.
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:40 p.m.

Alderman Ken Siegel
Committee Clerk

FINANCE COMMITTEE

AUGUST 16, 2017
7:00 PM Aldermanic Chamber

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Purchase of Holiday Lighting (Value: $10,000); Department: 183, Economic Development
Fund: Downtown Improvements Expendable Trust Fund

UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS

R-17-120
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
Aiderman Tom Lopez
Alderman-at-Large Brian S. McCarthy
Alderman-at-Large Lori Wilshire
RELATIVE TO AN AGREEMENT FOR COUNSEL SERVICES CONCERNING POTENTIAL
OPIOID LITIGATION

NEW BUSINESS — ORDINANCES - None

TABLED IN COMMITTEE

From: Dan Kooken, Purchasing Manager

Re: Contract Award for Roadside and Trail Mowing (Value: Not-to-Exceed $26,000)
Department: 177 Parks and Recreation; Funds: General and Trust; Account Category:
Professional Services $22,000; Department; 169 Wastewater; Fund: Wastewater;

Account Category: 55 Other Purchased Services $4,000
e Tabled — 8/2/2017

RECORD OF EXPENDITURES

PUBLIC COMMENT
REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT

2) THE CITY OF NASHUA

Financial Services

Purchasing Department

ronnie stteremer nena > >>> see enema nen : ; —_—

August 10, 2017
Memo #18-022

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF HOLIDAY LIGHTING (VALUE: $10,000)

"The Gate City"

DEPARTMENT: 183 ECONOMIC DEVELOPMENT; FUND: DOWNTOWN

IMPROVEMENTS EXPENDABLE TRUST FUND

Please see attached communication from Tim Cummings, Director of Economic Development dated

August 4, 2017 for the information related to this purchase.

The Director of Economic Development, The Downtown Improvement Committee (July 31, 2017) and the
Purchasing Department recommend approval for the purchase in an amount of $10,000.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: T Cummings J Graziano

t
229 Main Street * Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

fe aS

xy
¢

stp oat

Sr FE THE CITY OF NASHUA "The Gate City”

Economic Development Division

To: Mayor Donchess ~ Alderman Cookson, V. Chair of Finance Committee
From: Tim Cummings, Director of Economic Development Division
Ce: Mary Lou Blaisdell, Chair of Downtown Improvement Committee

Date: August 4" 2017

Re: Downtown Nashua Holiday Lights/Decorations Expenditure

Request

This memo is to notify you and seek approval of a request to spend special revenue from the surplus
parking revenue account to fund holiday lights and decorations on Main Street in the amount of $10,000.

Background

The Downtown Improvement Committee (“DIC”) voted unanimously to recommend this allocation to the
Mayor and is well within their budget and the special revenue account can accommodate this request.

This request comes at the recommendation of the Downtown Improvement Committee via their regular
meeting from July 14" 2017 meeting. This recommendation from the Downtown Improvement
Committee comes from a funding request by the Holiday Lighting Committee. Communications from the
Holiday Lighting Committee are attached. In summary, the Holiday Lighting Committee would like to
purchase additional garland to fill out the street light poles along Main Street as well as purchase five to
seven lighting decorations which would be hung across Main Street approximately in the mid-block of
each city block between City Hall and Railroad Square.

Attachments: —_ 1) Letter from Mary Lou Blaisdell (DIC) to Director Cummings with recommendation for funding.
2) image of the Holiday Garland and a typical cross street holiday lights

(2s) THE CITY OF NASHUA “The Gate City’

Downtown Imnrovement Committee

July 31, 2017_

Director Tim Cumming
City Hall

229 Main Street

PO Box 2019

Nashua, NH 03061-2019

Dear Director Cummings,

At the July, 2017 Downtown Improvement Committees’ monthly meeting the
committee reviewed and unanimously approved a request to allocated
$10,000 for holiday lighting for downtown Nashua. The request is for
lighted banners that will cross Main Street. Prior to purchase of
these banners a structural engineer will review what poles on Main
Street we wish to utilize for cross street banners. This review is
needed to insure they can accommodate the weight and wind.

The lighted banners will be added to the 2016 holiday lighting that
was purchased from a request by the lighting committee of Great
American Downtown.

Please contact me if there are any questions.
Sincerely,

Ah tale Blavn CX

Marylou Blaisdell
Chair, Downtown Improvement Committee

cc: Alderman Brian McCarthy
Downtown Improvement Committee File

229 Main Street ¢ Nashua, New Hampshire 03060 « Phone (603) 589-3307 » Fax (603) 594-3434

SECTION

01330

SUBMITTALS

1. SHOP AND WORKING DRAWINGS

A.

D.

As required by the General Conditions, Contractor shall submit a schedule of shop and
working drawing submittals.

In accordance with the accepted schedule, the Contractor shall submit promptly to the
Engineer, through its authorized resident representative at the job site, or by mail,
three (3) copies each of shop or working drawings required as noted in the
specifications, of equipment, structural details and materials fabricated especially for
this Contract.

Such drawings shall show the principal dimensions, weight, structural and operating
features, space required, clearances, type and/or brand of finish of shop coat, grease
fittings, etc., depending on the subject of the drawings. When it is customary to do so,
when the dimensions are of particular importance, or when so specified, the drawings
shall be certified by the manufacturer or fabricator as correct for this Contract.

All shop and working drawings shall be submitted to the Engineer by and/or through
the Contractor, who shall be responsible for obtaining shop and working drawings
from his subcontractors and returning reviewed drawings to them.

Only drawings which have been prepared, checked and corrected by the fabricator
should be submitted to the Contractor by his subcontractors and vendors. Prior to
submitting drawings to the Engineer, the Contractor shall check thoroughly all such
drawings to satisfy himself/herself that the subject matter thereof conforms to the
Contract Documents in all respects. Shop drawings shall be reviewed and marked with
the date, checker's name and indication of the Contractor's approval, and only then
shall be submitted to the Engineer. Shop drawings unsatisfactory to the Contractor
shall be returned directly to their source for correction, without submittal to the
Engineer. Shop drawings submitted to the Engineer without the Contractor's approval
stamp and signature will be rejected. Any deviation from the Contract Documents
indicated on the shop drawings must be identified on the drawings and in a separate
submittal to the Engineer, as required under subsection 6.17 .Shop Drawings and
Samples; D. Submittal Procedures, Paragraph 3 of the General Conditions.

The Contractor shall be responsible for the prompt submittal and re-submittal, as
necessary, of all shop and working drawings so that there will be no delay in the work
due to the absence of such drawings.

2022 Sewer Replacement Project Submittals
Nashua, NH 01330-1

\ THE CITY OF NASHUA “The Cate City"

Financtal Services

Purchasing Department

July 27, 2017
Memo #18-016

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT AWARD FOR ROADSIDE AND TRAIL MOWING (VALUE: NOT TO
EXCEED $26,000)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: GENERAL AND TRUST
ACCOUNT CATEGORY: PROFESSIONAL SERVICES $22,000
DEPARTMENT; 169 WASTEWATER; FUND: WASTEWATER;
ACCOUNT CATEGORY: 55 OTHER PURCHASED SERVICES $4,000

Please see the attached communication dated July 27, 2017 from Nicholas Caggiano, Superintendent
Parks and Recreation for the information related to this purchase.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (7) Purchases under extensions of contracts when no price
increase exceeds 10%.

The Superintendent of the Parks and Recreation Department, Board of Public Works (7/27/2017 Meeting)
and the Purchasing Department recommend awarding this contract in an amount not to exceed $26,000
to Kohli Farms of Chelmsford, MA.

Respectfully,

XG Purl

‘Dan Kooken

Purchasing Manager

Cc: N Caggiano L Fautex

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 @ Fax (603) 589-3344