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GP I Greenman - Pedersen, Inc.

Engineering and Construction Services

REF. MAX-2014101.02
PO# 126432

May 26, 2017

Stephen Dookran, P.E.

City Engineer

City of Nashua ~ Department of Public Works
9 Riverside Street

Nashua, NH 03062
SUBJECT: Amherst Street Improvements
Charron Avenue to Diesel Road
Amendment #1
ATTN: Jeanne T. Walker -- Deputy Manager of Engineering

Dear Mr. Dookran:

Greenman-Pedersen, Inc. (GPI) is respectfully requesting approval of the attached amendment for additional
Construction Phase Service related to the above referenced project. This amendment has been prepared as a
result of the City requesting additional work during the course of the construction. The construction of
Amherst Street has been on-going since the pre-construction meeting held on July 14, 2016. Prior to
construction, GPI was tasked with assisting the City in coordinating the relocation of numerous utility poles
along Amherst Street and Charron Ave, coordinating the engineering efforts between the Aldi’s Site and the
Amherst Street improvements and assisting with the various right-of-way takings and easements. The utility
pole relocation was finally completed in March 2017.

We have received Continental Paving’s schedule to complete the construction of the Amherst Street
Improvements. The contractors schedule calls for 50 days of construction operations which we have included
in our budget for full time inspection. The remaining tasks in our scope of work include full-time inspection,
office engineering assistance for RFI’s (if needed), and final punchlist preparation and acceptance of the
completed project.

At this time, we are requesting an additional upset limit of $20.767.55 in limiting fee and $2.950.00 in direct
expenses to cover the anticipated cost for construction phase services (see Exhibit C). Please be aware that
our cost is incurred on a time and materials basis. We are willing to work with the City on a weekly basis to
find ways to reduce cost. Should you have any questions, or require additional information, please feel free
to contact Tim Lemire, Construction Project Manager, at (603) 801-0086 or me at (978) 570-2973.

Very truly yours,

GREENMAN | PEDERSEN, INC.

John F. fc
Senior Project Manager

181 Ballardvale Street, Suite 202, Wilmington, MA 01887 Tel: (978) 570-2999 Fax. (978) 658-3044
www.qgpinet.com
An Equal Opportunity Employer

SECTION 02534

FILL SEWER PIPE TO BE ABANDONED

PART 1 - GENERAL

1.01

1.02

1.03

WORK INCLUDED:

The existing sewer pipe to be abandoned in place shall be completely filled with
"Flowable Fill" after the sewerage has been re-routed through the new sewer main.
The work shall include all materials, labor, pumping, shoring, and cleanup required
to complete this item.

RELATED WORK:
Section 02631, PRECAST MANHOLES AND CATCH BASINS

SUBMITTALS: IN ACCORDANCE WITH REQUIREMENTS OF THE
GENERAL SPECIFICATIONS, SUBMIT THE FOLLOWING:

The contractor shall submit his proposed method for filling the pipe to be abandoned
to the Engineer for approval two (2) weeks prior to scheduling the work. The
"Flowable Fill" mix shall be comprised of Portland cement, water, sand and other
additives to insure that the material shall flow the entire length of the pipe and
completely fill the void. The mix design for the "Flowable Fill" shall be submitted to
the Engineer for approval.

PART 2 - PRODUCTS - NOT APPLICABLE

PART 3 - EXECUTION

3.01 INSTALLATION:

A No work shall be done without approval from the Engineer. The contractor shall
demonstrate to the Engineer by visual inspection or other means that the existing
pipe has been completely filled.

B. All work shall be done with the proper tools and by careful workmen competent to
do work.

END OF SECTION
2022 Sewer Replacement Project Fill Sewer Pipe To Be Abandoned

Nashua, NH 02534-1

REPORT OF THE FINANCE COMMITTEE
JUNE 7, 2017

A meeting of the Finance Committee was held on Wednesday, June 7, 2017, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman June M. Caron
Alderman Ken Siegel

Members not in Attendance: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman Benjamin M. Clemons

Also in Attendance: Dan Kooken, Purchasing Manager
Brian Rhodes, Asst. Fire Chief

PUBLIC COMMENT
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: NPD Tire Changer (Value: $11,200)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
LAPPEN’S GARAGE IN THE AMOUNT OF $11,200. FUNDS ARE AVAILABLE IN DEPARTMENT 150,
NASHUA POLICE DEPARTMENT; GENERAL FUND

ON THE QUESTION

Alderman Siegel

There isn’t anyone here from the PD unfortunately, but the question | have is: why does NPD have their own
tire changer? | Know they go through a lot of tires, but this is an example where we have a piece of equipment
which clearly is useful across multiple departments and yet we’re going to have one here. I’m sure BPW has
one. | don’t know who else, maybe the school department? | don’t know. | talked to Asst. Chief Rhodes, and
he said they do their tires at a commercial outlet. I’ll vote for this, but again this is another example of
consolidation like separate sets of parts for F-150 in multiple departments.

Mayor Donchess

We can ask the question on this.
Mr. Kooken

| can ask them.

Mayor Donchess

And bring it back next time?

Finance Committee - 6/7/2017 Page 2
Mr. Kooken

Yes.

Mayor Donchess

That would be great.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Replacement of Raised Access Floor at the Fire Alarm/Dispatch Center, 38 Lake Street
(Value: $14,275)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
LONGDEN COMPANY, INC. IN THE AMOUNT OF $14,275. SOURCE OF FUNDING IS DEPARTMENT
152, FIRE EMERGENCY SERVICES; CAPITAL IMPROVEMENTS FUND

ON THE QUESTION

Alderman Siegel

I’ve given Chief Rhodes a little bit of a head’s up, but not very much of the head’s up of the issue that I’m going
to have. This is a raised floor; it’s a data floor. Most data floors that are raised are non-carpeted for obvious
reasons; it is it easier to access. The question that | have for Chief Rhodes, and again I’m sorry for the short
notice, is why do we need to have their carpeted squares? Why don’t we have a normal data floor which is just
not carpeted at all which would be significantly cheaper?

Asst. Chief Rhodes

This floor is replacing the floor that was originally put in in 1999. At that time, | cannot tell you why it was
spec’d out to be in there. | can tell you that this particular floor is static resistant which, | guess, is very
important because pretty much the entire communications division is all IT based now. It’s all computers. It’s

industrial grade. This one held up for 18 years pretty well. The biggest reason is for the acoustics in that
room.

Mayor Donchess

Because there are a lot of people talking on the phone.

Asst. Chief Rhodes

It gets pretty hectic in there, yes. It’s a pretty unique environment where they have to be listening to the radio,

multiple calls are going on simultaneously. Phone calls are coming in and they need to be able to
communicate with each other.

Alderman Siegel

Well that makes sense. | appreciate it. You might say something like put throw rugs around but then the floor
wouldn’t be accessible and would defeat the entire purpose so that’s fine. That’s an acceptable answer.

Asst. Chief Rhodes

The timing is pretty good this year because the city-wide communications division, | believe two years ago,
received approval and the bond, | think with the last radio upgrade. They have previously rebuilt the police

Finance Committee - 6/7/2017 Page 3

dispatch center. They call it furniture. | think those of us in the room with a little age call it a console, but that
is proceeding forward so the timing is actually pretty good. Between the console and the flooring, we have
another good 20 years ahead of us.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2017 Pavement Preservation Program (Value: $327,424)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SEALCOATING, INC., IN THE AMOUNT OF $327,424. FUNDS ARE AVAILABLE IN DEPARTMENT
161, STREETS, GENERAL FUND, PAVING, AND TRUST FUND, 54, PROPERTY SERVICES; AND,
DEPARTMENT 169, WASTEWATER; SEWER STRUCTURES AND SEWER REHAB

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Polymer Change Order #1 (Value: $40,370)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF PUBLIC WORKS APPROVAL, AUTHORIZE CHANGE ORDER #1 TO THE PURCHASE ORDER
WITH POLYDYNE, INC., IN THE AMOUNT OF $40,370. SOURCE OF FUNDING IS DEPARTMENT 169,
WASTEWATER

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Waste Water Facility Water Valve and Yard Hydrant Installations (Value: $179,925)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO WILLIAM P. DAVIS EXCAVATION IN THE AMOUNT OF $179,925. FUNDS ARE AVAILABLE IN
DEPARTMENT 169, WASTEWATER

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Waste Water Facility HVAC Upgrades (Value: $566,717)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO MONADNOCK BUILDING COMPANY IN THE AMOUNT OF $566,717. SOURCE OF FUNDING IS
DEPARTMENT 169, WASTEWATER, AC & AIR HANDLING

MOTION CARRIED

Alderman Caron

Are we catching up with upgrades for the wastewater treatment plant? | know we’ve been giving out a lot of
money for certain equipment, and it is very important to keep the wastewater treatment plant in A1 condition.
Is this a continuation or are we getting to the point where we might have a breather somewhere?

Mayor Donchess

| think there’s lots to be done in the wastewater system in general. Director Fauteux reports that the plant is
really in better shape and is operating more effectively than really ever, but there continues to be things at the
treatment plant throughout the system. We expect expenditures for the plant to slow down, but there’s still the
entire sewer system which needs a lot of work.

Finance Committee - 6/7/2017 Page 4
Alderman Caron

Right, that’s another issue and | appreciate that.

Mayor Donchess

There continues to be EPA and DES issues. We are operating pursuant to a court order, the so-called
Consent Decree. There continues to be issues that they raise, and they probably won't stop raising issues.
We can expect, | think, that we will continue to work on this system regularly for quite some time.

Alderman Siegel

The digester is going to be cleaned so that’s going to be a big job. It’s huge; wait until that comes up.

From: Dan Kooken, Purchasing Manager
Re: Contract For Waste Water Facility Energy Audit (Value: $22,800)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO PROCESS ENERGY SERVICES, LLC, IN THE AMOUNT OF $22,800. FUNDS ARE AVAILABLE
IN DEPARTMENT 169, WASTEWATER, NH DES ENERGY AUDIT GRANT

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Headworks Upgrade Project — Change Order #4 (Value: $27,625)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #4
TO THE CONTRACT WITH T-BUCK CONSTRUCTION, INC. IN THE AMOUNT OF $27,625. SOURCE OF
FUNDING IS DEPARTMENT 169, WASTEWATER; STATE REVOLVING FUND LOAN, HEADWORKS
UPGRADE

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Extension for Single Stream Recycling (Value: $249,925)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE CONTRACT
EXTENSION WITH CASELLA RECYCLING, LLC, IN THE AMOUNT OF $249,925. FUNDS ARE
AVAILABLE IN DEPARTMENT 168, SOLID WASTE

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: FY18 Contract Extension for Purchase of B5 Biodiesel Fuel for Nashua Transit (Value: $130,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE CONTRACT
EXTENSION WITH EAST RIVER ENERGY IN THE AMOUNT OF $130,000. SOURCE OF FUNDING IS
DEPARTMENT 186 , TRANSPORTATION; FTA GRANT

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None

Finance Committee - 6/7/2017 Page 5
RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD MAY 12, 2017 TO JUNE 2, 2017

MOTION CARRIED

PUBLIC COMMENT

GENERAL DISCUSSION

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:14 p.m.

Alderman Ken Siegel
Committee Clerk

7:00 PM

FINANCE COMMITTEE

JUNE 7, 2017
Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
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From:
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From:

Re:

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From:
Re:

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From:
Re:

Dan Kooken, Purchasing Manager
NPD Tire Changer (Value: $11,200); Department: 150 Nashua Police Department
Fund: General Fund

Dan Kooken, Purchasing Manager
Replacement of Raised Access Floor at the Fire Alarm/Dispatch Center, 38 Lake Street
(Value: $14,275); Department: 152 Fire Emergency Services; Fund: Capital Improvements

Dan Kooken, Purchasing Manager

2017 Pavement Preservation Program (Value: $327,424); Department: 161 Street; Fund: General
Activity: Paving; Department: 161 Street; Fund: Trust; Account Category: 54 Property Services
Department: 169 Wastewater; Fund: Wastewater; Activities: Sewer Structures and Sewer Rehab

Dan Kooken, Purchasing Manager
Polymer Change Order #1 (Value: $40,370); Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Contract for Waste Water Facility Water Valve and Yard Hydrant Installations (Value: $179,925)
Department: 169 Wastewater, Fund: Wastewater

Dan Kooken, Purchasing Manager
Contract for Waste Water Facility HVAC Upgrades (Value: $566,717); Department: 169 Wastewater
Fund: Wastewater; Activity: Ac & Air Handling

Dan Kooken, Purchasing Manager
Contract For Waste Water Facility Energy Audit (Value: $22,800); Department: 169 Wastewater;
Fund: Grant; Activity: NH DES Energy Audit

Dan Kooken, Purchasing Manager
Headworks Upgrade Project - Change Order #4 (Value: $27,625); Department: 169 Wastewater;
Fund: SRF Loan; Activity: Headworks Upgrade

Dan Kooken, Purchasing Manager
Contract Extension for Single Stream Recycling (Value: $249,925); Department: 168 Solid Waste
Fund: Solid Waste

Dan Kooken, Purchasing Manager
FY18 Contract Extension for Purchase of B5 Biodiesel Fuel for Nashua Transit (Value: $130,000)
Department: 186 Transportation; Fund: FTA Grant

UNFINISHED BUSINESS —- None
NEW BUSINESS - None
RECORD OF EXPENDITURES
PUBLIC COMMENT

GENERAL DISCUSSION
NON-PUBLIC SESSION

ADJOURNMENT

= \ THE CITY OF NASHUA The Gate City!

Financial Services

Purchasing Department

June 1, 2017
Memo #17-123

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: NPD TIRE CHANGER (VALUE: $11,200)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: GENERAL FUND

Please see the attached communication dated May 16, 2017 from Karen A. Smith, Business Manager for
the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $11,200 to Lappen’s Garage of Stoughton, MA.

Respectfully
(fi Kye

“Dan Kooken
Purchasing Manager

Ce: K. Smith A. Lavoie

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