Search

FINANCE COMMITTEE

JUNE 21, 2017

7:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Mayor Jim Donchess
Emergency Sewer Repair Gilman Street

Dan Kooken, Purchasing Manager
Nashua Fire Rescue Addition to Spit Brook Road Station (Value: $1,312,166)
Department: 152 Fire; Fund: Bond

Dan Kooken, Purchasing Manager
Youth Council Community Intervention Program (Value: $10,000)
Department: 171 Community Services; Fund: General

Dan Kooken, Purchasing Manager
Animal Control Services (Value: $99,081)
Department: 109 Civic & Community Activities; Fund: General

Dan Kooken, Purchasing Manager
Medical Director for the Division of Public Health & Community Services (Value: $10,800)
Department: 172 Community Health; Fund: General $2,800 and Grants STD-HIV Grant $8,000

Dan Kooken, Purchasing Manager
BSP — Outside Legal Counsel & Witness Fees (Value: $50,000)
Department: 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway

Dan Kooken, Purchasing Manager
Annual Pavement Markings Program (Value: $162,000)
Department: 161 Streets; Fund: General

Dan Kooken, Purchasing Manager
WWTF HVAC Upgrades - Construction Phase Services (Value: $52,907)
Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Amendment No. 1 Amherst Street Improvements — Charron Avenue to Diesel Road (Value: $27,718)
Department: 160 Admin/Engineering; Fund: Bond & Contributions

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS

R-17-107

Endorsers: Mayor Jim Donchess

Alderman Tom Lopez

Alderman-at-Large Michael B. O’Brien, Sr.

Alderwoman Mary Ann Melizzi-Golja
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO CONTRACTS WITH NASHUA
COMMUNITY COLLEGE, RIVIER UNIVERSITY, SOUHEGAN VALLEY TRANSPORTATION
COLLABORATIVE, TOWN OF HUDSON, TOWN OF MERRIMACK, AND THE PLUS COMPANY
FOR TRANSIT SERVICES

NEW BUSINESS — ORDINANCES — None
RECORD OF EXPENDITURES

PUBLIC COMMENT
REMARKS BY THE ALDERMEN
NON-PUBLIC SESSION

ADJOURNMENT

Jim Donchess
Mayor e City of Nashua

To: Board of Aidermen

Filed With: Patricia Piecuch, City Clerk

From: Jim Donchess
Date: June 12, 2017
Re: Emergency Sewer Repair Gilman Street

Pursuant to 5-90 (G) of the NRO, | have authorized emergency repair of a broken sewer line on Gilman
Street. The repair will be performed by Crisp Construction of Nashua, NH in an amount of $38,700.

By way of background this is an 18 inch line (installed in 1920) that carries a substantial amount of
constant sewage flow. The flow comes from several streets to the west of the breakage and
includes flow from St Joseph’s Hospital. With a break in the pipe, the sewage flow quickly backs up
as far back as toilets inside homes and businesses. The sewage did back up inside the residence of
29 Sawyer St from which we received a complaint. Without prompt action, the back-up could
affect many more addresses. Another emergency condition with this broken sewer main is the
stability of the road itself. As expected with sewer main breakages, the soil between the broken
pipe and the surface of the road begins to wash away inside the pipe. in this case, the void in the
soil under the pavement is six feet in diameter and four feet deep. Leaving the void there could
result in a collapse of the road pavement.

The contracted work involves excavation down to expose the broken sewer main (approximately
12 feet deep), repairing the main as well as two sewer service connections (66 Gilman St and 61
Gilman St) which collapsed along with the problematic main, backfilling and restoring the road. It
includes setting up pumping hoses to facilitate temporary sewer bypass pumping, providing a
temporary air plug at the upstream MH (Sawyer St at Gilman St) to allow for the bypass of the flow
and maintenance of traffic during the work (setting up cones, etc.).

Attached are copies of the invoices for this work which was completed over a three day period (May 17 thru
May 19). Funds are available in the Wastewater Operating Budget Sewer Maintenance account.

Thank you,

cc: DPW Administration

229 Main Street « PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

CRISP CONTRACTING LLC
a 7 Bartlett Avenue
ee Nashua. NH 03064
CRIs (603) 886-1984
CONTRACTING, LLG (603) 886-8776 jax

june 5 2017 Invoice # 1701

CITY OF NASHUA

Attn. Engineering Dept.

* Job location - 61 /66 Gilman St Nashua NH
{Emergency Sewer Repairs)

5/17/2017 - Mobilization to Gilman Street Nashua

1) Equipment, Trench boxes, Labor, Tools

2) Sawcut and start excavation, pull asphalt and dispose of
find 5" by 8' sinkhole service to # 61 Gilman St. collapsed
and main collapsed,chimney had fallen thru and caused sinkhole

3 City's by-pass pumping can't drain manhole to plug
4) Open up to repair area to let flow run over night in case
of pump failure or problems

5)Go to city yard at landfill pick up steel plates , clean up

6)Secure Ecavation area, cover with steel plates
7) All Excavated materials had to be removed from site no room
to stockpile

Delays due to by-pass pumping wont keep up with sewer flow
can not plug line

* Answer get 6" pump from town of merrimack,city picked up pump
Crisp Picked up 300' of aluminum discharge and suction hoses in
merrimack

5/18/2017 Remove steel plates set up to start repairs
set up 6" pump

Build discharge line, go to merrimack pick up another 200'
of discharge

Start pumping ,working with waste water crew

CRISP CONTRACTING LLC
e 7 Bartlett Avenue

rae Nashua, NH 03064

2 ic (603) 886-1984
CONTRASTING, LLC (603) 886-8776 fax

June 5,2017 CITY OF NASHUA Invoice# 1701

Service to # 66 Gilman st Nashua

Discovered 2- 4" holes in a 90 degree connection

to main

Send truck to waltham Ma. to pick up second fitting

18" T *(extra to job)

City was to plug manhole,

Crisp ended up plugging manhole,with waste water crew

Crisp plugs manhole supplies

plug and compressor, 18" plug installed by crisp

Set up 6" pump again ,manhole to small to keep discharge
in and install plug

Start repairs- install 18" by 6" Y at low side for lot
61,connect 6" service to main,secure main get 18" by 6"

T installed

# 66 Gilman st Nashua service not connected Steve Ducrane
from city ask to tv. service line (good idea)

Wait for waste water crew to service line checks out good

* Secure hole for night , time now after 8PM
Replate Excavate and clean up leave at 10PM

5/19/2017 Remove plates open up connect # 66 Gilman st
Install 18" Fernco stone area ,start backfilling operation
pull trench boxes as coming up in,compacted lift,load and
returnsteel plates to Public works dept. (crisp lowbed)
Pull sewer plug shut down by-pass pump ,Crisp broke down
and loaded 500' of aluminum discharge piping,returned

to Town of merrimack and unloaded piping

Supply and compact lifts 24", 1 1/2 " crushed gravel

Clean up entire area remove all equipment out time 6:30PM

Price as discussed with AmyGill,was $25,000

That was with a 18" mainrepair and service to #61 Gilman st
15° Max of main work,no pumping and plugging by-pass

Pumping and plugging was off@ted:by “G@yisp at $ 5000 per day

* This invoice is the orginal amount discussed does not
include Extras,they are on invoice #1702

Total for invoice# 1701: is $25,000

CRISP CONTRACTING LLC
7 Bartlett Avenue
Nashua, NH 03064
a ct~ (603) 886-1984
CONTRACTING, LLO (603) 886-8776 jax
Invoice# 1703

June 2,2017 CITY OF NASHUA

ATTN. Engineering Dept

Job location
* 61-66 Gilman street Nashua NH

1) Clean-up area to be patched
2) Grade for asphalt ,remove excess, truck off site

3) Supply and install 3/4 binder, in patch area
compact area

4) Clean work area remove all debris

* Please note work authorised by
Joe Mendola
Lump sum for job $2700.00

CRISP CONTRACTING LLC
7 Bartlett Avenue
Nashua, NH 03064
(603) 886-1984
(603) 886-8776 fixe

CONTRACTING, Lic

June 5,2017 City of Nashua Invoice #7102

Extras for Sewer Repair on 61/66 Gilman St Nashua NH
Plugging and supplying

Picking up and installation of discharge hose to
Merrimack Waste water plant

Pick up and deliver steel plates to and from nashua
landfill yard

Delays due to pumping,supply and instalation of

18" by 6" T

picked up in waltham Ma, connection to # 66 Gilman St

total Bill for extras on Gilman st JOB
$11,000

») THE CITY OF NASHUA ‘The Cate City’

Financtal Services

Purchasing Department

June 15, 2017
Memo #17-135

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | NASHUA FIRE RESCUE ADDITION TO SPIT BROOK ROAD STATION (VALUE:
$1,312,166)
DEPARTMENT: 152 FIRE; FUND: BOND

Please see the attached communication from Fire Chief Steven Galipeau, of Nashua Fire Rescue dated
June 5, 2017 for information related to this request.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

Nashua Fire Rescue, Board of Fire Commision, Capital Improvements Committee and the Purchasing

Department recommend the award of this contract to Bonnette Page & Stone Corp of Laconia, NH in
the amount of $1,312,166.

Ce
~)

A
( ft lr. Jp 1G

“Dan ooken
Purchasing Manager

Ce: S. Galipeau J. Graziano

229 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

Nashua Fire Rescue Steven G. Gatipeau

Administrative Office orto 503) 604-3651
70 East Hollis Street, Nashua, NH ¢3060 FAX (603) 594-3654
www.nashuafire.com GalipeauS@Nashuanh.gov

To: Janet Graziano / Financial Mafiager

John Griffin / CFO | , /) .
From: Steven Galipeau Fire Chiefy 4, ,, bey iif
Date: June 5, 2017 [ANAM Le e

Re: Addition to Spit Brook RdStation —

Nashua Fire Rescue Department has completed the Architectural and Engineering phase of this
project. We are requesting Finance approval to move into the construction phase. The scope of
this project will encompass the construction of a 2-story addition, creation of a NFPA approved
Personal Protective Equipment (PPE / Gear) storage and maintenance area, and rehab of the
existing crew areas of the forty year old building.

We, along with our Architect (Port-One) and Construction Company Bonnette, Page & Stone
have completed an extensive process to obtain our best possible pricing for this project. After
months of review and vetting of subcontractors we are pleased to present a Guaranteed
Maximum Price of $1,312,166.00.

This project will entail some reconfiguration of the crew quarters to include a physical training
area and storage. We will also need to design a storage area that meets the NFPA 1500
requirements for the storage and maintenance of PPE (personal protective equipment). Most
importantly the completion of this project will afford Nashua Fire an increased operational
ability for seasonal adjustments we need to make.

This property is located at 124 Spit Brook Rd in Nashua, and currently houses 2 apparatus. This
building was constructed in 1977. It is the goal of the Fire Rescue Department to correct the
following:

e Meet the space needs of Nashua Fire Rescue for many years to come
Develop a plan to accommodate seasonal operational adjustment to better serve our
citizen
Meet current and future energy needs

e Provide current up to date facility that meets the needs of our personnel with regard to
safety and welfare, more specifically provide an area for proper PPE storage and
maintenance

e Address the space needs to accommodate current fire apparatus and possible future
needs of the southern portion of Nashua

This project has the full support of the Board of Fire Commission and Capital Improvements
Committee. The Board of Alderman through Resolution 16-040 passed the bond for this project
at $1,650,000.00. We have made it our goal to complete this project below that allotted amount.

R-16-040

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO
EXCEED THE AMOUNT OF ONE MILLiON SIX HUNDRED FIFTY THOUSAND
DOLLARS ($1,650,000) FOR THE SPIT BROOK ROAD FIRE STATION 3 BUILDING
RENOVATIONS

CITY OF NASHUA

inthe Year Two Thousand and Sixteen

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City in an aggregate principal not to exceed one million six
hundred fifty thousand dollars ($1,650,000.00). The proceeds of said bonds shall be used for the
Spit Brook Road Fire Station 3 building renovations including but not limited to one additional
bay, elevator installation, replacement of the roof and additional rehabilitation to the building.
The useful life of the project is 20 years.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing.” Also see N.H. RSA 33:9, which requires a 2/3 vote for passage of this resolution.

The bonds shall be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on al]
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.